RFP:_Mandatory_Documents.pdf

THE CITY OF NEWARK

County of Essex

State of New Jersey

REQUEST FOR PROPOSALS (RFP)

FAIR AND OPEN PUBLIC SOLICITATION PROCESS

Youth and Adults Development and Violence Prevention Programs

Date Packet Available: Wednesday, November 10, 2021

Bid Due Date: Thursday, December 9, 2021 at 10:15 a.m.

Bid Submitted By: ___________________________________________

NOTE: The City of Newark will consider proposals only from individuals or organizations that have demonstrated the capability and willingness to provide high quality services in the manner described in this Request for Proposals.

INVITATION TO SUBMIT PROPOSALS

The City of Newark (“City”) is soliciting proposals from Qualified Respondents to provide Youth and Adults Development and Violence Prevention Programs.

Proposals are being solicited through a fair and open process in accordance with N.J.S.A.

19:44A-20.27 et seq. and N.J.S.A. 40A:11-4.1 et seq.

Copies of Request for Proposals will be available on the Division of Central Purchasing’s procurement portal: https://secure.procurenow.com/portal/newarknj.

Sealed RFP responses must be received by the Purchasing Agent no later than 10:15 A.M. on Thursday, December 2, 2021. Proposals (One (1) Proposal) shall be submitted on the City of Newark’s electronic procurement portal.

Respondents will be selected based upon an evaluation of the most advantageous proposal, price and other factors. Proposals will be evaluated on the basis of the attached Evaluation Criteria.

Respondents are expected to examine the RFP with care and observe all its requirements.

The City assumes no responsibility and liability for costs incurred by the Respondents prior to the issuance of an agreement. The liability of the City shall be limited to the terms and conditions of the contract. Respondents will assume responsibility for all costs not stated in their proposals. All unit rates either stated in the proposal or used as a basis for its pricing are required to be all-inclusive. Additional charges, unless incurred for additional work performed by the request of the City, are not to be billed and will not be paid.

Any contract entered into between the Respondent and the City must be in accordance with and subject to compliance by both parties with the New Jersey Local Public Contracts Law. The Respondent must agree to comply with the nondiscrimination provisions and all other laws and regulations applicable to the performance of services thereunder. The Respondent shall sign and acknowledge such forms and certificates as may be required by this section.

No corporation or partnership shall be awarded any contract for the performance of any work or the furnishing of any goods, unless, with receipt of the proposal of said corporation or partnership, there is submitted a statement setting forth the names and addresses of all stockholders in the corporation or partnership who own ten percent (10%) or greater interest therein. The Respondent shall complete and submit the form of state that is included in this RFP.

The right to reject any or all proposals and to waive immaterial formalities is reserved for the City.

https://secure.procurenow.com/portal/newarknj

PROPOSER’S RFP REMINDERS

The Most Critical Things to Keep in Mind When Responding to

The Request for Proposals for the City of Newark

Read the entire document: Note critical items such as: mandatory requirements;

supplies/services required; submittal dates; number of copies required for submittal; funding amount and source; contract requirements (i.e., contract performance security, insurance requirements, performance and/or reporting requirements, etc.)

Note the Purchasing Agent’s name, address, phone numbers, and email address: This is the only person you are allowed to communicate with regarding the RFP and is an excellent source of information for any questions you may have.

Attend the pre-proposal conference if one is offered. These conferences provide an opportunity to ask clarifying questions, obtain a better understanding of the project, or to notify the City of Newark of any ambiguities, inconsistencies, or errors in the RFP.

Take advantage of the “question and answer” period. Submit your questions to the Purchasing Agent by the due date listed in the Schedule.

Follow the format required by the RFP when preparing your response. Provide point-by-point responses to all sections in a clear and concise manner.

Provide complete answers/descriptions: Read and answer all questions and requirements. Do not assume the City of Newark or evaluation committee will know what your company capabilities are or what items/services you can provide, even if you have previously contracted with the City. The proposals are evaluated based solely on the information and materials provided in your response.

Use the forms provided (i.e., Cover Page, Sample Budget Form, Certification Forms, etc.).

Review and read the RFP documents again to make sure that you have addressed all requirements. Your original response and the requested copies must be identical and be complete. The copies are provided to the evaluation committee members and will be used to score your response.

Submit your response on time: Note all the dates and times listed in the Schedule of Events and within the document, and be sure to submit all required items on time. Late proposal responses will not be accepted.

Proposer’s Initials ___________

This checklist is provided for assistance only and should be submitted with Proposer’s Response.

SECTION 4: PROPOSER QUALIFICATIONS

4.1 References. Proposers shall provide a minimum of three (3) references that are using services of the type proposed in this RFP. The references may include the state, county government or municipalities where the proposer, preferably within the last three (3) years, has successfully completed three (3) contracts of this type.

At a minimum, the proposer shall provide the entities name, the location where the services were provided, contact person(s), contact’s position, customer’s telephone number, a complete description of the service type, dates the services were provided, and cost of services. These references may be contacted to verify proposer’s ability to perform the contract. The City reserves the right to use any information or additional references deemed necessary to establish the ability of the proposer to perform the conditions of the contract.

4.2 Resumes/Company Profile and Experience. Proposer shall specify how long the individual/company submitting the proposal has been in the business of providing services similar to those requested in this RFP and under what company name. A resume or summary of qualifications, work experience, education, skills, etc., which emphasizes previous experience in this area should be provided for all key personnel who will be involved with any aspects of the contract.

4.3 Detail and Supporting Documentation. Contractor will provide sufficient detail, information, supporting documentation or examples of the following:

4.3.1 Name of Individual assigned primary responsibility for the project.

4.3.2 Names, addresses, and telephone numbers of anticipated sub-contractors.

4.3.3 Organization’s experience with governmental agencies: Federal, State, County, and Local.

4.3.4 Detail experience in administering similar projects. Explain the extent of your experience, how each element is addressed and whether the service is done in-house or contracted out.

4.3.5 Describe how your firm ensures good communication with clients (client report mechanisms, etc.)

4.3.6 Has contractor worked with New Jersey counties or municipalities on previous projects? Is contractor familiar with the terrain of the City of Newark?

4.4 General Abilities/Method of Providing Services. Proposer should provide a description of the work plan and the methods to be used that will convincingly demonstrate to the City what the proposer intends to do, the ability to accomplish the work, and how the work will be accomplished.

4.4.1 The proposal submitted in response to the RFP may be used as an example of a professional document produced by the contractor.

4.4.2 The contractor should have experience in all aspects of administering similar projects. Contractor and staff must be familiar with Federal and State statutes, regulations, and procedures.

4.4.3 The contractor must have the ability to work with the government agencies at various levels, Federal, State, and Local. History of good working relationships with counties and municipalities, specifically in New Jersey is helpful.

SECTION 5: PAYMENT TERMS

Although total contract costs will not be the determining factor, budget or allocations of funds will be considered.

5.1 For the Services set forth in the Scope of Work, the Proposer shall submit a Rate

Schedule for services related to the Proposal (cost details), including the hourly rate of each of the individuals who will be performing the services.

5.2 The Proposer shall be paid hourly rates for typical classification of personnel for the program. The Proposer shall provide with its statement of qualifications a list of all persons anticipated to provide work on the contract and their job classifications.

5.3 The Proposer shall submit a detailed invoice, including hours of work performed, rates and disbursements, including incidental costs. Proposer shall execute the standard City purchase order as a requirement for payment.

APPENDIX A

LETTER OF QUALIFICATION

(Note: To be typed on Respondent’s Letterhead. No modifications may be made to this letter.)

Jerome Wakefield, JD, QPA Purchasing Agent City of Newark Division of Central Purchasing 47-63 Green Street Newark, New Jersey 07102

Dear Mr. Wakefield:

The undersigned have reviewed our Qualification Statement submitted in response to the Request for Proposals (RFP) issued by the City of Newark (“City”), dated ____________, 2021 in connection with the City’s need for Youth and Adults Development and Violence Prevention Programs for the City of Newark.

We affirm that the contents of our Qualification Statement (which Qualification Statement is incorporated herein by reference) are accurate, factual and complete to the best of our knowledge and belief, and that the Qualification Statement is submitted in good faith upon express understanding that any false statement may result in the disqualification of Name of Respondent.

(Respondent shall sign and complete the spaces provided below. If a joint venture, appropriate officers of each company sign.

(Signature of Chief Executive Officer) (Signature of Chief Financial Officer)

(Print Name and Title) (Print Name and Title)

(Print Name of Organization) (Print Name of Organization)

*If a joint venture, partnership or other formal organization is submitting a Qualification Statement, each participant shall execute this Letter of Qualification.

APPENDIX B

LETTER OF INTENT

(Note: To be typed on Respondent’s Letterhead. No modifications may be made to this Letter.)

Jerome Wakefield, JD, QPA Purchasing Agent City of Newark Division of Central Purchasing 47-63 Green Street

Dear Mr. Wakefield:

This undersigned as Respondent, has (have) submitted the attached Qualification Statement in response to a Request for Proposals (RFP) issued by the City of Newark (“City”), dated ____________, 2021, in connection with the City’s need for Youth and Adults Development and Violence Prevention Programs for the City of Newark.

(Name of Respondent) HEREBY STATES:

1. The Qualification Statement contains accurate, factual and complete information.

2. (Name of Respondent) agrees (agree) to participate in good faith in the procurement process as described in the RFP and to adhere to the City’s procurement schedule.

3. (Name of Respondent) acknowledges (acknowledge) that all costs incurred by it (them) in connection with the preparation and submission of the Qualification Statement and any proposal prepared and submitted in response to the (RFP), or any negotiation which results therefrom shall be borne exclusively by the Respondent.

4. (Name of Respondent) hereby declares (declare) that the only persons participating in this Qualification Statement as Principals are named herein, and that no person other than those herein mentioned has any participation in the Qualification Statement or in any contract to be entered into with respect thereto. Additional persons may subsequently be included as participating Principals, but only if acceptable to the City. (Name of Respondent) declares that the Qualification Statement is made without connection with any other person, firm or parties who has submitted a Qualification Statement except as expressly set forth below and that it has been prepared and has been submitted in good faith and without collusion or fraud.

5. (Name of Respondent) acknowledges and agrees that the City may modify, amend, suspend and/or terminate the procurement process (in its sole judgment). In any case, the City shall not have any liability to the Respondent for any costs incurred by the Respondent with respect to the procurement activities described in this RFP.

6. (Name of Respondent) acknowledges that any contract executed with respect to the provision of (insert service) must comply with all applicable affirmative and similar laws. Respondent hereby agrees to take such actions as are required in order to comply with such applicable laws.

7. (Respondent shall sign and complete the space provided below. If a joint venture, appropriate officers of each company shall sign).

(Signature of Chief Executive Officer)

(Print Name and Title)

(Print Name of Organization)

Date: ___________, 2021

*If a joint venture, partnership or other formal organization is submitting a Qualification Statement, each participant shall execute this Letter of Intent.

Registering a Business with the New Jersey Department of the Treasury

Business organizations or individuals doing business in New Jersey are required to register with the Department of the Treasury, Division of Revenue. Registration is free and is a one-time action – there are no fees to register. However, you should update your contact and tax eligibility information as needed.

Registration is required to conduct most business with any state, county, municipal, local board of education, charter school, county college, authority, or state college or university. The contracting agency may be required to have a copy of the “Proof of Registration Certificate” submitted as part of a public bid or prior to issuing a Purchase Order.

To Register: Businesses must complete Form NJ-REG and submit it to the Division of Revenue. The form can be filed online or by mailing a paper form to the Division. Online filing is strongly encouraged.

Register online at. Click the “online” link and then select “Register for Tax and Employer Purposes.”

Download the paper form and instructions at www.nj.gov/treasury/revenue/revprnt.htm.

Call the Division at (609) 292-1730 to have a form mailed to you.

Write the Division at: Client Registration Bureau, PO Box 252, Trenton, NJ 08646-0252.

Note: If you operate a corporation, limited partnership, limited liability company or limited liability partnership, before registering, you must obtain legal authorization to operate in the State of New Jersey.

Generally, this is accomplished by filing an original business certification with the Division of Revenue, such as a Certificate of Incorporation or Formation. For more information on this subject, visit www.nj.gov/treasury/revenue/filecerts.htm, or call (609) 292-9292.

Registering as an individual: There is a simplified registration process for individuals doing business with any New Jersey government agency. The form can be downloaded from the web at www.nj.gov/treasury/revenue/pdforms/rega.pdf. To obtain a copy by mail, call (609) 292-1730, or write to the Division at the Client Registration Bureau, PO Box 252, Trenton, NJ 08646-0252.

Questions: Call (609) 292-1730 or submit email: www.nj.gov/treasury/revenue/revcontact.html.

How do I receive the proof of registration certificate?

New Registrants. When completing Form NJ-REG, make sure you answer “Yes” to the contractor/subcontractor question (Online: Item 17; Paper Form: Item 18). The Division of Revenue will mail the certificate to the mailing address you supply on your registration form.

Previously Registered Businesses. Call (609) 292-1730 and select option 3. The Division of Revenue’s service agents will take your order and mail you a certificate. Please allow 7 to 10 working days to receive your certificate. Alternately, you may visit the Division’s Client Registration Bureau in person and request a certificate. The address is 847 Roebling Avenue, Trenton, NJ 08611. Service desk hours are 8:30 A.M. to 4:00 P.M., weekdays, excluding holidays.

What information does the Proof of Registration contain? The certificate displays the following information: Business Name, Trade Name (If Applicable), Tax Payer ID (Usually the Employer Identification Number), Business Address, Contractor Certification Number (State Issued), Certification Issuance Date, Effective Date (Business Start Date Entered on Form NJ-REG).

http://www.nj.gov/treasury/revenue/revcontact.html

STATEMENT OF OWNERSHIP DISCLOSURE

N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43)

This statement shall be completed, certified to, and included with all bid and proposal submissions. Failure to submit the required information is cause for automatic rejection of the bid or proposal.

Name of Organization:

Organization Address:

Part I Check the box that represents the type of business organization:

☐Sole Proprietorship (skip Parts II and III, execute certification in Part IV)

☐Non-Profit Corporation (skip Parts II and III, execute certification in Part IV)

☐For-Profit Corporation (any type) ☐ Limited Liability Company (LLC)

☐Partnership ☐Limited Partnership ☐Limited Liability Partnership (LLP)

☐Other (be specific): _________________________________________________________

Part II

☐ The list below contains the names and addresses of all stockholders in the corporation who own 10% percent or more of its stock, of any class, or of all individual partners in the partnership who own a 10% percent or greater interest therein, or of all members in the limited liability company who own a 10% percent or greater interest therein, as the case may be. (COMPLETE THE LIST BELOW IN THIS SECTION)

OR

☐ No one stockholder in the corporation owns 10% percent or more of its stock, of any class, or no individual partner in the partnership owns a 10% percent or greater interest therein, or no member in the limited liability company owns a 10% percent or greater interest therein, as the case may be. (SKIP TO PART IV)

(Please attach additional sheets if more space is needed):

Name of Individual or Business Entity Home Address (for Individual) or Business Address

Part III

DISCLOSURE OF 10% OR GREATER OWNERSHIP IN THE STOCKHOLDERS,

PARTNERS OR LLC MEMBERS LISTED IN PART II

If a bidder has a direct or indirect parent entity which is publicly traded, and any person holds a 10% percent or greater beneficial interest in the publicly traded parent entity as of the last annual federal Security and Exchange Commission (SEC) or foreign equivalent filing, ownership disclosure can be met by providing links to the website(s) containing the last annual filing(s) with the federal Securities and Exchange Commission (or foreign equivalent) that contain the name and address of each person holding a 10% or greater beneficial interest in the publicly traded parent entity, along with the relevant page numbers of the filing(s) that contain the information on each such person. Attach additional sheets if more space is needed.

Website (URL) containing the last annual SEC (or foreign equivalent) filing Page #’s

Please list the names and addresses of each stockholder, partner or member owning a 10% percent or greater interest in any corresponding corporation, partnership and/or limited liability company (LLC) listed in Part II other than for any publicly traded parent entities referenced above. The disclosure shall be continued until names and addresses of every non-corporate stockholder, and individual partner, and member exceeding the 10% percent ownership criteria established pursuant to N.J.S.A. 52:25-24.2 has been listed. Attach additional sheets if more space is needed.

Stockholder/Partner/Member and Corresponding Entity Listed in Part II

Home Address (for Individuals) or Business Address

Part IV Certification I, being duly sworn upon my oath, hereby represent that the foregoing information and any attachment thereto to the best of my knowledge are true and complete. I acknowledge: that I am authorized to execute this certification on behalf of the bidder/proposer; that the City of Newark, Division of Central Purchasing, is relying on the information contained herein and that I am under a continuing obligation from the date of this certification through the completion of any contracts with the City of Newark, Division of Central Purchasing, to notify the Division of Central Purchasing in writing of any changes to the information contained herein; that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I am subject to criminal prosecution under the law and that it will constitute a material breach of my agreement(s) with the City of Newark, permitting the Division of Central Purchasing to declare any contract(s) resulting from this certification void and unenforceable.

Full Name (Print):

Title:

Signature: Date:

orm P-2ved 3/2/15

CITY OF NEWARK

POLITICAL CONTRIBUTION DISCLOSURE FORM

Required Pursuant to Newark Contractor Pay-to-Play Ordinance 2:4-22C, and/or Newark Redeveloper Pay-to-Play Ordinance 2:4-22B

This form or its permitted facsimile must be submitted to the City of Newark no later than ten (10) days prior to the award of the contract.

Part I – Vendor Information Vendor Name:

Address:

City: State: Zip:

The undersigned being authorized to certify, hereby certifies that the submission provided herein represents compliance with the provisions of Newark Contractor Pay-to-Play Ordinance 2:4-22C, and/or Newark Redeveloper Pay-to-Play Ordinance 2:4-22B as represented by the Instructions accompanying this form.

The Instructions and Ordinances have been read and the Vendor is hereby in compliance.

Signature Printed Name Title Date

Part II – Contribution Disclosure Disclosure requirement: Pursuant to Newark Contractor Pay-to-Play Ordinance 2:4-22B, and Newark Redeveloper Pay-to-Play Ordinance 2:4-22C, this disclosure must include all reportable political contributions.

If you have no contributions to disclose, you must write “None” in the Contributor Name Column.

Contributor Name Recipient Name Date Dollar Amount

(If no contributor, please write

“NONE”)

☐Check here if additional information is continued on separate pages. All information should be provided in the form set forth therein.

This is an official standardized form of the City of Newark.

This form may be photocopied, but reproducing, re-formatting, revising, and similar alterations are prohibited and will not be accepted.

City Form P-2

Continuation Page

POLITICAL CONTRIBUTION DISCLOSURE FORM

Required Pursuant to Newark Contractor Pay-to-Play Ordinance 2:4-22B, and Newark Redeveloper Pay-to-Play Ordinance 2:4-22C

Page ____ of ____

Vendor Name: _____________________________________

Contributor Name Recipient Name Date Dollar Amount

(If no contributor, please write

“NONE”)

☐Check here if the information is continued on subsequent page(s).

This is an official standardized form of the City of Newark.

This form may be photocopied, but reproducing, re-formatting, revising, and similar alterations are prohibited and will not be accepted.

City Form P-2

AFFIDAVIT OF NON-COLLUSION

STATE COF NEW JERSEY )

) ss.:

COUNTY OF )

I, ______________________________ residing at ____________________________________

___________________________ in the City/Town/Township/Borough of __________________, and

State of ____________________, of full age, being duly sworn according to law upon my oath depose and say:

1. I am the _________________________ of the firm of _______________________________, the bidder making the bid for the City of Newark (“City”) project, services and/or material bid, and I executed the Bid Proposal Form with full authority to do so; and I state that the bidder has not, directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the above-named project and/or material bid, and that all statements contained in the bid and in this Affidavit are true and correct, and made with full knowledge that the City relies upon the truth of the statements contained in the Bid Documents completed and submitted by the bidder, and in the statements contained in this Affidavit, in awarding the contract for the said project, services and/or material bid.

2. I further warrant that no person or selling agency has been employed or retained to solicit or secure such contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by ____________________________.

(Signature of Affiant)

Subscribe and sworn to before me ________________________________ this ______ day of _______, 2021. (Printed Name)

(Title)

EXHIBIT A

MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE

N.J.S.A. 10:5-31 et seq. (P.L. 1975, C.127) and N.J.A.C. 17:27 et seq.

GOODS, GENERAL SERVICES, AND PROFESSIONAL SERVICES CONTRACTS

During the performance of this contract, the contractor agrees as follows:

The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will ensure that equal employment opportunity is afforded to such applicants in recruitment and employment, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such equal employment opportunity shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause.

The contractor or subcontract, where applicable, will in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

The contractor or subcontractor will send to each labor union, with which it has a collective bargaining agreement, a notice, to be provided by the agency contracting officer, advising the labor union of the contractor's commitments under this chapter and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act.

The contractor or subcontractor agrees to make good faith efforts to meet targeted county employment goals established in accordance with N.J.A.C. l7:27-5.2.

The contractor or subcontractor agrees to inform, in writing, its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, and labor unions, that it does not discriminate on the basis of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices.

The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions.

In conforming with the targeted employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions.

The contractor shall submit to the public agency, after notification of award, but prior to execution of a goods and services contract, one of the following three documents:

Letter of Federal Affirmative Action Plan Approval;

Certificate of Employee Information Report; and

Employee Information Report Form AA-302

The contractor and its subcontractors shall furnish such reports or other documents to the Division of Purchase & Property, CCAU, EEO Monitoring Program, as may be requested by the office from time to time, in order to carry out the purposes of these regulations. Public agencies shall furnish such information, as may be requested by the Division of Purchase & Property, CCAU, EEO Monitoring Program, for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27.

NEW JERSEY ANTI-DISCRIMINATION PROVISIONS

N.J.S.A 10:2 et seq.

Pursuant to N.J.S.A. 10:2-1, if awarded a contract, the contractor agrees that:

a. In the hiring of persons for the performance of work under this contract or any subcontract hereunder, or for the procurement, manufacture, assembling or furnishing of any such materials, equipment, supplies or services to be acquired under this contract, no contractor, nor any person acting on behalf of such contractor or subcontractor, shall, by reason of race, creed, color, national origin, ancestry, marital status, gender identity or expression, affectional or sexual orientation or sex, discriminate against any person who is qualified and available to perform the work to which the employment relates;

b. No contractor, subcontractor, nor any person on his behalf shall, in any manner, discriminate against or intimidate any employee engaged in the performance of work under this contract or any subcontract hereunder, or engaged in the procurement, manufacture, assembling or furnishing of any such materials, equipment, supplies or services to be acquired under such contract, on account of race, creed, color, national origin, ancestry, marital status, gender identity or expression, affectional or sexual orientation or sex;

c. There may be deducted from the amount payable to the contractor by the contracting public agency, under this contract, a penalty of $50.00 for each person for each calendar day during which such person is discriminated against or intimidated in violation of the provisions of the contract; and

d. This contract may be canceled or terminated by the contracting public agency, and all money due or to become due hereunder may be forfeited, for any violation of this section of the contract occurring after notice to the contractor from the contracting public agency of any prior violation of this section of the contract.

No provision in this section shall be construed to prevent a board of education from designating that a contract, subcontract or other means of procurement of goods, services, equipment or construction shall be awarded to a small business enterprise, minority business enterprise or a women's business enterprise pursuant to P.L.1985, c.490 (C.18A:18A-51 et seq.).

AMERICANS WITH DISABILITIES ACT OF 1996

Equal Opportunity for Individuals with Disability

The contractor and the owner do hereby agree that the provisions of Title 11 of the Americans with Disabilities Act of 199 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the City of Newark pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the City of Newark in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the City, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense.

The City of Newark shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, if any action or administrative proceeding is brought against the City of Newark or any of its agents, servants, and employees, the City of Newark shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives.

It is expressly agreed and understood that any approval by the City of Newark of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the City of Newark pursuant to this paragraph.

It is further agreed and understood that the City of Newark assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the City of Newark from taking any other actions available to it under any other provisions of the Agreement or otherwise at law.

Date Signature

Disclosure of Investment Activities in Iran

Bidder Name:

Part 1: Certification

BIDDERS ARE TO COMPLETE PART 1 BY CHECKING EITHER BOX.

Pursuant to Public Law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that neither the person or entity, nor any of its parents, subsidiaries, or affiliates, is identified on the Department of Treasury's Chapter 25 list as a person or entity engaging in investment activities in Iran. The Chapter 25 list is found on the Division's website at www.state.nj.us/treasury/purchase/pdf/Chapter25List.pdf. Bidders must review this list prior to completing the below certification. Failure to complete the certification may render a bidder's proposal nonresponsive. If the Director finds a person or entity to be in violation of law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the party.

CHECK THE APPROPRIATE BOX:

☐ I certify, pursuant to Public Law 2012, c. 25, that neither the bidder listed above nor any of the bidder's parents, subsidiaries, or affiliates is listed on the N.J. Department of the Treasury’s list of entities determined to be engaged in prohibited activities in Iran pursuant to P.L. 2012, c. 25 ("Chapter 25 List"). I further certify that I am the person listed above, or I am an officer or representative of the entity listed above and am authorized to make this certification on its behalf.

I will skip Part 2 and sign and complete the Certification below.

OR

☐ I am unable to certify as above because the bidder and/or one or more of its parents, subsidiaries, or affiliates is listed on the Department's Chapter 25 list. I will provide a detailed, accurate and precise description of the activities in Part 2 below sign and complete the Certification below. Failure to provide such will result in the proposal being rendered as nonresponsive and appropriate penalties, fines and/or sanctions will be assessed as provided by law.

Part 2 – Additional Information

PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN

IRAN. You must provide a detailed, accurate and precise description of the activities of the bidding person/entity, or one of its parents, subsidiaries or affiliates, engaging in the investment activates in Iran on additional sheets provided by you.

Part 3 – Certification

I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments there to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the above-referenced person or entity. I acknowledge that the Division of Central Purchasing is relying on the information contained herein and thereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of any contracts with the Division of Central Purchasing to notify the Division of Central Purchasing in writing of any changes to the answers of information contained herein. I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with the Division of Central Purchasing and that the Division of Central Purchasing at its option may declare any contract(s) resulting from this certification void and unenforceable.

Full Name (Print):

Title:

Signature:

Date:

SWEATSHOPS

Ordinance 6 PH S&FH 080499

Pursuant to Ordinance 6 PH S&FH 080499, the City of Newark shall not purchase, lease, rent or take on the consignment of goods or services produced under sweatshop conditions.

Compliance I, the undersigned, have read, understand and comply with all aspects of Ordinance 6 PH S&FH 080499. I agree that if either I or the company I represent am found to be in non-compliance with any aspect of this Ordinance, the immediate termination of any established contract will be reasonable and justified.

Authorized Representative Title Date

Information to be completed by the Division of Central Purchasing

VENDOR: ________________________________________________________________

BID PROPOSAL: Youth and Adults Development and Violence Prevention Programs

BID ADVERTISEMENT: November 10, 2021

BID PROPOSAL DUE DATE: December 2, 2021

Ord6phs Rev. 5/15/18

REPUBLIC OF SUDAN

Ordinance 6 PH S&F-b112007

Pursuant to Ordinance 6 PH S&F-b112007, the City of Newark shall not accept bids for any goods, materials, supplies and services required by the City of Newark from any business entity having investments, licenses or operations in the Republic of Sudan.

Compliance I, the undersigned, have read, understand and comply with all aspects of Ordinance 6 PH S&F-b112007. I agree that if either I, or the company I represent is found to be in non-compliance with any aspect of this Ordinance, the immediate termination of any established contract will be reasonable and justified.

BID ADVERTISEMENT: November 10, 2021

Ord6phs&F-b DCP-9/23/08 bjp

REQUEST FOR CONSENT TO HOLD PRICES

Pursuant to N.J.S.A. 40A:11-24, The City of Newark and/or its Central Purchasing Division is requesting consent to hold prices from each Respondent/bidder submitting a RFP proposal, in the event the contracting unit is unable to award a contract within sixty (60) days.

I, the undersigned, understand that this is a request from The City of Newark and/or its Central Purchasing Division for my company/business, submitting this RFP proposal, to consent to hold prices in the event that there are any delays with the awarding of this contract and the City of Newark is unable to award the contract within sixty (60 days.

I consent/agree that the City of Newark and/or its Central Purchasing Division may hold my bid proposal for consideration until such time as an award is made, or until ____________ (Date consent expires). If no date is entered, my consent to hold prices is valid until an award is made and contract is executed.

BID ADVERTISEMENT: November 10, 2021

DIVISION OF CENTRAL PURCHASING

BIDDER QUALIFICATION QUESTIONNAIRE

AND

CRIMINAL CONVICTION FORM

This questionnaire must be completed by the bidder. Please complete it thoroughly.

1. Company Name: _______________________________________________________________

2. Business Address: _______________________________________________________________

3. Length of time bidder has conducted business from this address: ___________________________

4. Number of years in business: __________________________________________________

5. Type of Business: _______________________________________________________________

6. Number of Employees: ________ Full-time: ________ Part-time: ________

7. Name and branch of the bank used in your financial business affairs:

8. Provide three (3) references below of your most recent contractual projects. Complete All blanks.

A. Name: _____________________ Address: ____________________________________

Start Date: ____________ Completion: _______________ No. of Employees: ______

Contact Person: ____________________ Telephone No.: _________________________

Total Amount of Contract: _____________

Type of Commodity/Service: ______________________________________________________

B. Name: _____________________ Address: ____________________________________

Type of Commodity/Service: ______________________________________________________

C. Name: _____________________ Address: ____________________________________

Type of Commodity/Service: ______________________________________________________

9. CRIMINAL CONVICTION. Pursuant to Newark Municipal Code §2:4-17.2, Bidder must disclose any criminal conviction(s) in this state or any other jurisdiction.

Has the Bidder ever been convicted of a criminal offense in this state or any other jurisdiction?

☐ YES ☐ NO

Any rejection by the City, based on prior conviction, shall not take place unless and until there has been a responsibility hearing held by the City. Any conviction of any person(s) named above, in this state or any other jurisdiction, during this contract or agreement period must be reported to the Corporation Counsel of the City of Newark. (R.O. §2:4-17.2)

Name of Person Completing Form: ___________________________ Date: ____________, 2021

Signature: ______________________________________________ Title: _____________________

Ras J. Baraka Mayor

Newark_______________________

TO: THE PRESIDENT OF THE COMPANY

RE: AFFIRMATIVE ACTION REGULATION P.L. 2010, c.482

Pursuant to New Jersey Public Law 2010 c.482, the following procedures for entering into contracts with the City of Newark are in effect.

PROCUREMENT CONTRACTORS are required to do one of the following within ten (10) days of being notified that you are the successful bidder:

a. Submit an existing federally approved or sanction Affirmative Action Plan.

b. Submit a Certificate of Employee Information Approval.

c. If your company cannot present “a” or “b”) you are required to submit a complete Employee Information Report (Form AA302) which is available from the Office of Affirmative Action.

The City of Newark’s Affirmative Action Office is located at the address given below if you need additional information.

920 Broad Street, Room B-25 City Hall

Certificate of Employment should be submitted with your bid. Successful bidders failing to submit this certificate with their bid will be required to provide this information with their signed contracts.

Thank you, Division of Central Purchasing