RFP-KD-2025.260 Design Build Services New Irrigation Pump at Riverdale Regional Park.pdf

Adams County Finance Department Purchasing Division

4430 South Adams County Parkway Brighton, Colorado 80601

REQUEST FOR PROPOSAL

COVER SHEET

RFP Issue Date: October 14, 2025

RFP Number: RFP-KD-2025.360

RFP Title: DESIGN BUILD SERVICES: IRRIGATION PUMP

AT THE RIVERDALE REGIONAL PARK

MANDATORY

Pre-Bid Meeting: October 20, 2025 at 10:00am MT

Location: Riverdale Regional Park located at 9755 Henderson, Brighton, Colorado 80601

RFP Questions Due: October 24, 2025 at 4:00pm MT

Submit questions to: kdierking@adamscountyco.gov

Proposal will be received until: November 13, 2025 at 4:00pm MT

Proposals will be received at: https://www.bidnetdirect.com/colorado/adams-county

For additional information please contact: Katie Dierking

Contract Specialist II

Email Address: kdierking@adamscountyco.gov

Documents included in this package: Proposal Instructions

General Terms and Conditions

Scope of Work (SOW)/ Specifications

Pricing Form

Submission Check List

Contractor’s Statement

Reference Form

Term of Acceptance Form

Appendix A – Sample Agreement

Appendix B – Site Location Map

Appendix C – Builder’s Risk Insurance

Requirements https://www.bidnetdirect.com/colorado/adams-county

4430 South Adams County Parkway Brighton, Colorado 80601

PROPOSAL INSTRUCTIONS

1. The Adams County Board of County Commissioners by and through its Purchasing Division of the Finance Department is accepting proposals for Design Build Services for an Irrigation Pump At The Riverdale Regional Park

2. SUBMISSION OF PROPOSALS: The proposal must be received before the due date and time as specified in this solicitation. Adams County will only accept electronic submittals. Proposals can be submitted at https://www.bidnetdirect.com/colorado/adams-county.

3. All documents related to this RFP will be posted on the Bidnet System at:

3.1. Interested parties must register with this service to receive these documents.

4. TERM OF AGREEMENT: This is a one-year agreement with the option of two one-year renewals.

4.1. OPTION TO RENEW: Continuation of the Agreement beyond the initial period is a County prerogative and not a right of the Contractor. This prerogative will be exercised only when such continuation is clearly in the best interest of the County and upon budget approval.

5. PRE-PROPOSAL MEETING AND WALK-THROUGH IS MANDATORY:

5.1. A mandatory pre-proposal meeting will be held on October 20, 2025 at 10:00am MT at the Adams County Riverdale Regional Park located at 9755 Henderson, Brighton, Colorado 80601, to discuss the Scope of Work. A representative of the Contractor must attend this mandatory conference in order to qualify to respond to this Agreement.

5.2. Late arrivals will not be allowed to attend. Please plan accordingly.

6. CONTRACTUAL OBLIGATIONS

6.1. The successful Contractor will be required to sign an Agreement substantially similar to the Agreement form in Appendix A. The County reserves the right to add or delete provisions to the form prior to Agreement execution.

6.2. Issuance of this solicitation does not commit the County to award any Agreement or to procure or Agreement for any equipment, materials or services.

6.3. If a formal Agreement is required, the Contractor agrees and understands that a Notice of Award does not constitute an Agreement or create a property interest of any nature until an Agreement is signed by the Awardee and the Board of County Commissioners and/or their authorized designee.

6.4. Contractor is responsible for reviewing the form Agreement and understanding the terms and conditions contained therein, including, but not limited to, insurance requirements, indemnification, equal opportunity, non-appropriation, and termination.

6.5. Contractor’s Response must state its willingness to enter into the form Agreement or Contractor shall identify and include any proposed revisions they have for the form Agreement. Any proposed revisions made by the Contractor after the County Notice of Intent to Award the Solicitation may be grounds for rescinding said Notice. The identification of willingness to enter into the standard Agreement is for general purposes at this time, but is part of the evaluation process and must be included. There may be negotiations on a project-by-project basis that provide further clarification.

6.6. Incorrect Pricing/Invoicing. As part of any award resulting from this process, Contractor(s) will discount all transactions as agreed. In the event the County discovers, through its Agreement monitoring process or formal audit process, that material or services were priced/invoiced incorrectly, Contractor(s) agree to promptly refund all overpayments and to pay all reasonable audit expenses incurred as a result of the non-compliance.

6.7. The County may, during the term of the Agreement and any extensions, request additional work at other locations throughout Adams County by the successful Contractor.

7. METHOD OF AWARD - It is the intent of the County to award an Agreement to the

Contractor who provides the best value for Adams County.

7.1. Evaluation criteria, other than costs, are evaluated first. After rating the written Responses, costs are then considered against trade-offs such as satisfaction of requirements in the Solicitation, qualifications and financial condition of the Contractor, risk and incentives.

7.2. If it is in the best interest of the County, the Evaluation Committee may invite a limited number of Contractors to provide an oral presentation.

The County reserves the right to conduct negotiations with Contractors and to accept revisions of Responses. During this negotiation period, the County will not disclose any information derived from Responses submitted, or from discussions with other Contractors. Once an award is made, the Solicitation file and the Responses contained therein are in the public record.

8. Questions which arise during the Response preparation period regarding issues around this Solicitation, purchasing and/or award should be directed, via e-mail, to name and email stated within this solicitation The Contractor submitting the question(s) shall be responsible for ensuring the question(s) is received by the County by the date listed above in the schedule of activities for submitting the question(s) regardless of the method of delivery.

9. Any official interpretation of this RFP must be made by an agent of the County’s Purchasing Division who is authorized to act on behalf of the County. The County shall not be responsible for interpretations offered by employees of the County who are not agents of the County’s Purchasing Division.

10. COOPERATIVE PURCHASING: Adams County encourages cooperative purchasing in an effort to assist other agencies to reduce their cost of bidding and to make better use of taxpayer dollars through volume purchasing. Contractor(s) may, at their discretion, agree to extend the prices and/or terms of the resulting award to other state or local government agencies, school districts, or political subdivisions in the event they would have a need for the same product/service. Usage by any entity shall not have a negative impact on Adams County in the current term or in any future terms.

11. The Contractor(s) must deal directly with any governmental agency concerning the placement of purchase orders/agreements, freight/delivery charges, Contractual disputes, invoices, and payments. Adams County shall not be liable for any costs or damages incurred by any other entity.

12. BUDGET: The project budget is estimated at $500,000.

13. DEBARMENT: By submitting this proposal, the Contractor warrants and certifies they are eligible to submit a proposal because their company and/or subcontract(s) is/are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in a transaction by any Federal, State, or local department or agency.

14. TARIFFS:

14.1. Suppliers requesting price increases due to tariff changes must provide detailed cost breakdowns, including the original tariff rates and the new imposed rates, supplier invoices, and other supporting documentation. The County reserves the right to audit supplier records to verify tariff-related costs. Any unverified or excessive increases shall not be accepted.

14.2. Should tariffs be reduced or removed during the contract term, the contractor shall pass the cost savings on to the County through an equivalent price reduction. The contractor must notify the County within 30 days of any tariff reduction and submit revised pricing accordingly.

15. Per Adams County Policy, contracts for construction or road work in excess of

$250,000.00 that are entered on or after September 1, 2024, will be responsible for ensuring that all employees performing work on are paid Prevailing Wage. The full Policy is available upon request from the County.

16. BONDING/SURETY REQUIREMENTS:

16.1. Performance and Payment Bonds, each in the amount of 100% of the contract value, will be required at time of contract execution, or as otherwise defined in the Specifications/Scope of Work.

16.2. Surety companies executing bonds must appear on the U.S. Treasury

Department’s most current list (Circular 570) as amended, and be authorized to transact business in the State of Colorado.

16.3. A 5% Retainage Fee will be held for Construction contracts over $150,000.

16.4. Liquidated Damages will/will not apply. If they apply list the damages below.

16.5. Bonds may be submitted on the Standard AIA form.

REMAINDER OF PAGE LEFT BLANK INTENTIONALLY

4430 South Adams County Parkway Brighton, Colorado 80601

GENERAL TERMS AND CONDITIONS

1. APPLICABILITY: These General Terms and Conditions apply, but are not limited, to all bids, proposals, qualifications and quotations (hereinafter referred to as “Proposal” or “Response”) made to Adams County (hereinafter referred to as "County") by all prospective Contractors, Contractors, bidders, firms, companies, publishers, consultants, or suppliers (herein after referred to as “Contractor” or "Contractors") in response, but not limited, to all Invitations to Bid, Requests for Proposals, Requests for Qualifications, and Requests for Quotations (hereinafter referred to as “Solicitation” or “Solicitations”).

2. CONTENTS OF PROPOSAL

2.1. GENERAL CONDITIONS: Contractors are required to submit their Proposals in accordance with the following expressed conditions:

2.1.1. Contractors shall make all investigations necessary to thoroughly inform themselves regarding the plant and facilities affected by the delivery of materials and equipment as required by the conditions of the Solicitation.

No plea of ignorance by the Contractor of conditions that exist or that may hereafter exist will be accepted as the basis for varying the requirements of the County or the compensation to the Contractor.

2.1.2. Contractors are advised that all County Solicitations and Agreements are subject to all requirements contained in the County’s Purchasing Division’s Policies and state and federal statutes. When conflicts occur, the highest authority will prevail.

2.1.3. Contractors are required to state exactly what they intend to furnish to the

County in their Proposal and must indicate any variances to the terms, conditions, and specifications of this Solicitation no matter how slight. If variations are not stated in a Contractor’s Proposal, it shall be construed that the Contractor’s Proposal fully complies with all conditions identified in this Solicitation.

3. Equal Opportunity: The County intends and expects that the Contracting processes of the County and its Contractors provide equal opportunity without regard to gender, race, ethnicity, religion, age or disability and that its Contractors make available equal opportunities to the extent third parties are engaged to provide goods and services to the County as Subcontractors, Contractors, or otherwise. Accordingly, the Contractor shall not discriminate on any of the foregoing grounds in the performance of any Agreement awarded to the Contractor, and shall make available equal opportunities to the extent third parties are engaged to provide goods and services in connection with performance of the Agreement. If submitting a joint venture proposal, or a proposal involving a partnership arrangement, articles of partnership stating each partner’s responsibilities shall be furnished and submitted with the Response.

4. Colorado Open Records Act: All documentation submitted in response to this solicitation will become the property of Adams County. All documentation maintained or kept by Adams County shall be subject to the Colorado Open Records Act. C.R.S.

24-72-201 et. seq. (“CORA”). Accordingly, respondents are discouraged from providing information that they consider confidential, privileged, and/or trade secrets as part of a response to this solicitation. Any portions of submissions that are reasonably considered confidential should be clearly marked as such. The County does not guarantee the confidentiality of any record(s).

Careful consideration should be given before submitting confidential information to the County. The Colorado Open Records Act permits public scrutiny of most materials collected in this solicitation process.

5. CLARIFICATION AND MODIFICATIONS IN TERMS AND CONDITIONS

5.1. Where there appears to be variances or conflicts between the General Terms and Conditions, any Special Terms and Conditions and the Scope of Work/Specifications outlined in this Solicitation, the Scope of Work/ Specifications, and then the Special Terms and Conditions, will prevail.

5.1.1. If any Contractor contemplating submitting a Proposal under this

Solicitation is in doubt as to the true meaning of the Scope of Work or any other portion of the Solicitation, the Contractor must submit a written request via email for clarification to the Point of Contact listed on the first page of this Solicitation. The Contractor submitting the request shall be responsible for ensuring that the request is received by the County prior to the deadline for submitting questions.

5.1.2. The County shall issue a written addendum if substantial changes which impact the technical submission of Proposals are required. A copy of such addenda will be available at the Bidnet System website. In the event of conflict with the original Solicitation documents, addenda shall supersede to the extent specified. Subsequent addenda shall supersede prior addenda only to the extent specified.

5.1.3. ADDENDA: CONTRACTOR IS RESPONSIBLE FOR OBTAINING AND

ACKNOWLEDGING ALL SUBSEQUENT ADDENDA VIA THE ROCKY

MOUNTAIN E-PURCHASING SYSTEM (BIDNET). FAILURE TO

SUBMIT ANY AND ALL SUBSEQUENT ADDENDUM/ADDENDA MAY

DEEM THE CONTRACTOR NON-RESPONSIVE. EACH AND EVERY

ADDENDUM TO BE SEPARATELY ACKNOWLEDGED.

5.2. PRICES CONTAINED IN PROPOSAL-DISCOUNTS, TAXES, COLLUSION

5.2.1. Contractor agrees to hold submitted prices up to 120 days after bid due date.

5.2.2. Contractors may offer a cash discount for prompt payment. Discounts will be considered in determining the lowest net cost for the evaluation of Proposals; discounts for periods of less than twenty days, however, will not be considered in making an award. If no prompt payment discount is being offered, the Contractor shall enter a zero (0) for the percentage discount to indicate net thirty days. If the Contractor does not enter a percentage discount, it is hereby understood and agreed that the payment terms shall be net thirty days, effective on the date that the County receives an accurate invoice or accepts the products, whichever is the later date. Payment is deemed to be made on the date of the mailing of the check.

5.2.3. Contractors shall not include federal, state, or local excise or sales taxes in prices offered, as the County is exempt from payment of such taxes.

5.2.3.1. Federal Identification Number: 84-6000732

5.2.3.2. State of Colorado Tax Exempt Number: 98-03569

6. SIGNING PROPOSAL

6.1. Contractor, by affixing its signature to this Solicitation, certifies that its Proposal is made without previous understanding, agreement, or connection either with any persons, firms or corporations making a Proposal for the same items, or with the County. The Contractor also certifies that its Proposal is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action. To insure integrity of the County’s public procurement process, all Contractors are hereby placed on notice that any and all Contractors who falsify the certifications required in conjunction with this section will be prosecuted to the fullest extent of the law.

7. PREPARATION AND SUBMISSION OF PROPOSAL

7.1. PREPARATION

7.1.1. The Proposal must be typed or legibly printed in ink. All corrections made by the Contractor must be initialed by the authorized agent of the Contractor.

7.1.2. Proposals must contain the signature of an authorized agent of the

Contractor in the space provided on the Contractor’s Statement page.

The Contractor’s Statement of this Solicitation must be included in Proposal response. If the Contractor’s authorized agent fails to sign and return the original Contractor’s Statement page of the Solicitation, its Proposal may be considered invalid.

7.1.3. Alternate Proposals will not be considered unless expressly permitted in the Scope of Work.

7.1.4. The accuracy of the Proposal is the sole responsibility of the Contractor.

No changes in the Proposal shall be allowed after the date and time that submission of the Proposals is due.

7.2. SUBMISSION

7.2.1. The Proposal shall be submitted via the Bidnet Direct System. The

County’s Pricing Form, which is attached to this Solicitation, must be used when the Contractor is submitting its Proposal. The Contractor shall not alter this form (e.g. add or modify categories for posting prices offered) unless expressly permitted in the Solicitation or in an addendum duly issued by the County. Only proposals received by the Purchasing Division of the Finance Department will be accepted; proposals submitted telephone, email, or facsimile machines are not acceptable.

7.2.2. Failure to provide any requested information may result in the rejection of the Proposal as non-responsive.

7.2.3. Proposal must be submitted in the format supplied and/or described by the County. Failure to submit in the format provided may be cause for rejection of the proposal. Proposals must be furnished exclusive of taxes.

7.2.5 Contractor is responsible for ensuring their Proposal is received by the

Purchasing Division prior to the deadline outlined in the solicitation regardless of the method of delivery. Contractors, which qualify their Proposal by requiring alternate Contractual terms and conditions as a stipulation for Agreement award, must include such alternate terms and conditions in their Response. The County reserves the right to declare a Contractor’s Proposal as non-responsive if any of these alternate terms and conditions is in conflict with the County’s terms and conditions, or if they are not in the best interests of the County.

8. LATE PROPOSALS

8.1. Proposals received after the date and time set for the opening shall be considered non-responsive and may be returned unopened to the Contractor.

8.2. Allow ample time to upload your proposals. The County assumes no responsibility for any IT related issues that occur.

8.3. The County assumes no responsibility for a Proposal being either opened early or improperly routed if not submitted into the Bidnet System properly.

9. MODIFICATION AND WITHDRAWAL OF PROPOSALS

9.1. MODIFICATIONS TO PROPOSALS. Proposals may only be modified in the form of a written notice on Contractor letterhead and must be received prior to the time and date set for the Proposals to be opened. If more than one modification is submitted, the modification bearing the latest date of receipt by the County’s Purchasing Division will be considered the valid modification.

9.2. WITHDRAWL OF PROPOSALS. Proposals may be withdrawn in the form of a written notice on Contractor letterhead and must be received prior to the time and date set for the opening of Proposals. Any withdrawal of a Proposal submitted to Adams County Purchasing Division must contain the Contractor’s name and contact information.

9.2.1. Proposals may not be withdrawn after the time and date set for the opening for a period of ninety calendar days. If a Proposal is withdrawn by the Contractor during this ninety-day period, the County may, at its option, suspend the Contractor and may not accept any Proposal from the Contractor for a six-month period following the withdrawal.

10. REJECTION OF PROPOSALS

10.1. REJECTION OF PROPOSALS. The County may, at its sole and absolute discretion:

10.1.1. Reject any and all, or parts of any or all, Proposals submitted by prospective Contractors;

10.1.2. Re-advertise this Solicitation;

10.1.3. Postpone or cancel the process;

10.1.4. Waive any irregularities in the Proposals received in conjunction with this Solicitation; and/or

10.2. REJECTION OF A PARTICULAR PROPOSAL. In addition to any reason identified above, the County may reject a Proposal under any of the following conditions:

10.2.1. The Contractor misstates or conceals any material fact in its Proposal;

10.2.2. The Contractor’s Proposal does not strictly conform to the law or the requirements of the Solicitation;

10.2.3. The Proposal expressly requires or implies a conditional award that conflicts with the method of award stipulated in the Solicitation;

10.2.4. The Proposal does not include documents, including, but not limited to, certificates, licenses, and/or samples, which are required for submission with the Proposal in accordance with the Solicitation; and/or

10.2.5. The Proposal has not been executed by the Contractor through an authorized signature on the Contractor’s Statement.

10.3. The County reserves the right to waive any irregularities or informalities, and the right to accept or reject any and all proposals.

11. ELIMINATION FROM CONSIDERATION

11.1. A Proposal may not be accepted from, nor any Agreement be awarded to, any person or firm which is in arrears to the County upon any debt or Agreement or which is a defaulter as surety or otherwise upon any obligation to the County.

11.2. A Proposal may not be accepted from, nor any Agreement awarded to, any person or firm who has failed to perform faithfully any previous Agreement with the County or other governmental entity, for a minimum period of three years after the previous Agreement was terminated for cause.

11.3. Any communications in regards to this RFP must go through the Adams County

Purchasing Division only. Any contact with other County personnel or County Contractors may be cause for disqualification.

11.4. No damages shall be recoverable by any challenger as a result of the determinations listed in this Section or decisions by the County.

11.5. The Board of County Commissioners may rescind the award of any proposal within one week thereof or at its next regularly scheduled meeting; whichever is later, when the public interest will be served thereby.

12. QUALIFICATIONS OF CONTRACTOR: The County may make such investigations as deemed necessary to determine the ability of the Contractor to perform work, and the Contractor shall furnish all information and data for this purpose as the County requests. Such information includes, but is not limited to: current/maximum bonding capabilities, current licensing information, audited financial statements, history of the firm on assessments of liquidated damages, Agreements cancelled prior to completion and/or lawsuits and/or pending lawsuits against the firm and/or its principals. The County reserves the right to reject any Proposal if the evidence submitted by, or investigation of, such Contractor fails to satisfy the County that such Contractor is properly qualified to carry out the obligations of the Agreement and to complete the work contemplated therein. Conditional Proposals will not be accepted.

13. AWARD OF SOLICITATION: The County shall award this Solicitation to the successful Contractor through the issuance of a Notice of Intent to Award. All Contractors that participated in the Solicitation process will be notified of Contractor selection. No services or goods shall be provided, and no compensation shall be paid, until and unless an Agreement has been signed by an authorized representative of the County and the Contractor.

4430 South Adams County Parkway Brighton, Colorado 80601

PROPOSAL SUBMITTAL

1. INTRODUCTION

Adams County is seeking a Design Build (DB) Team for the Design, Acquisition, Installation and Permitting of an additional irrigation pump, shelter, and redundancy system at the Riverdale Regional Park located at 9755 Henderson, Brighton, Colorado 80601.

2. RESPONSE FORMAT

2.1. Failure to provide required information in the provided format may deem your submittal non-responsive.

2.2. Submissions via Bidnet (https://www.bidnetdirect.com/colorado/adams-county) is required.

2.3. The Proposal shall be combined into a single PDF document and should contain the following:

BidNet Electronic Envelope 1 (Technical Response):

2.3.1. Cover Letter/Executive Summary (1 page limit)

2.3.2. Table of Contents – Optional

2.3.3. Vendor/Firm Information

2.3.4. Firm Capability and Assigned Personnel

2.3.5. Project understanding and Approach

2.3.6. Additional information

2.3.7. Contractor’s Statement (Signature required)

2.3.8. Reference Form (you may use your own or the one provided)

2.3.9. Term of Acceptance Form (if applicable)

2.3.10. Your firm’s W-9

BidNet Electronic Envelope 2 (Pricing only):

2.3.11. Pricing must be provided as a separate single PDF

document in a separate electronic envelope. There must not be any pricing information within the Technical Proposal document.

2.3.12. Provide breakdown of deliverables from design process for contractor’s scope of work.

3. QUALIFICATIONS AND PROJECT APPROACH:

3.1.1. Cover Letter / Executive Summary-should include:

a. The name and number of the RFP to which you are responding.

b. Interest in the project.

c. Brief summation of the Proposal. Highlight points that show your firm is qualified for this engagement.

3.1.2. Vendor/Firm Information

a. Describe your firm’s business and background

b. Number of years in the business

c. Details about ownership

d. An overview of services offered and qualifications

e. Size of the firm

f. Location(s) of offices. If multiple, please identify which will be the primary for our account.

g. Primary contact information for the company including contact name(s) and title(s), mailing address(s), phone number(s), and email address(s).

3.1.3. Firm Capability and Assigned Personnel

a. Provide a detailed narrative of technical disciplines, capabilities and /or production facilities. include any options that may be beneficial for the County to consider.

b. Identify the key staff who will be involved in the project and their responsibilities. Include the following:

3.1.3.b.1. Qualifications and relevant individual experience of

Consultant and Subconsultant team members.

3.1.3.b.2. Unique knowledge of team members related to the project.

3.1.3.b.3. What position they will serve on the team.

3.1.3.b.4. Resumes of Key Personnel

c. Any other items you deem important.

3.1.4. References and Past Performance

a. Present information regarding how the team's qualifications and experience, and performance have proved successful on similar projects

b. Provide references (current contact name, current telephone number and email address) from at least three similar projects with similar requirements that have been completed within the past five (5) years and that have involved the staff proposed to work on this project. Provide a description of the work performed and the project cost. *The Proposer authorizes County to verify any and all information contained in the Consultant’s submittal from references contained herein and hereby releases all those concerned providing information as a reference from any liability in connection with any information they give.

c. Provide any substantiated complaints against the firm in the last 3 years and any outstanding litigation.

3.1.5. Understanding of the Project and Project Approach:

a. Project Concept and Approach

3.1.5.a.1. Demonstrate a clear and concise understanding of the project based on the Scope of Work provided.

3.1.5.a.2. Briefly describe the plans of the project team to achieve the project goals and objective.

b. Schedule

3.1.5.b.1. Provide a proposed schedule that show’s the team’s plan in detail and indicates the total amount of time anticipated to complete the project.

3.1.5.b.2. Describe how the project will be managed to meet the established schedule.

c. Project Management 3.1.5.c.1. List the names of staff members and what part of the project they are responsible for. These items may include cost control and quality control.

3.2. Additional Information

3.2.1. Provide any information that distinguishes your firm from your competition and any additional information applicable to this RFP that might be valuable in assessing Vendor’s proposal.

I. DETAILED SCOPE/SPECIFICATION/BACKGROUND

The goal of the project is to design the integration of an additional pump to create a redundancy system of the Riverdale Regional Park irrigation which can be isolated to split the watering coverage or run alone as a backup if the original pump is inoperative. It will require plans to source water from an irrigation lake and determine location of the pump and main line connections, as well as new pumphouse structure, if needed. The DB team, including collaboration with Adams County, will determine the best location, pump house requirements, and appropriate connection to existing irrigation system.

The primary focus of the RFP is to plan and design the pump, pumphouse, and irrigation connections and then develop a guaranteed maximum price for the services including:

engineered, stamp permit plans, permitting, bidding and procurement, construction, installation, construction administration, and closeout, as outlined in section II.

1. Generation of a Permit Package, if applicable, at a minimum will need to include:

a. A Scaled Site plan showing building location

b. Engineered stamped foundation and slab plan

c. Engineered stamped building plans

d. Engineered stamped electrical 1-liner

e. Specification on the Pump equipment, heater, and fan

f. Upon completion of the permit package there will need to be a review by the Brighton Fire Department on whether any fire suppression equipment is required once building material is determined.

2. Submit Permit Package, modified as required for permit approval, pay associated fees, and obtain approved permit following through on all requirements and inspections.

3. Site work to include:

a. Source and contract with Pump Installation Vendor for appropriate equipment and installation of pumps, controls, and main line,

b. Protection of the existing wet well, intake pipe and box screen,

c. Installation of foundation/slab per permit approved package, if applicable

d. Acquisition and installation of new building, if applicable

e. Electrical installation for pumps, controller, exhaust fan, heater, and lights

4. Where possible, finishes will match or complement existing building or features.

Estimates are to be included. Concepts outlined in this RFP are derived from Adams County and should be considered a basis of proposal; however professional input from the selected designer/manufacture of record is expected.

II. GENERAL DESCRIPTION OF SERVICES REQUIRED:

The awarded DB Team is expected to be responsible for the complete and comprehensive Engineering and Design professional services as required for the successful completion of this project. This company is also expected to work in a collaborative manner with the County staff and other Contractors or Vendors to develop a project that represents the goals of Adams County and maintain a design and budget within the established parameters.

1. Services and responsibilities shall include where appropriate:

a. Structural (& Geotechnical if required) Engineering

b. Mechanical Engineering

c. Electrical Engineering

d. Fire Protection Systems (if required)

e. Project Administration and Coordination (Cost Estimating, Scheduling, Permitting, Construction Administration, Building inspections, etc.)

f. Maintaining the construction site without damage to existing vegetation and purpose. Any damage will need to be repaired to pre-project condition as the sole responsibility of the successful contractor.

2. Coordination of other County’s Consultants:

The selected DB Team will be required to Coordinate with the County’s Staff and vendors (if any) providing services for this project. If additional consulting services are required, the County may contract these directly, or request the selected company to procure these services at an additional cost. Percentage mark-up of sub-consultants’ cost shall be included in the proposal.

3. Selected DB Team shall provide Complete Services for all stages of the work, including but not limited to:

a. Building and Permit Package Reviews: Conducted with the County, at a minimum for each decision point, perform a “page-turn” and allow a reasonable time (approximately 1 week) for review and response. Each item identified during the review will be responded to by the building supplier or responsible engineer in writing.

b. Building selection and acquisition of building stamped engineering plans from building supplier and all associated activities which take from this project from conception through permitting and completed construction.

c. Acquisition Engineered Stamped Foundation and Electrical designs for permit based on final selection of Building, if applicable, and all associated activities which take from this project from conception through permitting and completed construction.

d. Construction Estimates and Budgeting: Contractor shall provide, at each decision point, an Opinion of Probable Cost, broken down into major work scopes (not just square foot costs) should include detailed final quotes when they are available. Examples of work scope.

i. General Conditions

ii. Permitting

iii. Irrigation connection installation

iv. Pump and controls acquisition and installation

v. Building cost including installation on site

vi. Foundation/slab cost including design, if applicable

vii. Site cleanup and restoration.

e. Construction Administration: Services include those technical architectural/engineering activities to obtain permits, conduct pre-construction meetings, hold weekly progress and construction meetings (OAC), include review of submittals with County (shop drawings, cut sheets, proposed product substitutions, etc.), track cost and Sub-contractor quotes (if applicable).

Discuss DB Team system(s) for project cost accounting and the approach for open book reviews. Discuss method to simplify any open book reviews by the Owner. Services also include review change orders, respond to field inquiries, RFI's, complete project close-out, provide construction observation and documentation, negotiation of proposed changes or modifications.

f. Construction: Perform (self or companies’ sub-contractor/supplier) all demolition, disposal, site preparation/maintenance, installation of concrete foundation/slab, installation of electrical (including landing to electrical source), and installation building. This shall also include scheduling and documentation of successful inspections by permitting jurisdictions

g. Closeout: Project Closeout and Commissioning services include turnover of closeout documentation. Documentation from subcontractor(s) or suppliers, warranties, guarantees, and service contracts, O&M manuals and as-builts, completed punch list, facility acceptance/rejection, commissioning of major systems (pre-functional and functional testing, TAB, review of test and inspection reports, etc.), and post occupancy services (1-yr. warranty inspection, user survey(s), etc.).

Construction Delivery: The County anticipates that the project will be delivered based on the Design-Build methodology.

III. ESTIMATED PROJECT BUDGET:

The project budget is estimated at $500,000.

IV. ESTIMATED PROJECT SCHEDULE:

The included schedule is estimated but provides the general intent for completion of the Design and Construction activities associated with this project. The final schedule will be reviewed and updated with the selected Firm during the Permit Package generation process and verified with the Contractor on final cost.

Request for Proposal Release: October 2025 Project Site Walk October 2025 Questions Due: October 2025 Request for Proposal Due: November 2025 Anticipated Award: December 2025 Project Kickoff December 2025 Tentative site work starts Winter 2025 Project Complete (all Close out Documents) Spring 2026

EVALUATION CRITERIA:

Proposals shall be evaluated based on a series of criteria/categories, which may include, but not be limited to:

a. Professionalism: May include proposal’s appearance, presentation, completeness, accuracy, following instructions, and responsiveness.

b. Project Understanding and Approach: May include the understanding of the project, scope of services, and project management. In addition, a plan on how to achieve project success. Items to consider include how to control Scope, Quality and Schedule to meet the constraints of this project.

c. Project Schedule: Preliminary schedule with project task durations for each major item and with critical path identified. Includes the ability to meet the schedule.

d. Specific (Similar) Project Experience: May include experience in project of similar size, cost, quality, schedule, delivery, or use. May include special qualifications or certifications related to the project needs.

e. Project Team: May include organizational chart, collaboration internally and externally (with sub-consultants), key personnel experience and qualifications, adequate staff, and evidence of Design Build teamwork.

Price: While fees are important, they are not the deciding factor for award, but are considered against trade-offs such as satisfaction of requirements in the Solicitation, risk and incentives, experience, approach, and qualifications.

Interviews – if deemed necessary by Evaluation Committee: A short-list of firms shall provide presentations/demonstrations that should include the proposed team to establish cohesiveness, communication skills, and versatility to adapt with others.

After completion of the evaluation process, the County will select the proposal offering the best value to the County based on the evaluation scores. The County will then negotiate an Agreement with the top ranked Offeror. If negotiations fail, the County can negotiate with other Teams in order of their ranking to arrive at an Award for the project.

4430 South Adams County Parkway Brighton, Colorado 80601

REQUEST FOR PROPOSAL

PRICING FORM: 2025.260

(Submit in separate electronic envelope)

COMPANY NAME: __________________________________________________

Form of Proposal / Fee Breakdown:

Break down the fee proposal, with all lump sum costs for these services as not to exceed the amounts, for the work as follows:

Base Service/Work Scope Quote based on Scope Provided : Lump Sump

Planning and Design for Pump, pumphouse, and irrigation connections $

% of Project Cost

General Conditions %

Overhead Fees

Provide breakdown on own sheet described in Section 1.2.12

Name and Title Printed Signature Date

4430 South Adams County Parkway Brighton, Colorado 80601

SUBMISSION CHECK LIST

Does your Proposal comply with all the terms and conditions YES NO of this Solicitation? If no, indicate exceptions.

Does your Proposal provide proposed revisions to the attached YES NO Sample Agreement and identified on the Term of Acceptance Form?

Does your Proposal meet or exceed all specifications, including YES NO minimum service requirements? If no, indicate exceptions.

Requirements met and response included? YES NO

Is your W-9 included? YES NO

May other governmental entity avail itself of this Agreement and YES NO purchase any and all items specified?

Have all the addendums been acknowledged and enclosed? YES NO

Has a duly authorized agent of the contractor signed the YES NO Contractor’s Statement?

Is pricing form enclosed in a separate document? YES NO

Has your firm or your sub-contractors ever received a YES NO Notice to Cure, Reprimand Letter, Cancel Agreement Notice, or Cancel Purchase Order Notice from Adams County?

If so, please explain.

Are the requested Bonds included if applicable? YES NO

Please Enter the contact information of the officer signing the Agreement:

Printed Name

Title

Phone Number

Email Address

4430 South Adams County Parkway Brighton, Colorado 80601

CONTRACTOR’S STATEMENT

Pursuant to 2 C.F.R. Part 200 Subpart C 200.213, Contractor certifies that they are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency, and has read and fully understand all the conditions herein set forth in the foregoing paragraphs, and by my signature set forth hereunder, I hereby agree to comply with all said conditions as stated or implied. In consideration of the above statement, the following Proposal is hereby submitted.

If any of the documents listed on the cover page are missing from this package, contact Adams County Purchasing. If you require additional information, call the Purchasing Division contact person.

The undersigned hereby affirms that (1) he/she is a duly authorized agent of the Contractor, (2) he/she has read all terms and conditions and technical specifications which were made available in conjunction with this solicitation and fully understands and accepts them unless specific variations have been expressly listed in his/her Proposal, (3) the Proposal is being submitted on behalf of the Contractor in accordance with any terms and conditions set forth in this Solicitation, and (4) the Contractor will accept any awards made to it as a result of the Proposal submitted herein for a minimum of 120 calendar days following the date of submission.

WE, THE UNDERSIGNED, HEREBY ACKNOWLEDGE RECEIPT OF

Addenda (list all):_____________________________________________________

Contractor Name Date

Signature Printed Name

Title

Address

City, State, Zip Code County

Telephone Fax

Email

4430 South Adams County Parkway Brighton, Colorado 80601

REQUEST FOR PROPOSAL

REFERENCE FORM

(You may use your own form)

Contractors shall furnish the names, contact information (e-mail and telephone number) of a minimum of three (3) firms or government organizations for which the Contractor has provided similar projects:

Company Name

Reference Name

Reference Contact info

Project Name /Description

Value

4430 South Adams County Parkway Brighton, Colorado 80601

TERM OF ACCEPTANCE FORM

Request for Proposal #

I, on behalf of the Contractor identified below, hereby certify that I have read a copy of the sample Agreement attached to the RFP and understand the terms and provisions contained in that Agreement. I further hereby certify that it is the Contractor’s intent to comply with each and every term and provision contained in the sample Agreement and propose no modifications to the sample Agreement except as follows:

1)

2)

3)

I understand that the modification stated above, if any, are offered for discussion purposes only and that Adams County reserves the right to accept, reject or further negotiate any and all proposed modification to the sample Agreement.

Contractor Name

Authorized Signature

Printed Name

Title

Date