RFP_MoabiPark Cr-6 Treatment Project.pdf

Rev. 3/2026 - Pro. Services

Request for Proposal No. SDD-077 / SPD126-SPDAD-6379

Professional Engineering Design Services for

MOABI REGIONAL PARK

CHROMIUM-6 TREATMENT PROJECT

San Bernardino County Department of Public Works – Special Districts

222 W. Hospitality Lane, 2nd Floor San Bernardino, CA 92415-0450

May 2026

Department of Public Works – Special Districts

Request for Proposal Moabi Regional Park

Chromium-6 Treatment Project

No. SDD-077 /

SPD126-SPDAD-6379

I. INTRODUCTION

A. Purpose The San Bernardino County Department of Public Works – Special Districts (Department), working on behalf of the Regional Parks Department, is seeking Proposals from interested and qualified Proposers to provide professional engineering design services to manage the investigation and implementation of the most feasible approach to remove hexavalent chromium (Chromium-6, Cr6) contaminants from raw water supplies located at the Moabi Regional Park (Park) located in Needles, CA.

The following lists include Attachments and Exhibits included in the Request for Proposal (RFP) No.

SDD-077 / SPD126-SPDAD-6379. The Attachments and Exhibits, referenced throughout, can be found within this RFP or are available to download from ePro:

RFP ATTACHMENTS:

ATTACHMENT A – Cover Page ATTACHMENT B – Statement of Certification ATTACHMENT C – Licenses, Permits & Certifications ATTACHMENT D – Certification regarding Debarment of Suspension ATTACHMENT E – Cost/Fee Proposal ATTACHMENT F – References ATTACHMENT G – Employment of former County Officials ATTACHMENT H – Reserved ATTACHMENT I – Public Records Act Exemptions ATTACHMENT J – Indemnification & Insurance Requirement Affidavit ATTACHMENT K – Reserved ATTACHMENT L – Conflict of Interest and Political Reform Act Obligations

RFP EXHIBITS:

EXHIBIT A – Prevailing Wage Requirements EXHIBIT B – Prevailing Wage Determinations EXHIBIT C – Location Maps EXHIBIT D – Various Water and Sewer Drawings EXHIBIT E – Sample Contract

B. RFP Contact All correspondence, including Proposals and questions (no bid questions), must be submitted to the person identified below (RFP Contact):

Department of Public Works – Special Districts Attn: Ellie Hargrove, Project Manager 222 W. Hospitality Lane, 2nd Floor San Bernardino, CA 92415-0450 Phone: (909) 771-1702 Fax: (909) 386-8839 Email: Ellen.Hargrove@dpw.sbcounty.gov

Proposals will not be accepted by email or facsimile (not bid questions). Proposals must be submitted electronically through the County Electronic Procurement Network (ePro), and/or via (Paper) hard copy with original signature submitted to the address indicated above. The completed and signed proposal must be received by the Deadline for Proposals specified in Section II – Proposal Timeline. All Proposers must register with the ePro system prior to the date and time to submit the proposal or they will be disqualified.

mailto:Ellen.Hargrove@dpw.sbcounty.gov

Special Districts

Request for Proposal Moabi Regional Park

Chromium-6 Treatment Project

No. SDD-077 /

C. Reserved

D. Contract Term

Services to be provided under this Request for Proposals (RFP) are outlined under Section V, Scope of Work. The Contract will be effective upon the date approved by the Board of Supervisors and will remain in effect for five (5) years from the effective date. However, all required services must be completed in a timely manner to ensure all construction is completed by no later than October 1, 2028, to achieve compliance with the State Water Resources Control Board (SWRCB) hexavalent chromium MCL (SWRCB-DDW-21-003) rulemaking.

E. Location of Services Location(s) where Services are to be provided, completed and managed is at Moabi Regional Park, 100 Park Moabi Road, Needles, CA 92363 (see Exhibit C – Location Maps).

The Proposer must include in Proposal, Attachment E – Fee Proposal Sheet(s), all transportation, lodging, and per diem costs sufficient to pay its personnel and travel to the aforementioned locations.

F. Assistance to Proposers with a Disability

Proposers with a disability may request accommodation regarding the means of communicating this RFP or participating in the procurement process. For more information, contact the RFP Contact no later than ten (10) days prior to the Deadline for Proposals.

II. PROPOSAL TIMELINE

Release of RFP May 26, 2026

Mandatory Proposal Conference June 2, 2026 at 2:00 pm

Deadline for Submission of Questions June 8, 2026 at 5:00 pm

Deadline for Proposals June 30, 2026 at 5:00 pm

Date for Tentative Contract Award August 2026

Proposal Conference:

A mandatory Proposal conference will be held via Teams on June 2, 2026, at 2:00 pm:

Microsoft Teams meeting Join: https://teams.microsoft.com/meet/272636931265962?p=PmGBt8vZq38x1IqNK8 Meeting ID: 272 636 931 265 962 Passcode: oZ9VL6xC

Need help? | System reference Dial in by phone +1 661-568-6806,,521019636# United States, Santa Clara Find a local number Phone conference ID: 521 019 636# For organizers: Meeting options | Reset dial-in PIN

Attendance at the conference is mandatory. No Proposal will be accepted from any Proposer who fails to attend the Proposal conference.

Questions regarding the contents of this RFP must be submitted in writing in ePro on or before the Deadline for Submission of Questions. All questions will be answered and both the question and answer will be posted an Addendum to the RFP in ePro.

https://teams.microsoft.com/meet/272636931265962?p=PmGBt8vZq38x1IqNK8 https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_OGE4OTViMTYtMzdlMS00ZWFjLWI4NzMtMGY4ZWE0YzA0ZDc4%40thread.v2/0?context=%7b%22Tid%22%3a%2231399e53-6a93-49aa-8cae-c929f9d4a91d%22%2c%22Oid%22%3a%227e1bad5e-9e62-4546-8b3b-9b8fc4e12b4b%22%7d tel:+16615686806,,521019636 https://dialin.teams.microsoft.com/79918c0c-079d-433b-ace1-5102e02b9197?id=521019636 https://teams.microsoft.com/meetingOptions/?organizerId=7e1bad5e-9e62-4546-8b3b-9b8fc4e12b4b&tenantId=31399e53-6a93-49aa-8cae-c929f9d4a91d&threadId=19_meeting_OGE4OTViMTYtMzdlMS00ZWFjLWI4NzMtMGY4ZWE0YzA0ZDc4@thread.v2&messageId=0&language=en-US https://dialin.teams.microsoft.com/usp/pstnconferencing

Special Districts

Request for Proposal Moabi Regional Park

Chromium-6 Treatment Project

No. SDD-077 /

III. DEFINITIONS

Capitalized terms used in this RFP shall have the meanings given to them in the RFP and as defined below:

Board: The San Bernardino County Board of Supervisors.

Contract: The Contract between the County and the Proposer resulting from the award issued pursuant to this RFP to the successful Proposer.

Consultant: Any individual, company, firm, corporation, partnership or other organization to whom a contract award is made by the County.

Facilitator: A County Purchasing Department buyer or designated individual tasked with managing the processes of the evaluation panel.

Park: San Bernardino County Regional Parks Department, Moabi Regional Park.

Proposal: The offer to provide specific goods or services at specified prices and/or other conditions specified in the RFP.

Purchasing Agent: The Director of the County Purchasing Department.

Request For Proposal (RFP): The request for an offer from Proposers interested in providing the identified services sought to be procured by the County. The RFP specifies the evaluation factors to be used and contains or incorporates by reference contractual terms and conditions applicable to the procurement.

Services: The requested professional services described in this RFP.

Subconsultant/Subcontractor: An individual, company, firm, corporation, partnership or other organization, not in the employment of or owned by Consultant who is performing services on behalf of Consultant under the Contract or under a separate contract with or on behalf of Consultant.

IV. PROPOSAL CONDITIONS

A. Authorized Signatures

All proposals must be signed by an individual authorized to bind the Proposer to the provisions of the

RFP.

B. Term of Offer

Proposals shall remain open, valid and subject to acceptance anytime within nine (9) months after the Proposal submission.

C. Required Review Proposers should carefully review this RFP for defects and questionable or objectionable material.

Comments from Proposers concerning defects and objectionable material in this RFP must be made in writing and received by the RFP contact prior to the deadline for submission of questions identified in Section II or at least ten (10) calendar days before the Deadline for Proposals (whichever occurs last).

This will allow issuance of any necessary amendments or addendums to the RFP. It will also help prevent the opening of a defective RFP and exposure of Proposals upon which an award could not be made.

Protests based on any omission or error, or on the content of this RFP, may be disallowed if not submitted in writing to the attention of the RFP Contact prior to the deadline for submission of questions identified in Section II or at least ten (10) calendar days before the Deadline for Proposals (whichever occurs last).

Special Districts

Request for Proposal Moabi Regional Park

Chromium-6 Treatment Project

No. SDD-077 /

D. Incurred Costs

The County is not obligated to pay any costs incurred by Proposer in the preparation of a Proposal in response to this RFP. Proposers agree that all costs incurred in developing a Proposal are the Proposer’s responsibility.

E. Amendments/Addendums to RFP The County reserves the right to issue amendments or addendums to this RFP if the County considers that changes are necessary or additional information is needed.

Changes to a Proposal or withdrawal of a Proposal will only be allowed if a request is received prior to the Deadline for Proposals. No amendments or withdrawals will be accepted after the Deadline for Proposals.

F. Reserved

G. Right of Rejection Offers must comply with all of the terms of the RFP, and all applicable local, state, and federal laws, codes, and regulations. The County may reject as non-responsive any Proposal that does not comply with all of the material and substantial terms, conditions, and performance requirements of the RFP.

Further, the County may reject a Proposal from any entity that is a parent, affiliate, or subsidiary, or that is under common ownership, control, or management with any other entity submitting a Proposal in response to this RFP.

A Proposer may not qualify the Proposal nor restrict the rights of the County. If Proposer does so, the Proposal may be determined to be a non-responsive counter-offer and the Proposal may be rejected.

No Proposal shall be rejected, however, if it contains a minor irregularity, defect or variation. If the irregularity, defect or variation is considered by the County to be immaterial or inconsequential, the County may choose to accept the Proposal.

Minor irregularities may be waived by the Purchasing Agent when they are any of the following:

1. Do not affect responsiveness;

2. Are merely a matter of form or format;

3. Do not change the relative standing or otherwise prejudice other offers;

4. Do not change the meaning or scope of the RFP;

5. Are trivial, negligible, or immaterial in nature;

6. Do not reflect a material change in the work; or

7. Do not constitute a substantial reservation against a requirement or provision.

In such cases the Proposer will be notified of the deficiency in the Proposal and given an opportunity to correct the irregularity, defect or variation or the County may elect to waive the deficiency and accept the Proposal. The decision to provide a waiver shall in no way modify or compromise the overall purpose of the submittal, nor excuse the Proposer from compliance with all requirements if awarded a Contract.

This RFP does not commit the County to award a contract. The County reserves the right to reject any or all Proposals if it is in the best interest of the County to do so. The County also reserves the right to terminate this RFP process at any time.

H. Reserved

I. Clarification of Offers

In order to determine if a Proposal is reasonably susceptible for award, communications by the Facilitator for the evaluation panel are permitted with a Proposer to clarify uncertainties or eliminate confusion

Special Districts

Request for Proposal Moabi Regional Park

Chromium-6 Treatment Project

No. SDD-077 / concerning the contents of a Proposal. Clarifications may not result in a material or substantive change to the Proposal. The evaluation by the panel may be adjusted as a result of a clarification under this section.

J. Public Records Act All Proposals and other material submitted become the property of the County and are subject to release according to the California Public Records Act (Government Code §7290.000). All Proposal information, including cost information, will be held in confidence during the evaluation and negotiation process.

Thereafter, Proposals are subject to becoming a non-exempt public record.

If a Proposer believes that any portion of its Proposal is exempt from public disclosure, it must indicate the specific portions believed to be confidential and not subject to disclosure on Attachment I - Public Records Act Exemptions. The Proposer also must include a brief description that sets out the reasons for exemption from disclosure. Each stated exemption must include a citation to supporting legal authority, including statutory authority or case law, to support exemption from the Public Records Act. Requested exemptions that do not meet the requirements of this section will not be considered.

The County will use reasonable means to ensure that such information is safeguarded, but will not be held liable for inadvertent disclosure of the information. Proposals marked “Confidential” in their entirety will not be honored, and the County might not deny public disclosure of any portion of Proposals so marked.

By submitting a Proposal with portions identified in Attachment I as “Confidential,” Proposer represents that it has a good faith belief that such portions are exempt from disclosure under the Public Records Act.

Proposer may be requested to obtain legal protection from disclosure should a Public Records Act request be received. In the event the County does not disclose the information marked “Confidential,” Proposer agrees to reimburse the County for, and to indemnify, defend (with counsel approved by County) and hold harmless the County, its officers, employees, agents, and volunteers from and against any and all claims, damages, losses, liabilities, suits, judgments, fines, penalties, costs and expenses, including without limitation, attorneys’ fees, expenses and court costs of any nature arising from or relating to the County’s non-disclosure of any such designated portions of a Proposal.

K. Employment of Former County Officials Information must be provided in Attachment G regarding former County Administrative Officials (as defined below) who are employed by or represent Proposer. The information provided must include a list of former County Administrative Officials who terminated County employment within the last five years and who are now officers, principals, partners, associates or members of Proposer and should also include the employment and/or representative capacity and the dates these individuals began employment with or representation of Proposer. For purposes of this section, “County Administrative Official” is defined as a member of the Board of Supervisors or such member’s staff, Chief Executive Officer or member of such officer’s staff, County department or group head, assistant department or group head, or any employee in the Exempt Group, Management Unit or Safety Management Unit.

Failure to provide this information may result in the Proposal being deemed non-responsive.

L. Reserved

M. Disclosure of Criminal and Civil Proceedings The County reserves the right to request the information described herein from the Proposer selected for Contract award. Failure to provide the information may result in a disqualification from the selection process and no award of Contract to the Proposer. The County also reserves the right to obtain the requested information by way of a background check performed by an investigative firm. The selected Proposer may also be requested to provide information to clarify initial responses. Negative information provided or discovered may result in disqualification from the selection process and no award of Contract.

Special Districts

Request for Proposal Moabi Regional Park

Chromium-6 Treatment Project

No. SDD-077 /

The selected Proposer may be asked to disclose whether the firm, or any of its partners, principals, members, associates or key employees (as that term is defined herein), within the last ten years, has been indicted on or had charges brought against it or them (if still pending) or convicted of any crime or offense arising directly or indirectly from the conduct of the firm’s business, or whether the firm, or any of it partners, principals, members, associates or key employees, has within the last ten years, been indicted on or had charges brought against it or them (if still pending) or convicted of any crime or offense involving financial misconduct or fraud. If the response is affirmative, the Proposer will be asked to describe any such indictments or charges (and the status thereof), convictions and the surrounding circumstances in detail.

In addition, the selected Proposer may also be asked to disclose whether the firm, or any of its partners, principals, members, associates or key employees, within the last ten years, has been the subject of legal proceedings as defined herein arising directly from the provision of services by the firm or those individuals. “Legal proceedings” means any civil actions filed in a court of competent jurisdiction, or any matters filed by an administrative or regulatory body with jurisdiction over the firm or the individuals. If the response is affirmative, the Proposer will be asked to describe any such legal proceedings (and the status and disposition thereof) and the surrounding circumstances in detail.

For purposes of this provision “key employees” includes any individuals providing direct service to the County. “Key employees” do not include clerical personnel providing service at the firm’s offices or locations.

N. Debarment and Suspension; California Secretary of State Business Entity Registration Proposer certifies in Attachment D that neither it nor its principals or subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. (See Attachment D and the following United States General Services Administration’s System for Award Management website https://www.sam.gov). Proposer also certifies in Attachment D that if it or any of the subcontractors listed in the Proposal are business entities that must be registered with the California Secretary of State, they are registered and in good standing with the Secretary of State.

O. Unsatisfactory Performance

Proposer affirms that it has no record of unsatisfactory performance with the County in the twenty-four

(24) month period immediately preceding the date of issuance of this RFP.

P. Final Authority The final authority to award a contract(s) as a result of this RFP rests solely with the County Board of Supervisors, or as delegated by the Board of Supervisors.

Q. Department of Industrial Relations Registration Proposer must be registered with the Department of Industrial Relations as required by Senate Bill 854 (Chapter 28, Statutes of 2014) and Senate Bill 96 (Chapter 28, Statutes of 2017) to work on public works contracts as defined under the Labor Code.

V. SCOPE OF WORK

A. BACKGROUND INFORMATION

Moabi Regional Park sits along the Colorado River on the California–Arizona border and offers a wide range of amenities, including tent and RV camping, full RV hookups, a mobile home park, a splash pad and playground, public restrooms and showers, a general store and gift shop, cabins, a restaurant, boat https://www.sam.gov/

Special Districts

Request for Proposal Moabi Regional Park

Chromium-6 Treatment Project

No. SDD-077 / launches, and more. Many of these amenities are managed by Pirate Cove Resort, the Park’s concessionaire.

The Park’s existing water system includes two active wells (Well No. 3 and Well No. 4), two storage reservoirs with capacities of approximately 85,000 and 70,000 gallons, approximately two miles of water pipelines and 103 service connections. Twelve-month quarterly groundwater samples for Well No. 4 has detected Cr6 concentrations exceeding the maximum contaminant level (MCL) of 10 parts per billion (ppb) as indicated below, while Well No. 3 is still below.

Sample.Wrk Sample Sample Name Sampled Analyte.Analysis Analyte.Analyte Analyte.tMDL Analyte.tMRL Analyte.tResult Analyte.RptUnits

26A2072 01 Well #3 1/20/2026

10:40 Chromium 6 EPA

218.7 Chromium (+6) 0.05 0.1 8.4 ug/L

25J0748 01 Well #3 10/6/2025

12:20 Chromium 6 EPA

218.7 Chromium (+6) 0.05 0.1 9.5 ug/L

25G1519 01 Well #3 7/14/2025

10:50 Chromium 6 EPA

218.7 Chromium (+6) 0.05 0.1 9.6 ug/L

25D0994 01 Well #3 4/8/2025

10:55 Chromium 6 EPA

218.7 Chromium (+6) 0.05 0.1 8.8 ug/L

26A2072 02 Well #4 1/20/2026

11:15 Chromium 6 EPA

218.7 Chromium (+6) 0.05 0.1 18 ug/L

25J0748 02 Well #4 10/6/2025

11:30 Chromium 6 EPA

218.7 Chromium (+6) 0.05 0.1 16 ug/L

25G1519 02 Well #4 7/14/2025

10:15 Chromium 6 EPA

218.7 Chromium (+6) 0.05 0.1 14 ug/L

25D0994 02 Well #4 4/8/2025

10:45 Chromium 6 EPA

218.7 Chromium (+6) 0.05 0.1 15 ug/L

Well No. 3 blends with Well No. 4 at Sample Point #2 as shown on Exhibit C – Location Maps.

The purpose of this project is to fully investigate and complete the design and construction of treatment facilities to address these exceedances by no later than October 1, 2028.

B. PROJECT DESCRIPTION

Professional engineering design services will include all work necessary to prepare final design plans, specifications, and cost estimates for the Cr6 treatment facilities. These services may include, but are not limited to, the following:

1. Review and analysis of Cr6 sample data for each well provided by the County.

2. Prepare alternatives analysis with a minimum of three (3) treatment alternatives with associated costs for design, construction, operation and maintenance (including waste disposal and/or pilot testing, if applicable). All treatment alternatives shall incorporate Best Available Technology (BAT) as defined by the Division of Drinking Water (DDW).

3. Preparation of a Basis of Design Report.

4. Development of preliminary design plans (plan and profile, grading, mechanical, electrical, structural), documents and cost estimates.

5. Coordination and documentation required to achieve environmental clearance.

6. Design and construction surveying.

7. Geotechnical engineering analysis.

8. Final engineering services, including preparation of complete bid-ready plans, specifications, and estimates.

C. CONSULTANT SERVICES AND DELIVERABLES

Consultant shall perform the following tasks and deliver 100% final plans and specifications by no later than June 1, 2027, in order to allow enough time for completion of Project construction by no later than October 1, 2028, for compliance with SWRCB DDW-21-003.

The Consultant shall perform, coordinate, and manage the completion of tasks described in this

Special Districts

Request for Proposal Moabi Regional Park

Chromium-6 Treatment Project

No. SDD-077 / scope of services and monitor costs and completion schedule. Consultant may, and is encouraged to, modify the scope of services outlined below in their proposal in order to more effectively respond to this RFP. The scope of services described herein is not intended to be comprehensive nor exclusive; it is merely set forth as a general outline of the work that is expected. However, any other tasks/reports or studies the proposers identify as necessary to adequately support the project should be listed as optional tasks and costs and shall include adequate justification for their need and necessity.

The Consultant shall submit plans at 35%, 65%, and 95% and specifications at 65% and 95% for County review. All final surveys, studies, calculations, designs, reports, maps, legal descriptions, plans, specifications, and estimates shall include all original documents with seals and wet-signed signatures by registered professional land surveyors, engineers, or architects licensed in the State of California. Calculations and plans shall bear the State of California Registered Engineer registration seal with the signature, license number and registration certificate expiration date of the design engineer and independent design check engineer. All deliverables shall be clearly marked as being fully checked, and the preparation of the material follows the quality control plan established for the work. All deliverables shall be signed by the Quality Assurance Officer.

The Consultant shall, at no additional cost to the County, correct errors, omissions, and unworkable and/or improper design/drafting on the original drawings that are covered subsequent to the completion of the plan checking process. The Consultant will directly submit Plans to the utilities for review of conflicts.

The Consultant shall provide clear, concise, and complete AutoCAD 2020 plans. The final drawings are to be considered to be the property of the County at all times and shall be submitted to the County as full-size electronic CAD files, upon completion or as otherwise directed by the County. Cross sections are considered necessary to accurately design the improvements and establish the earthwork volumes and extent of construction. The cut and fill quantities shall be computer generated and shall be included with the cross sections. The cross sections shall be provided to the County at the same time as the final plans, which will both be part of the approved final plans.

The Consultant will perform services customarily and typically rendered in the field of Professional

Engineering Design Services to accomplish all necessary work including the following tasks, but not limited to:

C.1 Project Management The Consultant shall adequately staff the project to deliver a high-quality project on time and within budget. The Consultant’s PM/PE shall be a registered Professional Civil Engineer licensed in the State of California with a minimum of ten (10) years of experience in similar projects after obtaining registration. The PM/PE shall have the responsibility and authority to act on behalf of the Consultant, have the overall responsibility for directing the project team during the development and execution of this project, have the responsibility to deliver a quality project on time and within budget. The PM/PE shall maintain communication with the Department staff and document the progress and decisions made during the entire project. This involves all aspects of project management including financial performance, schedule, and quality control.

a. Project Management

b. Field Reviews

c. Meetings

d. Project Schedules

e. Invoicing

f. Quality Assurance/Quality Control

Special Districts

Request for Proposal Moabi Regional Park

Chromium-6 Treatment Project

No. SDD-077 /

Deliverables:

1. Meeting Minutes

2. Written summaries of telephone coordination as appropriate

3. Monthly Progress Reports, Project Schedule, and Invoicing

4. Plans, technical specifications, opinion of probable construction costs, reports, quantity calculations, etc. shall be subject to signature by Quality Assurance Officer.

C.2 Preliminary Engineering and Reports

Consultant shall provide Alternative Analysis with treatment plan options, Basis of Design Report (plant layout, hydraulic and pump analysis, process and instrument diagrams, etc.), preliminary design (35%) and cost estimates, pilot testing (if required and optional) and a preliminary SWRCB Compliance Plan for all treatment options.

Deliverables:

1. Alternatives Analysis with treatment plan options

2. Basis of Design Report

3. Pilot Testing (optional)

4. Preliminary (35%) design plans and cost estimates

5. Preliminary SWRCB Compliance Plan

C.3 Engineering Plans and Specifications Consultant shall prepare 65%, 95% and final plans and compile 65%, 95% and final specifications and special provisions to prepare required specifications for the project. Specifications shall include technical specification, and Operations Plan, a list of sole-source equipment, and a preliminary Operations and Maintenance manual in editable format. Consultant shall also prepare final SWRCB Compliance Plan.

1. 11”x17” PDF Plans

2. One (1) set of full-size Plans

3. One (1) set of 11”x17” Plans along with the previous check prints

4. Structural Calculations

5. Bid Quantities and Opinion of Probable Construction Costs

6. Draft and Final Specifications

7. Final SWRCB Compliance Plan

C.4 Utilities

The Consultant will perform all utility coordination, including but not limited to, utility notices, research, obtain utility atlases from purveyors, notice to owners, potholing and coordinating installations and relocations with utility purveyors. All correspondence with utility owners will be on Consultant letterhead and Consultant will be responsible for all costs associated with the acquisition of utility atlases.

a. The Consultant shall coordinate with all potentially affected utility companies within the project limits to ensure that all existing facilities, both underground and overhead, are identified accurately and depicted on design plans. The Consultant shall coordinate efforts with utility agencies, to the extent needed, to prepare the PS&E package.

b. The results of this coordination shall be a final database of utility records indicating utility owner, type and size of utility, drawing numbers, and other relevant information. Consultant shall also prepare a final base utilities map of the project area showing locations of all existing utilities.

c. The Consultant shall perform utility potholing (optional service) to confirm that the location and depth of affected utilities are correctly identified for final design and to avoid conflicts

Special Districts

Request for Proposal Moabi Regional Park

Chromium-6 Treatment Project

No. SDD-077 / during construction. For bidding purposes, Consultant shall assume 10 potholes. Dig Alert shall be contacted to mark utility alignment in the field prior to any subsurface activity.

d. The Consultant shall submit a report listing all of the information obtained during potholing of existing utilities. The pothole information shall be shown on a map in plan and profile views.

The report shall list the impact on the 35% design and later design phases for the project.

The Consultant shall indicate all utility work on the plans and in the specifications. The Consultant shall also provide copies of the plans in digital format if requested by the utilities.

e. The Consultant shall address any utility conflicts by modifying the design of the improvements or designing any required utility relocations if the relocation is not covered by a franchise agreement. The design for any utility installation or relocation shall conform to the standards of the utility owner. If utility relocations are necessary for the project, the Consultant shall also be responsible for coordinating all relocations that can be completed prior to construction.

1. Utility Database and Base Map

2. Potholing Report(s) (Optional)

3. Utility Plan/Exhibits

C.5 Design Survey (Optional Task)

The Consultant shall provide all necessary design survey submittals which shall be stamped and signed by a Professional Land Surveyor licensed in the State of California. These tasks include, but are not limited to:

a. Conduct survey related research based on project specifications.

b. Provide topographic, boundary and control surveys as needed.

c. Analysis and determination of property boundaries, road alignments, and right-of-way in relation to transportation, drainage and other projects.

d. Install temporary and/or permanent control monumentation for the purposes of construction surveys, monument preservation, establishment of road alignments, right of way, or property lines as needed.

e. Provide survey data in an AutoCAD Civil 3D format, and datum as specified by the County.

f. Conduct monument preservation surveys (Corner Records and/or Records of Survey) as directed by the County.

1. AutoCAD Civil 3D files

2. Survey Field Notes

3. Digital photos of found survey monuments

4. Corner Record

5. Record of Survey

C.6 Environmental Compliance, Permits and Clearance (Optional Task)

A California Environmental Quality Act (CEQA) Notice of Exemption is anticipated which the County will prepare and file. If additional environmental compliance, permits, or clearances are required, the Consultant shall assist with coordination and prepare all necessary applications and supporting documentation for the County’s submission to the appropriate regulatory agencies. The County will be responsible for all applicable fees required by regulatory agencies.

1. Compliance Coordination, Permit Applications and Documentation

C.7 Geological/Geotechnical Investigation and Reports (Optional Task) Consultant is responsible for any geological/geotechnical investigation and reports necessary

Special Districts

Request for Proposal Moabi Regional Park

Chromium-6 Treatment Project

No. SDD-077 / for the design and/or construction of treatment plants required, including a Final Geotechnical Investigation Report and Consultant shall incorporate report recommendations.

1. Preliminary and final geological/geotechnical investigation and report(s)

C.8 Advertising/Bidding Support (Optional Task)

Proposer shall include all tasks necessary during the advertising/bidding phase of the project, including, but not limited to:

a. Copies of Drawings and Contracts Documents – The County will have copies of the design drawings and Contract Specifications reproduced for advertising purposes.

b. Pre-bid Meeting – The Consultant shall attend the pre-bid meeting.

c. Questions and Addenda During Advertising – The Consultant shall answer questions regarding the technical provisions, the design drawings, or conflicts in the design during the bidding process and pre-construction meeting. The Consultant shall assist the County, at no charge, in preparation of Addenda regarding omissions or conflicts in the design.

1. Attend Pre-Bid Meeting

2. Answers to Questions During Advertising

C.9 Construction Support (Optional Task) Proposer shall include all tasks necessary during the construction phase of the project, including, but not limited to:

a. Meetings – The Consultant shall attend the pre-construction meeting and informational meetings with stakeholders.

b. Questions during Construction and Requests for Information (RFls) – The Consultant shall answer questions regarding the Technical Provisions, the design drawings or conflicts in the design during the construction and assist the County in issuing Change Orders (COs) regarding omissions or conflicts in the design, at no charge to the County. The Consultant shall provide responses to RFls, as requested by the County.

c. Contractor Submittals – The Consultant shall review Contractor submittals, including shop drawings, as requested by the County.

d. Plan Revisions – The Consultant shall prepare plan revisions requested by the County, to accompany change orders, etc.

e. Record Drawings – The Consultant shall incorporate all redline comments prepared by the Contractor and Project Inspector on the signed design Plans. The Record Drawings shall be provided to the County and approved prior to the release of the final progress payment.

The Consultant shall also provide electronic Record Drawings in AutoCAD format and Specifications in Microsoft Word to the County.

f. Owner of Project Documents – The County will be the owner of all original drawings, documents, and digital information. All digital and/or computer-generated drawings shall be the property of the County and two (2) copies on a CD-RW disk shall be submitted to the County.

1. Meetings

2. Answers to RFIs

3. Review Contractor Submittals

4. Plan Revisions

5. Record Drawings

6. Project Documents

Special Districts

Request for Proposal Moabi Regional Park

Chromium-6 Treatment Project

No. SDD-077 /

C.10 Construction Survey/Staking (Optional Task) The Consultant shall provide all necessary construction survey for the project, including but not limited to:

a. Conduct survey related research based on the project specifications.

b. Provide topographic, boundary and control surveys as needed to supplement the design survey.

c. Analysis and determination of property boundaries, road alignments, and right-of-way in relation to transportation, drainage and other projects.

d. Install temporary and/or permanent control monumentation for the purposes of construction surveys, monument preservation, establishment of road alignments, right of way, or property lines as needed.

e. Provide survey data in an AutoCAD Civil 3D format, and datum as specified by the County.

f. Conduct monument preservation surveys (Corner Records and/or Records of Survey) as directed by the County.

g. Establish final centerline and right of way monuments positions. All property corners found and of record, prior to construction shall be located or established for the purposes of re-establishing the position at the design right of way limit.

h. Provide construction staking and quality control surveys.

i. Provide construction survey within 48 hours' notice from the County.

1. AutoCAD Civil 3D files

2. Survey Field Notes

3. Digital photos of found survey monuments

4. Corner Record

5. Record of Survey

D. ADDITIONAL REQUIREMENTS

Consultants must have a valid State of California Professional Engineer license in the Project Manager’s or Project Engineer’s (PM/PE) own name(s) (proof of valid licenses must be submitted with the proposal). Subconsultants must be appropriately licensed as applicable in their field of expertise.

Proposers and their subconsultants must maintain valid applicable licenses during the entire term of the resulting agreement and any time work is being performed pursuant to a contract with the County.

VI. PROPOSAL SUBMISSION

A. General

1. All interested and qualified Proposers are invited to submit a Proposal for consideration. Submission of a Proposal indicates that the Proposer has read and understands the entire RFP, including all appendixes, attachments, exhibits, schedules, and addenda (as applicable) and that all concerns regarding the RFP have been resolved.

2. Proposals must be received by the designated date and time. All proposers must register with the ePro system prior to the date and time to receive the proposal or they will be disqualified. Late or incomplete proposals will not be accepted. System-related issues in ePro shall be directed to the Purchasing Department at (909) 387-2060. For procurement questions involving ePro, please contact the RFP Contact identified in Section I, Paragraph A - Purpose.

3. The Proposer acknowledges that its electronic signature is legally binding. Submittals in ePro will be opened from the system’s encrypted lock box after the deadline and evaluated as stated in this RFP.

4. Paper responses may be submitted in lieu of electronic submission, by mail or in person to the RFP Contact and will be time/date stamped when received. Proposals can be withdrawn at any time prior to the scheduled Deadline for Proposals.

Special Districts

Request for Proposal Moabi Regional Park

Chromium-6 Treatment Project

No. SDD-077 /

Hand carried Proposals may be delivered to the RFP Contact between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday, excluding holidays observed by the County. Proposers are responsible for informing any commercial delivery service, if used, of all delivery requirements, and for ensuring that the address information appears on the outer wrapper or envelope used by such service.

5. The Proposer shall not include Attachment E, “Cost/Fee Proposal Sheet(s)”, as part of the proposal submittal, but instead shall mail or submit in person Attachment E, “Cost/Fee Proposal Sheet(s)”, in a separate sealed envelope labeled “Cost/Fee Proposal Sheets” with the RFP Number and Title and the name of the Proposer clearly marked on the outside, to the address stated in Section 1, Paragraph B. Attachment E must be received on or before the Deadline for Proposals. Failure to comply with this requirement shall disqualify the Proposer.

6. Proposals must be submitted in the format described below. Proposals are to be prepared in such a way as to provide a straightforward, concise description of capabilities to satisfy the requirements of this RFP.

7. Proposals must be completed in all respects as required in this section. A Proposal may not be considered if it is conditional or incomplete.

B. Proposal Format Responses to this RFP must be in the form of a Proposal package, which must be submitted in the following format:

1. Presentation

Format the Proposal to fit on an 8-½ x 11 or 11 x 17 (for exhibits) sheet of paper with margins of at least ¾ inches. Text should be single spaced and font size should be no smaller than 11 points. Each page, including attachments, must be clearly and consecutively numbered.

2. Cover Page Use Attachment A as the cover page. This form must be fully completed and signed by an authorized officer of the Proposer.

3. Table of Contents All pages of the Proposal, including the enclosures, must be clearly and consecutively numbered and correspond to the Table of Contents.

4. Statement of Certification

Include the following on Attachment B:

a. A statement that the offer made in the Proposal is firm and binding for nine (9) months from the

Deadline for Proposals.

b. A statement that all aspects of the Proposal, including cost, have been determined independently, without consultation with any other Proposer (competitor) for the purpose of restricting competition.

c. A statement that all declarations in the Proposal and attachments are true and that this shall constitute a warranty, the falsity of which will entitle the County to pursue any remedy by law.

d. A statement that the Proposer agrees that all aspects of the RFP and the Proposal submitted shall be binding if the Proposal is selected and a Contract awarded.

e. A statement that the Proposer agrees to provide the County with any other information the County determines is necessary for an accurate determination of the Proposer’s ability to perform the Services as proposed.

Special Districts

Request for Proposal Moabi Regional Park

Chromium-6 Treatment Project

No. SDD-077 /

f. A statement that the Proposer, if selected will comply with all applicable rules, laws and regulations.

g. A statement that the Proposer has reviewed the RFP and General Contract Terms in their entirety and have no exceptions to any requirements, terms or conditions.

5. Statement of Experience and Qualifications

Include the following in this section of the Proposal:

a. Business name of the Proposer and type of legal entity such as corporation, partnership, etc. If

Proposer is a business entity that must be registered with the California Secretary of State, Proposer shall provide the County the entity number assigned to it by the Secretary of State.

b. Number of years the Proposer has been in business under the present business name, as well as related prior business names.

c. Statement that the Proposer does not have any commitments or potential commitments that may impact the Proposer’s ability to perform the Contract, if awarded.

6. Licenses, Permits, and/or Certifications

Provide copies of all licenses, permits and/or certifications in Attachment C as required under Section X. TERMS AND CONDITIONS Paragraph A, 21. The Consultant’s Project Manager/Project Engineer shall be a registered Professional Civil Engineer licensed in the State of California with a minimum of ten (10) years of experience in similar projects after obtaining registration.

The Services requested under this RFP include “public works” and “maintenance” services as defined in the California Labor Code. Under Labor Code section 1725.5 Consultant must be registered with the Department of Industrial Relations (DIR) at the time Consultant submits a Proposal. Include Consultant’s DIR registration number on Attachment C and the DIR registration number of all subcontractors who may be performing “public works” and “maintenance” Services if a Contract is awarded to Proposer.

7. Reserved

8. Project Team Organization Chart

Provide an organization chart illustrating the project team and clearly show the organization of the team and the hierarchy of the members. It must include:

a. Organizational framework for the proposed project team.

b. Company name and staff name for each role identified in the chart.

c. Resumes of key personnel, including qualifications, education and project experience

9. Proposal Description The Proposal should include the following:

a. A brief synopsis of the Proposer’s understanding of the County’s needs and how the Proposer plans to meet them.

b. A detailed statement of the proposed Services.

c. An explanation of any assumptions or constraints.

10. Work Plan and Schedule

Include the following:

a. Summary of management/work plan for this Project.

b. Project schedule

11. Certification Regarding Debarment or Suspension

Complete Attachment D.

Special Districts

Request for Proposal Moabi Regional Park

Chromium-6 Treatment Project

No. SDD-077 /

12. Cost

Complete proposed pricing as instructed on Attachment E and enclose it in a separately sealed and labeled envelope to be submitted as part of the Proposal.

13. References Provide three (3) references from other entities, preferably public agencies, of same or similar size as the County, with whom you have established a contract on a project of this nature. Provide Contact Name, Address, Phone Number, Email, and dates Services were provided on Attachment F.

14. Former County Officials Complete Attachment G

15. Exceptions to RFP There will be no exceptions to this RFP.

16. Public Records Act Exemptions Complete Attachment I – Public Records Act Exemptions if applicable.

17. Indemnification and Insurance Requirements Affidavit Submit evidence of ability to insure as stated in Section X, Paragraph B – Indemnification and Insurance Requirements. Proposer must complete and submit Attachment J – Indemnification and Insurance Requirements Affidavit, and ensure the form is complete, including the signature from Proposer’s insurance broker/agent.

18. Conflict of Interest Complete Attachment L – Conflict of Interest and Political Reform Act Obligations.

VII. EVALUATION

Proposals will be subject to an Initial Review to confirm responsiveness, by determining whether each Proposal includes the stipulated content, required certifications or licensing, etc., and is presented in the required format, in order for the Proposal to advance for evaluation. Any reasonable person reviewing for responsiveness must be able to ascertain that the Proposal meets these requirements.

The evaluation process includes the following categories and may include additional specific criteria.

Likewise, the listed considerations are possible considerations and may not be the only factors involved in the evaluation.

A. QUALIFICATIONS AND EXPERIENCE

Weight: 45% Considerations:

• Proposer background and reputation

• Qualifications of the project team

• Experience with local approval agencies

• Experience with publicly bid projects

• Experience with similar services and entities

B. TECHNICAL REVIEW

Weight: 45% Considerations:

• Statement of understanding of the County’s needs

• Work plan

Special Districts

Request for Proposal Moabi Regional Park

Chromium-6 Treatment Project

No. SDD-077 /

• Scheduling

• Technical specifications and functionality

• Quality control

• Training

• Adequacy of support staff and subcontractors

• Risk management

• Value-added aspects

C. REFERENCES

Weight: 10% Considerations:

• Satisfactory performance of similar work

• Demonstrated knowledge and expertise

• Work product

• Quality of interactions

• Capability of assigned team members

• Likelihood of continued use

The County may, at its sole discretion, create a shortlist of Proposals for further evaluation; require an oral interview, presentation, or demonstration; and utilize outside experts to assist in the evaluation process.

The County will establish an evaluation panel with responsibility for reviewing all Proposals and conducting the qualifications evaluation. A Facilitator will manage the integrity of the qualifications evaluation process and will not be a voting member of the evaluation panel. An initial meeting will be scheduled and held with the evaluation panel members, wherein the Facilitator will distribute all relevant documents to the evaluators including the RFP, evaluation criteria, and evaluation instructions.

After the initial meeting, evaluators will independently review and score the Proposals. The evaluation panel will then convene again to discuss the individual scores to resolve questions and to discuss the basis for individual scores, but not for the evaluators to agree upon scoring. At the end of this discussion, each evaluator will be given an option to revise his/her scores.

Evaluators will make independent determinations for scores, including review and understanding of any additional information obtained by the group discussion. In the event a score is revised, the evaluator will document the new score and provide comments to support the revision.

If clarifying information is needed at any point, the Facilitator will contact Proposer(s) to obtain the necessary information. The Facilitator will then provide the information to the evaluation panel electronically or verbally, as appropriate.

If the qualifications evaluation process includes components such as oral interviews, product demonstration, and/or site visits, the Facilitator will coordinate those with evaluators. Individual scoring and any subsequent evaluation panel meetings with respect to such components must be conducted.

Once all scorings are…