RFP Natatorium DESIGN -cw.pdf

RFP # GS-25-RC/ND

REQUEST FOR PROPOSALS

Sealed proposals for furnishing the following to the City of Cortez, Colorado will be received by the General Services Director, City Service Center, 110 West Progress Circle, Cortez, Colorado

81321, until 3:00 P.M., on Thursday, October 2, 2025, at which time proposals will be publicly opened and read.

Proposal of an integrated design that will be used to rehabilitate existing Natatorium, addressing deferred maintenance items at the Cortez Recreation Center, 425 Roger

Smith Avenue, Cortez, Colorado. Scope of work to include: resurface existing pool facilities; modify pool grate infrastructure; remove and replace pool tile; replace ceiling-affixed acoustic baffles; remove and replace play structure within leisure pool;

and construct permanent steps into the competition lap pool. The Cortez Parks and

Recreation Department hopes the results of this design will include a firm understanding of the work that needs to be done, project sequencing, the scope of work, and feasibility of proposed work. Following acceptance of the design, the City will then bid out the project for repairs.

A MANDATORY MEETING and project site visit will be held for all interested vendors on

Friday, September 5, 2025, at 9:00 AM and again on Tuesday, September 9, 2025, at 10:30 AM at the Cortez Recreation Center. Interested vendors can choose which meeting to attend and, if necessary, a virtual option can be provided upon request.

All vendors must have received the Request for Proposal documents directly from the City Service Center (970.565.7320).

Proposals shall be submitted in writing and signed by the vendor or its duly authorized agent.

Proposals shall be submitted in sealed envelopes and marked on the outside with “PROPOSAL:

2025 Cortez Natatorium Rehabilitation Project Design” and with the vendor’s name.

The City of Cortez reserves the right to waive any formality or any informality in the process of awarding a proposal. The City of Cortez reserves the right to accept any proposal, in whole or in part, and to reject any or all proposals if it be deemed in the best interest of the City to do so.

ADVERTISED: 8/13/25

8/20/25

8/27/25

RFP# GS-25-RC/ND

Phone: 970-565-7320 www.cortezco.gov

City of Cortez Service Center

110 West Progress Circle

Cortez, CO 81321 http://www.cityofcortez.com/

General Services Department

110 West Progress Circle

970.565.7320

REQUEST FOR PROPOSALS

RFP# GS-25-RC/NRD:

2025 Cortez Recreation Center Natatorium

Rehabilitation Project Design

Due Date: Thursday, October 2, 2025 @ 3:00 PM

REQUEST FOR PROPOSAL COVER SHEET & SIGNATURE PAGE

Advertised Date: August 13, 2025 RFP Number:

GS-25-RC/ND

2025 Cortez Natatorium Rehabilitation Project Design

Procurement Point of Contact:

Casey Simpson csimpson@cortezco.gov

(970) 564-4055

Submit Sealed Proposals to:

110 W. Progress Circle Cortez, CO 81321

Proposal Submission Deadline:

Thursday, October 2, 2025 @ 3:00 PM

(Mountain Daylight Time)

2025 Cortez Rec Center Natatorium Rehabilitation Project Design

Offerors are asked to fill out this page in its entirety and to sign and return with their Proposal. The Proposal

Cover Sheet & Signature Page must be signed by the Offeror or an officer of the Offeror legally authorized to bind the Offeror to the proposal. Electronic signatures are acceptable.

Legal Company Name (Offeror):

Authorized Signature:

Typed/Printed Name:

Title:

F.E.I.N.:

Company Address:

City:

State: Zip:

Contact for Clarifications

Email Address:

Phone Number:

mailto:csimpson@cortezco.gov

By signing this Request for Proposal Cover Sheet & Signature Page, the authorized agent acknowledges acceptance of all terms and conditions of this solicitation.

PROPOSAL SUBMISSION: One (1) hard copy of the proposal is due by 3:00 PM on Thursday, October 2, 2025, in a sealed envelope, at the following address:

IMPORTANT: The submitted proposal must be titled with the RFP Number, RFP Title, and the

Offeror’s name, such as below:

GS-25-RC/ND

2025 Cortez Natatorium Rehabilitation Project Design

Offeror’s Company Name

Offerors are urged to read the solicitation document thoroughly before submitting a proposal.

CONTENTS

SECTION 1.0 INTRODUCTION

1.1. GENERAL INFORMATION

1.2. BACKGROUND

1.3. OVERVIEW AND GOALS

1.4. ANTICIPATED CONTRACT TERM

SECTION 2.0 REQUIREMENTS AND SCOPE OF WORK

2.1. ACCESSIBILITY REQUIREMENTS

2.2. MANDATORY MINIMUM REQUIREMENTS

2.3. SCOPE OF WORK

SECTION 3.0 REQUESTED PROPOSAL FORMAT AND EVQALUATION METHODOLOGY

3.1. EVALUATION PROCESS

3.2. EVALUATION COMMITTEE

3.3. PROPOSAL EVALUATION CRITERIA

3.4. DEMONSTRATIONS AND DISCUSSIONS

3.5. SINGLE PROPOSAL

3.6. AWARD

APPENDIX A EVALUATION OF QUALIFICATIONS FORM

APPENDIX A1 QUALIFICATIONS AND PROPOSAL RANKING MATRIX

APPENDIX B SAMPLE PROFESSIONAL SERVICES CONTRACT

APPENDIX C COST PROPOSAL FORM

APPENDIX D PICTURES

APPENDIX E PERFORMANCE BOND

APPENDIX F PAYMENT BOND

APPENDIX G LOCAL VENDOR PREFERENCE

SECTION 1.0 INTRODUCTION

1.1. GENERAL INFORMATION

The City of Cortez is issuing this Request for Proposals for the 2025 Cortez Natatorium

Rehabilitation Project Design.

1.2. BACKGROUND

The Cortez Recreation Center is a cornerstone of the community and houses a widely popular Natatorium with the following amenities: a competition lap pool, a lazy river, a 145-ft long enclosed slide, and a children’s play area with a tot slide and play feature. The

Natatorium has a list of deferred maintenance items that require specialized work and coordination, as these projects are interrelated.

OVERVIEW AND GOALS

1.2.1. The Cortez Recreation Center Natatorium has only received minor, superficial updates since its initial construction in 2003. The goal of this project is to revitalize the space and make the necessary repairs concurrently, thereby reducing the time of pool closures.

The current state of the pool surface is poor, to the extent that it is harming patrons’ feet.

We are, therefore, seeking to resurface all existing pool surfaces to include the competition lap pool and leisure pool inclusive of a lazy river. The play structure is also highly used and is in need of updating. We intend this new play structure to be enjoyed by young children under 5 years old. The sound baffles also require replacement and should be addressed while the pool is already closed. Lastly, our goal for the stairs into the lap lane is to have a permanent design that does not interfere with the lap lane.

Other items for renovation include associated work necessary for resurfacing including tile and grout replacement around the immediate pool area and ensuring pool grates are flush with pool surface.

This proposal is to conduct an assessment to determine the extent of the work needed

(quantity and specifications) and to develop a biddable set of design plans and specifications. Specific items of evaluation include:

1.2.1.1. Extent of repairs necessary for the leisure pool shell beyond surfacing.

Create a design and specification for surfacing reapplication.

1.2.1.2. Assessment of existing tile and grout and inlet/outlet covers for function and VGB compliance. Recommend quantity and specification for tile and grout and inlet/outlet covers.

1.2.1.3. Recommend specification tile or paint for lane line markings.

1.2.1.4. Recommend options for community review and selection for a replacement play pool amenity. Provide design and specification for installation of selected amenity.

1.2.1.5. Assess function and attachment method of existing sound baffles.

Determine if existing baffles are functional and in good repair.

Recommend quantity, specification and attachment method to replace those that are missing.

1.2.1.6. Determine the feasibility of installing permanent stairs in the lap pool to aid in patron ingress/egress from the pool. Should the installation of stairs be found to be feasible, develop a design and specification for their installation.

1.3. ANTICIPATED CONTRACT TERM

1.3.1. Notice of Award is anticipated to be Wednesday, October 15, 2025, and the project term is to end ninety (90) Calendar Days from date of the Notice to Proceed.

Notice to Proceed will be issued once all documentation is provided, and once the

Contract is fully executed by both parties. Construction is expected to begin June 1, 2026.

1.3.2. The City may extend the Contract beyond the anticipated term in accordance with the Colorado Procurement Code, and in the event that the City determines an extension is necessary.

1.3.3. The City may, within its sole discretion, choose not to exercise any option or extension term in the Contract for any reason. If the City chooses not to exercise any option or extension term, it may re-procure the goods and/or services in its sole discretion.

1.3.4. The schedule of events for the proposal process and an outline of the schedule for the balance of the project is as follows:

Advertisement 8/13/25; 8/20/25; & 8/27/25

MANDATORY WALKTHROUGH

Interested vendors are to meet on-site.

Virtual tour is available upon request

Friday, September 5, 2025 @ 9:00 AM

OR

Tuesday, September 9, 2025 @ 10:30 AM

Date Email Questions Due Friday, September 19, 2025 @ 3:00 PM

Date Email Answers issued Thursday, September 25, 2025 @ 5:00 PM

Proposals Opened Thursday, October 2, 2025, @ 3:00 PM

Notice of Award (projected) October 15, 2025

Contract Approval (projected) October 30, 2025

Notice to Proceed (projected) Monday, November 10, 2025

Project Completion 90 days from date of Notice to Proceed

The above schedule is tentative. Responding firms shall be notified of revisions in a timely manner by email. Respondents may elect to verify times and dates by email, but no earlier than 36 hours before the scheduled date and time.

SECTION 2.0 REQUIREMENTS AND SCOPE OF WORK

2.1. ACCESSIBILITY REQUIREMENTS

2.1.1. All work performed as a result of this solicitation must comply with all applicable provisions of §§24-85-101, et seq., C.R.S., and the Accessibility Standards for

Individuals with a Disability, as established by the Office Of Information Technology pursuant to Section §24-85-103 (2.5), C.R.S. and 3) all City of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the Web Content Accessibility Guidelines (WCAG), incorporated in the

State of Colorado technology standards.

2.2. MANDATORY MINIMUM REQUIREMENTS

2.2.1. Notice is hereby given to all interested parties that all firms will be required to meet all requirements to be considered for this project. Interested proposers should be prepared to show evidence of the following to be considered as qualified, as a minimum:

2.2.1.1. Provide (design contracting services within the last three (3) years for at least two (2) projects in excess of $20,000 (hard costs), utilizing the expertise present in their most local office to the project location; and

2.2.1.2. Demonstrate specific general contracting experience in projects of similar scope and complexity; and

2.2.1.3. Indicate if the proposing firm has any issues or needed changes to the

Sample Construction Contract included as Appendix B; and

2.2.1.4. Firm must be fully insured with General Liability Insurance, Comprehensive Automobile Liability Insurance, and Professional

Liability Insurance with minimum combined single limits of ONE

MILLION DOLLARS ($1,000,000) each occurrence, and ONE MILLION

DOLLARS ($1,000,000) aggregate. Firm must be able to list the

City as additionally insured.

2.3. SCOPE OF WORK

2.3.1. This Scope of Work describes the deliverables sought through this RFP and the scope of what the awarded Offeror will be expected to present through the contract resulting from this RFP. The Scope of Work is intended to provide interested

Offerors with sufficient basic information to submit a proposal. It is not intended to limit a proposal’s content or exclude any relevant or essential data.

2.3.2. The scope of work, specifically for this request, includes the following: Provide a proposal that encompasses the necessary furnishment of personnel, equipment, and materials needed to rehabilitate the Natatorium at the Cortez Recreation

Center, 425 Roger Smith Avenue, Cortez, Colorado, 81321, addressing deferred maintenance items. The scope of work will include:

2.3.3. Specify resurfacing strategies for both pool surfaces: Competition pool and leisure pool.

Note the product you plan to use. (Approx. 11,000 square feet).

• Address existing grate issues when resurfacing the pools. There are currently four (4) grates in the leisure pool and two (2) in the competition pool. The current grates do not fit flush with the pool surface.

2.3.4. Replace tile and grout surrounding both pool areas, as deemed necessary. (500 linear feet x 4-½ inches wide, see photo Appendix D).

• Replace acoustic baffles in the ceiling. The new baffles must be affixed in a manner that is resistant to a typical indoor pool environment. Previous fixtures have fallen as a result of not being congruent with a chlorinated, damp environment.

• Replace play structure in the leisure pool. Provide three (3) options for consideration. Detail how the play feature will interplay with a new pool surface and new anchor points. New play structure should be approximately

20-foot x 20-foot (see photo Appendix D).

• Add permanent steps into lap pool. Looking for custom-made steps that interfere with lap lane as little as possible while still allowing for appropriate pathway width to exits - approximately 3-to 4-foot wide including railings;

length of stairs to be dictated by depth (see photo Appendix D).

• All removed materials must be disposed of properly in accordance with any relevant state or federal regulations.

SECTION 3.0 REQUESTED PROPOSAL FORMAT AND EVALUATION

METHODOLOGY

3.1. EVALUATION PROCESS

A comprehensive, thorough, complete and impartial evaluation of each proposal received will be conducted in accordance with §24-103-203(7), C.R.S, which states, “The award shall be made to the responsible Offeror whose proposal is determined in writing to be the most advantageous to the City, taking into consideration the price and evaluation factors set forth in the request for proposal.”

3.2. EVALUATION COMMITTEE

3.2.1. An Evaluation Committee will be established utilizing measures to ensure the integrity of the evaluation process. These measures include the following:

3.2.1.1. Selecting committee members who do not have a conflict of interest regarding this solicitation.

3.2.1.2. Facilitating the independent review of proposals.

3.2.1.3. Requiring the evaluation of the proposals to be based strictly on the content of the proposals.

3.2.1.4. Ensuring the fair and impartial treatment of all Offerors.

3.2.2. The objective of the Evaluation Committee is to conduct reviews of the proposals that have been submitted, to hold frank and detailed discussions among themselves, and to recommend an Offeror for award.

3.3. PROPOSAL EVALUATION CRITERIA

3.3.1. The City will evaluate proposals to determine if each Offeror meets all mandatory qualification requirements; provided, however, that the City has the authority to waive non-material mandatory requirements in certain circumstances. Reference

Procurement Rule R-24-103-301-03. The mandatory qualification requirements are scored on a Met/Not Met basis and only those proposals found to meet all mandatory requirements, other than non-material mandatory requirements waived by the City, can be considered for a Contract resulting from this solicitation.

3.3.2. Proposals will be evaluated by the Evaluation Committee using the evaluation criteria listed below. The evaluators will consider whether the Scope of Work requirements in the solicitation have been addressed, and they will review the capabilities of the Offeror, as well as the quality of the approach proposed, the price, and any other aspect determined relevant to the evaluation criteria.

3.3.3. The evaluation criteria to be used in evaluating the proposals are as follows and are attached in Appendices A and A1 (and are listed in no particular order):

3.3.3.1. TECHNICAL APPROACH TO THE PROJECT

3.3.3.1.1. Provide a strategic project approach summary discussing how your firm will provide successful Construction Contracting Services for this project. Include specific examples (1–2-page excerpts) of actual products (estimates, progress reports, schedules, constructability reviews, value engineering studies, forms, etc.).

3.3.3.1.2. Provide a detailed description of how your firm will select qualified sub-contractors and manage them effectively on this project.

3.3.3.2. EXPERIENCE, PAST PERFORMANCE, AND EXPERTISE

3.3.3.2.1. Provide a description of successful prior construction contracts, including performance in the areas of cost, quality control, schedule, compliance with plans and specifications and adherence to applicable laws and regulations as performed by your firm and by your subcontractors.

3.3.3.3. PROJECT MANAGEMENT PLAN

3.3.3.3.1. Provide a description of the composition and management structure of your firm. Identify the firm’s roles and responsibilities and relevant technical expertise and experience of the key management personnel that will be used on this project. Provide a description and separate graphic organizational chart complete with working titles identifying the lines of authority, responsibility and coordination between your firm and your subcontractors and,

3.3.3.3.2. Describe the proposed project schedule, quality control program, financial resources, equipment to be used on this project and its current location, and any other information or resources that demonstrates your firm’s competency to perform this work

3.3.3.4. STAFFING PLAN

3.3.3.4.1. Provide a detailed staffing plan of key management personnel to be assigned to this project from your firm and your subcontractors and identify the time commitments and all current office locations.

3.3.3.5. SAFETY PLAN AND SAFETY RECORD

3.3.3.5.1. Describe your firm’s safety program and provide your firms’ safety record over the last ten years.

3.3.3.6. JOB STANDARDS

3.3.3.6.1. Demonstrate on past projects examples how a high quality of workmanship was achieved, and industry standards of care were achieved and,

3.3.3.6.2. Describe the firm’s method of personnel procurement, employment of Colorado workers, work force development and long-term career opportunities of workers and,

3.3.3.6.3. Describe the firm’s availability of training programs, including apprenticeships approved by the United States Department of

Labor and,

3.3.3.6.4. Describe the benefits provided to workers, including healthcare and defined benefit or defined contribution retirement benefits, and whether the firm pays industry-standard wages.

3.3.3.7. LOCAL PRECENSE

3.3.3.7.1. Describe what Services under the contract or any Subcontract will be performed by a Cortez owned Business, Montezuma County

Owned Business, or Regionally owned Business.

3.4. DEMONSTRATIONS AND DISCUSSIONS

The Evaluation Committee may, if it deems necessary, request clarifications, conduct discussions or oral presentations, or request best and final offers. Per R-24-103-203-03, discussions may be held with responsible offerors whose proposals are determined to be reasonably susceptible to be selected for award to:

a) Promote understanding of the City’s requirements and the offerors’ proposals; and

b) Facilitate a contract that will be most advantageous to the City taking into consideration price and the other evaluation factors set forth in the request for proposals.

The Evaluation Committee may adjust its scoring based on the results of such activities.

However, proposals may be reviewed and determinations made without such activities.

Offerors should be aware that the opportunity for further explanation might not exist;

therefore, Offerors should ensure that their submission is complete, and are encouraged to submit their best possible proposal, including pricing.

3.5. SINGLE PROPOSAL

If only one proposal is received in response to a solicitation, an award may be made to the single offeror or offeror if the procurement official finds that the price submitted is fair and reasonable and that other prospective offerors or offerors had reasonable opportunity to respond. Reference Procurement Rule R- 24-103-201-02(d).

3.6. AWARD

3.6.1. A Notice of Intent to Award will be published on Colorado VSS.

3.6.2. The award determination is ultimately a business decision that will reflect an integrated assessment of the relative merits of the proposals received, using the factors set forth in Section 5.3.3. The City intends to award Contract(s) to the

Offeror(s) whose proposal(s), conforming to the solicitation, will be most advantageous to the City, price and other factors considered.

3.6.3. The City reserves the right to award to multiple offerors if is determined to be in the best interest of the City.

APPENDIX A EVALUATION OF QUALIFICATIONS FORM

Name of Firm: ____________________________________________________________

Name of Project: 2025 CITY OF CORTEZ NATATORIUM REHABILITATION PROJECT DESIGN

Evaluator No_____________________________________ Date: ________________

MINIMUM REQUIREMENTS MET (SECTION 1.8) Y ____ N ____

If the minimum requirements (including letter from surety) have not been met, specify the reason(s):

SCORE WEIGHT1 X RATING2 = SCORE

1. TECHNICAL APPROACH TO PROJECT

◻ PROVIDE A STRATEGIC PROJECT APPROACH SUMMARY DISCUSSING HOW YOUR FIRM WILL

PROVIDE SUCCESSFUL CONSTRUCTION CONTRACTING SERVICES FOR THIS PROJECT. INCLUDE

SPECIFIC EXAMPLES (1-2 PAGE EXCERPTS) OF ACTUAL PRODUCTS (ESTIMATES, PROGRESS

REPORTS, SCHEDULES, CONSTRUCTABILITY REVIEWS, VALUE ENGINEERING STUDIES, FORMS,

ETC.).

X

◻ PROVIDE A DETAILED DESCRIPTION OF HOW YOUR FIRM WILL SELECT QUALIFIED SUB-

CONTRACTORS AND MANAGE THEM EFFECTIVELY ON THIS PROJECT.

2. EXPERIENCE, PAST PERFORMANCE AND EXPERTISE

◻ PROVIDE A DESCRIPTION OF SUCCESSFUL PRIOR CONSTRUCTION CONTRACTS, INCLUDING

PERFORMANCE IN THE AREAS OF COST, QUALITY CONTROL, SCHEDULE, COMPLIANCE WITH

PLANS AND SPECIFICATIONS AND ADHERENCE TO APPLICABLE LAWS AND REGULATIONS AS

PERFORMED BY YOUR FIRM AND BY YOUR SUBCONTRACTORS.

3. PROJECT MANAGEMENT APPROACH

◻ PROVIDE A DESCRIPTION OF THE COMPOSITION AND MANAGEMENT STRUCTURE OF YOUR FIRM.

IDENTIFY THE FIRM’S ROLES AND RESPONSIBILITIES AND RELEVANT TECHNICAL EXPERTISE AND

EXPERIENCE OF THE KEY MANAGEMENT PERSONNEL THAT WILL BE USED ON THIS PROJECT.

PROVIDE A DESCRIPTION AND SEPARATE GRAPHIC ORGANIZATIONAL CHART COMPLETE WITH

WORKING TITLES IDENTIFYING THE LINES OF AUTHORITY, RESPONSIBILITY AND COORDINATION

BETWEEN YOUR FIRM AND YOUR SUBCONTRACTORS AND,

◻ DESCRIBE THE PROPOSED PROJECT SCHEDULE, QUALITY CONTROL PROGRAM, FINANCIAL

RESOURCES, EQUIPMENT TO BE USED ON THIS PROJECT AND ITS CURRENT LOCATION, AND ANY

OTHER INFORMATION OR RESOURCES THAT DEMONSTRATES YOUR FIRM’S COMPETENCY TO

PERFORM THIS WORK

4. STAFFING PLAN

◻ PROVIDE A DETAILED STAFFING PLAN OF KEY MANAGEMENT PERSONNEL TO BE ASSIGNED TO

THIS PROJECT FROM YOUR FIRM AND YOUR SUBCONTRACTORS AND IDENTIFY THE TIME

COMMITMENTS AND ALL CURRENT OFFICE LOCATIONS.

5. SAFETY PLAN AND SAFETY RECORD

◻ DESCRIBE YOUR FIRM’S SAFETY PROGRAM AND PROVIDE YOUR FIRMS’ SAFETY RECORD OVER

THE LAST TEN YEARS.

6. JOB STANDARDS

◻ DEMONSTRATE ON PAST PROJECTS EXAMPLES HOW A HIGH QUALITY OF WORKMANSHIP WAS

ACHIEVED, AND INDUSTRY STANDARDS OF CARE WERE ACHIEVED AND,

◻ DESCRIBE THE FIRM’S METHOD OF PERSONNEL PROCUREMENT, EMPLOYMENT OF COLORADO

WORKERS, WORK FORCE DEVELOPMENT AND LONG-TERM CAREER OPPORTUNITIES OF

WORKERS AND,

◻ DESCRIBE THE FIRM’S AVAILABILITY OF TRAINING PROGRAMS, INCLUDING APPRENTICESHIPS

APPROVED BY THE UNITED STATES DEPARTMENT OF LABOR AND,

◻ DESCRIBE THE BENEFITS PROVIDED TO WORKERS, INCLUDING HEALTHCARE AND DEFINED

BENEFIT OR DEFINED CONTRIBUTION RETIREMENT BENEFITS, AND WHETHER THE FIRM PAYS

INDUSTRY-STANDARD WAGES.

7. AVAILABILITY AND USE OF DOMESTICALLY PRODUCED GOODS

◻ DESCRIBE HOW YOUR FIRM INTENDS TO USE DOMESTICALLY PRODUCED IRON, STEEL, AND

RELATED MANUFACTURED GOODS IN THIS PROJECT.

8. LOCAL PRESENCE

◻ DESCRIBE WHAT SERVICES UNDER THE CONTRACT OR ANY SUBCONTRACT WILL BE PERFORMED

BY A CORTEZ OWNED BUSINESS, MONTEZUMA COUNTY OWNED BUSINESS, OR REGIONALLY

OWNED BUSINESS

TOTAL SCORE:

NOTES:

1. WEIGHTS ARE TO BE ASSIGNED PRIOR TO EVALUATION AND ARE TO BE CONSISTENT ON ALL EVALUATION FORMS. USE ONLY WHOLE NUMBERS.

2. RATING: 0 = NOT PROVIDED 1 = UNACCEPTABLE 2 = POOR 3 = FAIR 4 = GOOD 5 = EXCELLENT

3. TOTAL SCORE INCLUDES THE SUM TOTAL OF ALL CRITERIA. NOTE: A PASSING SCORE (AS A PERCENTAGE OF THE TOTAL POINTS AVAILABLE) IS TO BE

ESTABLISHED PRIOR TO EVALUATION.

APPENDIX A1 QUALIFICATIONS AND PROPOSAL RANKING MATRIX

CITY OF CORTEZ 2025 NATATORIUM REHABILITATION PROJECT DESIGN

QUALIFICATIONS 40% / PROPOSAL COST 60%

FIRM QUALS

SCORE3

COST

SCORE4

QUALS

& BID

SCORE5

RANK6 NOTES

NOTES:

1. INSERT TOTAL SCORE FROM EACH EVALUATOR'S SUBMITTAL REVIEW.

2. ADD ALL EVALUATORS’ TOTAL SCORES AND DIVIDE BY THE NUMBER OF EVALUATORS TO DETERMINE THE

AVERAGE SCORE FOR EACH FIRM’S QUALIFICATIONS.

3. THE MAXIMUM SCORE FOR QUALIFICATIONS ON THE EVALUATION FORM IS EQUIVALENT TO 40 POINTS AND IS

EQUIVALENT TO THE MAXIMUM POINTS AVAILABLE FOR QUALIFICATIONS. THEREFORE, EACH FIRM’S SCORE IS

DETERMINED AS A PERCENTAGE OF THE MAXIMUM POINTS AVAILABLE. TO SCORE EACH AVERAGE

QUALIFICATION SCORE, USE THE EXAMPLE FORMULA.

ASSUME THE HIGHEST SCORE IS 600.

SCORING OF QUALIFICATIONS

FIRM B: 600 X 40 POINTS = 40 POINTS

FIRM C: 500 X 40 POINTS = 33.33 POINTS

FIRM A: 400 X40 POINTS = 26.66 POINTS

4. DETERMINE SCORE FOR EACH FIRM’S SEALED BID WITH THE LOWEST FEE BEING EQUIVALENT TO A MAXIMUM

SCORE OF 60 POINTS. TO SCORE EACH BID, USE THE EXAMPLE FORMULA.

ASSUME THE LOWEST BID WAS $100,000.

SCORING OF BIDS

FIRM A: $100,000 X 60 POINTS = 60 POINTS

$100,000

FIRM B: $100,000 X 60 POINTS = 48 POINTS

$125,000

FIRM C: $100,000 X 60 POINTS = 39.99 POINTS

$150,000

5. ADD THE AVERAGE QUALIFICATION SCORE TO THE BID SCORE TO DETERMINE CUMULATIVE QUALIFICATIONS

AND FEE SCORE.

6. NUMERICALLY RANK ALL FIRMS WITH THE HIGHEST SCORING FIRM BEING THE MOST QUALIFIED AND

ADVANTAGEOUS TO THE CITY.

APPENDIX B SAMPLE PROFESSIONAL CONTRACT

1.0 AGREEMENT AND PARTIES

This Professional Services Contract (this “Agreement”) is entered into effective the day of

, 2025 (the “Effective Date”) by and between the City of Cortez, a Colorado home rule municipality (the “City”), and , a

(the “Contractor”). The City and the Contractor may be referred to herein individually as a

“Party,” and collectively as the “Parties.”

2.0 RECITALS AND PURPOSE

2.1 The City desires to engage the Contractor for the purpose of

2.2 The Contractor represents that it has the special expertise and background necessary to provide the City with such services.

3.0 SCOPE OF SERVICES

The Contractor agrees to provide the City with the specific professional services as set forth in

Exhibit “____,” which is attached hereto and incorporated herein by this reference (the “Services”).

4.0 COMPENSATION

4.1 The City shall pay the Contractor for the Services the amounts set forth in Exhibit

“_____,” which is attached hereto and incorporated herein by this reference. The scope of the

Services and payment therefor shall only be changed by a properly authorized written amendment to this Agreement.

4.2 The Contractor shall submit a detailed written invoice to the City monthly describing the

Services rendered during the month. The City shall pay the invoice within thirty (30) days of receipt unless the work or the documentation therefore are unsatisfactory. Payments made after thirty (30) days may be assessed an interest charge of one percent (1%) per month unless the delay in payment resulted from unsatisfactory work or documentation therefor.

4.3 If the term of this Agreement extends into more than one City fiscal year, and thereby creates a multi-year financial obligation of the City, then the City’s financial obligations under this

Agreement are contingent upon the availability of funds appropriated by the City Council for each fiscal year budget during the term of this Agreement.

5.0 PROJECT REPRESENTATION

5.1 The City designates as the responsible City staff

member to serve as the City contact while the Contractor provides the Services.

5.2 The Contractor designates as its project manager and primary contact. The City may rely upon the guidance, opinions, and recommendations provided by the Contractor and its representatives. Should any of the representatives be replaced and such replacement require the City or the Contractor to undertake additional reevaluations, coordination, orientation, etc., the Contractor shall be fully responsible for all such additional costs and services

Scope of Work:

6.0 TERM

The Contractor's services under this Agreement shall commence on the Effective Date and shall be completed by no later than, (the Term”).

7.0 INSURANCE

7.1 During the Term of this Agreement, the Contractor agrees, at its own cost, to maintain, and provide evidence of upon request, a policy of Workers Compensation Insurance, if required by the Workers’

Compensation Act of Colorado, or any other applicable laws for any person engaged in the performance of the

Services, and the policy or policies of insurance, if any, set forth below and marked with an “X.” The

Contractor shall not be relieved of any liability, claims, demands, or other obligations assumed pursuant to this

Agreement by reason of its failure to procure or maintain any required policy of insurance.

☒ Comprehensive General Liability Insurance with minimum combined single limits of ONE

MILLION DOLLARS ($1,000,000) each occurrence, and ONE MILLION DOLLARS ($1,000,000) aggregate. The policy shall be applicable to all premises and operations. The policy shall include coverage for bodily injury, broad form property damage (including completed operations), personal injury (including coverage for contractual and employee acts), blanket contractual, independent contractors, and products. The policy shall contain a severability of interests provision.

☒ Comprehensive Automobile Liability Insurance with minimum combined single limits for bodily injury and property damage of not less than ONE MILLION DOLLARS ($1,000,000) each occurrence and

ONE MILLION DOLLARS ($1,000,000) aggregate with respect to each of Contractor's owned, hired and/or non-owned vehicles assigned to be used or used in performance of the Services. The policy shall contain a severability of interests provision.

☒ Professional Liability Insurance with minimum combined single limits of ONE MILLION

DOLLARS ($1,000,000) each occurrence, and ONE MILLION DOLLARS ($1,000,000) aggregate.

☐The policy shall insure the Contractor for claims arising from the negligent performance of professional services under this Agreement. The Professional Liability Insurance policy shall include prior acts coverage sufficient to cover all services rendered by the Contractor and its subcontractors. This coverage shall be continued in effect for one (1) year after the end of the Term of this Agreement.

7.2 The Policies required above, except for the Worker's Compensation Insurance and

Professional Liability Insurance, shall name the City as an additional insured, and any certificate of insurance shall specifically state that the City is named as an additional insured.

Every policy required above shall be primary insurance, and any insurance carried by the City, its elected officials or its employees, shall be excess and not contributory insurance to that provided by the Contractor. The additional insured endorsement for the Comprehensive

General Liability Insurance required above shall not contain any exclusion for bodily injury or property damage arising from completed operations. The Contractor shall be solely responsible for any deductible losses under each of the policies required above.

Failure on the part of the Contractor to procure or maintain policies providing the required coverages, conditions, and minimum limits shall constitute a material breach of contract upon which the City may immediately terminate this Agreement.

7.3 The Contractor understands and agrees that the City is relying on, and does not waive or intend to waive by any provision of this Agreement, the monetary limitations or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act., C.R.S. §24-

10-101 et seq., as from time to time amended, or otherwise available to the City, its elected officials, or its employees.

8.0 INDEMNIFICATION

To the fullest extent permitted by law, the Contractor agrees to indemnify and hold harmless the

City, its elected officials and employees, from and against all liability, claims, damages, injuries, and losses of any kind that arise out of or are connected with this Agreement and Contractor’s provision of the Services hereunder, if such injury, loss, or damage, or any portion thereof, is caused by, or claimed to be caused by, the act, omission, or other fault of the Contractor or any of the

Contractor’s subcontractors, or any other person for whom Contractor is responsible. The

Contractor shall investigate, handle, respond to, and provide defense for and defend against any such liability, claims, and demands, and to bear all other costs and expenses related thereto, including court costs and attorneys' fees. The Contractor's indemnification obligation shall not be construed to extend to any injury, loss, or damage which is caused by the act, omission, or other fault of the City.

9.0 QUALITY OF WORK

Contractor's professional services shall be in accordance with the prevailing standard of practice normally exercised in the performance of professional services of a similar nature.

10.0 INDEPENDENT CONTRACTOR

Contractor and any persons employed by Contractor for the performance of work hereunder shall be independent contractors and not agents of the City. Any provisions in this Agreement that may appear to give the City the right to direct Contractor as to details of doing work or to exercise a measure of control over the work mean that Contractor shall follow the direction of the City as to end results of the work only.

Neither Contractor, its owners, agents, employees, assigns or subcontractors are entitled to receive

Workers Compensation or unemployment benefits from or through the City's unemployment or

Worker's Compensation coverage.

Contractor shall pay all taxes for itself, its employees, agents, subcontractors, assigns as required by local, state and federal law.

11.0 ASSIGNMENT

Contractor shall not assign or delegate this Agreement or any portion thereof, or any monies due to or become due hereunder without the City's prior written consent.

12.0 DEFAULT

Each and every term and condition hereof shall be deemed to be a material element of this

Agreement. In the event either Party should fail or refuse to perform according to the terms of this

Agreement, such Party may be declared in default.

13.0 TERMINATION

13.1 This Agreement may be terminated by either Party for material breach or default of this

Agreement by the other Party not caused by any action or omission of the other Party by giving the other Party written notice at least ten (10) days in advance of the termination date. The breaching or defaulting Party shall have the right to cure the breach or default within the notice period, and the non-breaching Party shall have the right to accept or reject the cure. Termination pursuant to this subsection shall not prevent either Party from exercising any other legal remedies which may be available to it.

13.2 This Agreement may be terminated by the City for its convenience and without cause by giving written notice at least thirty (30) days in advance of the termination date. In the event of such termination, the Contractor will be paid for the reasonable value of the services rendered to the date of termination, not to exceed the total amount set forth in Exhibit “B”, and upon such payment, all obligations of the City to the Contractor under this Agreement will cease. Termination pursuant to this Subsection shall not prevent either Party from exercising any other legal remedies which may be available to it.

14.0 INSPECTION

The City and its duly authorized representatives shall have access to any books, documents, papers, and records of the Contractor that are related to this Agreement for the purpose of making audits, examinations, excerpts, and transcriptions.

15.0 ENFORCEMENT

15.1 In the event that suit is brought upon this Agreement to enforce its terms, the substantially prevailing Party shall be entitled to its reasonable attorneys' fees and related court costs.

15.2 Colorado law shall apply to the construction and enforcement of this Agreement. The

Parties agree to the jurisdiction and venue of the State courts of Montezuma County in connection with any dispute arising out of or in any matter connected with this Agreement.

16.0 INTEGRATION AND AMENDMENT

This Agreement represents the entire agreement between the Parties and there are no oral or collateral agreements or understandings. This Agreement may be amended only by an instrument in writing signed by the Parties.

17.0 COMPLIANCE WITH LAWS

During the Term of this Agreement Contractor shall comply with the any applicable federal, state, or local laws and regulations, including, without limitation, the Americans with Disabilities Act of

1990, as enacted and amended from time to time, and all laws forbidding Contractor from discriminating against any employee or applicant for employment because of race, color, religion, age, sex, sexual orientation, gender identity, gender expression, disability, pregnancy, marital status, national origin, or any other status protected by applicable state or federal law.

CITY OF CORTEZ: ATTEST:

By: By:

Title: Title:

CONTRACTOR:

By:

APPENDIX C COST PROPOSAL FORM

General Services Department

COST PROPOSAL FORM

Project No./Name: 2025 Cortez Natatorium Rehabilitation Project

Offeror’s Name:

Offeror’s Address:

Offeror Acknowledges Receipt of Addenda Numbers:

Offeror Anticipates Services outside the United States or Colorado.* No ☐ Yes ☐ If Yes see 3A below

Offeror will comply with 80% Colorado Labor on project above $500,000: Yes☐ No ☐ If No see 3B below

Offeror is a Service-Disabled Veteran Owned Small Business:* No ☐ Yes ☐ If Yes see 3C below

Total Proposed Cost to Fulfill Section 2.3, Scope of Work

Offeror’s Time of Completion

a. Time Period from Notice to Proceed to Substantial Completion:

b. Time Period from Substantial Completion to Final Acceptance:

c. Total Time of Completion of Entire Project (a + b):

1. TOTAL COST: Pursuant to the advertisement by the City of Cortez dated August 13, 2025, the undersigned offeror hereby proposes to furnish all the labor and materials and to perform all the work required for the complete and prompt execution of everything described or shown in or reasonably implied from the Request for Proposals, including the Drawings and Specifications, for the work and for the proposed cost indicated above. Offerors should include all taxes that are applicable.

2. EXAMINATION OF DOCUMENTS AND SITE: The offeror has carefully examined the Request for Proposals, including any Drawings and Specifications, and has examined the site of the Work, so as to make certain of the conditions at the site and to gain a clear understanding of the work to be done.

3. PARTIES INTERESTED IN PROPOSAL: The offeror hereby certifies that the only persons or parties interested in this proposal are those named herein, and that no other offeror or prospective offeror has given any information concerning this proposal.

A. If the offeror anticipates services under the contract or any subcontracts will be performed outside the United States or Colorado, the offeror shall provide in a written statement which must include, but need not be limited to the type of services that will be performed at a location outside the United States or Colorado and the reason why it is necessary or advantageous to go outside the United States or Colorado to perform such services. (Does not apply to any project that receives federal moneys) *

B. For State Public Works projects per C.R.S. 8-17-101, Colorado labor shall be employed to perform at least 80% of the work. Colorado Labor means any person who is a resident of the state of Colorado at the time of the Public Works project. Offerors indicating that their bid proposal will not comply with the 80% Colorado Labor requirement are required to submit written justification along with the bid submission. (Does not apply to any project that receives federal moneys) * C. A Service-Disabled Veteran Owned Small Business (SDVOSB) per C.R.S. 24-103-211, means a business that is incorporated or organized in Colorado or maintains a place of business or has an office in Colorado and is officially registered and verified by the Center for Veteran Enterprise within the U.S. Department of Veteran Affairs. Attach proof of certification along with the bid submission. * D. Projects estimated to be $1 million or more that do not receive federal funds are required to comply with the State Apprenticeship Utilization requirements C.R.S. 24-92-115 E. Projects estimated to be $500,000 or more that do not receive federal funds are required to comply with the State Prevailing Wage requirements C.R.S. 24-92-201 through 210.

4. PROPOSAL GUARANTEE: This proposal is accompanied by the required Proposal Guarantee.

Offerors shall provide a brief statement affirming that the proposal terms shall remain in effect for sixty (60) days following the date proposal submittals are due. Offerors are authorized to hold said Proposal Guarantee for a period of not more than sixty (60) days after the opening of the proposals for the work above indicated, unless the undersigned offeror is awarded the Contract, within said period, in which event the City may retain said Proposal Guarantee, until the undersigned offeror has executed the required Agreement and furnished the required Performance Bond, Labor and Material Payment Bond, and Insurance Policy.

5. TIME OF COMPLETION: The offeror agrees to achieve Substantial Completion of the Project from the date of the Notice to Proceed within the number of calendar days entered above, and in addition, further agrees that the period between Substantial Completion and Final Acceptance of the Project will not exceed the number of calendar days noted above. If awarded the Work, the offeror agrees to begin performance within ten (10) days from the date of the Notice to Proceed subject to Article 46, Time of Completion and Liquidated Damages of the General Conditions of the Contract, and agrees to prosecute the Work with due diligence to completion. The offeror represents that Article 7D of the Contractor’s Agreement (SC-6.21) has been reviewed to determine the type and amount of any liquidated damages that may be specified for this contract.

6. EXECUTION OF DOCUMENTS: The offeror understands that if this proposal is accepted, offeror must execute the required Agreement and furnish the required Performance Bond, Labor and Material Payment Bond, Insurance Policy and Certificates of Insurance within ten (10) days from the date of the Notice of Award, and that the offeror will be required to sign to acknowledge and accept the Contract Documents, including the contents of the Request for Proposals.

7. SUBMIT WAGE RAGES (direct labor costs) for prime contractor and subcontractor as requested by the institution/agency in the solicitation documents.

8. The right is reserved to waive informalities and to reject any and all Proposals.

SIGNATURES: If the Proposal is being submitted by a Corporation, the Proposal shall be signed by an officer, i.e., President or Vice-President. If a sole proprietorship or a partnership is submitting the Proposal, the Proposal shall so indicate and be properly signed.

Dated this Day of , 20

THE OFFEROR:

Company Name Address (including city, state, and zip)

Name (Print) and Title Signature

APPENDIX D PICTURES

Section of leisure pool in need of resurfacing, shown with play structure to be removed and replaced.

Section of leisure pool shown to be resurfaced Example of poor-quality tile in need of remediation

Competition lap pool to be resurfaced, additionally the tile around grate needs revised.

Acoustic baffles shown along the ceiling (many baffles have fallen down over the years).

Additional section of leisure pool in need of resurfacing, degradation of existing pool surface can be seen.

APPENDIX E PERFORMANCE BOND

STATE OF COLORADO

COUNTY OF MONTEZUMA

KNOW ALL MEN BY THESE PRESENTS, that ______________________, hereinafter called the Principal, and _____________________, a corporation duly organized under the laws of the State of Colorado, AND AUTHORIZED TO TRANSACT BUSINESS WITHIN THE STATE OF COLORADO, hereinafter called the Surety, are held and firmly bound unto the City of Cortez, hereinafter called the Owner, and unto all persons, firms and corporations who may furnish materials for, or perform labor upon the improvements hereinafter referred to in the sum of ________________________________________________ Dollars, ($____________) in lawful money of the United States, to be paid to the order of the Owner, for payment of which sum will and truly to be made, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH, that whereas the Principal entered into a certain Agreement with the Owner, dated the _______ day of ______________, 20____, A.D., a copy of which is hereto attached and made a part hereof for the performance of:

NOW THEREFORE, if the Principal shall will, truly and faithfully perform and fulfill all the duties, obligations, undertakings, covenants, terms, conditions, and agreements of this contract, and any extensions thereof which may be granted by the Owner, with or without notice to the Surety, and during the life of any warranty required under such contract, and shall fully indemnify and save harmless the Owner from all costs and damages which it may suffer by reason or failure to do so, and shall reimburse and repay the Owner all outlay and expense which the Owner may incur in making good any default, including cost for additional legal fees or engineering services, and shall promptly make payment to all persons, firms, subcontractors, and corporations furnishing materials, equipment and cost of rentals for or performing labor in the prosecution of the work provided for in such contract, and any authorized extension or modification thereof, then this obligation shall be void; otherwise, as to remain in full force and effect.

PROVIDED FURTHER, that if any legal action be filed upon this bond, venue shall lie in the 22nd Judicial District, District Court, Montezuma County, State of Colorado. The Surety, for value received hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or to the work to be performed thereunder or the specifications accompanying the same shall in any way affect its obligation on this bond, and it does hereby waive notice of such change, extension of time, or alteration of the specifications.

PROVIDED FURTHER, that no final settlement between the Owner and the Contractor shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.

IN WITNESS WHEREOF, this instrument is executed in ________________________ counterparts, each one of which shall be deemed an original, this the __________ day of __________, 20____, A.D.

PRINCIPAL_________________________________________________ (seal)

By ___________________________ Attest _______________________

Title__________________________ Title _________________________

SURETY____________________________________________________ (seal)

By___________________________ Attest _______________________

Title_________________________ Title_________________________

APPENDIX F PAYMENT BOND

KNOW ALL MEN BY THESE PRESENTS, THAT , as Principal, and ____________________________________, a corporation organized and existing under and by virtue of the laws of the State of Colorado, AND AUTHORIZED TO TRANSACT BUSINESS WITHIN THE STATE OF COLORADO, as Surety, are held and firmly bound unto the City of Cortez, hereinafter called the Owner, in the penal sum of _______________________________________ DOLLARS, lawful money of the United States, for the payment of which, will and truly to be made, the said Principal and the said Surety, bind themselves and each of their heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents, as follows:

The condition of the above obligation is such that:

WHEREAS, the above bounded principal has heretofore on the ____ day of ________________, 2025, entered into a written contract, a copy of which is by reference made a part hereof, with the City of Cortez for the construction of the said work of construction to be done according to the requirements of said Contract.

NOW, THEREFORE, if the Principal shall promptly make payment to all persons, firms, SUBCONTRACTORS, and corporations furnishing materials for or performing labor in the prosecution of the work provided for in such Contract, and any authorized extension or modification thereof, including all amounts due for materials, lubricants, oil, gasoline, coal and coke, repairs on machinery, equipment and tools, consumed or used in connection with the construction of such WORK, and all insurance premiums on said WORK, and for all labor, performed in such WORK whether by SUBCONTRACTOR or otherwise, then this obligation shall be void; otherwise to remain in full force and effect.

PROVIDED FURTHER, that if any legal action be filed upon this BOND, venue shall lie in Montezuma County, State of Colorado. The said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract or to the WORK to be performed thereunder or the SPECIFICATIONS accompanying the same shall in any way effect its obligation on this BOND, and it does hereby waive notice of any such change, extension of time, alteration or addition to terms of the Contract or to the WORK or to the SPECIFICATIONS.

PROVIDED FURTHER,…