RFP_MR_Study_15949.pdf

MINNESOTA DEPARTMENT OF ADMINISTRATION

REQUEST FOR PROPOSAL FOR

Third Party M/E Engineering Review at

MDA/MDH Lab Building

Minnesota’s Commitment to Diversity and Inclusion

The State of Minnesota is committed to diversity and inclusion in its public procurement process. The goal is to ensure that those providing goods and services to the State are representative of our Minnesota communities and include businesses owned by minorities, women, veterans, and those with substantial physical disabilities. Creating broader opportunities for historically under-represented groups provides for additional options and greater competition in the marketplace, creates stronger relationships and engagement within our communities, and fosters economic development and equality.

To further this commitment, the Department of Administration operates a program for Minnesota-based small businesses owned by minorities, women, veterans, and those with substantial physical disabilities. For additional information on this program, or to determine eligibility, please call 651-296- 2600 or go to http://www.mmd.admin.state.mn.us/mn02001.htm http://www.mmd.admin.state.mn.us/mn02001.htm

REQUEST FOR PROPOSALS (RFP)

Minnesota Department of Administration

Real Estate and Construction Services (RECS)

Project Overview

Third Party M/E Engineering Review at MDA/MDH Lab Building RECS Project Number: 02LB0031 SWIFT Event ID: 2000015949

Supplier Portal Security Changes

There are new security measures that MMB implemented on October 16. It is a new multi-factor authentication (MFA) to enhance the security of the State of Minnesota Supplier Portal. MFA is an authentication method that requires bidders and suppliers provide two verification factors to log into the SWIFT Supplier Portal.

For information about these changes, please refer to the SWIFT Supplier Portal Multi-Factor Authentication FAQ document.

If you have not done so already, please make sure to log into the SWIFT Supplier Portal as soon as possible to get this authentication set up early so there are no issues when submitting a response to an RFP.

The State of Minnesota is requesting proposal(s) for third party mechanical and electrical engineering review services to support the completion of the Minnesota Department of Agriculture (MDA) and Minnesota Department of Health (MDH) Lab Mechanical Infrastructure Project located in St. Paul, Minnesota.

Your firm was selected from the Real Estate and Construction Services Master Roster of design firms interested in working on State construction projects. This RFP requests a proposal from your firm for the above referenced project. If your firm is selected, RECS will then send a contract to you for signature.

Pre-registration for Mandatory Site Visit Meeting deadline: Friday, July 5, 2024. Consultants must contact Emily Bolles at Emily.Bolles@state.mn.us.

Mandatory Site Visit Meeting Date, Time and Location: Wednesday, July 10, 2024 at 1:00 p.m. at Freeman Office Building, 625 N. Robert St. Saint Paul, MN 55164

The site visit meeting is mandatory. Only interested firms or persons attending the site visit meeting will be considered for selection.

Questions are due: Friday, July 12, 2024 at 3:00 p.m. CT

RECS will provide answers by: Wednesday, July 17, 2024 by 3:00 p.m. CT

RFP response due date and time: Friday, July 26, 2024 by 12:00 Noon CT https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDAsInVyaSI6ImJwMjpjbGljayIsImJ1bGxldGluX2lkIjoiMjAyMjEwMjAuNjU0MDU5NTEiLCJ1cmwiOiJodHRwczovL2d1ZXN0LnN1cHBsaWVyLnN5c3RlbXMuc3RhdGUubW4udXMvcHNjL2Ztc3N1cGFwL1NVUFBMSUVSL0VSUC9jL05VSV9GUkFNRVdPUksuUFRfTEFORElOR1BBR0UuR0JMPyYifQ.i-HI1goSFhyukO6-tDKJ950RA0248ccp4eK29Xzz01Y/s/349718272/br/146252762755-l https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDEsInVyaSI6ImJwMjpjbGljayIsImJ1bGxldGluX2lkIjoiMjAyMjEwMjAuNjU0MDU5NTEiLCJ1cmwiOiJodHRwczovL21uLmdvdi9tbWItc3RhdC9kb2N1bWVudHMvc3dpZnQvdmVuZG9yL3N1cHBsaWVyLXBvcnRhbC1tZmEtZmFxLnBkZiJ9.41iCmHmLgNYmjuYv_8gxQmzIZ2cj_AeEa9u3PBiMXkk/s/349718272/br/146252762755-l https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDEsInVyaSI6ImJwMjpjbGljayIsImJ1bGxldGluX2lkIjoiMjAyMjEwMjAuNjU0MDU5NTEiLCJ1cmwiOiJodHRwczovL21uLmdvdi9tbWItc3RhdC9kb2N1bWVudHMvc3dpZnQvdmVuZG9yL3N1cHBsaWVyLXBvcnRhbC1tZmEtZmFxLnBkZiJ9.41iCmHmLgNYmjuYv_8gxQmzIZ2cj_AeEa9u3PBiMXkk/s/349718272/br/146252762755-l mailto:Emily.Bolles@state.mn.us

Goals

The goal of this RFP is to enter into a contract to obtain services with the best value responder. The State has the right to cancel this solicitation if it is considered to be in its best interest.

Sample Tasks

1. See Exhibit A and attachments for detailed scope of work.

2. In addition to Exhibit A, Scope of Work, and the attachments, the following documents are considered to be part of this RFP and may be found at http://mn.gov/admin/government/construction-projects/manuals-guidelines-forms/forms/index.jsp

• Exhibit D o D1, State Insurance Requirements o D2, Consultant Certificate of Insurance (to be provided by the Responder if awarded a contract)

• Exhibit E & E1, Not Used

• Exhibit F, Not Used

• Exhibit G, State’s Designer Procedures Manual

• Exhibit H, AIA 201 General Conditions (1997 Edition) as modified by the state. (Available from the Real Estate and Construction Services and incorporated by reference)

• Exhibit I, Affidavit of Noncollusion (to be completed by Responder) (attached)

• Exhibit J, Not Used

• Exhibit K, Consultant Performance Evaluation

• Exhibit L, Project Energy/Utility Savings

• Exhibit M, Veteran-Owned Preference Form (if applicable) (attached)

• Exhibit O, Resident Vendor Form (if applicable) (attached)

3. The term of this contract is anticipated to run from August 1, 2024 to July 31, 2026, with the option to extend an additional 3 years in increments determined by the State.

4. This request for proposal does not obligate the state to award a contract or complete the project, and the state has the right to cancel the solicitation if it is considered to be in its best interest.

5. Prospective responders who have any questions regarding this request for proposal should email the questions no later than the date identified on page 1 of this RFP to:

Samantha Hicks, Contracts Specialist Real Estate and Construction Services samantha.hicks@state.mn.us

Other personnel are NOT authorized to discuss this request for proposal with responders, before the proposal submission deadline. Contact regarding this RFP with any personnel not listed above could result in disqualification.

Answers will be provided in an addendum to the RFP. All addenda will be posted in the SWIFT system with this RFP and its attachments.

6. Unless otherwise notified in writing by the State, services are to begin immediately only upon complete execution of the Contract and receipt of a Notice to Proceed.

http://mn.gov/admin/government/construction-projects/manuals-guidelines-forms/forms/index.jsp mailto:samantha.hicks@state.mn.us

What to Include in Your Proposal

By submission of a proposal, the Responder reaffirms its willingness to abide by the terms and conditions of the State’s contract documents as indicated originally in the Master Roster Affirmative Statements page on file with the State for the Master Roster Program. By submission of a proposal, Responder assures that the information provided is true, correct and reliable for purposes of evaluation for potential contract award. The submission of inaccurate or misleading information may be grounds for disqualification from the award and may subject the responder to suspension or debarment proceedings as well as other remedies available by law. The proposal must contain the following documents:

1. Exhibit B, Fee Proposal, (For purposes of completing the fee proposal, the State does not make regular payments based upon the passage of time, it only pays for services performed or work delivered after it is accomplished and accepted by the State.)

2. Exhibit C, Responder’s Qualifications (see “Scoring Criteria” section for specific details to include.)

3. Submit the following forms (available at http://mn.gov/admin/government/construction-projects/manuals-guidelines-forms/forms/index.jsp ):

• Exhibit I, Affidavit of Non Collusion

• Exhibit M, Veterans Preference Form (if applicable)

• Exhibit O, Resident Vendor Form (if applicable)

How to Submit Your Proposal

All responses to this RFP (termed an “Event” within SWIFT) must be submitted through SWIFT using the State of Minnesota Supplier Portal. Training and documentation on how to submit your response is available through the Supplier portal link above.

All responses to this RFP must be submitted and received in SWIFT no later than the Event End Date and time as set forth in the SWIFT Event Details applicable to this RFP.

All responses must include the following separately attached documents, unless otherwise specified:

1. a Fee Proposal (Exhibit B);

2. a Qualifications Proposal (to include Exhibit C);

Electronic submissions to the state will be accepted beginning on the SWIFT Start Date for this RFP. Fee information must be loaded into the system as a separate document(s) from your technical response.

All proposals will be automatically time and date stamped internal to the SWIFT system when they are received. Proposals received after End Date above will not be considered. The State shall not be responsible for any errors or delays caused by technology-related issues, even if they are caused by the State.

NOTE: If you are reviewing this RFP in the SWIFT system or downloaded the RFP from the SWIFT system, you are likely already a registered vendor with the State. If you are reviewing this RFP in paper form, you may need to register as a vendor by going to https://mn.gov/mmb/accounting/swift/vendor-resources/. For new vendors, please note that approval of your registration may take 3 – 4 business days. If you need assistance obtaining a vendor ID or completing the registration process, please call 651- 201-8100, Option 1.

http://mn.gov/admin/government/construction-projects/manuals-guidelines-forms/forms/index.jsp http://mn.gov/admin/government/construction-projects/manuals-guidelines-forms/forms/index.jsp https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDAsInVyaSI6ImJwMjpjbGljayIsImJ1bGxldGluX2lkIjoiMjAyMjEwMjAuNjU0MDU5NTEiLCJ1cmwiOiJodHRwczovL2d1ZXN0LnN1cHBsaWVyLnN5c3RlbXMuc3RhdGUubW4udXMvcHNjL2Ztc3N1cGFwL1NVUFBMSUVSL0VSUC9jL05VSV9GUkFNRVdPUksuUFRfTEFORElOR1BBR0UuR0JMPyYifQ.i-HI1goSFhyukO6-tDKJ950RA0248ccp4eK29Xzz01Y/s/349718272/br/146252762755-l https://mn.gov/mmb/accounting/swift/vendor-resources/ https://mn.gov/mmb/accounting/swift/vendor-resources/

Late proposals will not be accepted.

All costs incurred in responding to this RFP will be borne by the responder.

Fax, e-mail, and printed proposals will not be accepted or considered.

Proposals will be evaluated on “best value” as specified below.

Fee information must be loaded into the system as a separate document(s) from your technical response.

Fee proposals will not be reviewed by the evaluation team prior to the qualification scores being finalized.

Proposal Evaluation

All responses received by the End Date and time will be reviewed by the State. Proposals will first be reviewed for responsiveness to determine if the minimum mandatory requirements have been met.

Proposals that fail to meet minimum mandatory requirements will not advance to the next phase of the evaluation. The State has the right, based on the scores of the proposals, to create a short-listing of vendors who have received the highest scores to interview, or conduct demonstrations/presentations. The state has the right to seek best and final offers from one or more responders. A 100-point scale will be used to create the final evaluation recommendation.

Mandatory Requirements (Scored as Pass/Fail)

The following will be considered on a pass/fail basis:

1. Prime Firm must attend the Mandatory Site Visit Meeting specified in this solicitation.

2. Proposals must be received in SWIFT on or before the due date and time specified in this solicitation.

3. Proposals must include Exhibit B (as a separately attached document).

4. Proposals must include Exhibit C (as a separately attached document).

Evaluation Factors (Scored based on points as indicated)

The factors and weighting on which proposals will be judged are:

SCORING CRITERIA MAX POINTS AVAILABLE

1. Key Persons and Specialists assigned to this project 20

2. Work which best illustrates qualifications 25

3. Approach, methodology, work plan and schedule 20

4. Unique qualifications 5

5. Fee Proposal 30

General Requirements

Affidavit of Noncollusion

Each responder must complete the attached Exhibit I, Affidavit of Noncollusion and include it with the response.

Conflicts of Interest Responder must provide a list of all entities with which it has relationships that create, or appear to create, a conflict of interest with the work that is contemplated in this request for proposals. The list should indicate the name of the entity, the relationship, and a discussion of the conflict.

Proposal Contents

By submission of a proposal, Responder warrants that the information provided is true, correct and reliable for purposes of evaluation for potential contract award. The submission of inaccurate or misleading information may be grounds for disqualification from the award as well as subject the responder to suspension or debarment proceedings as well as other remedies available by law.

Licensure Requirements

Based upon the scope of work attached, the successful responder is required to be an Architect, Engineer, Landscape Architect, or Land Surveyor registered in the State of Minnesota under Minn. Stat. 326.02-14. A copy of Minnesota Statutes and Minnesota Rules is available at www.revisor.leg.state.mn.us.

Disposition of Responses

All materials submitted in response to this RFP will become property of the State and will become public record in accordance with Minnesota Statutes, section 13.591, after the evaluation process is completed.

Pursuant to the statute, completion of the evaluation process occurs when the government entity has completed negotiating the contract with the selected vendor.

Notwithstanding the above, if the State contracting party is part of the judicial branch, the release of data shall be in accordance with the Rules of Public Access to Records of the Judicial Branch promulgated by the Minnesota Supreme Court as the same may be amended from time to time.

Contingency Fees Prohibited

Pursuant to Minnesota Statutes Section 10A.06, no person may act as or employ a lobbyist for compensation that is dependent upon the result or outcome of any legislation or administrative action.

Sample Contract

You should be aware of the State’s standard contract terms and conditions in preparing your response. Real Estate and Construction Services sample Basic Services Agreement (BSA) and Professional/Technical Services (PTSC) Contracts are available at http://mn.gov/admin/government/construction-projects/manuals-guidelines-forms/forms/index.jsp. Much of the language reflected in the contract is required by statute. If you take exception to any of the terms, conditions or language in the contract, you must indicate those exceptions in your response to the RFP; certain exceptions may result in your proposal being disqualified from further review and evaluation. Only those exceptions indicated in your response to the RFP will be available for discussion or negotiation.

Reimbursements

Reimbursement for travel and subsistence expenses actually and necessarily incurred by the contractor as a result of the contract will be in no greater amount than provided in the current "Commissioner’s Plan” promulgated by the commissioner of Employee Relations. Reimbursements will not be made for travel and subsistence expenses incurred outside Minnesota unless it has received the State’s prior written approval for out of state travel. Minnesota will be considered the home state for determining whether travel is out of state.

Organizational Conflicts of Interest

The responder warrants that, to the best of its knowledge and belief, and except as otherwise disclosed, there are no relevant facts or circumstances which could give rise to organizational conflicts of interest. An http://www.revisor.leg.state.mn.us/ organizational conflict of interest exists when, because of existing or planned activities or because of relationships with other persons, a vendor is unable or potentially unable to render impartial assistance or advice to the State, or the vendor’s objectivity in performing the contract work is or might be otherwise impaired, or the vendor has an unfair competitive advantage. The responder agrees that, if after award, an organizational conflict of interest is discovered, an immediate and full disclosure in writing must be made to the Assistant Director of the Department of Administration’s Office of State Procurement (“OSP”) which must include a description of the action which the contractor has taken or proposes to take to avoid or mitigate such conflicts. If an organization conflict of interest is determined to exist, the State may, at its discretion, cancel the contract. In the event the responder was aware of an organizational conflict of interest prior to the award of the contract and did not disclose the conflict to OSP, the State may terminate the contract for default. The provisions of this clause must be included in all subcontracts for work to be performed similar to the service provided by the prime contractor, and the terms “contract,” “contractor,” and “contracting officer” modified appropriately to preserve the State’s rights.

Preference to Targeted Group and Economically Disadvantaged Business and Individuals In accordance with Minnesota Rules, part 1230.1810, subpart B, certified Targeted Group (TG) businesses and individuals submitting proposals as prime contractors will receive a twelve percent preference in the evaluation of their proposal, and certified Economically Disadvantaged (ED) businesses and individuals submitting proposals as prime contractors will receive a twelve percent preference in the evaluation of their proposal. Eligible TG businesses and ED businesses must be currently certified by the Office of Equity in Procurement (OEP) prior to the solicitation opening date and time. For information regarding certification, contact OEP at 651-201-2402 or procurement.equity@state.mn.us. For TTY/TDD communications, contact the Helpline through the Minnesota Relay Services at 1.800.627.3529.

Veteran-Owned Small Business Preference

Unless a greater preference is applicable and allowed by law, in accordance with Minn. Stat. § 16C.16, subd. 6a, the Commissioner of Administration will award a 12% preference in the amount bid on state procurement to certified small businesses that are majority owned and operated by veterans.

A small business qualifies for the veteran-owned preference when it meets one of the following requirements. 1) The business has been certified by the Office of Equity in Procurement as being a veteran-owned or service-disabled veteran-owned small business. 2) The principal place of business is in Minnesota AND the U.S. Small Business Administration verifies the business as being a veteran-owned or service-disabled veteran-owned small business under Public Law 109-461 and Code of Federal Regulations, title 13, part 128 (Supported By Documentation). See Minn. Stat. § 16C.19(d).

Submit the appropriate documentation with the solicitation response to claim the veteran-owned preference. Statutory requirements and documentation must be met by the solicitation response due date and time to be awarded the preference.

Foreign Outsourcing of Work Prohibited

All services under this contract shall be performed within the borders of the United States. All storage and processing of information shall be performed within the borders of the United States. This provision also applies to work performed by subcontractors at all tiers.

Insurance Requirements

A. Contractor shall not commence work under the contract until they have obtained all the insurance described below and the State of Minnesota has approved such insurance. Contractor shall maintain such insurance in force and effect throughout the term of the contract.

B. Contractor is required to maintain and furnish satisfactory evidence of the following insurance policies:

mailto:procurement.equity@state.mn.us

1. Workers’ Compensation Insurance: Except as provided below, Contractor must provide

Workers’ Compensation insurance for all its employees and, in case any work is subcontracted, Contractor will require the subcontractor to provide Workers’ Compensation insurance in accordance with the statutory requirements of the State of Minnesota, including Coverage B, Employer’s Liability. Insurance minimum limits are as follows:

$100,000 – Bodily Injury by Disease per employee $500,000 – Bodily Injury by Disease aggregate $100,000 – Bodily Injury by Accident

If Minnesota Statute 176.041 exempts Contractor from Workers’ Compensation insurance or if the Contractor has no employees in the State of Minnesota, Contractor must provide a written statement, signed by an authorized representative, indicating the qualifying exemption that excludes Contractor from the Minnesota Workers’ Compensation requirements.

If during the course of the contract the Contractor becomes eligible for Workers’ Compensation, the Contractor must comply with the Workers’ Compensation Insurance requirements herein and provide the State of Minnesota with a certificate of insurance.

2. Commercial General Liability Insurance: Contractor is required to maintain insurance protecting it from claims for damages for bodily injury, including sickness or disease, death, and for care and loss of services as well as from claims for property damage, including loss of use which may arise from operations under the Contract whether the operations are by the Contractor or by a subcontractor or by anyone directly or indirectly employed by the Contractor under the contract.

Insurance minimum limits are as follows:

$2,000,000 – per occurrence $2,000,000 – annual aggregate $2,000,000 – annual aggregate – Products/Completed Operations

The following coverages shall be included:

Premises and Operations Bodily Injury and Property Damage Personal and Advertising Injury Blanket Contractual Liability Products and Completed Operations Liability Other; if applicable, please list__________________________________ State of Minnesota named as an Additional Insured, to the extent permitted by law

3. Commercial Automobile Liability Insurance: Contractor is required to maintain insurance protecting it from claims for damages for bodily injury as well as from claims for property damage resulting from the ownership, operation, maintenance or use of all owned, hired, and non-owned autos which may arise from operations under this contract, and in case any work is subcontracted the contractor will require the subcontractor to maintain Commercial Automobile Liability insurance.

Insurance minimum limits are as follows:

$2,000,000 – per occurrence Combined Single limit for Bodily Injury and Property Damage

In addition, the following coverages should be included:

Owned, Hired, and Non-owned Automobile

4. Professional/Technical, Errors and Omissions, and/or Miscellaneous Liability Insurance This policy will provide coverage for all claims the contractor may become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Contractor’s professional services required under the contract.

Contractor is required to carry the following minimum limits:

$2,000,000 – per claim or event $2,000,000 – annual aggregate

Any deductible will be the sole responsibility of the Contractor and may not exceed $50,000 without the written approval of the State. If the Contractor desires authority from the State to have a deductible in a higher amount, the Contractor shall so request in writing, specifying the amount of the desired deductible and providing financial documentation by submitting the most current audited financial statements so that the State can ascertain the ability of the Contractor to cover the deductible from its own resources.

The retroactive or prior acts date of such coverage shall not be after the effective date of this Contract and Contractor shall maintain such insurance for a period of at least three (3) years, following completion of the work. If such insurance is discontinued, extended reporting period coverage must be obtained by Contractor to fulfill this requirement.

C. Additional Insurance Conditions:

• Contractor’s policy(ies) shall be primary insurance to any other valid and collectible insurance available to the State of Minnesota with respect to any claim arising out of Contractor’s performance under this contract;

• If Contractor receives a cancellation notice from an insurance carrier affording coverage herein, Contractor agrees to notify the State of Minnesota within five (5) business days with a copy of the cancellation notice, unless Contractor’s policy(ies) contain a provision that coverage afforded under the policy(ies) will not be cancelled without at least thirty (30) days advance written notice to the State of Minnesota;

• Contractor is responsible for payment of Contract related insurance premiums and deductibles;

• If Contractor is self-insured, a Certificate of Self-Insurance must be attached;

• Contractor’s policy(ies) shall include legal defense fees in addition to its liability policy limits, with the exception of B.4 above;

• Contractor shall obtain insurance policy(ies) from insurance company(ies) having an “AM BEST” rating of A- (minus); Financial Size Category (FSC) VII or better, and authorized to do business in the State of Minnesota; and

• An Umbrella or Excess Liability insurance policy may be used to supplement the Contractor’s policy limits to satisfy the full policy limits required by the Contract.

D. The State reserves the right to immediately terminate the contract if the contractor is not in compliance with the insurance requirements and retains all rights to pursue any legal remedies against the contractor. All insurance policies must be open to inspection by the State, and copies of policies must be submitted to the State’s authorized representative upon written request.

E. The successful responder is required to submit Certificates of Insurance acceptable to the State of MN as evidence of insurance coverage requirements prior to commencing work under the contract.

Consultant Performance Evaluation

Using Exhibit K, the State will evaluate the Consultant’s and/or subconsultants’ performance for work provided under this contract.

Project Energy/Utility Savings

The Consultant shall provide designs and specifications that result in maximizing energy savings.

Consultant shall complete and submit Exhibit L to the State when applicable to the work under this contract.

E-Verify Certification (In accordance with Minn. Stat. §16C.075)

By submission of a proposal for services in excess of $50,000, Contractor certifies that as of the date of services performed on behalf of the State, Contractor and all its subcontractors will have implemented or be in the process of implementing the federal E-Verify program for all newly hired employees in the United States who will perform work on behalf of the State. In the event of contract award, Contractor shall be responsible for collecting all subcontractor certifications and may do so utilizing the E-Verify Subcontractor Certification Form available at http://www.mmd.admin.state.mn.us/doc/EverifySubCertForm.doc. All subcontractor certifications must be kept on file with Contractor and made available to the State upon request.

Certification of Nondiscrimination (In accordance with Minn. Stat. § 16C.053)

The following term applies to any contract for which the value, including all extensions, is $50,000 or more:

Contractor certifies it does not engage in and has no present plans to engage in discrimination against Israel, or against persons or entities doing business in Israel, when making decisions related to the operation of the vendor's business. For purposes of this section, "discrimination" includes but is not limited to engaging in refusals to deal, terminating business activities, or other actions that are intended to limit commercial relations with Israel, or persons or entities doing business in Israel, when such actions are taken in a manner that in any way discriminates on the basis of nationality or national origin and is not based on a valid business reason.

http://www.mmd.admin.state.mn.us/doc/EverifySubCertForm.doc

Exhibit A Real Estate and Construction Services

Department of Administration Scope of Services for

Third Party M/E Engineering Review at MDA MDH Lab Building, St. Paul, MN RECS Project No. 02LB0031

The State of Minnesota’s Facility Management Division (FMD) is requesting proposal(s) for third party mechanical and electrical engineering review services to support the completion of the Minnesota Department of Agriculture (MDA) and Minnesota Department of Health (MDH) Lab Mechanical Infrastructure Project at 601 Robert Street North, St. Paul, MN 55164.

1.0 Project Overview:

1.1 Project Scope

The State of Minnesota’s Facilities Management Division (FMD) is requesting third party mechanical and electrical engineering review services from firms with experience in specialized lab facilities to support the completion of the MDA MDH Lab Mechanical Infrastructure Project. The MDA MDH Lab Mechanical Infrastructure Project began in 2016 as a retro commissioning project.

During the early stages of the project, it was determined the building needed significant mechanical upgrades and a design/construction project began. The project is nearing construction completion but is seeking additional third-party engineering services to support the team. The selected consultant will work with the building and facility staff, engaging others (engineer of record, CMR, subcontractors, building automation vendor, end users, and commissioning agent, etc.) throughout the process to support the resolution of the following outstanding project items.

1. Building is experiencing common exhaust issues because hoods can't meet static pressure.

Currently the AHU’s supply drives are running 5-10% higher than before the project at the same supply static setpoints. With the 6 supply fans running at 80-85%, this does not leave room for full redundancy. Ideally, we should be able to run the building safely on 5 fans.

2. Hoods are making a whistling noise. The manufacturer advises removing rubber gasket, at the valve to eliminate whistling noise. Rubber gasket supports safety and energy savings goals.

3. There are concerns with new differential pressure system between offices and labs.

4. This system was previously TSI and is now Accutrol/CRC. Previous Phoenix hood controls had an occupancy features that would throttle down valves when not in use. This feature is not present on the new Accutrol controls. Currently these new controls rely on manual closure of sashes when not in use. This may be causing strain on the main exhaust system.

5. There are concerns with the project not able to meet the energy savings goals. The new Accutrol valves were specified as an energy efficient replacement to the Phoenix valves, which required a higher negative pressure to operate.

6. Other challenges as they arise.

The selected consultant will begin by reviewing the design and construction documentation to familiarize themselves with the project scope and status. The consultant will participate in up to 3 meetings a week throughout the duration of their contract and perform additional site visits as needed to verify building conditions. Additionally, the consultant will review RFIs, submittals, TAB reports, addendums, and other incoming construction documentation as it is received by the project team and provide input. Finally, the consultant will submit bi-weekly written reports on their observations and progress. The state may choose to add design services to the consultant contract via supplemental agreement.

1.2 Project Budget: N/A

1.3 Project Schedule:

• June 2024: RFP Posted

• July/August 2024: Bidding & Award

• September 2024-December 2024: Project Duration

1.4 Required design disciplines: Mechanical Engineering, Electrical Engineering

1.5 Required specialty design disciplines: Experience in specialized lab facilities.

1.6 Existing infrastructure systems: Consultant to verify upon award.

1.7 Anticipated Consultant Fees: Submit Exhibit B- Fee Proposal

1.8 Project Delivery Mode: N/A

2.0 Qualifications Proposal

Summarize submittal information using Exhibit C – Qualifications Proposal.

3.0 Reference Documents:

Services are to be provided in compliance with policies and guidelines identified below.

Design Guidelines:

Consultant designers shall provide recommendations that comply with the State’s “Design Guidelines” available at the State web site: http://mn.gov/admin/business/vendor-info/construction-projects/manuals-guidelines-forms/guidelines/index.jsp

Professional Technical Services Contract:

Consultant shall provide services and instruments of service/deliverables in accordance with the State’s Professional and Technical Service Contract (PTSC). The State’s PTSC is enclosed with this Request For Proposal; the associated services and instruments of service/deliverables have been edited to be project specific. The “boiler-plate” PTSC can also be viewed online at http://mn.gov/admin/business/vendor-info/construction-projects/manuals-guidelines-forms/forms/index.jsp

Consultant Performance Evaluation The State will evaluate the Consultant’s and/or subconsultants’ performance for work provided.

Project Energy/Utility Savings The Consultant shall provide designs and specifications that result in maximizing energy savings.

http://mn.gov/admin/business/vendor-info/construction-projects/manuals-guidelines-forms/guidelines/index.jsp http://mn.gov/admin/business/vendor-info/construction-projects/manuals-guidelines-forms/guidelines/index.jsp http://mn.gov/admin/business/vendor-info/construction-projects/manuals-guidelines-forms/forms/index.jsp http://mn.gov/admin/business/vendor-info/construction-projects/manuals-guidelines-forms/forms/index.jsp

Exhibit B - Fee Proposal

Exhibit B – Fee Proposal

Name of Project: Third Party M/E Engineering Review Project Facility: MDA/MDH Lab Building Project Location: 601 Robert Street North, St. Paul, MN 55164 RECS Project No.: 02LB0031 Primary Consultant Firm: (Name and Address) Contact Person:

Phone:

Email:

(Submit an Exhibit B sheet for all subconsultants. Include the all-inclusive fee on Primary Consultant Firm’s Fee Proposal)

Proposed Compensation:

Fee summary

FY2025

Amount

(July 1, 2024 thru June 30, 2025)

FY2026

Amount

(if applicable – July 1, 2025 through

June 30, 2026) Professional Fees – Basic Services* - - Third Party Review $ $

Total Basic Services $ $ Additional Services (For specific work required by the project. Not for Supplement Agreement work)

Total Additional Services $ $

Total Reimbursable Expenses (all services to be completed in the basic services fee listed above)

N/A N/A

Total Compensation (Fees + Reimbursable expenses)

Total Compensation For All Fiscal Years Combined (Fees + Reimbursable expenses)

* Markup is not allowed on Subconsultant fee

END OF EXHIBIT B

05/18/2016 – Exhibit C-Qualifications Proposal Page 1 of 5

Exhibit C - Qualifications Proposal State of Minnesota

Real Estate and Construction Services (State) Qualifications and General Requirements Information

Do not use forms other than those provided herein. The forms provided indicate what information is desired and the format in which it is to be presented. When filling out this form, refer back to the specific items asked under the Scoring Criteria section of the RFP.

1.0 Project Information

Provide State’s project number, project name, and location of the project for which this form is being submitted.

a. Project Number (from RFP): 02LB0031

b. Project Name (from RFP): Third Party M/E ENgineering Review at MDA/MDH Lab Building

c. Project Location (from RFP): St. Paul, MN

2.0 Responding Firms Information

Provide legal name and address and contact person information on the prime firm that is responding to the RFP. If the firm is forming a joint venture or an association with other firm(s) for this project, insert: “in association with” or “in joint venture with” and name the firm(s). Provide addresses of joint venture or associate firm in the section number 4.0 below.

List the name, title, and telephone number of the principal who will serve as the point of contact. Such an individual must be empowered to speak for the responding firm on policy and contractual matters and should be familiar with the programs and procedures of responding firm.

a. Responder’s Name & Address (include 9 digit zip code):

b. County of responder’s location:

c. Responder’s State Vendor Number:

d. Date firm was established:

e. Name, title & telephone number person signing proposal (see section 10.0):

f. Responder’s (contact) telephone number:

g. Responder’s Fax Number:

h. Responder’s Email Address:

05/18/2016 – Exhibit C-Qualifications Proposal Page 2 of 5

3.0 Responding Firms Interest and Availability

Responder’s should provide statements on the Responder and design team’s interest and availability to promptly perform the services called for in the

RFP.

a. Responder’s statement of interest to perform the services as indicated in the RFP:

b. Responder’s statement on availability to start work promptly upon execution of contract and to promptly deliver services:

4.0 Subconsultants Proposed for this Project

If Responder intends to use outside (as opposed to in-house) consultants, provide name(s) and address(es) of all such firm(s) and name of principal person(s), as well as the particular areas of technical/professional expertise, as it relates to this project. Previous working relationships should be noted.

Fill out below for each subconsultant proposed for this project. Add additional pages if necessary.

Firm name & address Name of Person Assigned to Project and Specialty for this Project, Registration Number, if applicable (Structural, HVAC, Plumbing, Electrical, Fire Protection, Telecommunications, Environmental Etc.)

Has firm worked with responder before?

(yes or no)

Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No

5.0 Resumes of Key Personnel

Provide brief resumes of key personnel expected to participate on this project. Limit resumes to only those personnel and specialists who will have major project responsibilities. Work completed while employed with other firm(s) may be included as long as firm name and location is identified. Add additional pages if necessary.

05/18/2016 – Exhibit C-Qualifications Proposal Page 3 of 5

Name and title

Project assignment

Name of firm with which associated

Years’ experience with this firm

Years’ experience with other firms

Education:

degree(s) / year / specification

Active registration:

year first registered / discipline

Experience and qualifications relevant to the proposed project

6.0 Qualifications

Work by responder and its consultants which best illustrates current qualifications relevant to this project. List projects completed by the firm submitting this application. Work performed by other segments of the firm not located within the confines of the office submitting this application, or work completed by individuals while employed with other firms, should not be listed.

Projects listed must have been designed and constructed no more than 10-years from date of request for proposal. Prime consideration will be given to projects that illustrate responder’s capability for performing work similar to that described in this RFP. Add additional pages if more space is needed.

Client name, location, project title, client contact person, title, phone number, email address (completed by A/E of record)

List team members (proposed for this project) , cited in section 5 above, that worked on the project

Actual final completion date month/year

Total cost of project

Project represents experience in:

05/18/2016 – Exhibit C-Qualifications Proposal Page 4 of 5

Client name, location, project title, client contact person, title, phone number, email address (completed by A/E of record)

List team members (proposed for this project) , cited in section 5 above, that worked on the project

Actual final completion date month/year

Total cost of project

Project represents experience in:

7.0 Approach, Methodology and Work Plan

Describe your understanding of the Project. Responder should include their approach, methodology, work plan including schedule with milestone dates.

Discuss the significant issue(s) to be addressed and your specific approach to the third-party review process:

8.0 Unique Qualifications

Summarize your team’s unique qualifications for this Project and include any specialized or technical certifications that your firm or members of your firm may have:

9.0 Eligibility Requirements

Respond to each statement below and attach completed documents as required to confirm specific eligibility requirements.

a. I have read and agree to the State/Professional & Technical Service Contract (PTSC): Yes No

b. A Certificate of insurance will be provided in accordance with State/Professional & Technical Service Contract (PTSC), if awarded project Yes No

c. A signed Affidavit of Non-collusion is attached. Yes No

d. A completed and signed Workforce Certificate is included with this proposal, if applicable: Yes No N/A

e. Foreign outsourcing will will not be involved in the delivery of contract services.

10.0 Authorized Signature

The proposal must be signed in ink by an authorized member/officer of the Responder. If a corporation person must be authorized in a corporate resolution or partnership document; if a sole proprietor, owner must sign. All information contained in this form must be current.

a. Typed name of authorized signor:

b. Typed title of authorized signor:

c. Authorized signature(signature of person identified in Section 2):

d. Date Signed:

05/18/2016 – Exhibit C-Qualifications Proposal Page 5 of 5

e. Registration Number*:

*State registration/license number for the practices of professional engineering, architecture, land surveying, landscape architecture, geoscience, or use of title for certified interior design assigned by the State Registration Board (http://mn.gov/aelslag/roster.html).

f. Person signing is (select from dropdown): Choose from items below:

**provide copy of corporate resolution or by-laws

g. Firm is registered in Minnesota as a (selection from dropdown list):Choose from items below:, if other, explain

h. MN Tax ID Number:

i. FED Tax ID Number:

j. MN Vendor Number (required for contract):

END OF EXHIBIT C

http://mn.gov/aelslag/roster.html

Exhibit D1 State/Consultant Basic Services

Insurance Requirements

A. Consultant shall not commence work under the contract until they have obtained all the insurance described below and the State of Minnesota has approved such insurance. Consultant shall maintain such insurance in force and effect throughout the term of the contract.

B. Consultant is required to maintain and furnish satisfactory evidence of the following insurance policies:

1. Workers’ Compensation Insurance: Except as provided below, Consultant must provide Workers’

Compensation insurance for all its employees and, in case any work is subcontracted, Consultant will require the subConsultant to provide Workers’ Compensation insurance in accordance with the statutory requirements of the State of Minnesota, including Coverage B, Employer’s Liability. Insurance minimum limits are as follows:

$100,000 – Bodily Injury by Disease per employee $500,000 – Bodily Injury by Disease aggregate $100,000 – Bodily Injury by Accident

If Minnesota Statute 176.041 exempts Consultant from Workers’ Compensation insurance or if the Consultant has no employees in the State of Minnesota, Consultant must provide a written statement, signed by an authorized representative, indicating the qualifying exemption that excludes Consultant from the Minnesota Workers’ Compensation requirements.

If during the course of the contract the Consultant becomes eligible for Workers’ Compensation, the Consultant must comply with the Workers’ Compensation Insurance requirements herein and provide the State of Minnesota with a certificate of insurance.

2. Commercial General Liability Insurance: Consultant is required to maintain insurance protecting it from claims for damages for bodily injury, including sickness or disease, death, and for care and loss of services as well as from claims for property damage, including loss of use which may arise from operations under the Contract whether the operations are by the Consultant or by a subConsultant or by anyone directly or indirectly employed by the Consultant under the contract. Insurance minimum limits are as follows:

$2,000,000 – per occurrence $2,000,000 – annual aggregate $2,000,000 – annual aggregate – Products/Completed Operations

The following coverages shall be included:

Premises and Operations Bodily Injury and Property Damage Personal and Advertising Injury Blanket Contractual Liability Products and Completed Operations Liability Other; if applicable, please list__________________________________ State of Minnesota named as an Additional Insured

3. Commercial Automobile Liability Insurance: Consultant is required to maintain insurance protecting it from claims for damages for bodily injury as well as from claims for property damage resulting from the ownership, operation, maintenance or use of all owned, hired, and non-owned autos which may arise from operations under this contract, and in case any work is subcontracted the Consultant will require the subConsultant to maintain Commercial Automobile Liability insurance. Insurance minimum limits are as follows:

$2,000,000 – per occurrence Combined Single limit for Bodily Injury and Property Damage

In addition, the following coverages should be included:

Owned, Hired, and Non-owned Automobile

4. Professional/Technical, Errors and Omissions, and/or Miscellaneous Liability Insurance

This policy will provide coverage for all claims the Consultant may become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Consultant’s professional services required under the contract.

Consultant is required to carry the following minimum limits:

$2,000,000 – per claim or event $2,000,000 – annual aggregate

Any deductible will be the sole responsibility of the Consultant and may not exceed $50,000 without the written approval of the State. If the Consultant desires authority from the State to have a deductible in a higher amount, the Consultant shall so request in writing, specifying the amount of the desired deductible and providing financial documentation by submitting the most current audited financial statements so that the State can ascertain the ability of the Consultant to cover the deductible from its own resources.

The retroactive or prior acts date of such coverage shall not be after the effective date of this Contract and Consultant shall maintain such insurance for a period of at least three (3) years, following completion of the work. If such insurance is discontinued, extended reporting period coverage must be obtained by Consultant to fulfill this requirement.

C. Additional Insurance Conditions:

• Consultant’s policy(ies) shall be primary insurance to any other valid and collectible insurance available to the State of Minnesota with respect to any claim arising out of Consultant’s performance under this contract;

• If Consultant receives a cancellation notice from an insurance carrier affording coverage herein, Consultant agrees to notify the State of Minnesota within five (5) business days with a copy of the cancellation notice, unless Consultant’s policy(ies) contain a provision that coverage afforded under the policy(ies) will not be cancelled without at least thirty (30) days advance written notice to the State of Minnesota;

• Consultant is responsible for payment of Contract related insurance premiums and deductibles;

• If Consultant is self-insured, a Certificate of Self-Insurance must be attached;

• Consultant’s policy(ies) shall include legal defense fees in addition to its liability policy limits, with the exception of B.4 above;

• Consultant shall obtain insurance policy(ies) from insurance company(ies) having an “AM BEST” rating of A- (minus); Financial Size Category (FSC) VII or better, and authorized to do business in the State of Minnesota; and

• An Umbrella or Excess Liability insurance policy may be used to supplement the Consultant’s policy limits to satisfy the full policy limits required by the Contract.

D. The State reserves the right to immediately terminate the contract if the Consultant is not in compliance with the insurance requirements and retains all rights to pursue any legal remedies against the Consultant. All insurance policies must be open to inspection by the State, and copies of policies must be submitted to the State’s authorized representative upon written request.

E. The successful responder is required to submit Certificates of Insurance acceptable to the State of MN as evidence of insurance coverage requirements prior to commencing work under the contract.

ACORD EXHIBIT D1

CERTIFICATE OF LIABILITY INSURANCE

DATE (MM/DD/YY)

Date Cert.

Typed

PRODUCER

Agent/Broker Name & Address

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO

RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AMEND,

EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.

INSUREERS AFFORDING COVERAGE

INSURED

Consultant/Vendor Name & Address

INSURER A: Name of Insurance Company

INSURER B: “ “ “

INSURER C: “ “ “

INSURER D: “ “ “

INSURER E: “ “ “COVERAGES

THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO…