State of New Hampshire Judicial Branch

REQUEST FOR PROPOSALS (RFP) NHJB-2026-03

FOR

FAMILY LEADER PILOT FOR FAMILY TREATMENT COURT AND

SUPPORTED FAMILY APPROACH

JUNE 17, 2026

NEW HAMPSHIRE JUDICIAL BRANCH

RFP-NHJB-2026-03-FAMILY LEADER PILOT FOR FAMILY TREATMENT COURT AND

TABLE OF CONTENT

SECTION I. OVERVIEW AND SCHEDULE

A. Introduction

C. Purpose and Background

D. Contract Term

SECTION II. SCOPE OF SERVICES TO BE PROVIDED

A. Overview

B. Objectives of the Contract

C. Required Activities

D. Deliverables

E. Reporting and Oversight

F. Budget Requirements

G. Minimum Qualifications for Vendors

SECTION III. RFP PROCESS

A. Agency Point of Contact/Restriction of Contact with Agency Employees

B. Vendor Inquiries

C. RFP Addendum

D. Property of the NHJB

E. Confidentiality of a Proposal

F. Public Disclosure

G. Ethical Requirements

H. Non-Commitment

I. Compliance

J. Proposal Cost

SECTION IV. PROPOSAL SUBMISSION REQUIREMENTS

A. Proposal Submission, Deadline, and Location Instructions

B. Validity of Proposal

C. Proposal Format

SECTION V. EVALUATION OF PROPOSALS

A. Criteria for Evaluation and Scoring

B. Oral Interviews and Product Demonstrations

C. Cost Proposal Scoring

D. Negotiations and Selection

SECTION VI. CONTRACT DOCUMENT

APPENDIX A

APPENDIX B

APPENDIX C

APPENDIX D

APPENDIX E

APPENDIX F

SECTION I. OVERVIEW AND SCHEDULE

A. Introduction

This request for proposals (RFP) is issued by the New Hampshire Judicial Branch (NHJB) through the

Administrative Office of the Courts (AOC) to solicit proposals for an organization to recruit, support, and compensate Family Leaders with lived experience to participate in the development and enhancement of

Family Treatment Court (FTC) and Supported Family Approach (SFA), New Hampshire’s collaborative court-based models that promote family safety, recovery, and reunification in abuse/neglect cases.

B. Schedule

The following table provides a Schedule of Events for this RFP through contract finalization and Notice to

Proceed. NHJB reserves the right to amend this Schedule at its sole discretion and at any time through a published Addendum.

EVENT DATE LOCALTIME

RFP Released to Vendors (Advertisement) 6/17/26

Vendor Inquiry Period Ends 7/14/26 4:00 PM

Final NHJB Responses to Vendor Inquiries 7/17/26 4:00 PM

Vendors Submit Proposals 7/31/26 4:00 PM

Estimated Timeframe for Vendor Oral Presentations and

Interviews (if needed)

8/19/26 9:30 AM

Estimated Notification of Selection and Begin Contract

Development

9/30/26 4:00 PM

C. Purpose and Background

NHJB’s mission is to preserve the rule of law and protect the rights and liberties guaranteed by the US and NH

Constitutions by providing accessible, prompt, and efficient forums for the fair and independent administration of justice, with respect for the dignity of all served. Information on the NHJB can be found on the NHJB website at https://www.courts.nh.gov/.

Family Treatment Court (FTC) is a court process parents with abuse and neglect cases participate in when they have a substance use disorder. It is a process that is nationally recognized to create better outcomes for families. FTC uses a supportive, team approach to increase families’ access to support and services, accountability and recovery, and the likelihood of reunifying families that can maintain long-term health.

When parents have the support and tools they need to enter treatment sooner, stay engaged in treatment longer, and resolve barriers quickly, their children spend fewer days out of home and separated from their families. Implementation of FTC is a partnership of the court, the Division for Children, Youth and

Families (DCYF), Court Appointed Special Advocates (CASA) of New Hampshire, parent attorneys, substance use treatment providers, mental health providers, and other community partners. New Hampshire currently has one FTC serving families in the 5th Circuit Courts in Sullivan County, NH. More information about FTC can be found at nhfamilytreatment.org.

https://www.courts.nh.gov/

Supported Family Approach (SFA) is a court process that also aims to improve outcomes for families with abuse and neglect cases who have substance use disorders. The process uses Family Treatment Court best practices while relying solely upon resources typically involved in a standard abuse/neglect case and child welfare processes. Families and the SFA team work together to identify and address needs early, using a holistic, wraparound approach that allows for the removal of barriers to safe, lasting permanency— especially reunification—so parents can engage fully and access services without delay.

D. Contract Term

The initial Contract term will begin on the effective date and will be for one (1) year. The actual contract start date will be established by a completed and approved contract. Following the initial term of the contract, the

NHJB may opt to renew the contract for the additional two (2) one-year extensions, at the sole option of the

NHJB, subject to continued availability of funding and satisfactory performance.

The NHJB anticipates awarding one contract resulting from this RFP process.

SECTION II. SCOPE OF SERVICES TO BE PROVIDED

A. Overview

The New Hampshire Judicial Branch (NHJB) seeks proposals from qualified organizations to identify, recruit, onboard, develop and support Family Leaders with closed abuse/neglect cases to participate in

Family Treatment Court (FTC) and Supported Family Approach (SFA) development, implementation, and continuous improvement. The contracted organization will be responsible for managing funds to provide compensation to Family Leaders for their recruitment, and development and involvement in activities and projects with NHJB. These Family Leaders will be former parents who have been parties in abuse/neglect cases, with a special focus on parents who have been involved in FTC or SFA.

The contracted organization will ensure that Family Leaders are meaningfully integrated into:

a. The FTC in Sullivan County Steering and Advisory Teams,

b. The Concord FTC and/or SFA Steering and Advisory Teams, and

c. Projects, materials, and collaborative initiatives that advance FTC and SFA.

The work supports NHJB’s goals to integrate parents with closed abuse/neglect cases in developing family centered practices. Organizations may apply to recruit, develop, and support Family Leaders in Sullivan

County, Concord, or both.

B. Objectives of the Contract

The subrecipient will:

a. Identify, recruit, onboard, develop, hire, and support Family Leaders with closed abuse/neglect cases to serve as compensated partners in various roles to inform the planning, implementation, and improvement of FTC/SFA in Sullivan County and/or Concord.

b. Provide financial, logistical, and administrative support (payment for time, childcare, transportation reimbursement, etc.) necessary to ensure equitable access and participation.

c. Coordinate and oversee participation of Family Leaders at Steering Committee, Advisory Teams, and project meetings as needed.

d. Develop and support special projects identified collaboratively with NHJB, Steering Teams, Family

Leaders, and other FTC/SFA partners.

e. Collaborate with NHJB and other system partners to ensure Family Leader perspectives shape policy, practice, training, and materials.

C. Required Activities

1. Recruitment, Onboarding, Development of Family Leaders:

a. After NHJB refers parents who are former FTC, SFA, or child welfare participants to participate in the program. subrecipient shall recruit those parents to join the program and provide outreach, conduct interviews and background processes as needed, and support parents in completing necessary paperwork to enroll.

b. Develop appropriate onboarding materials such as employment agreements, informational materials, and training. Support parents in completing necessary onboarding.

c. Work with DCYF to ensure recruited Family Leaders complete DCYF’s Better Together training, Strategic Sharing, FELEIA (Family Empowerment and Lived Experience Integration

Academy) Learning Academy, and other trainings when applicable.

d. Support parents in developing the skills and knowledge needed to actively contribute to the

FTC and SFA Steering and Advisory teams via training, coaching, and mentoring.

e. Ensure Family Leaders understand confidentiality laws, including HIPPA and 42 CFR.

f. Maintain a qualified and active pool of trained Family Leaders available for FTC/SFA work.

g. Provide ongoing coaching to help parents build confidence participating in professional

FTC/SFA settings and support them to process work that is emotionally complex. Coaching should foster emotional safety, reflective practice, and long-term engagement.

2. Payment, Reimbursement, and Supports

a. Provide payment for time, childcare, transportation, and other support needed to reduce barriers to meaningful participation.

b. Establish policies and procedures for timely payment and reimbursement.

c. Provide administrative support (e.g., scheduling, reminders, materials).

3. Facilitation of Participation in Steering & Advisory Teams

a. Ensure leaders attend meetings for:

i. FTC in Sullivan County Steering Team (once a month)

ii. FTC in Sullivan County Advisory Team (2-hour meeting, quarterly)

iii. FTC or SFA Concord Steering Team (one or twice a month)

iv. Regular check-ins with the local coordinator (once or twice a month)

b. Ensure leaders are prepared to actively participate. Provide coaching and mentoring to prepare leaders in advance with agendas, orientation, and role clarity.

c. Provide follow-up support after meetings to gather feedback and document recommendations.

4. Matching Family Leaders with FTC/SFA projects

a. Coordinate regularly with the local FTC/SFA Coordinators to align Family Leader participation with project needs.

b. With input from NHJB, Family Leaders, and Steering Committee Members, support Family

Leaders in development and/or support of projects such as:

i. Creation of educational materials (print, digital, or video) for families, system partners, or the public.

ii. Consultation in the development and review of data measures, evaluation questions, or equity-focused reviews.

iii. Participation in planning and readiness assessments, system walk-throughs, identification of system barriers and solutions, and evaluation activities.

iv. Contributions to sustainability planning, policy review, and process improvements.

v. Participation in trainings, annual retreats, and conferences.

5. Data and Documentation

a. Track participation, payments, and activities of lived experience leaders.

b. Collect qualitative feedback from leaders to help evaluate partnership success.

c. Provide bi-annual written reports summarizing activities, themes, and recommendations.

d. Participate in data-sharing and analysis with NHJB and partners.

D. Deliverables

The contracted organization will be responsible for delivering:

1. Recruitment & Staffing Deliverables, including:

a. 5-7 trained and supported Family Leaders to participate in FTC and SFA meetings and projects per location.

b. Ensuring completion of DCYF hosted Better Together/Learning Academy training for Family

Leaders.

2. Engagement Deliverables, including:

a. Representation at all Steering and Advisory Team meetings.

b. Regular check-ins with leaders to provide coaching, mentoring, support and gather feedback.

3. Project Deliverables, including:

a. 2–4 collaborative projects annually per site (materials, presentations, system walk-throughs, training contributions, etc.).

b. Contributions to statewide FTC/SFA educational or policy materials as needed.

4. Bi-annual progress reports, including:

a. Number of Family Leaders recruited, onboarded, developed and supported.

b. Family leader activities and accomplishments, impact on policies/practices, and recommendations.

c. Qualitative and quantitative data on Family Leader engagement and impact to support progress.

d. Identification of barriers, solutions, and areas where NHJB can support the work.

5. End of Contract Report, including:

a. Major projects, accomplishments and impact.

b. Recommendations for improvements to Family Leader program.

c. Outline of crucial components of Family Leader program, including funding needs.

d. Possible strategies to continue the work past the grant.

E. Reporting and Oversight

a. The subrecipient will be overseen by the Statewide FTC Coordinator.

b. The subrecipient will participate in regular check-ins and provide written documentation as required.

c. All work must align with FTC Best Practice Standards.

F. Budget Requirements

The anticipated period of performance is 24 months. Budgets should begin October 1, 2026, and end

September 30, 2028, in line with the federal fiscal year. Budgets must include, at minimum:

a. Stipends or hourly wages for lived experience leaders. NHJB suggests $30/hour, in line with DCYF’s parent partner program (https://www.dhhs.nh.gov/programs-services/child-protection-juvenile-justice/parent-partner-program). Up to 2/3 of all costs should be allocated for training costs as NHJB hopes to develop a large pool of potential parent leaders.

b. Funds for childcare, transportation, and related supports.

c. Administrative costs for payroll, supervision, training coordination, project development, and reporting.

d. Any indirect costs consistent with federal grant requirements.

https://www.dhhs.nh.gov/programs-services/child-protection-juvenile-justice/parent-partner-program https://www.dhhs.nh.gov/programs-services/child-protection-juvenile-justice/parent-partner-program

e. Budgets must be submitted on the attached template.

G. Minimum Qualifications for Vendors

Proposals must demonstrate that the organization has:

a. Experience supporting peer support or family partnership initiatives, preferably within child welfare, SUD treatment, or court systems.

b. Administrative capacity to manage payroll, reimbursements, and support services.

c. Cultural humility and competency in working with families impacted by SUD and child welfare.

d. Ability to collaborate with multidisciplinary partners including courts, DCYF, CASA, peer support providers, treatment agencies, and evaluators.

e. Experience training or supporting individuals with lived experience in system-level advisory roles is preferred.

SECTION III. RFP PROCESS

A. Agency Point of Contact/Restriction of Contact with Agency Employees

The sole point of contact for this RFP, from the RFP issue date until the resulting contract is effective:

Kasey Ash

Purchasing Coordinator procurement@courts.state.nh.us

From the date of release of this RFP until the award is made and announced regarding the selection of a vendor, all communication with personnel employed by or under contract with the NHJB regarding this RFP is prohibited unless first approved by the RFP Sole Point of Contact. NHJB employees have been directed not to hold conferences and/or discussions concerning this RFP with any potential subrecipient during the selection process, unless otherwise authorized by the RFP Sole Point of Contact. Vendors may be disqualified for violating this restriction on communications.

B. Vendor Inquiries

All contact concerning this RFP, including but not limited to, requests for clarifications, questions, any changes to the RFP, must be submitted via email and received by the Point of Contact by the end of vendor inquiry period (see Schedule of Events herein).

The subject of the email must be as follows:

INQUIRIES TO RFP-NHJB-2026-03-FAMILY LEADER PILOT FOR FAMILY TREATMENT

COURT AND SUPPORTED FAMILY APPROACH

The vendor must identify the RFP name, page number and relevant paragraph and include the vendor’s name, telephone number, and e-mail address.

The NHJB’s responses to properly submitted inquiries will be posted on the following website on or before the date specified in the Schedule of Events: https://www.courts.nh.gov/our-courts/supreme-court/about/administrative-office-courts/rfps-and-rfis

The NHJB may consolidate and/or paraphrase questions for sufficiency and clarity. Oral statements, representations, clarifications, or modifications concerning the RFP shall not be binding upon the NHJB.

Official responses by the NHJB will be made only in writing by the process described above. It is the responsibility of vendors to review the most updated information related to this RFP before submitting a proposal.

C. RFP Addendum

The NHJB reserves the right to amend this RFP at its discretion, prior to the Proposal submission deadline. In the event of an addendum to this RFP, the NHJB, at its sole discretion, may extend the Proposal submission deadline, as it deems appropriate mailto:procurement@courts.state.nh.us https://www.courts.nh.gov/our-courts/supreme-court/about/administrative-office-courts/rfps-and-rfis https://www.courts.nh.gov/our-courts/supreme-court/about/administrative-office-courts/rfps-and-rfis

D. Property of the NHJB

All material received in response to this RFP shall become the property of the NHJB and will not be returned to the vendor. Upon Contract award, the NHJB reserves the right to use any information presented in any

Proposal.

E. Confidentiality of a Proposal

Unless necessary for the approval of a contract, the substance of a proposal must remain confidential until the

Effective Date of any contract resulting from this RFP. A vendor’s disclosure or distribution of Proposals other than to the NHJB will be grounds for disqualification.

F. Public Disclosure

The content of each vendor’s Proposal shall become public information upon the award of any resulting

Contract. Any information submitted as part of a response to this RFP may be subject to public disclosure under applicable law.

Confidential, commercial or financial information may be exempt from public disclosure under applicable law.

If you believe any information being submitted in response to this request for proposal, bid or information should be kept confidential as financial or proprietary information, you must specifically identify that information in a letter to the NHJB and must mark/stamp each page of the materials that you claim must be exempt from disclosure as “CONFIDENTIAL”. A designation by the vendor of information it believes exempt does not have the effect of making such information exempt. The NHJB will determine the information it believes is properly exempted from disclosure. Marking of the entire Proposal or entire sections of the Proposal as confidential will neither be accepted nor honored. Notwithstanding any provision of this RFP to the contrary, vendor pricing will be subject to disclosure upon approval of the contract. If a request is made to the NHJB to view portions of a Proposal that the vendor has properly and clearly marked confidential, the NHJB will notify the vendor of the request and of the date the NHJB plans to release the records. To halt the release of information by the NHJB, a vendor must initiate and provide to the NHJB, prior to the date specified in the notice, a court action in the Superior Court of the State of New Hampshire, at its sole expense, seeking to enjoin the release of the requested information.

By submitting a proposal, vendors acknowledge and agree that:

• The NHJB may disclose any and all portions of the proposal or related materials which are not marked as confidential and/or which have not been specifically explained in the letter to the person identified as the point of contact for this RFP;

• The NHJB is not obligated to comply with a vendor’s designations regarding confidentiality and must conduct an independent analysis to assess the confidentiality of the information submitted in your proposal;

and

• The NHJB may, unless otherwise prohibited by court order, release the information on the date specified in the notice described above without any liability to a vendor.

G. Ethical Requirements

From the time this RFP is published until a contract is awarded, no vendor shall offer or give, directly or indirectly, any gift, expense reimbursement, or honorarium, as defined by RSA 15-B, to judicial or non-judicial employee of the NHJB, any elected official, public official, public employee, constitutional official, or family member of any such official or employee who will or has selected, evaluated, or awarded an RFP. Any vendor who has been convicted of an offense based on conduct in violation of this section, which has not been annulled, or who is subject to a pending criminal charge for such an offense, shall be disqualified from bidding on the RFP. A vendor that was disqualified under this section because of a pending criminal charge which is subsequently dismissed, results in an acquittal, or is annulled, may notify the NHJB.

H. Non-Commitment

Notwithstanding any other provision of this RFP, this RFP does not commit the NHJB to award a Contract.

The NHJB reserves the right, at its sole discretion, to reject any and all Proposals, or any portions thereof, at any time; to cancel this RFP; and to solicit new Proposals under a new acquisition process.

I. Compliance

Vendors must be in compliance with applicable federal and state laws, rules and regulations, and applicable policies and procedures adopted by the NHJB currently in effect, and as they may be adopted or amended during the contract period. It is vendor’s responsibility to determine the applicability and requirements of any such laws, rules and regulations.

J. Proposal Cost

By submitting a Proposal, a vendor agrees that in no event shall the NHJB be either responsible for or held liable for any costs incurred by a vendor in the preparation of, or in connection with the Proposal, or for oral presentation or product demonstration if any.

SECTION IV. PROPOSAL SUBMISSION REQUIREMENTS

A. Proposal Submission, Deadline, and Location Instructions

Proposals must be submitted via E-mail to procurement@courts.state.nh.us.

Proposals and email subject must be clearly marked as follows:

RESPONSE TO RFP-NHJB-2026-03-FAMILY LEADER PILOT FOR FAMILY

TREATMENT COURT AND SUPPORTED FAMILY APPROACH

Proposals must be received no later than the time and date specified in the Schedule of Events section. Late submissions may not be considered for contract award. Delivery of the Proposals shall be at the Bidder’s expense. NHJB accepts no responsibility for mislabeled email or email that is not delivered or undeliverable for whatever reason.

B. Validity of Proposal

The proposal shall be signed by a person authorized to legally bind the Bidder and shall contain a statement that the proposal and the pricing contained therein will remain valid for hundred and eighty (180) days following the deadline for submission of Proposals in Schedule of Events, or until the effective date of any resulting Contract, whichever is later.

C. Proposal Format

a. For clarity, the proposal should be typed or printed. Proposals should be single-spaced with 1” margins on white 8 1/2” x 11” paper using a font no smaller than 12-point Times New Roman or similar.

b. Bidders must respond to each question and instructions listed in Appendix C of this RFP.

Number each response in the proposal to correspond to the relevant question or instructions of the RFP.

c. All pages of the proposal should be numbered consecutively beginning with number 1 on the first page (not including the cover page or table of contents pages) through to the end, including all forms and attachments. Bidder’s name should appear on every page, including attachments.

d. All electronic documents should be formatted for printing as formatting will not be adjusted prior to printing and review of these documents.

e. It is the responsibility of the Bidder to provide all information requested in the RFP package at the time of submission. Failure to provide information requested in this RFP may, at the discretion of the NHJB, result in a lower rating for the incomplete sections and may result in the proposal being disqualified for consideration.

f. The Bidder shall complete and submit the “Proposal Cover Page” provided in Appendix A of this RFP and provide it with the Bidder’s proposal. The cover page must show the specific information requested, including Bidder address(es) and other details listed. The proposal cover page shall be dated and signed by a person authorized to enter into contracts on behalf of the Bidder.

mailto:procurement@courts.state.nh.us

g. The Bidder should complete and submit the “Debarment and Non-collusion Certification

Form” provided in Appendix B of this RFP. Failure to provide this certification may result in the disqualification of the Bidder’s proposal, at the discretion of the NHJB.

SECTION V. EVALUATION OF PROPOSALS

A. Criteria for Evaluation and Scoring

The NHJB will evaluate each responsive proposal using a scoring scale of 100 points which will be distributed as set forth in the table below:

CATEGORIES POINTS

Qualifications, experience, and technical expertise 30

Specification of work 40

Cost Proposal 30

Bonus Points

(Please note: Bonus points will be awarded if staff overseeing this work have a history with substance use or a closed abuse/neglect case.)

TOTAL MAXIMUM POINTS 100

The review team will use a consensus approach to evaluate the proposals. The Vendor receiving the highest number of evaluation points will be recommended for contract negotiations.

B. Oral Interviews and Product Demonstrations

The NHJB reserves the right to invite vendors to oral interviews and/or product demonstrations. The NHJB retains the sole discretion to determine whether to conduct oral interviews, with which vendors, and the number of interviews. Vendors are advised that the NHJB may decide to conduct interviews with less than all responsive vendors.

The purpose of oral interviews and product demonstrations is to clarify and expound upon information provided in the written proposals. Information gained from oral interviews and product demonstrations will be used to refine technical review scores assigned from the initial review of the proposals. Vendors are prohibited from altering their proposals during the oral interviews and product demonstrations. Therefore, Vendors should submit proposals that present their rates and other information as clearly and completely as possible.

The NHJB may ask the vendor to provide written clarifications of elements in their proposal regardless of whether it intends to conduct oral interviews.

C. Cost Proposal Scoring

Cost proposals will be reviewed upon completion of the final technical scoring of proposals. Vendors are advised that this is not a low bid award and that the scoring of the cost proposal will be combined with the scoring of the technical proposal to determine the overall highest scoring vendor.

Vendor should use the attached budget template. Budget line items include and are limited to personnel, fringe benefits, travel, equipment, supplies, consultants/contracts, other costs and indirect costs. See attached budget template and detailed budget instructions.

No Best and Final Offers: The NHJB will not seek a best and final offer (BAFO) from any Bidder in this procurement process. All Bidders are expected to provide their best value pricing with the submission of their proposal.

D. Negotiations and Selection

1. The NHJB reserves the right to waive minor or immaterial deviations from the RFP requirement if determined in the best interest of the NHJB.

2. The final decision regarding the award of the contract is subject to approval by the Director of

AOC and the Administrative Council (if applicable).

3. If the NHJB determines to make an award, it will issue an “intent to negotiate” notice to a vendor based on these evaluations. The NHJB reserves the right to negotiate with the successful Bidder to finalize a contract at the same rate or cost of service as presented in the selected proposal. Such negotiations may not significantly vary the content, nature or requirements of the proposal or the NHJB’s Request for Proposals to an extent that may affect the price of goods or services requested. The NHJB reserves the right to terminate contract negotiations with a selected Bidder who submits a proposed contract significantly different from the proposal they submitted in response to the advertised RFP. In the event that an acceptable contract cannot be negotiated with the highest ranked Bidder, the NHJB may withdraw its award and negotiate with the next-highest ranked Bidder, and so on, until an acceptable contract has been finalized. Alternatively, the NHJB may cancel this RFP, and solicit new proposals under a new acquisition process.

4. The NHJB reserves the right to reject any and all Proposals or to make multiple awards.

SECTION VI. CONTRACT DOCUMENT

A. The Selected Bidder will be required to execute a contract in the form of the NHJB Standard Terms and Conditions which is attached as Appendix D.

B. The NHJB may consider modifications of this form during negotiations. To the extent that a vendor believes that exceptions to the standard form contract will be necessary for the vendor to enter into the Agreement, the vendor should note those issues during the vendor inquiry period. The NHJB will review requested exceptions and accept, reject or note that it is open to negotiation of the proposed exception at its sole discretion. If the NHJB accepts a vendor’s exception the NHJB will, at the conclusion of the inquiry period, provide notice to all potential bidders of the exceptions which have been accepted and indicate that exception is available to all potential bidders. Any exceptions to the standard form contract that are not raised during the Vendor inquiry period are waived. In no event is a vendor to submit its own standard contract terms and conditions as a replacement for the NHJB’s terms in response to this solicitation.

C. Allocation of funds is final upon successful negotiations and execution of the contract, subject to the review and approval of the State Court Administrator by and through the Administrative Office of the Courts, and NHJB Council of Chief Judges (if applicable). Contracts are not considered fully executed and valid until approved by the State Court Administrator and the Council via funds are encumbered. No contract is effective unless signed by the State Court Administrator.

APPENDIX A

PROPOSAL COVER PAGE

RFP-NHJB-2026-03

FAMILY LEADER PILOT FOR FAMILY TREATMENT COURT AND SUPPORTED

FAMILY APPROACH

Bidder’s Organization Name:

Chief Executive - Name/Title:

Tel: E-mail:

Headquarters Street Address:

Headquarters City/State/Zip:

(Provide information requested below if different from above)

Lead Point of Contact for Proposal - Name/Title:

Tel: E-mail:

Local Office Street Address:

Local Office City/State/Zip:

• This proposal and the pricing contained therein will remain valid for hundred and eighty (180) days following the deadline for submission of Proposals in Schedule of Events contained in the

RFP, or until the effective date of any resulting Contract, whichever is later.

• No personnel currently employed by the NHJB or any NH State agency participated, either directly or indirectly, in any activities relating to the preparation of the Bidder’s proposal.

• No attempt has been made, or will be made, by the Bidder to induce any other person or firm to submit or not to submit a proposal.

• The above-named organization is the legal entity entering into the resulting agreement with the

NHJB should they be awarded the contract.

• The undersigned is authorized to enter contractual obligations on behalf of the above-named organization.

To the best of my knowledge, all information provided in the enclosed proposal, both programmatic and financial, is complete and accurate at the time of submission.

Name (Print):

Title:

Authorized Signature:

Date:

APPENDIX B

DEBARMENT AND NON-COLLUSION CERTIFICATION

RFP-NHJB-2026-03

FAMILY LEADER PILOT FOR FAMILY TREATMENT COURT AND SUPPORTED

FAMILY APPROACH

By signing this document, I certify to the best of my knowledge and belief that the aforementioned organization, its principals and any sub subrecipients named in this proposal:

a. Have not, within the past 2 years, been convicted of, or pleaded guilty to, a violation of RSA

356:2, RSA 356:4, or any state or federal law or county or municipal ordinance prohibiting specified bidding practices, or involving antitrust violations, which has not been annulled;

b. Have not been prohibited, either permanently or temporarily, from participating in any public works project pursuant to RSA 638:20;

c. Have not previously provided false, deceptive, or fraudulent information on a vendor code number application form, or any other document submitted to the state of New Hampshire, which information was not corrected as of the time of the filing of a bid, proposal, or quotation;

d. Are not currently debarred from performing work on any project of the federal government or the government of any state;

e. Have not, within the past 2 years, failed to cure a default on any contract with the federal government or the government of any state;

f. Are not presently subject to any order of the department of labor, the department of employment security, or any other state department, agency, board, or commission, finding that the bidder is not in compliance with the requirements of the laws or rules that the department, agency, board, or commission is charged with implementing;

g. Are not presently subject to any sanction or penalty finally issued by the department of labor, the department of employment security, or any other state department, agency, board, or commission, which sanction or penalty has not been fully discharged or fulfilled;

h. Are not currently serving a sentence or is subject to a continuing or unfulfilled penalty for any crime or violation noted in this section;

i. Have not failed or neglected to advise the division of any conviction, plea of guilty, or finding relative to any crime or violation noted in this section, or of any debarment, within 30 days of such conviction, plea, finding, or debarment;

j. Have not been placed on the debarred parties list by the NH Department of Administrative

Services pursuant to RSA 21-I:11-c within the past year;

k. Have not been convicted of wage theft of its employees within the past 2 years;

l. Have not been convicted of a felony level offense involving worker safety practices within the past

2 years; or

m. Have not been found guilty, within the last 2 years of misclassification of workers as independent subrecipients, in violation of department of labor standards and the definition of employee in RSA

281-A:2.

I further certify that: the Proposal submitted in response to this RFP, the prices, terms and conditions, and Work quoted have been established without collusion with other vendors and without effort to preclude the NHJB from obtaining the best possible competitive Proposal. The above-mentioned entities understand and agree that collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards.

Failure to provide this certification may result in the disqualification of the Bidder’s proposal, at the discretion of the NHJB.

Name (Print):

Title:

Authorized Signature:

Date:

APPENDIX C

BIDDER RESPONSE TEMPLATE

RFP-NHJB-2026-03

FAMILY LEADER PILOT FOR FAMILY TREATMENT COURT AND SUPPORTED

FAMILY APPROACH

Bidders must submit proposals in accordance with “Appendix C– Bidder Response Template”.

The Bidder’s proposal should sequentially follow each section found in Appendix C and Bidder must answer each question that is asked in each section, as well as respond to all information sought. The NHJB reserves the right to reject any and all proposals that do not follow this required formatting. All proposals must address the following:

Qualifications, Experience, and Technical Expertise

1. Organizational Background

• A description of the Bidder’s organizational history, mission, and relevant experience delivering comparable services.

• Demonstrated experience working with individuals with substance use disorders, who have been child welfare–involved, court-involved, or have experience with similar human-service programs.

2. Key Personnel and Staffing

• Identification of key personnel, their roles, qualifications, and experience supporting or supervising individuals with substance use disorders or closed child welfare cases.

• A description of the Bidder’s staffing structure, supervision model, and administrative capacity to manage and support Family Leaders.

• Additional points will be added for staff overseeing the program who have a history with substance use or a closed abuse/neglect case.

3. Past Performance

• Examples of prior or current contracts or programs similar in scope, including outcomes achieved or lessons learned.

Specification of Work / Proposed Approach

1. Recruitment and Onboarding Family Leaders

• A detailed plan to recruit and hire Family Leaders referred by NHJB or partner agencies.

• Documented processes for outreach, interviewing, onboarding, and completing required paperwork.

• Strategies to maintain an active pool of trained Family Leaders available for ongoing

FTC/SFA participation.

2. Coaching, Training, and Support Framework

• A description of the Bidder’s approach to preparing and supporting Family Leaders, including professional development, emotional support, and trauma-informed practices.

3. Collaboration and Communication Plan

• Methods for maintaining effective communication with NHJB and partner agencies.

• Strategies to ensure Family Leaders’ meaningful participation in FTC and SFA policy development, continuous improvement, and new project initiatives.

4. Participation Support and Logistics

• A plan for providing timely payment, reimbursement for mileage and childcare, and other supports necessary for participation.

• Administrative processes for scheduling, communication, meeting preparation, and follow‑up with Family Leaders.

• Strategies to ensure Family Leaders are prepared for FTC/SFA Steering and Advisory Team meetings.

5. Quality Assurance and Reporting

• A description of how the Bidder will ensure quality and consistency in service delivery.

• A plan for documentation, data tracking, and reporting on Family Leader activities, coaching, training completion, participation, and project involvement.

• Processes for monitoring progress and providing required reports.

6. Detailed Project Timeline

• A project timeline and description of how key activities will be implemented.

Cost Proposal

1. Detailed Budget

• A complete line-item budget outlining all costs associated with fulfilling the Scope of Work, including compensation, reimbursement, and supports for Family Leaders.

• Identification of any overhead or administrative costs.

• Use the attached budget template.

2. Budget Narrative

• A justification for all proposed costs demonstrating that they are reasonable, necessary, and cost-effective.

• An explanation of how the Bidder’s financial and administrative systems will support timely payments and reimbursements.

CONTRACT BETWEEN THE NEW

HAMPSHIRE JUDICIAL BRANCH AND

[INSERT VENDOR NAME]

APPENDIX D

THIS AGREEMENT (hereinafter "Agreement") is between the State of New Hampshire Judicial

Branch, by and through the Administrative Office of the Courts, (hereinafter “NHJB”) and

[INSERT SUBRECIPIENT NAME], located at [INSERT STREET/MAILING ADDRESS]

(hereinafter the "Subrecipient").

Vendor Number of the Contract is _______.

1. CONTRACT TERM.

1.1. This Contract shall be effective on [“the date signed by both Parties” or specify the date] and shall remain in full force until [INSERT TERMINATION DATE].

1.2. The Contract Term may be extended up to [INSERT NUMBER] of years years(s), (“Extended

Term”) at the sole option of the NHJB, subject to the Parties prior written Agreement on applicable fees for each extended Term.

2. SCOPE OF SERVICES. The Subrecipient hereby agrees to furnish all qualified personnel, facilities, materials and services and in consultation with the NHJB, to preform the services, study or projects described in Appendix A, which is incorporated into this Agreement and made part of it by reference, and under the terms of this Agreement.

3. PROFESSIONAL CONDUCT. At all times while working pursuant to the Contract, the

Subrecipient shall act in a manner that upholds the dignity and integrity of the NHJB. The

Subrecipient shall observe standards of fidelity and diligence appropriate to work for the NHJB.

During the term of the Agreement, the Subrecipient may be engaged by one or more organization(s).

The Subrecipient represents that the Subrecipient is not and shall not become a party to any agreement that conflicts with the duties hereunder.

4. CONTRACT COSTS.

4.1. Total Cost. Total contract price, method of payment and terms of payment are set forth in

Appendix A. Notwithstanding any provision in this Agreement to the contrary, and notwithstanding unexpected circumstances, in no event shall the total of all payments authorized, or actually made hereunder, including personnel, facilities, materials, travel and expenses, exceed [INSERT NOT TO EXCEED PRICE].

4.2. Payment Contingency. Notwithstanding anything to the contrary, all obligations of the NHJB hereunder, including, without limitation the continuance of payments are contingent upon the availability and continued appropriation of funds. In no event shall the NHJB be liable for any payments in excess of such available appropriated funds. In the event of the reduction or termination of appropriated funds by any state or federal legislative or executive action, the

NHJB shall have the right to withhold payment until such funds become available, if ever, and shall have the right to reduce or terminate the services under this Agreement immediately upon giving the subrecipient notice of such reduction or termination. The NHJB shall not be required to transfer funds from any other account or source to fund the Contract in the event funds are reduced or unavailable.

4.3. Documentation of Costs. During the term of the Contract, the Subrecipient agrees to maintain books, records, documents and other data evidencing and reflecting all costs and other expenses incurred by the Subrecipient in the performance of the Contract.

5. CONTRACT MANAGEMENT. The parties designate the following points of contact for all notices required under this Contract:

5.1. NHJB Contract Manager.

[INSERT NAME, EMAIL, PHONE OF CONTRACT MANAGER]

5.2.Subrecipient Contract Manager.

[INSERT NAME, EMAIL, PHONE OF PRIMARY SUBRECIPIENT CONTACT]

6. SET-OFF RIGHTS. The NHJB shall have the right to offset from any amounts otherwise payable to the Subrecipient under this Contract the amounts required or permitted by RSA 80:7 through RSA

80:7-c or any other provisions of law.

7. COMPLIANCE BY SUBRECIPIENT WITH LAWS AND REQGULATIONS.

7.1. In connection with the performance of the Services, the Subrecipient shall comply with all applicable statutes, laws, regulations, and orders of federal, state, county or municipal authorities which impose any obligation or duty upon the Subrecipient, including, but not limited to, civil rights and equal employment opportunity laws. In addition, if this Agreement is funded in any part by monies of the United States, the Subrecipient shall comply with all federal executive orders, rules, regulations and statutes, and with any rules, regulations and guidelines as the State or the United States issue to implement these regulations. The Subrecipient shall also comply with all applicable intellectual property laws.

7.2. During the term of this Agreement, the Subrecipient shall not discriminate against employees or applicants for employment because of age, sex, sexual orientation, race, color, marital status, physical or mental disability, religious creed, national origin, gender identity, or gender expression, and will take affirmative action to prevent such discrimination, unless exempt by state or federal law. The Subrecipient shall ensure any subsubrecipients comply with these nondiscrimination requirements.

7.3. The Subrecipient agrees to permit the State or United States access to any of the Subrecipient’s books, records and accounts for the purpose of ascertaining compliance with this Agreement and all rules, regulations and orders pertaining to the covenants, terms and conditions of this

Agreement.

8. SUBRECIPIENT’S RELATION TO THE STATE. In the performance of this Agreement the

Subrecipient is in all respect an independent subrecipient, and is neither an agent nor an employee of the NHJB. Neither the Subrecipient nor any of its officers, employees, agents or members shall have authority to bind the NHJB or receive any benefits, workers’ compensation or other emoluments provided by the State to its employees.

9. INSURANCE. Subrecipient shall, at its sole expense, obtain and maintain in force, and shall require any sub-subrecipient or assignee to obtain and maintain in force, commercial general liability insurance against all claims of bodily injury, death or property damage, in amounts of not less than

$1,000,000 per occurrence and $2,000,000 in aggregate. At the request of the NHJB, the Subrecipient shall furnish a current certificate of insurance for all insurance required under this Contract.

10. WORKERS COMPENSATION. The Subrecipient agrees, certifies and warrants that the

Subrecipient is in compliance with or exempt from, the requirements of N.H. RSA chapter 281-A

(“Workers’ Compensation”). To the extent the Subrecipient is subject to the requirements of N.H.

RSA chapter 281-A, Subrecipient shall maintain, and require any sub-subrecipient or assignee to secure and maintain, payment of Workers’ Compensation in connection with activities which the person proposes to undertake pursuant to the Agreement. The NHJB shall not be responsible for payment of any Workers’ Compensation premiums or for any other claim or benefit for Subrecipient, or any sub-subrecipient or employee of Subrecipient, which might arise under applicable State of

New Hampshire Workers’ Compensation laws in connection with the performance of the Services under the Agreement.

11. EVENT OF DEFAULT AND REMEDIES.

11.1. Default. Any one of the following acts or omissions by the Subrecipient shall constitute an event of default hereunder:

11.1.1. Failure to perform the services to the reasonable satisfaction of the NHJB or on any agreed to schedule; or

11.1.2. Failure to perform any other covenant, term, or condition of the Contract.

11.2. Remedy. In the event of a default, the NHJB may take any or all of the following actions:

11.2.1. Provide the Subrecipient with a written notice specifying the event of default and requiring it to be remedied within, unless another time specified in the notice, thirty (30) days from the date of the notice; and if the event of default is not remedied within the prescribed period, terminate the Contract effective two (2) days giving the Subrecipient notice of termination;

11.2.2. Set off against any other obligations the NHJB may owe to the Subrecipient any damages the NHJB suffers by reason of any default; and/or

11.2.3. Treat the Contract as breached and pursue any of its remedies at law, or in equity, or both.

12. DATA BREACH.

12.1. Subrecipient agrees to comply with all applicable laws that require the notification of individuals in the event of unauthorized release of personally identifiable information or other event requiring notification. In the event of a Security Breach, as defined by RSA 359-C:19, of any of Subrecipient’s security obligations, or other event requiring notification under applicable law, Subrecipient agrees to:

12.1.1. Notify NHJB’s Chief Information Officer by telephone and e-mail of such an event within

24 hours of discovery, and

12.1.2. Assume responsibility for informing all individuals in accordance with applicable law, and

12.1.3. Indemnify, hold harmless and defend the NHJB and/or the State of New Hampshire and its agencies, officers, and employees from and against any claims, damages, or other harm related to such Notification Event.

12.1.4. Subrecipient’s notification to NHJB shall identify:

12.1.4.1. The nature of the unauthorized access, use or disclosure;

12.1.4.2. The computerized data accessed, used or disclosed;

12.1.4.3. The person(s) who accessed, used or disclosed and/or received the computerized data (if known);

12.1.4.4. What Subrecipient has done or will do to mitigate any deleterious effect of unauthorized access, use or disclosure; and

12.1.4.5. What corrective action Subrecipient has taken or will take to prevent future unauthorized access, use or disclosure.

12.2. This paragraph shall survive the termination of the Contract.

13. WAIVER. The NHJB’s failure to enforce its rights with respect to any single or continuing breach of this Contract shall not act as a waiver of the right of the NHJB to later enforce any such rights or to enforce any other or any subsequent breach.

14. TERMINATION FOR CONVENIENCE: This Agreement may be terminated by the NHJB in whole, or in part, whenever for any reason. Any such termination shall be effected by a written Notice of Termination specifying the extent to which performance of the work under the Agreement is terminated and the date on which such termination becomes effective.

15. ASSIGNMENT, DELEGATION AND SUBCONTRACT. Subrecipient shall not sell, transfer, assign, delegate, subcontract, or otherwise transfer any of its interest, rights, or duties under the

Contract without the prior written consent of the NHJB. No subcontracts or transfer of agreement shall in any case release the Subrecipient of its liability under this Agreement.

16. INDEMNIFICATION. The Subrecipient shall defend, indemnify, and hold harmless the NHJB and/or the State of New Hampshire, its officers and employees, from and against any claims, liabilities and costs for any personal injury or property damages, patent or copyright infringement, or other claims or losses asserted against the NHJB and/or the State of New Hampshire, its agencies, officers and employees, and any and all claims, liabilities or penalties asserted against the NHJB and/or the State of New Hampshire, its agencies, officers and employees, by or on behalf of any person, on account of, based or resulting from, arising out of (or which may be claimed to arise out of),…