RFP MBH Carpet.pdf

Oakland University

REQUEST FOR PROPOSAL (RFP)

Meadow Brook Hall Carpet Replacement

00077

Issue Date: February 8, 2024

Mandatory Walk Through: February 15, 2024 @ 10:00 AM

Questions Due: February 22, 2024 @ 2:00 PM Local Time

Addendum Issued: February 26, 2024

Sealed Proposals Due: March 4, 2024 @ 2:00 PM Local Time

Work to be completed May 1, 2024

PLEASE NOTE: In order to ensure that all interested bidders/proposers receive all documentation, including riders and addendums, relevant to a bid/RFP/RFQ, the bidder/proposer must obtain a copy of the bid/proposal documents directly from the MITN Purchasing Group website at (https://www.bidnetdirect.com/mitn/oaklanduniversity). Oakland University will not be responsible for erroneous or incomplete documentation received from an unapproved third party. Oakland University reserves the right to reject bids/proposals that are submitted based upon incomplete or erroneous bid/proposal documents.

https://www.bidnetdirect.com/mitn/oaklanduniversity

TABLE OF CONTENTS

SECTION I - BACKGROUND

1.01 Oakland University

1.02 RFP Overview

SECTION II - SCOPE OF SERVICES

2.01 Statement of Work

SECTION III - PROPOSAL REQUIREMENTS

3.01 Detailed Proposal

3.02 Plan of Action for Accomplishment of Services

3.03 Qualifications/Experience

3.04 University Liaison

3.05 Cost/Fees

3.07 Freedom of Information Act Requests

SECTION IV - EVALUATION

4.01 Evaluation Criteria

4.02 Process for Award …………………………………………………………………………………………………………… 7

SECTION V - PROCUREMENT PROCESS

5.01 Submission Location

5.02 Submission Method, Date and Time

5.03 Questions and Interpretations

5.04 Withdrawal of Proposals

5.05 Price and Scope of Work Changes

5.06 Mistakes in Proposals

5.07 Execution of Proposals

5.08 Procurement Schedule ……………………………………………………………………………………………………. 9

SECTION VI – PROVISIONS

6.01 Terms and Conditions ……………………………………………………………………………………………………. 11

6.02 Conflict of Interest

6.03 Cost of Proposal

6.04 Form of Purchase

6.05 Government Restrictions

6.06 Nonconformance to Conditions/Specifications/Scope of Services

6.07 Assignment or Transfer

6.08 Patents - Licenses and Royalties

6.09 Permits and Licenses

6.10 Taxes

6.11 Insurance

6.12 Proof of Insurance

6.13 Standards of Conduct

6.14 Removal of Employees

6.15 Supervision

6.16 Disputes

6.17 Federal, State and Local Compliance

6.18 Project Personnel

6.19 Notices

6.20 Cancellation

6.21 Travel

6.22 Non-Discrimination

Acceptance

Schedule A

Schedule B

Cost Schedule C

SECTION 1 - BACKGROUND

1.01 OAKLAND UNIVERSITY BACKGROUND INFORMATION

Oakland University (OU) is recognized as a student-centered, doctoral research institution with a global perspective. A public institution, we engage more than 20,500 graduate and undergraduate students in distinctive educational experiences that connect to the unique and diverse opportunities within and beyond our region. The university was established in 1957 through a generous donation from founders Alfred and Matilda Dodge Wilson. They contributed their historic estate and $2 million to Michigan State University to establish a satellite school, named Michigan State University – Oakland.

As a state-supported institution of higher education, Oakland University has been recognized and is classified as a doctoral research university by the Carnegie Foundation for the Advancement of Teaching.

With 139 baccalaureate degree programs and 127 graduate degree and certificate programs, Oakland provides a distinct educational experience with flexible class schedules and state-of-the-art facilities, student services, classroom technologies, research labs, internships and research opportunities with corporate partners. Located in the heart of Oakland County's Automation Alley, the university has forged hundreds of partnerships with hospitals, Fortune 500 companies, cities, government agencies and educational institutions.

All questions regarding this Request for Proposal should be directed to:

Maria Ebner-Smith Director of Purchasing Oakland University, Purchasing Department 411 Pioneer Drive Rochester, Michigan 48309 Phone No. 248-370-4423 Email ebnersmi@oakland.edu

1.02 RFP OVERVIEW

Oakland University (OU) and Meadow Brook Hall are soliciting proposals for a combination of carpet removal, installation and selection of carpet for the Meadow Brook Hall Mansion.

SECTION II – SCOPE OF SERVICES

2.01 STATEMENT OF WORK OR SPECIFICATIONS

Meadow Brook Hall is interested in carpeting of six different locations within the mansion. This project includes working with Meadow Brook Hall to select the appropriate carpet for each location, completing removal of some existing carpet and pad, wall to wall installation, carpets with bound edges, carpets with borders, runners, and some tack down locations. The scope of the project is outlined in the Attachment A. All work is to be completed by May 1, 2024. If the carpet you are suggesting as part of the bid proposal cannot be ordered and installed by May 1, 2024, then an alternative date for completion would be June 30, 2024. If you can not meet the May 1 deadline, this must be clearly outlined in your bid response.

SECTION III - RFP RESPONSE (PROPOSAL) REQUIREMENTS AND SPECIFICATIONS

3.01 Detailed Proposal: A detailed proposal must be submitted together with all required forms. Firms are urged to keep all proposals focused and as brief as possible while providing enough detail to enable an informed review of the products and services offered. All identified elements must be included for the proposal to be considered complete.

Proposals must demonstrate an understanding of the scope of proposal and the ability to provide both product and associated services and must include information that will enable the University to determine the vendors overall qualifications. Each Proposal should include information the vendor feels is significant in making an informed decision relative to the Proposal.

3.02 Plan of Action for Accomplishment of Services

All proposers shall provide a detailed Plan of Action for tasks as described in the Scope of Services.

3.03 Qualifications/Experience

Respondents shall provide experienced, qualified, and capable personnel to perform the functions and responsibilities as outlined in the Scope of Services. The Statement of Qualifications/Experience must clearly demonstrate the Proposer's knowledge and experience in completing carpet installation in public locations, preferably with experience in historic locations and in locations that are occupied at the time of installation.

All Respondents shall provide a Statement of Qualifications/Experience that addresses the following:

Vendor Requirements – Please respond to each requirement.

• Describe vendor’s experience with similar sized projects and locations as outlined in the Scope

• References from three (3) organizations for which similar services have been performed in the last five (5) years.

Responses must include the following OU required documents:

• Statement of Qualifications/Experience

• Samples of Carpet proposed

• A signed copy of the RFP indicating the Vendor agrees to the RFP in its entirety, including Oakland

University’s Terms and Conditions

• Schedule A - Addendum Acknowledgement

• Schedule B – Insurance Acknowledgement

• Schedule C – Cost Proposal in Excel format and agreement to project timeline

Failure to submit information in accordance with the RFP requirements and procedures may be cause for disqualification.

3.04 University Liaison

The awarded Supplier shall designate and provide at no charge to Oakland University an official representative to serve as liaison with the University in overseeing the relationship between the vendor and the University. Contact information for the liaison(s) should be provided and include name, title, phone/cell, and email address.

3.05 Cost/Fees

Proposals must include a fee schedule for the goods and/or services being proposed. The schedule should indicate all proposed costs will be held firm for a period of at least on hundred twenty (120) days following submission of the proposal.

Firms must clearly and unambiguously specify the cost of the services in their proposals. Any reimbursable fees should be identified separately.

Any other taxes, fees or commissions applicable to the proposed contract are the responsibility and liability of the proposer who must include these cost items in the price of the goods and services.

3.06 Freedom of Information Act Requests

The Vendor understands that the University complies with the Michigan Freedom of Information Act (“FOIA”) and that the University may provide Confidential Information to other persons or entities upon receipt of a FOIA request. Section “z” of the FOIA states that security information is exempt from disclosure.

A FOIA request must be submitted in writing to the FOIA Office (or Coordinator). The request may be transmitted in hard copy, by email, or by facsimile. Refer to Oakland University’s website for procedures and guidelines to submit a FOIA request - https://www.oakland.edu/policies-regulations/FOIA/.

SECTION IV – EVALUATION

4.01 EVALUATION OF RFP RESPONSE AND SELECTION CRITERIA

Proposals will be evaluated by the University. If there are portions of any proposal the University finds unacceptable or otherwise in need of clarification or revision, the University reserves the right to negotiate with any or all Vendors. Any exceptions to the specifications or any other special considerations or conditions requested or required by vendor will be enumerated by the vendor and submitted as part of its Proposal, together with an explanation as to the reason the specifications cannot be met. Each vendor will be required and expected to meet the specifications in their entirety, except to the extent exceptions are expressly noted in its proposal.

The University Selection Committee (USC) will evaluate the proposals submitted in response to this RFP, based on the completeness of the information provided and the business and technical merits related to the goals and requirements of the University. The USC will conduct a detailed review and evaluation of the company and/or team and all entities and/or organizations participating in providing the goods and services described in this RFP. The evaluation of proposals has one basic objective: to determine whether the proposer meets the requirements set forth in this RFP and has the best value proposal to the University.

After review of submitted proposals, OU reserves the right to request a demonstration of the product.

Proposals will be evaluated by the University based on cost, experience and carpet selection.

4.02 Process for Award

Without limitation and at its sole option, OU reserves the right to accept or reject any or all proposals, to take exception to these RFP specifications, to negotiate with finalists, or to waive any informality. Firms may be excluded from further consideration for failure to fully comply with the specifications of this RFP.

OU may decide to reject all proposals and/or to reissue this RFP with modifications.

OU will not award contracts to proposers that are debarred, suspended or otherwise determined ineligible by, nor to proposers that OU has determined to be non-responsible.

https://www.oakland.edu/policies-regulations/FOIA/

OU reserves the right to make an award based solely on the original proposals received or to negotiate further with proposers. The proposer selected for the award will be chosen on the basis of an assessment of the greatest benefit to OU, not necessarily on the basis of lowest price. OU also reserves the right to negotiate and award any element of this RFP, make multiple awards, reject any or all proposals or waive any minor irregularities or technicalities in proposals received as the best interest of OU may require.

SECTION V - PROCUREMENT PROCESS

5.01 Submission Location

Proposals shall be obtained from and submitted online via MITN BidNet Direct. All responses must be submitted at: https://www.bidnetdirect.com/mitn/oaklanduniversity

5.02 Submission Method, Date and Time

One (1) copy of the proposal shall be submitted electronically. All responses must be submitted online via MITN, BidNet Direct. Proposals must be received by March 4, 2024 @ 2:00 P.M. Eastern Time.

Proposals will not be opened publicly. It is the firm’s responsibility to ensure that its proposal is delivered at the proper time and place.

5.03 Questions and Interpretations

All inquiries to this RFP must be submitted in writing to the email address noted within this RFP. Include the RFP Title in the subject line of the email. Inquiries should refer to specific chapter numbers of this RFP and, where appropriate, paragraph numbers. OU may, at its option, elect to respond in writing to inquiries. Copies of any such written communication shall be made available to all prospective bidders.

No interpretation shall be considered binding unless provided in writing by OU.

5.04 Withdrawal of Proposals

Proposals may be withdrawn by written notice to the prescribed OU Buyer, prior to the proposal deadline date. Negligence on the part of the vendor in preparing the proposal confers no right of withdrawal or modification of the proposal after the proposal deadline has elapsed.

5.05 Price and Scope of Work Changes

All proposals should be firm and not subject to change by the vendor for a period of one hundred twenty days (120) from the proposal deadline date. Note, however, OU reserves the option to negotiate prices downward and to negotiate additional scope of work and cost changes based on final negotiations with the selected vendor.

5.06 Mistakes in Proposals

If a mistake in a proposal is suspected or alleged, the proposal may be corrected or withdrawn prior to the due date for this solicitation. If negotiations are not held, or if best and final offers have been received, the Firm may be permitted to correct a mistake in its proposal and the intended correct offer may be considered based on the conditions that follow:

The mistake and the intended correct offer are clearly evident on the face of the proposal.

The Firm submits written evidence which clearly and convincingly demonstrates both the existing offer, and such correction would not be contrary to the fair and equal treatment of other Firms.

https://www.bidnetdirect.com/mitn/oaklanduniversity

Mistakes discovered after award shall not be corrected unless OU Counsel makes a written determination that it would be disadvantageous to OU not to allow the mistake to be corrected. The approval or disapproval of requests of this nature shall be in writing by OU’s Legal Counsel.

5.07 Execution of Proposals

The original proposal must contain a manual or electronic (date and time stamped) signature of an authorized representative of the Proposer. The proposal must be typed or printed in ink. All corrections made on the proposal sheets must be initialed by the authorized representative. The company name must appear on each sheet. The proposal must include all documents, materials and information required herein.

A. The University Selection Committee: The University will review all responses to the RFP and may conduct individual discussions with proposers to clarify information submitted or to ensure that the proposer fully understood and responded to the requirements of the RFP.

The award will be based on the selection criteria and demonstration of understanding of the unique needs of each of the RFP Stakeholders, such as quality of product, qualifications of staff, net pricing, and demonstration of understanding of project scheduling needs for implementation of project scope to achieve all of the milestone schedule requirements.

After considering factors set forth in this RFP, the University, at its sole discretion will make the final decision to award a contract to the most qualified and responsible company whose proposal is determined to best meet its needs.

After Award Vendor / Supplier Evaluation: After notification of acceptance of proposal and the signing of a resultant agreement and/or award of a purchase order, the successful vendor will be expected to take all necessary steps to establish and be in a position to provide product/services as outlined in their proposal and accepted by Oakland University.

Upon award, a Supplier Score Card may be created. The awarded respondent will be evaluated during and after the project. Evaluation may include the following; the quality of product purchased, responsiveness, customer service, installation, deadline met, etc.

5.08 Procurement Schedule

The University intends to conduct the procurement process expeditiously. Proposers are expected to comply with the procurement schedule, including any modifications thereto which may be made by the University. The University will notify proposers of any and all such modifications. Proposers who fail to comply with the schedule may not receive further consideration.

The anticipated procurement schedule for the RFP process is as follows; the University will make every effort to adhere to the schedule, and at its discretion is subject to change:

Issue Request for Proposal February 8, 2024

Mandatory Walk-thru meeting at the front entrance to Meadow Brook Hall

February 15, 2024 at 10 am

Deadline for Written Questions Regarding the RFP February 22, 2024 by 2 pm

Addendum Issued February 26, 2024

Sealed Bids Due March 4, 2024 by 2 pm

Work to be Completed by May 1, 2024

A. Mandatory Pre-Bid Meeting/Walk-Thru Date: February 15, 2024 at 10:00 am. The pre-bid meeting will be held at Meadow Brook Hall, 350 Estate Dr, Rochester, MI 48309

B. Questions: All written questions and/or requests for clarification regarding this RFP must be submitted to the Buyer February 22, 2024 by 2 pm. Please note, during the RFP process, it is best to maintain contact with the Purchasing Department, direct contact with the stakeholder Department or Project Manager may result in disqualification of your proposal.

An addendum will be issued responding to questions and will be posted to the website for review and acknowledgement. During the period provided for in the preparation of proposals, or at any time thereafter, the University may issue addenda or amendments to this RFP. These addenda will be numbered consecutively and will be posted to the website. All responses to this RFP should be prepared with full consideration of the acknowledged addenda, using Schedule A.

C. Sealed Response Due Date: Electronic sealed RFP responses are due no later than March 4, 2024 by 2 pm. Electronic responses are required and shall be submitted to MITN at https://www.bidnetdirect.com/mitn/oaklanduniversity. Late, faxed, mailed, hand delivered, or emailed responses will not be accepted or reviewed.

Expenses for developing and presenting responses to this RFP shall be the entire responsibility of the Vendor and shall not be chargeable to the University. All supporting documentation and manuals submitted with this proposal will become the property of the University.

Unless otherwise stated above, proposals submitted are to be in accordance with the outline and specifications contained and are to remain in effect a minimum of 120 days from the date of submission, and may be subject to further extensions as negotiated.

Submitted unit prices and labor costs are to be held for three years of the date of contract.

OU reserves the right to accept or reject any or all proposals, and may cancel this solicitation at any time for any reason at the university’s discretion.

SECTION VI – GENERAL CONDITIONS

6.01 Terms and Conditions

Any contract resulting from this Request for Proposal is subject to and shall be performed in accordance with the University’s General Terms and Conditions for Agreement located at the following: OU Terms & Conditions.

The University’s preferred payment method is with a University credit card (Pcard). The University will not accept convenience fees or increased pricing due to Pcard payment. The University it tax exempt, State of Michigan tax is not applicable.

Any person, firm, corporation or association submitting a proposal shall be deemed to have read and understood all the terms, conditions and requirements in the specifications/scope of work.

https://www.bidnetdirect.com/mitn/oaklanduniversity https://wwwp.oakland.edu/Assets/upload/docs/General-Counsel/Forms/General-Terms-and-Conditions-for-Agreements.pdf https://wwwp.oakland.edu/Assets/upload/docs/General-Counsel/Forms/General-Terms-and-Conditions-for-Agreements.pdf

Upon University request, the awarded supplier must agree to provide independently audited financial statements including its statement of financial position, statement of operations, and statement of cash flows for at least the past three years. Furthermore, the Contractor must agree to permit the University, upon request, to audit privileges, related to the University’s account. Failure to agree to this may result in disqualification of your bid.

Purchase Orders issued to the Supplier throughout the term of an agreement for services shall be subject to any and all of the provisions noted in this RFP. If there is a discrepancy between the information stated in this RFP and the University’s T&Cs, the T&Cs will apply.

This RFP in no manner obligates the University to the eventual purchase of any products or services described, implied, or which may be proposed, and may be terminated by the University without penalty or obligation at any time.

Expenses for developing and presenting proposals will be the entire responsibility of the Vendor and will not be chargeable to the University. All supporting documentation and manuals with this proposal will become the property of the University.

The Vendor understands that the University complies with the Michigan Freedom of Information Act (“FOIA”) and that the University may provide Confidential Information to other persons or entities upon receipt of a FOIA request. Section “z” of the FOIA states that security information is exempt from disclosure.

Smoke Free Campus: Effective Fall 2013, the University is smoke-free. Contractors are responsible to ensure that all employees and all subcontractors’ employees are in compliance anytime they are on Oakland’s main, or extension center campuses. The complete policy can be found at Policy 475

6.02 Conflict of Interest

The Vendor affirms that to the best of its knowledge there exists no actual or potential conflict-of-interest between the Vendor's family, business, or financial interests and providing the Services. The Vendor will not attempt to influence any University employee by the direct or indirect offer of anything of value. The Vendor also warrants that no officer or employee of the University has or will have a direct or indirect personal financial interest in the Agreement. The Vendor also affirms that neither the Vendor nor any of its employees has paid or agreed to pay any person, other than bona fide employees and consultants working solely for the Vendor, any fee, commission, percentage, brokerage fee, gift or any other consideration contingent upon or resulting from the execution of an Agreement.

In the event of change in either Vendor’s interests or Services under this Agreement, the Vendor will inform the University regarding all possible conflicts-of interest which may arise as a result of such change.

The Vendor agrees that conflicts-of-interest will be resolved to the University’s satisfaction or the University may terminate the Agreement.

Oakland University reserves the following rights: to accept or reject any bid; to reject all bids’ to waive any formalities or irregularities contained in a bid that do not comply with the terms and conditions of the invitation to bid, any modifications to the invitation to bid, or any specifications; to select the bid and/or items that in the sole and absolute discretion of Oakland University are in Oakland University’s best interest whether or not the bid selected is the lowest monetary bid received.

6.03 Cost of Proposal

https://www.oakland.edu/policies/generalgovernance/475/

Vendors are responsible for all their costs associated with the preparation of proposals, the demonstration and interview process and the contract negotiation process. All costs incurred, directly or indirectly, associated with the preparation of proposals shall be the sole responsibility of and shall be borne by the respondents.

6.04 Form of Purchase

The acceptance of the proposed Firm’s offer for the services specified herein will be made by issuance of a duly authorized contract or purchase order prepared by OU. Vendors are cautioned to make no assumptions or accept any representations by any employee, member, officer or representative of OU concerning the award until a contract agreement is executed.

6.05 Government Restrictions

In the event any governmental restrictions may be imposed which would necessitate alteration of the material, quality, workmanship or performance of the goods or services offered, it shall be the responsibility of the successful Firm to immediately notify OU in writing specifying the regulation which requires alteration. OU reserves the right to accept any such alteration, including any reasonable price adjustments occasioned thereby, or to cancel the contract at no expense to OU.

6.06 Nonconformance to Conditions/Specifications/Scope of Services

Services will be inspected for compliance with specifications. Services not conforming to specifications may not be accepted at the Firm’s expense. Services not provided in accordance with the Scope of Services may result in the Firm being found in default. In the event of default all procurement costs may be charged against the Firm. Any violations of these stipulations may result in the Firm’s name being removed from OU’s proposal mailing list.

6.07 Assignment or Transfer

The successful Firm shall not assign or transfer any interest in any subsequent contract, in whole or part, without written approval of OU. Claims for sums of money due, or to become due from OU pursuant to the contract may be assigned to a bank, trust company or other financial institution. OU is hereby expressly relieved and absolved of any and all liability in the event a purported assignment or subcontracting of the contract is attempted in the absence of the Firm obtaining OU’s prior written consent.

6.08 Patents - Licenses and Royalties

The successful Firm shall indemnify and save harmless OU and its employees from liability of any kind, including cost and expenses for or on account of any copyrighted, patented, or not patented invention, process or article manufactured or used in the performance of the contract, including its use by OU. If the vendor uses any design, device or material covered by letters, patent, or copyright, it is mutually agreed and understood that the proposal prices shall include all royalties or cost arising from the use of such design, device or materials involved in the work. Further all residual right to Patents, Licenses and Royalties (e.g., software and license to use same purchased) shall revert to OU at the end of the Agreement.

6.09 Permits and Licenses

The successful Firm shall obtain all permits and licenses that are required for performing its work. The Firm shall pay all related fees and costs in connection with required permits and licenses. Proof of ownership shall be made on all software used in the execution of the contract. The Firm will hold OU harmless for any violation of software licensing resulting from breaches by employees, owners, and agents of the Firm.

6.10 Taxes

The successful Firm is responsible for all state and federal payroll and/or social security taxes. The Firm shall hold OU harmless in every respect against tax liability.

6.11 Insurance Requirements

The awarded Vendor will be required to obtain insurance protecting Oakland University, Vendor and any subcontractor of Vendor performing services covered by the RFP. The awarded Vendor agrees to immediately comply with the insurance provisions and maintain insurance levels at its sole expense.

Vendor shall provide acknowledgement and evidence of such insurance prior to execution of the Contract, found in Schedule B. If you cannot currently meet the requirements, proposals must include a statement agreeing to meet these requirements at no additional cost by the time of contract signing. Failure to meet this requirement may cause the proposal to be considered non-responsive and subject to disqualification.

6.12 Proof of Insurance

The successful Firm shall furnish to OU a certified copy of the policy or policies covering the work as required in the specifications as evidence that the insurance required will be maintained in force for the entire duration of the contract with OU. OU must be listed as an additional insured.

6.13 Standards of Conduct

The successful Firm shall be responsible for maintaining satisfactory standards of its employee’s competence, conduct, courtesy, appearance, honesty, and integrity. It shall be responsible for taking such disciplinary action with respect to any of its employees as may be necessary.

6.14 Removal of Employees

OU may request the successful Firm to immediately remove from assignment to OU and/or dismiss any employee found unfit to perform duties due to one or more of the following reasons:

1. Neglect of Duty.

2. Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words or actions or fighting.

3. Theft, vandalism, immoral conduct, or any other criminal action.

4. Selling, consuming, possessing, or being under the influence of intoxicants, including alcohol, or illegal substances while on assignment at OU.

6.15 Supervision

The successful Firm shall always provide adequate competent supervision during the performance of the contract. To that effect, a qualified consultant and one or more alternates shall be designated in writing to OU prior to contract start. The Firm or his designated representative shall be readily available to meet with OU personnel. The successful Firm shall provide the telephone numbers where its representative(s) can be reached.

6.16 Federal, State and Local Reporting Compliance

The Firm shall provide such financial and programmatic information as required to comply with all Federal, State, and local law reporting requirements.

6.17 Project Personnel

Except as formally approved by OU, the key personnel identified in the accepted proposal shall be the individual who will complete the work, at the proposed levels of effort. Changes in staffing must be proposed in writing to OU and approved.

6.18 Notices

All written notices required to be given by either party under the terms of the contract(s) resulting from the contract award shall be addressed to the Firm at their legal business residence as given in the contract.

Written notices to OU shall be addressed as provided in the contract.

6.19 Cancellation

Irrespective of any default hereunder, OU may also at any time at its discretion cancel any subsequent contract related to this solicitation, in whole or in part. In the event of cancellation, the Firm shall be entitled to receive equitable compensation for all work completed and accepted prior to such termination or cancellation as shall be indicated in the contract.

6.20 Travel

All travel and miscellaneous expenses related to this solicitation will be borne by the Firm unless otherwise provided in the contract for services.

6.21 Non-Discrimination

In accordance with the U.S. Constitution and all federal legislation and regulations governing fair employment practices and equal employment opportunity including, but not limited to Title VI (42 USC 2000d, et seq.) and Title VII )42 USC 2000e, et seq.) of the Civil Rights Act of 1964 (P.L. 88-352, 78 Stat.

241) and the U.S. Department of Justice regulations (28 CFR Part 42, et seq.) and the U.S. Department of Labor regulations (29 CFR Part 1601, et seq.) issued pursuant to those Titles, Executive Order 11246 (September 24, 1965) as amended, the Michigan Constitution and all state laws and regulations governing fair employment practices and equal employment opportunity, including but not limited to the Michigan Civil Rights Act (P.A. 1976 No. 453) and the Michigan Handicappers Civil Rights Act (P.A.

1976 No. 220), the Contractor agrees that it shall not discriminate against any employee or applicant for employment with respect to hire, tenure, terms, conditions or privileges of employment because of religion, race, color, national origin, age, sex, sexual orientation, height, weight, marital status or handicap that is unrelated to the individual’s ability to perform the duties of a particular assignment or position. The Contractor hereby recognizes the right of the United States and the State of Michigan to seek judicial enforcement of the foregoing covenant against discrimination, against itself or its subcontractors connected directly or indirectly with the performance of this Contract.

ACCEPTANCE

Please indicate your acceptance of Oakland University’s Terms and Conditions and the provisions stated in this RFP in the space provided below. Complete the information at the bottom of this document and return this signed page with your RFP response.

Thank you.

ACCEPTANCE ACKNOWLEDGEMENT:

I have reviewed and do accept Oakland University’s Terms and Conditions as stated on the University web page. I have read and agree to abide by the terms of this RFP. I also acknowledge that I am a legally authorized representative of the business entity noted below and, as such, have the authority to enter into agreements and make commitments on its behalf:

Company: Address:

Authorized Signature:__________________ Date:

Printed Name: Title:

Phone #: Email:

NOTE: OAKLAND UNIVERSITY RESERVES THE FOLLOWING RIGHTS: TO ACCEPT OR REJECT ANY BID; TO REJECT ALL BIDS; TO WAIVE ANY FORMALITIES OR IRREGULARITIES CONTAINED IN A BID THAT DO NOT COMPLY WITH THE TERMS AND CONDITIONS OF THE INVITATION TO BID, ANY MODIFICATIONS TO THE INVITATION TO BID, OR ANY SPECIFICATIONS; TO SELECT THE BID AND/OR ITEMS THAT IN THE SOLE AND ABSOLUTE DISCRETION OF OAKLAND UNIVERSITY ARE IN OAKLAND UNIVERSITY’S BEST INTEREST

WHETHER OR NOT THE BID SELECTED IS THE LOWEST MONETARY BID RECEIVED.

SCHEDULE A – Addendum Acknowledgement

ADDENDA:

The undersigned affirms that the cost of all work covered by the following Addenda are included in the price of this proposal.

Addendum No. Date: Addendum No. Date:

Firm Name:

SCHEDULE B

INSURANCE REQUIREMENTS ACKNOWLEDGEMENT:

, at its sole expense, shall cause to be issued and maintained in full effect for the term of this agreement, insurance as set forth hereunder:

Workers’ Comp: Statutory Limits & EL $1,000,000 Commercial General Liability: $1,000,000 per occurrence, $2,000,000 aggregate Professional Liability $5,000,000 per occurrence, $5,000,000 aggregate Cyber Risk Liability $5,000,000 per occurrence, $5,000,000 aggregate Auto Liability: $1,000,000 Excess (Umbrella): $5,000,000 per occurrence

Respondents must provide an insurance certificate as part of their proposal submittal showing evidence of insurance. If you cannot currently meet the requirements found on Risk Management’s website, proposals must include a statement agreeing to meet these requirements at no additional cost by the time of contract signing. Failure to meet this requirement in your RFP response may eliminate your company’s proposal.

1. Oakland University and its Board of Trustees must be listed as an “Additional Insured” on the

Certificate of Insurance.

2. Vendor must provide an insurance certificate before commencing service delivery, must keep the certificate up-to-date, and must forward copies of all revised certificates of insurance to the Risk Management Department at Oakland University within thirty (30) days of the change.

3. Notice of cancellation must be submitted thirty (30) days prior to the termination of the insurance coverage.

4. Awarded Vendor shall notify the University of any Accidents and/or claims, including without limitation accidents or claims involving bodily injury, death or property damage, arising on or within the Licensed Premises. Such notice shall be provided in writing as soon as practicable, however in any event within five days of Awarded Vendor’s receipt of notice of the accident or claim.

5. Required insurance coverage and any self-insured retention may be required to be modified by the University if, in the sole judgment of the University, the levels of risk associated with Awarded Vendor’s operations require modification of such coverage.

6. Failure of the Awarded Vendor to obtain and maintain appropriate insurance as specified by the University, without gap, may be deemed a material breach of this license and at the sole discretion of the University may be cause for contract termination.

Exceptions to the above insurance requirements are to be approved, in writing, by the Office of Risk Management. Exceptions are determined by the type and nature of the contract and the individual contractor.

https://wwwp.oakland.edu/Assets/Oakland/riskmanagement/files-and-documents/InsReqiremnts/EXHIBIT_B_LIMITS%20AND%20COVERAGE%20FOR%20CONST%20PROJ%20AND%20VENDORS%5B4%5D.pdf

Cost Schedule C

Supplier Name: ____________________________________________

All items proposed by the Vendor should meet or exceed Oakland University’s requirements. The University reserves the right to reject any filter at its sole discretion.

The undersigned, as bidder, declares that he/she having examined the specifications with related documents hereby proposes to furnish the equipment in accordance with the specifications, within the time set forth therein, and at the cost stated below.

Please respond using the excel spreadsheet posted with project documents.