Attachment A_SOW_K9_Handler.pdf

RFP# SHOP-PR-24-000409

Statement of Work for Full Time K9 Trainer

Version 1.0 Page 1

FEDERAL BUREAU OF INVESTIGATION

FINANCE DIVISION | PROCUREMENT SECTION

Full Time K9 Team Trainer for the

Tactical Section

Critical Incident Response Group (CIRG)

Statement of Work

7/24/2023

1 Scope This is a contract to provide support services for the basic and advanced training of Hostage Rescue Team (HRT) Tactical Canines (K9) and K9 Handler on specific Tactics, Techniques and Procedures (TTPs) for the HRT K9 Program of the Federal Bureau of Investigation (FBI) Critical Incident Response Group Division (CIRG). This is a non-personal services contract. The Government shall not exercise any supervision or control over contractor employees performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction

The purpose of this contract is to obtain Subject Matter Expertise in the training and employment of HRTs Tactical K9 Teams to maintain operational readiness and training programs for the FBI K9 handlers and K9s. The contractor shall provide qualified personnel to implement training for new K9 Teams (handler and K9) and continued training for qualified K9 Teams to enhance capabilities for specified HRT mission sets.

1.2 Background

In 2008, FBI HRT's K9 program was started with assistance and training provided by the Army's Special Mission Unit (SMU) at Ft. Bragg, North Carolina. Unlike typical law enforcement K9 programs, the focus was to provide HRT with tactical K9s that operate in a team environment, having the ability to fully integrate within the team and discriminate between Operators and non-Operators. The program was initially started with two handlers and K9s in 2008. From 2009

- 2012, HRT K9 operated with four handlers and K9s, with training provided by the Army SMU trainers, outside K9 training vendors, and HRT handlers who had knowledge in certain K9 disciplines. In 2012, HRT K9 added two (2) additional positions, and then in 2014 HRT K9s added a seventh handler and K9 in support of HRT operations. In 2016 HRT K9 initiated a part-time contract with local trainer in order to purchase and conduct foundation training with newly acquired K9s while providing maintenance training two days a month. In recent years, with an increase in operational deployments and only part-time training time available, a requirement for a full-time trainer has been identified in order to maintain the skill sets of both handlers and K9s.

The HRT K9 Program is required to maintain a high level of operational readiness for its mission sets as three K9 teams are always on a 1-hour recall status.

2 Applicable Documents None

3 Requirements The contractor shall provide qualified personnel; with either law enforcement or military tactical canine experience; with knowledge and experience in the below listed training requirements to perform basic training, advanced training and performance evaluations, as dictated by mission parameters and the K9 Program Manager. The qualified personnel must be located within an hour of Quantico, VA to allow for recall and deployment anywhere in the United States with deploying K9s if necessary. A TS/SCI clearance, insurance coverage and the ability to operate government vehicles is mandatory.

The K9 Program’s unique infrastructure and facilities require routine kennel maintenance and in addition there will be times when the contractor will be required to maintain and house an FBI Tactical K9 and/or manage and maintain a short-term overnight kennel located at the HRT facility.

Due to the FBI HRTs already established relationships, the contractor will be required to work with established vendors and maintain liaison with representatives of K9 programs with International, Federal (LE and Military), State and Local partners. The contractor must be capable of conducting research and develop instruction based on joint projects with all of our partners.

The FBI HRT’s mission covers the entire United States and training occurs throughout the United States. Overnight non-local training travel will be required as well as potential international travel.

3.1 Basic Training Requirements

The contractor shall conduct initial training for new FBI K9 Handler Trainees and continue training for FBI K9 Handlers on the following mission essential tasks:

a. Tactical Obedience

b. Decoy/Aggression Building

c. Discrimination (Firearms and CQB Environments)

d. Explosive Detection

e. Directional/Laser Training

f. Tracking/Trailing

g. K9 CQB

3.2 Advanced Training Requirements

The contractor shall conduct advanced classroom and scenario-based training on the following advanced essential tasks:

a. K9 Behavioral Science

b. Animal Husbandry

c. K9 Trauma Medicine

d. K9 Equipment/Technology

e. Multi-Modality Infil/Exfil Operations

i. Rotary Wing to include the Fast Rope Descending Device (FRDD)

ii. Maritime

iii. Off-road Vehicle

iv. Climbing

v. Rural Operations

3.3 Inventory

The contractor shall support the CIRG annual inventory of government equipment assigned to the HRT K9 Program by assisting in the location and identification of HRT K9 logistical support equipment.

3.4 Acquisition and Procurement

The FBI HRT is required to maintain a high level of operational readiness. This concept mandates a situational awareness of the K9 vendor process for a full time tactical K9 Trainer.

The contractor shall assist in identifying future or replacement K9 vendors when the existing K9 vendor can no longer meet the operational needs of HRT. The contractor shall identify opportunities to better meet the operational needs of HRT.

4 Contractor Personnel

4.1 Employee Listing

The contractor shall maintain and provide upon request a current listing of employees. The list shall include employee’s name, social security number, and level of security clearance. Failure to maintain a trained and certified workforce with the technical proficiency to perform required work in this work statement shall constitute grounds for any remaining contract options not to be exercised or for termination of this contract.

4.2 Identification of Contract Personnel

Security requirements will require that all contract personnel, to include employees and subcontractors, wear identification badges when at the Government facility on contract start or employment start date. The ID badge shall be made of nonmetallic material, easily readable, and include employee’s name, contractor’s company name, functional area of assignment, and color photograph, contract personnel shall wear their company ID badge; a Government-provided ID badge; or both, as directed by regulations and procedures in effect at any specific Government facility, at all times when performing work under this contract, to include attending Government meetings and conferences. Each employee shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when local regulations, safety, or health reasons prohibit such placement.

When attending meetings and working in facilities where their status is not obvious to third parties, contract employees are required to identify themselves as such to avoid creating an impression that they are government officials. These procedures will be in addition to other security requirements as set forth in the contract.

5 Place of Performance The primary place of performance will be at HRT Facility at the FBI Academy, Marine Corps Base Quantico, VA. HRT K9 travels to other government/state owned facilities as well as private facilities to train on a regular basis, contract employees will be required to travel to maintain training continuity.

6 Period of Performance The period of performance for this effort will be as follows:

BASE PERIOD 04/01/2024 – 03/31/2025

OPTION YEAR 1 04/01/2025 – 03/31/2026

OPTION YEAR 2 04/01/2026 – 03/31/2027

OPTION YEAR 3 04/01/2027 – 03/31/2028

OPTION YEAR 4 04/01/2028 – 03/31/2029

7 Deliverables The Contractor shall submit monthly evaluation and progress reports on the last day of each training cycle identifying necessary training for each K9 team on the Mission Essential Task List to allow the Program Manager to develop future training plans.

8 Government Furnished Equipment or Information The Government shall provide Tactical K9s, logistical support equipment, training supplies, personal protective equipment, and access to the HRT facility to fulfill the requirements in this statement of work.

9 Personnel Availability The Contractor’s normal workday when performing at government’s facilities will typically be within the hours of 6:00 a.m. and 6:00 p.m. Core work hours are 9:00 a.m. through 5:00 p.m.

Flexibility within the normal workday shall be coordinated with the COR. This work may include nights, early mornings, weekends and government holidays.

10 Security Requirements The Limited Access Request (LAR) (formerly the Limited Background Investigation (LBI)) process is designed to ensure personnel without clearances requiring escorted access to FBI space are properly vetted through the FBI. Personnel that undergo a LAR may be permitted to work maintenance issues, construction projects, teach unclassified seminars or provide other services to the FBI on a limited basis. To be clear, persons provided a LAR have no greater privileges than anyone else being escorted into FBI space - they are not authorized to view or be exposed to Classified or Sensitive but Unclassified information, nor have system access, nor be left unescorted at any time. The value of the LAR is to ensure we are not allowing known criminals, those with open warrants, etc. access to FBI space. The LAR is a requirement for anyone who does not have a clearance and is not entering the FBI as a family member. The limited exception is for persons attending unclassified meetings in sanitized spaces under escort. If meetings become more frequent than once or twice per year, the LAR may become a requirement.

Persons with active clearances are not eligible for the LAR and must pass their clearances via official channels for any type of FBI space access.

Upon award of the contract, all personnel involved in the process must have a completed LAR consisting of checks from the Data Integration and Visualization System (DIVS), National Crime Information Center (NCIC)/Interstate Identification Index (III), Sentinel, and the Treasury Enforcement Communication System (TECS). The following forms must be accurately completed and furnished to the OSO at least 45 work days prior to the arrival of contract individual to FBI space (or as early as possible).

• HYPERLINK

https://go.fbinet.fbi/DO/FD/OSO/Documents/OSO%20Forms%20and%20Documents/SF-85%20-https://go.fbinet.fbi/DO/FD/OSO/Pages/Personnel.aspx https://go.fbinet.fbi/DO/FD/OSO/Documents/OSO%20Forms%20and%20Documents/SF-85%20-%20Questionnairre%20for%20Non-Sensitive%20Positions%20-%20FBI.pdf?Web=1

%20Questionnairre%20for%20Non-Sensitive%20Positions%20-%20FBI.pdf?Web=1 (fill-in gray areas only) o Completion Guide o Spanish Completion Packet

• Authorization for Release of Information (page 6 of SF-85)

• FD-285 - Fingerprint Application Card

• FD-857a - Sensitive Information Non-Disclosure Agreement

Failure to allot enough time to conduct the checks can result in access delays that cannot be waived.

SF-85 - Questionnaire for Non-Sensitive Positions

Visitors must adhere to all security policy, including the use of portable electronic devices, laptops, cell phones, cameras, etc. The recommended escort/visitor ratio is one escort to five visitors. The escort is accountable for the visitor(s) and any badge(s) issued to the visitor(s).

11 Government Representatives The functions inherent to this contract shall be performed by the designated Contracting Officer. The duly assigned COR shall ensure all actions pertaining to this contract are requested via the Contracting Officer.

11.1 Contracting Officer Representative

The COR will be identified via letter of COR delegation authority for this contract. The COR is responsible, as applicable, for: receiving all deliverables, inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract;

providing direction to the Contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

The COR does not have the authority to alter or modify the Contractor's obligations, contract terms, conditions, specifications, or cost. If as a result of technical discussions, it is in the Government’s best interest to alter/change contractual obligations or the Scope of Work, the CO shall issue such changes.

https://go.fbinet.fbi/DO/FD/OSO/Documents/OSO%20Forms%20and%20Documents/SF-85%20-%20Questionnairre%20for%20Non-Sensitive%20Positions%20-%20FBI.pdf?Web=1 https://go.fbinet.fbi/HRB/SecD/SSCS/PSIUIV/LAR%20Resources/SF%2085/LAR%20SF%2085%20Completion%20Guide.pdf?Web=1 https://go.fbinet.fbi/HRB/SecD/SSCS/PSIUIV/_layouts/15/WopiFrame.aspx?sourcedoc=/HRB/SecD/SSCS/PSIUIV/LAR%20Resources/SF%2085/Spanish/LAR%20Spanish%20Translation%20Packet.pdf&action=default https://go.fbinet.fbi/do/rpo/ipo/formsdesk/pdfforms/fd-258.pdf https://go.fbinet.fbi/do/rpo/ipo/formsdesk/pdfforms/FD-857a.pdf

11.2 Contracting Officer

This contract will be administered by:

Robert Shifflet Contracting Officer rtshifflet@gmail.com

12 Travel and Other Direct Costs Travel for contractor personnel supporting the HRT K9 teams for Training and Mission Support as required by operational needs. All travel must be conducted in accordance with Federal Travel Regulations.

Other Direct Costs (ODC) are authorized for contingency costs for K9 training and operational deployment. Prior to purchasing any ODCs, approval must be obtained by COR/CO.

13 Attachments

Limited Access Request (LAR)

FD-857 Sensitive Information Non-Disclosure Agreement (NDA)

• Authorization for Release of Information (page 6 of SF-85)

• FD-285 - Fingerprint Application Card

14 Electronic Invoicing Requirements

The Federal Bureau of Investigation (FBI) requires vendors to submit invoices and supporting documentation electronically through the Invoice Processing Platform (IPP). IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service (Treasury) in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency. To learn more about IPP, please visit IPP.gov.

Invoice Submission

Vendors are required to create and submit electronic invoices using the IPP system. Invoices submitted by email will not be accepted. This requirement applies immediately upon contract award. For contract-specific questions, please contact the designated contracting officer for your contract.

Obtaining IPP Access

If your company has already enrolled in IPP:

mailto:rtshifflet@gmail.com https://go.fbinet.fbi/do/rpo/ipo/formsdesk/pdfforms/fd-258.pdf

You will not be required to re-register. Please contact your company's IPP account administrator so that he/she may add you as an additional user to your company’s IPP Collector account.

If your company has NOT enrolled in IPP:

Your company will be auto enrolled for IPP using information from your SAM.gov account. Your company's Primary Electronic Business Point of Contact (POC) will be designated as an IPP administrator.

This POC will be contacted by email to register when the FBI initiates the enrollment process through IPP. To prevent enrollment delays, please ensure your designated Electronic Business POC in SAM.gov is up to date.

Your company’s IPP administrator will be responsible for initial account registration as well as creating and managing your company’s IPP users and permissions. Please note that due to U.S. Department of the Treasury guidelines, IPP cannot set up User IDs using a shared email address.

How to register for IPP:

1. Once FBI initiates the enrollment process, your company’s designated Electronic Business POC in SAM.gov will receive two emails from IPP Customer Support (ipp.noreply@mail.eroc.twai.gov):

• The first email contains the initial administrative IPP User ID

• The second email, sent within 24 hours of receipt of the first email, contains a temporary password

• You must log in with the temporary password within 30 days

2. Registration is complete when the initial administrative user logs into the IPP web site with the User ID and password provided and accepts the IPP rules of behavior. Additional user accounts, including administrators, can be created after initial login.

Training

Vendor training materials, including a first-time login tutorial, are available on the IPP.gov website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities ranging from creating and submitting an invoice to setting up email notifications.

Additional Support

IPP Customer Support Team is available Monday through Friday from 8:00 am to 6:00 pm EST

•Phone: (866) 973-3131 or Email: IPPCustomerSupport@fiscal.treasury.gov

•For answers to frequently asked questions, visit the Vendor FAQ page on the IPP.gov web site.