RFP_K9 Handler.pdf

RFP 15F06724R0000207

Unclassified – Procurement Sensitive

Page

U.S. Department of Justice Federal Bureau of Investigation

Professional Services Acquisition Unit

Role Players

Request for Proposal (RFP) 15F06724R00002027

June 21, 2024

FEDERAL BUREAU OF INVESTIGATION

FINANCE DIVISION

PROCUREMENT SECTION

DATE: 07/01/2024

SUBJECT: Request for Proposal (RFP) No. 15F06724R0000207

All Interested Parties, The Federal Bureau of Investigation (FBI) would like to invite your company to submit a quote for this acquisition as outlined in the accompanying Request for Proposal.

This solicitation is issued as a Request for Proposal (RFP) in accordance with FAR Part 13, under NAICS 541990, All Other Professional, Scientific, and Technical Services. This requirement is full and open competition.

Quotes shall be submitted on or before 4:00 PM CST on July 16, 2024, by email to the attention of Robert Shifflet, rtshifflet@fbi.gov and Sammi Messiha ssmessiha@fbi.gov. Ensure that “RFP 15F06724R0000207” appears in the subject line of ALL your emails regarding this solicitation.

The anticipated schedule of events is:

Release Date: 7/01/2024 Questions due to the FBI: 7/09/2024 FBI Answers disseminated: 7/12/2024 Final Quotes due to the FBI: 7/16/2024

Sincerely, Robert Shifflet Contracting Officer Professional Service Acquisition Unit Procurement Section Finance & Facilities Division mailto:rtshifflet@fbi.gov

1.0 BACKGROUND

The Federal Bureau of Investigation, (FBI), has a sensitive requirement for law enforcement K9 programs, the focus is to provide HRT with Tactical K9s that operate in a team environment, having the ability to fully integrate within the team and discriminate between Operators and non-Operators. The program was initially started with two handlers and K9s in 2008. From 2009 - 2012, HRT K9 operated with four handlers and K9s, with training provided by the DOD trainers, outside K9 training vendors, and HRT handlers who had knowledge in certain K9 disciplines. In 2012, HRT K9 added two (2) additional positions, and then in 2014 HRT K9s added a seventh handler and K9 in support of HRT operations. In 2016 HRT K9 initiated a part-time contract with local trainer in order to purchase and conduct foundation training with newly acquired K9s while providing maintenance training two days a month. In recent years, with an increase in operational deployments and only part-time training time available, a requirement for a full-time trainer has been identified in order to maintain the skill sets of both handlers and K9s. The HRT K9 Program is required to maintain a high level of operational readiness for its mission sets as three K9 teams are always on a 1-hour recall status.

1.1 SCOPE

This is a contract to provide support services for the basic and advanced training of Hostage Rescue Team (HRT) Tactical Canines (K9) and K9 Handler on specific Tactics, Techniques and Procedures (TTPs) for the HRT K9 Program of the Federal Bureau of Investigation (FBI) Critical Incident Response Group Division (CIRG). This is a non-personal services contract. The Government shall not exercise any supervision or control over contractor employees performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2 OBJECTIVE

The Objective of this contract is to obtain Subject Matter Expertise in the training and employment of HRTs Tactical K9 Teams to maintain operational readiness and training programs for the FBI K9 handlers and K9s. The contractor shall provide qualified personnel to implement training for new K9 Teams (handler and K9) and continued training for qualified K9 Teams to enhance capabilities for specified HRT mission sets.

1.3 CONTRACT TYPE

The contract will be awarded as a single award firm fixed price contract. This contract solicitation is for a small business set-aside. Small Business Classification Size will be based upon the NAICS code 541990, All Other Professional, Scientific, and Technical Services. Any falsification of business size will result in the Quoter no longer being considered for award. Quoters who receive an award as a SB will be considered a SB for the duration of the contract period of performance even if they outgrow the size standard.

2.0 REQUIREMENTS

This is a contract to provide services as shall provide qualified personnel; with either law enforcement or military tactical canine experience; with knowledge and experience in the below listed training requirements to perform basic training, advanced training and performance evaluations, as dictated by mission parameters and the K9 Program Manager to the Federal Bureau of Investigation (FBI). The qualified personnel must be located within an hour of Quantico, VA to allow for recall and deployment anywhere in the United States with deploying K9s if necessary.

The Statement of Work (SOW) (Attachment A) outlines the full scope and requirements of this contract.

3.0 PACKAGING AND MARKING

Not Applicable

4.0 DELIVERABLES OR PERFORMANCE

Offerors shall refer to Attachment A (Statement of Work) for a detailed description of the requirements.

4.1 DELIVERABLES

The Contractor shall submit evaluation and progress reports after each training cycle identifying necessary training for each K9 team on the Mission Essential Task List to allow the Program Manager to develop future training plans.

5.0 NOTICE TO THE GOVERNMENT OF DELAYS

In the event the Contractor encounters difficulty in meeting performance requirements, or anticipates difficulty in complying with the delivery schedule or completion date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the CO and the COR, in writing, giving pertinent details; provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by the Government of any delivery schedule or date, or any rights or remedies provided by law or under this contract.

6.0 PERIOD OF PERFORMANCE

The Government anticipates a one-year base period of performance (POP) with four one-year option periods. All options may be exercised by the Government unilaterally, and are contingent on the availability of fiscal funding, continuation of need, and satisfactory contractor performance. Each TO awarded under this BPA will have its own POP. TOs may be awarded off this BPA up to and including the last day of the last option year.

The period of performance for the BPA is anticipated to be:

Period Begin End Base Year September 15, 2024 September 14, 2025 Option Year 1 September 15, 2025 September 14, 2026

Option Year 2 September 15, 2026 September 14, 2027 Option Year 3 September 15, 2027 September 14, 2028 Option Year 4 September 15, 2028 September 14, 2029 6-Month Extension

September 15, 2029 March 14, 2030

The actual dates of the contract will be established once award has been made.

FAR Clause 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) applies if deemed necessary by the Government

FAR Clause 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT

6.1 PLACE OF PERFORMANCE

The primary place of performance will be at HRT Facility at the FBI Academy, Marine Corps Base Quantico, VA. In addition, the trainer may be required to travel to additional facilities if HRT training requires the contractor to do so.

6.2 HOURS OF OPERATION

Based on mission

7.0 CONTRACT ADMINISTRATION

The Contractor shall receive direction and guidance from the Contracting Officer (CO) and Contracting Officer’s Representative (COR) assigned to execute this contract.

7.1 CONTRACTING OFFICER

The CO is the appointed authority to bind the Government to the extent of the authority delegated.

Direction that will modify the scope, schedule, terms and conditions, funding, or any other action that may modify the BPA and / or TO as originally entered into with the Government must be provided by the CO.

This BPA will be administered by:

Name: Robert Shifflet Title: Contracting Officer Unit: Professional Services Acquisition Unit (PSAU) Address: 4943 Fowler Road, Redstone Arsenal, AL 35898 Email: rtshifflet@fbi.gov

Name: Sam Messiha Title: Contract Specialist Unit: Professional Services Acquisition Unit (PSAU) Address: 4943 Fowler Road, Redstone Arsenal, AL 35898 Email: ssmessiha@fbi.gov

7.2 CONTRACTING OFFICER REPRESENTATIVE

The COR assigned cognizance of this contract is:

Name: Amy L Warner Title: Contracting Officer Representative Unit: Critical Incident Response Group (CIRG) Address: 1 Range Rd, Quantico, VA 22134 Email: alwarner@fbi.gov

The COR is the primary representative of the Contracting Officer authorized to provide technical direction on contract performance. Individuals other than the COR may be authorized to provide technical direction at the approval of the COR or Contracting Officer. The COR is responsible, as applicable, for:

• Receiving all deliverables, inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract.

• Providing direction to the contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual Scope of Work.

• Evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

The COR does not have the authority to alter the contractor’s obligations under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the contract. If as a result of technical discussions, it is desirable to alter/change contractual obligations or the scope of work, the Contracting Officer shall review and issue any such changes. The performance of work required herein shall be subject to the technical direction of the cognizant POC or his designee with respect to the Contractor which fills in details, suggests possible lines of inquiry, or otherwise supplements the scope of work.

Technical direction provided by other approved representatives is limited to the following under this contract:

• Technical direction includes direction to the contractor which assists the contract in accomplishing the services outlined in the contract; comments on and approval of reports or other deliverables; and direction within scope of the contract.

• The COR/POC do not have the authority to issue technical direction which institutes additional work outside the scope for the contract; constitutes a change as defined in the changes clause;

causes an increase or decrease in the estimated cost of the contract; alters the period of performance; or changes any of the other express terms and conditions of the contract.

“Technical direction” must be confined to the general scope of work set forth herein and shall not constitute a new assignment, nor supersede or modify any other clause of this contract. To be valid, technical direction:

• Must be issued in writing consistent with the general scope of work set forth in the contract.

• Shall not change the expressed terms, conditions, or specifications incorporated into this contract, and

• Shall not constitute a basis for extension to the contract delivery schedule or contract price.

The COR is authorized to:

• Act as a liaison and to coordinate contractor/government activities.

• Arrange for and coordinate the use of government resources (personnel, space, documents, etc.).

• Provide technical guidance in the performance of the contract; and

• Receive, review, and approve progress reports, selected invoices and final reports or other functions of a technical nature.

The authority to officially reject performance is expressly reserved for the Contracting Officer. The COR/POC does not have the authority to alter the Contractor’s obligations under the contract; direct changes that fall within the purview of the clause entitled “Changes” and/or modify any of the expressed terms, conditions, specifications, or price of the contract. If as a result of technical discussions, it is desirable to alter/change contractual obligations or the Specification/Work Statement, the Contracting Officer shall issue such changes in writing and signed.

7.3 INVOICING INSTRUCTIONS

The FBI has transitioned its invoice payment processing operations to the Invoice Processing Platform (IPP). This was executed as part of a broader effort to meet compliance with the Office of Management and Budget’s 2018 electronic invoicing mandate.

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service (Treasury) in partnership with the Federal Reserve Bank of St.

Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency. To learn more about IPP, please visit IPP.gov.

Vendors are required to create and submit electronic invoices using the IPP system. Invoices submitted by email will not be accepted. This requirement applies immediately upon TO award.

To prepare for this transition, please review the following timeline and actions:

Upon receipt of this notification

• Request an IPP user account from your company’s IPP administrator if your company is registered in IPP but you do not already have an account.

• Send the name of a POC who will act as your company’s IPP administrator to the FBI if your company is not registered in IPP.

http://www.ipp.gov/ http://www.ipp.gov/

• Review IPP training and help materials

Obtaining Access to IPP (Registered Vendors)

If your company is already registered in IPP, you will not be required to re-register. Please contact your organization’s IPP account administrator so that he/she may add you as an additional user to your company’s vendor profile.

Obtaining Access to IPP (Unregistered Vendors)

If your company is not already registered in IPP, you will need to provide the FBI with a point of contact to serve as your IPP administrator. This individual will be responsible for initial account registration as well as creating and managing your company’s IPP users and permissions. Once the requested point of contact’s information has been received, the FBI will submit a request to begin the enrollment process.

The POC will receive two emails from IPP Customer Support:

• The first email contains the initial administrative IPP User ID.

• The second email, sent within 24 hours of receipt of the first email, contains a temporary password.

• You must log in with the temporary password within 30 days.

Registration is complete when the initial administrative user logs into the IPP web site with the User ID and password provided and accepts the rules of behavior. Additional user accounts, including administrators, can be created after initial login.

Until further notice, point of contact information pertaining to who will serve as your company’s IPP administrator should be forwarded to Keenan Robinson (krobinson2@fbi.gov) and Jimmy Riffle (jdriffle@fbi.gov). Please include the following contact information:

• Full name

• Email address

• Phone number

• Title Training

Vendor training materials, including a first - time login tutorial, are available on the IPP.gov website.

Once you have logged in to the IPP application, you will have access to user guides that provide step – by -step instructions for all IPP capabilities ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basics of the system. Individuals within your company responsible for submitting invoices should review these materials upon receipt of this notification.

Additional Support

Phone support for IPP is available Monday through Friday from 8:00 am to 6:00 pm ET: (866) 973- 3131. The IPP Customer Support team is available during this time to provide user assistance and to answer any questions related to the IPP application. Questions about the IPP application can also be emailed to IPPCustomerSupport@fiscal.treasury.gov.

• For answers to frequently asked questions, visit the Vendor FAQ page on the IPP.gov web site.

• For contract-specific questions, please contact your contracting officer at the number provided in your contract.

8.0 SPECIAL REQUIREMENTS

8.1 FBI SECURITY REGULATIONS

Security requirement is specified in the Statement of Work (Attachment A).

8.2 REMOVAL OF KEY AND NON-KEY PERSONNEL

The Government reserves the right to request the removal of key / non - key personnel, subcontractor’s key / non - key personnel or subcontractor(s) identified at any time during the life of the BPA and / or TO. The Contractor shall provide the resume of an acceptable Key Personnel replacement.

8.3 TRAVEL

Contractor personnel may be required to travel in order to support work required under this contract.

The COR shall be notified in advance for all travel requests. All approvals shall be gained from the COR in writing. Any requests that are not approved in writing are conducted at the Contractor’s own risk.

All specified primary places of performance shall remain within those indicated in Section 6.1.

8.5 GOVERNMENT AND CONTRACTOR FURNISHED PROPERTY, MATERIALS OR

INFORMATION

The Government shall provide Tactical K9s, logistical support equipment, training supplies, personal protective equipment, and access to the HRT facility to fulfill the requirements in this statement of work.

8.7 CONTINUING CONTRACT PERFORMANCE DURING A PANDEMIC INFLUEZNA OR

OTHER NATIONAL EMERGENCY

During a pandemic or other emergency, the Government understands that the Contractor workforce will experience the same high levels of absenteeism as the Federal employees. Although the Excusable Delays and Termination for Default clauses used in Government contracts list epidemics and quarantine restrictions among the reasons to excuse delays in contract performance, the Government expects Contractors to make a reasonable effort to keep performance at an acceptable level during emergency periods.

The Office of Personnel Management (OPM) has provided guidance to federal managers and employees on the kinds of actions to be taken to ensure continuity of operations during emergency periods. This guidance is also applicable to the Government’s current workforce. Contractors are expected to have reasonable policies in place for continuing work performance, particularly those performing mission critical services, during a pandemic influenza or other emergency situation.

The types of actions a federal contractor should reasonably take to help ensure performance are:

• Encourage employees to get inoculations or follow other preventive measures as advised by the public health service.

• Contractors should cross-train workers as backup for all positions performing critical services.

This is particularly important for work such as guard services where telework is not an option.

• Implement telework to the greatest extent possible in the workgroup so systems are in place to support successful remote work in an emergency.

• Communicate expectations to all employees regarding their roles and responsibilities in relation to remote work in the event of a pandemic health crisis or other emergency.

• Establish communication processes to notify employees of activation of this plan.

• Make it clear that in emergency situations, employees must perform all duties assigned by management, even if they are outside usual or customary duties.

• Identify how time and attendance will be maintained.

It is the Contractor’s responsibility to advise the Government Contracting Officer if they anticipate not being able to perform and to work with the Government to fill gaps as necessary. This means direct communication with the Contracting Officer or in their absence, another responsible person in the contracting office via telephone or email messages acknowledging the Contractor’s notification. The incumbent Contractor is responsible for assisting the Government in estimating the adverse impacts of nonperformance and to work diligently with the Government to develop a strategy for maintaining the continuity of operations.

The Government does reserve the right in such emergency situations to use federal employees, employees of other agencies, contract support from other existing contractors, or to enter into new contracts for critical support services. Any new contracting efforts would be acquired following the guidance in the Office of Federal Procurement Policy issuance “Emergency Acquisitions,” May 2007 and Subpart 18.2 Emergency Acquisition Flexibilities, of the Federal Acquisition Regulation.

8.8 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL

CONTRACTORS (OCT 2021) (DEVIATION) (a) Definition. As used in this clause -

United States or its outlying areas means—

(1) The fifty States.

(2) The District of Columbia.

(3) The commonwealths of Puerto Rico and the Northern Mariana Islands.

(4) The territories of American Samoa, Guam, and the United States Virgin Islands; and

(5) The minor outlying islands of Baker Island, Howland Island, Jarvis Island, Johnston Atoll, Kingman Reef, Midway Islands, Navassa Island, Palmyra Atoll, and Wake Atoll.

(b) Authority. This clause implements Executive Order 14042, Ensuring Adequate COVID Safety Protocols for Federal Contractors, dated September 9, 2021 (published in the Federal Register on September 14, 2021, 86 FR 50985).

(c) Compliance. The Contractor shall comply with all guidance, including guidance conveyed through Frequently Asked Questions, as amended during the performance of this contract, for contractor or subcontractor workplace locations published by the Safer Federal Workforce Task Force (Task Force Guidance) at https:/www.saferfederalworkforce.gov/contractors/.

(d) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (d), in subcontracts at any tier that exceed the simplified acquisition threshold, as defined in Federal Acquisition Regulation 2.101 on the date of subcontract award, and are for services, including construction, performed in whole or in part within the United States or its outlying areas.

(End of clause)

9.1 CLAUSES INCORPORATED BY REFERENCE

The following FAR clauses are hereby incorporated into the RFQ by reference. These clauses retain their full authority.

Clause Title 52.204-7 System for Award Management (Oct 2018) 52.204-13 System for Award Management Maintenance (Oct 2018) 52.217-8 Option to Extend Services 52.217-9 Option to Extend Term 52.222-2 Payment for Overtime Premiums (Jul 1990) 52.222-20 Contracts for Materials, Supplies, Articles, and Equipment (Jun 2020) 52.223-05 Pollution Prevention and Right-to-Know Information (May 2011) 52.227-1 Authorization and Consent (June 2020) 52.227-3 Patent Indemnity (Apr 1984) 52.232-1 Payments (Apr 1984) 52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984) 52.232-22 Limitation of Funds (Apr 1984) 52.232-25 Prompt Payment (Jan 2017) 52.242-3 Penalties for Unallowable Costs (Sep 2021) 52.243-1 Changes – Fixed Price (Aug 1987)

52.243-4 Changes (Jun 2007)

52.246-15 Certificate of Conformance (Apr 1984) 52.249-2 Termination for Convenience of the Government (Fixed-Price) (Apr 2012) 52.249-4 Termination for Convenience of the Government (Services) (Short Form) (Apr 1984) 52.249-8 Default (Fixed-Price Supply and Service (Apr 1984)

10.0 LIST OF ATTACHMENTS

Attachment Description Attachment A Statement of Work Attachment B Pricing Template Attachment C Questions Format

11.0 REPRESENTATION, CERTIFICATIONS, AND OTHER STATEMENTS OF QUOTERS

OR RESPONDENTS

All representations and certifications shall apply to this BPA. The following Sections shall also apply.

11.1 FEDERAL ACQUISITION REGULATIONS INCORPORATED BY REFERENCE

52.204-7 System for Award Management (Oct 2018)

11.3 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (SEP 2021)

[FAR 52.204-8]

(a)(1) The North American Industry Classification Systems (NAICS) code for this acquisition is 541990, All Other Professional, Scientific, and Technical Services.

(a)(2) The small business size standard is $16.5 million.

(b)(1) If the clause at 52.204-7, System for Award Management, is included in this solicitation, paragraph (c) of this provision applies.

(b)(2) If the provision at 52.204-7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management (SAM), the Offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

(i) □ Paragraph (d) applies.

(ii) □ Paragraph (d) does not apply, and the Offeror has completed the individual representations and certifications in the solicitation.

(c)(1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless–

(A) The acquisition is to be made under the simplified acquisition procedures in part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(d) The Offeror has completed the annual representations and certifications electronically in SAM website accessed through https://www.sam.gov. After reviewing the SAM information, the Offeror verifies by submission of the offer that the representations and certifications currently posted electronically that apply to this solicitation as indicated in paragraph (c) of this provision have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201); except for the changes identified below [offeror to insert changes, identifying change by clause number, title, date]. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

FAR CLAUSE # TITLE DATE CHANGE

11.4 SMALL BUSINESS PROGRAM REPRESENTATIONS

(a) (1) The North American Industry Classification System (NAICS) code for this acquisition is 541990 - All Other Professional, Scientific, and Technical Services.

(2) The small business size standard is $16.5 Million.

(b) Representations.

(1) The Quoter represents as part of its offer that it is ____is not ____ a small business concern.

(2) [Complete only if the Quoter represented itself as a small business concern in paragraph (b)(1) of this provision.] The Quoter represents, for general statistical purposes, that it is ____, is not ______ a small disadvantaged business concern as defined in 13 CFR 124.1002.

https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1063268 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1063268 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1063268 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1063268 https://www.acquisition.gov/content/part-13-simplified-acquisition-procedures#i1112458 https://www.acquisition.gov/content/part-13-simplified-acquisition-procedures#i1112458 https://www.acquisition.gov/content/part-13-simplified-acquisition-procedures#i1112458 https://www.acquisition.gov/content/part-13-simplified-acquisition-procedures#i1112458 https://www.sam.gov/ https://www.sam.gov/ https://www.sam.gov/ https://www.acquisition.gov/content/part-4-administrative-matters#i1121876 https://www.acquisition.gov/content/part-4-administrative-matters#i1121876

(3) [Complete only if the Quoter represented itself as a small business concern in paragraph (b)(1) of this provision.] The Quoter represents as part of its offer that it is ___, is not ____ a women-owned small business concern.

(4) Women-owned small business (WOSB) concern eligible under the WOSB Program. [Complete only if the Quoter represented itself as a women-owned small business concern in paragraph (b)(3) of this provision.] The Quoter represents as part of its offer that—

(i) It is_____, is not _______a WOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It is ____, is not _____ a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (b)(4)(i) of this provision is accurate for each WOSB concern eligible under the WOSB Program participating in the joint venture. [The Quoter shall enter the name or names of the WOSB concern eligible under the WOSB Program and other small businesses that are participating in the joint venture: __________.] Each WOSB concern eligible under the WOSB Program participating in the joint venture shall submit a separate signed copy of the WOSB representation.

(5) Economically disadvantaged women-owned small business (EDWOSB) concern. [Complete only if the Quoter represented itself as a women-owned small business concern eligible under the WOSB Program in (b)(4) of this provision.] The Quoter represents as part of its offer that—

(i) It is _____, is not ____ an EDWOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It is ____, is not ____ a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (b)(5)(i) of this provision is accurate for each EDWOSB concern participating in the joint venture. [The Quoter shall enter the name or names of the EDWOSB concern and other small businesses that are participating in the joint venture: __________.] Each EDWOSB concern participating in the joint venture shall submit a separate signed copy of the EDWOSB representation.

(6) [Complete only if the Quoter represented itself as a small business concern in paragraph (b)(1) of this provision.] The Quoter represents as part of its offer that it is ____, is not ____ a veteran-owned small business concern.

(7) [Complete only if the Quoter represented itself as a veteran-owned small business concern in paragraph (b)(6) of this provision.] The Quoter represents as part of its offer that it is ____, is not _____ a service-disabled veteran-owned small business concern.

(8) [Complete only if the Quoter represented itself as a small business concern in paragraph (b)(1) of this provision.] The Quoter represents, as part of its offer, that—

(i) It is ____, is not ____a HUB Zone small business concern listed, on the date of this representation, on the List of Qualified HUB Zone Small Business Concerns maintained by the Small Business Administration, and no material changes in ownership and control, principal office, or HUB Zone employee percentage have occurred since it was certified in accordance with 13 CFR Part 126; and

(ii) It is ____, is not _____a HUB Zone joint venture that complies with the requirements of 13 CFR Part 126, and the representation in paragraph (b)(8)(i) of this provision is accurate for each HUB Zone small business concern participating in the HUB Zone joint venture. [The Quoter shall enter the names of each of the HUB Zone small business concerns participating in the HUB Zone joint venture: __________.] Each HUB Zone small business concern participating in the HUB Zone joint venture shall submit a separate signed copy of the HUB Zone representation.

(c) Definitions. As used in this provision— “Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business concern eligible under the WOSB Program.

“Service-disabled veteran-owned small business concern”— (1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) “Service-disabled veteran” means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

“Small business concern” means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and the size standard in paragraph

(a) of this provision.

“Veteran-owned small business concern” means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

“Women-owned small business concern” means a small business concern—

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t37t40+200+2++%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t37t40+200+2++%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t37t40+200+2++%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t37t40+200+2++%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t37t40+200+2++%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t37t40+200+2++%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t37t40+200+2++%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t37t40+200+2++%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t37t40+200+2++%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t37t40+200+2++%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t37t40+200+2++%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t37t40+200+2++%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t37t40+200+2++%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t37t40+200+2++%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t37t40+200+2++%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t37t40+200+2++%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t37t40+200+2++%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t37t40+200+2++%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20

(2) Whose management and daily business operations are controlled by one or more women.

“Women-owned small business (WOSB) concern eligible under the WOSB Program” (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

(d) Notice.

(1) If this solicitation is for supplies and has been set aside, in whole or in part, for small business concerns, then the clause in this solicitation providing notice of the set-aside contains restrictions on the source of the end items to be furnished.

(2) Under 15 U.S.C. 645(d), any person who misrepresents a firm’s status as a business concern that is small, HUB Zone small, small disadvantaged, service-disabled veteran-owned small, economically disadvantaged women-owned small, or women-owned small eligible under the WOSB Program in order to obtain a contract to be awarded under the preference programs established pursuant to section 8, 9, 15, 31, and 36 of the Small Business Act or any other provision of Federal law that specifically references section 8(d) for a definition of program eligibility, shall— (i) Be punished by imposition of fine, imprisonment, or both.

(ii) Be subject to administrative remedies, including suspension and debarment; and (iii) Be ineligible for participation in programs conducted under the authority of the Act.

11.5 PROHIBITION ON CONTRATING WITH INVERTED DOMESTIC CORPORATIONS

REPRESENTATIONS (NOV 2015) [FAR 52.209-2]

The Government is prohibited from using appropriated funds for contracting with any foreign incorporated entity that is treated as an inverted domestic corporation, or with a subsidiary of such a corporation per FAR 9.108-1 and 9.108-2.

11.6 PROHIBITION ON CONTRACTING WITH ENTITIES THAT CONDUCT

RESTRICTED BUSINESS OPERATIONS IN SUDAN – CERTIFICATION [FAR 25.702-2]

25.702-1 Definitions

As used in this section-

“Appropriate Congressional committees” means-

(a) The Committee on Banking, Housing, and Urban Affairs, The Committee on Foreign Relations, and the Select Committee on Intelligence of the Senate; and

(b) The Committee on Financial Services, the Committee on Foreign Relations, and the Permanent Select Committee on Intelligence of the House of Representatives.

“Business operations” means engaging in commerce in any form, including by acquiring, developing, maintaining, owning, selling, possessing, leasing, or operating equipment, facilities, personnel, products, services, personal property, real property, or any other apparatus of business or commerce.

http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20

“Marginalized populations of Sudan” means-

(1) Adversely affected groups in regions authorized to receive assistance under section 8(c) of the Darfur Peace and Accountability Act (Pub. L. 109-344) (50 U.S.C. 1701 note); and (2) Marginalized areas in Northern Sudan described in section 4(9) of such Act.

“Restricted business operations”-

(1) Means, except as provided in paragraph (2) of this definition, business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174).

(2) Does not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate- (i) Are conducted under contract directly and exclusively with the regional government of southern Sudan.

(ii) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury or are expressly exempted under Federal law from the requirement to be conducted under such authorization.

(iii) Consist of providing goods or services to marginalized populations of Sudan.

(iv) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization.

(v) Consist of providing goods or services that are used only to promote health or education; or

(vi) Have been voluntarily suspended.

25.702- 2 Certification

As required by the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174), each offeror must certify that it does not conduct restricted business operations in Sudan.

By submission of its offer, the Quoter certifies that the Quoter does not conduct any restricted business operations in Sudan.

12.0 INSTRUCTIONS, CONDITIONS, AND NOTICES TO QUOTER

12.1 GENERAL INSTRUCTIONS

The following instructions are for the preparation and submission of quotes. The Government will strictly enforce all instruction requirements. Failure to comply with these requirements may result in a Quoter’s submission being rejected as being materially non-conforming to RFQ requirements. The purpose of this section is to establish requirements for the format and content of quotes so that quotes contain all essential information and can be evaluated equitably.

Quoters are instructed to read the entire Request for Quotation document, including any attachments, prior to submitting questions and/or preparing their quote. Omission of any information from the quote submission requirements may result in rejection of the quote.

http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

The Government will evaluate quotes in accordance with the evaluation criteria established in Section 13 of this RFQ.

The electronic RFQ documents posted with this solicitation shall be the official documents for this

RFQ.

All information submitted is subject to verification by the Government. The Quoter is encouraged to ensure all quote information submitted is verifiable and accurate. If the Government team detects a high degree of unverifiable, contradictory, or unsubstantiated information submitted in the Quote, the Government may end the quote evaluation, and the Quoter may be removed from consideration for award. Falsification of any quote submission, documents, or statements may subject the Quoter to civil or criminal prosecution under Section 1001 of Title 18 of the Unites States Code.

All communications prior to Contract award shall only be directed in writing to the COs, Robert Shifflet at rtshifflet@fbi.gov and CS Sammi Messiha at ssmessiha@fbi.gov other than the submission of questions as described in Section 12.4. No phone calls will be entertained or returned.

Quotes are due to the Government by 4:00 PM CST on July 16th 2024. All required elements of this solicitation shall be submitted by email to the attention of Robert Shifflet at rtshifflet@fbi.gov, Ensure that “RFQ” appears in the subject line of ALL your emails regarding this solicitation. HAND DELIVERIES WILL NOT BE ACCEPTED. Submissions shall be made in programs compatible with Microsoft Office 2013 or newer (Word, Excel, and/or PowerPoint) or searchable PDF. Only UNCLASSIFIED information shall be submitted. Any Quoter submitting proprietary information shall mark that information accordingly. If the quote is not received by the due date and time, it will be considered late and will not be opened, nor evaluated. The Government will send confirmation of receipt emails. It is the responsibility of the Contractor to verify receipt if they have not received a confirmation email from the Government.

To be eligible for award as a small business, an Quoter must represent in good faith that it is a small business per NAICS 541990 at the time of quote submission. A Quoter may represent that it is a small business concern in connection with a specific RFQ if it meets the definition of a small business concern applicable to the RFQ and has not been determined by the Small Business Administration to be other than a small business.

The quote shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The quote should not simply rephrase or restate the Government’s requirements but rather shall provide convincing rationale to address how the Quoter intends to meet these requirements. Quoters shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in their quotation.

Quotations shall contain a clear statement that the quotation is valid for 180 days.

mailto:ssmessiha@fbi.gov

The Quote shall consist of Two (2) Documents / Volumes, which are as follows.

• Volume I – Technical Approach

• Volume II –Price

There shall be no Price Data contained in any volume other than Volume II.

The Government is hereby requesting maximum additional discounts and price reductions for this contract.

The Quoter shall state in all volumes any and all assumptions, deviations, and exceptions (ADEs) taken to the terms and conditions of the RFQ. ADEs to the terms and conditions taken shall contain sufficient justification to permit evaluation. Posing ADEs will not automatically cause a Quoter to be evaluated unfavorably. A large number or significant ADE’s not providing benefit to the Government may result in rejection of the Quoter as unacceptable.

The Government is not responsible for any costs incurred or associated with preparation and submission of a quote in response to this solicitation. The FBI reserves the right to make no award.

In accordance with FAR Subpart 4.8, Government Contract Files, the Government will retain one copy of all unsuccessful Quotes.

The Government’s evaluation of all non-price factors shall be based on a combination of the written quote and any past performance questionnaires (PPQ) that were received timely.

12.2 QUOTE ORGANIZATION

The volumes are designed to ease evaluation for the Government. Failure to comply with the Government’s instructions may lead to the Quoter’s response being rejected and ineligible for award.

To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the quote. Information required for quote evaluation which is not found in its designated volume will be assumed to have been omitted from the quote.

12.3 QUOTE SUBMISSION INSTRUCTIONS

12.3.1 OFFICIAL LEGAL BINDING ENTITY

The official Legal Binding Entity is defined as the Quoter’s name with a corresponding Cage Code and DUNS number in System for Award Management website at, https://www.sam.gov .

Unless otherwise noted, "quoter" shall mean the official Legal Binding Entity.

https://www.sam.gov/ https://www.sam.gov/

12.4 RFQ QUESTIONS

Questions are due to the Government by 4:00 pm CST, July 9th, 2024. Questions shall be emailed to Robert Shifflet at rtshifflet@fbi.gov, and shall be submitted using the provided Questions and Answers Template (Attachment C). All questions submitted in any format other than Attachment B may not be answered by the Government. All questions and answers will be provided to all Quoters and those resulting in changes to the solicitation will be included as an amendment to the solicitation prior to the quote due date. Questions shall NOT contain proprietary or classified information. The Government does not guarantee that questions received after 4:00pm CST on July 11, 2024 will be answered.

Questions shall include a reference to which section of the RFQ the question relates to.

Additional official Q&A sessions will not be held for this RFQ. It is extremely important to read the entire RFQ prior to submitting questions.

12.5 QUOTE CONTENT AND FORMAT

Quoters shall submit separate documents/Volumes with the following naming conventions:

• Volume I – Technical Approach

• Volume II –Price

Quotations shall be submitted in accordance with the instructions listed in this solicitation and shall not contain classified information.

The Government does not require Volume page limits but encourage Quoters to minimize…