RFP_Frisco Groundwater Well Development Study.pdf

REQUEST FOR PROPOSAL (RFP)

Frisco Groundwater Well Development Study

Release Date: January 13, 2025 Submittal Deadline: February 2, 2025 at 5:00pm

Public Works Town of Frisco

102 School Road Frisco, CO 80443

Request for Proposal – Frisco Groundwater Well Development Study

TABLE OF CONTENTS

1. Invitation

2. Background

3. Project Goals and Scope of Work

4. Schedule

5. Instructions

6. Proposal Requirements

6.1 Cover Letter

6.2 Organizational Information

6.3 Qualifications and References

6.4 Project Manager and Personnel

6.5 Project Approach

6.6 Fee Schedule

6.7 Project Schedule

7. Questions and Answers

8. Evaluation Criteria

9. Selection Process

10. Attachments

1. Invitation

The Town of Frisco (hereinafter referred to as “Town”) is seeking proposals from firms (hereinafter referred to as “Proposer” or “Consultant”) to provide consulting services as outlined in this document to provide professional engineering services to analyze hydrogeology and determine the feasibility of developing a new municipal groundwater well for the Town of Frisco’s water system.

2. Background

The Town of Frisco is located in Summit County near Interstate 70 and Highway 9. The Town has approximately 3,000 year-round residents, 467 business license holders, and approximately four million visitors per year.

Currently the Town of Frisco Water Division serves an estimated 4,500 individuals through 2,200 water service taps in a distribution system with over 35 miles of pipeline. The Water Division is part of the Town of Frisco Public Works Department and operates as an Enterprise Fund for the Town of Frisco. The Town’s water supply is provided through four different water sources; one surface water treatment plant and three groundwater wells which produce roughly 740 acre-feet of water, annually. The storage capacity of the Town’s water system includes three storage tanks which hold 2.5 mil gallons of finished water combined. Two of the storage tanks are above ground, welded steel storage tanks which hold 500k and 850K gallons individually, while the other tank is a buried concrete tank with a 1.2 mil gallon capacity.

The three existing municipal groundwater wells are named wells #5, #6, and #7. Well #5 is rated for a maximum flow of 801 gpm and 1292-acre feet per year, Well #6 is rated for a maximum flow of 800 gpm and 1290 acre-feet per year, and Well #7 is rated for a maximum flow of 650 GPM and 887 acre-feet per year. Well #7 is currently not operating due to detection of PFAS in the Well #7 water supply. The locations of the wells within the water systems are shown in Exhibit B.

The Town has identified potential well sites at the following locations:

• Town open space parcels located near Meridian Loop

• Frisco Peninsula Recreation Area – Town Parcel (located near Recreation Way/SH 9)

• Frisco Peninsula Recreation Area – Forest Service Parcel (located near Recreation

Way/SH 9)

• Right-of-way near 4th Ave/Belford (unused ROW)

• Parcels south of Frisco (would require agreements with Summit County, USFS, or private owners)

3. Project Goals and Scope of Work

The Town is seeking a qualified and experienced firm to provide professional engineering services to develop a new municipal groundwater well to increase the capacity of the Town’s water system.

Project Goals

The purpose of this RFP is to analyze the groundwater hydrology in Frisco to develop a new groundwater well. More specific project goals include:

• Analyze hydrogeology in the Town of Frisco and surrounding areas to develop recommendations for multiple possible well sites.

• Evaluate the Town’s water portfolio and existing infrastructure to determine the preferred locations to increase water supply redundancy, system capacity, and other conditions.

• Complete well test hole drilling at the preferred well site. Determine well capacity, well drawdown, and water quality at site. Well to be capable of producing 650 GPM.

• Complete final reports including recommendations, preliminary design, and cost estimate for well development.

Phasing The project will consist of two phases. The first phase includes the engineering study, analysis and recommendations for potential well sites. The second phase include the test well drilling, water quality sampling, and final report. Proposals shall provide a breakdown of schedule and cost for both phases.

Scope of Work

The following scope items shall be completed for all phases outlined above.

1. Meetings: Bi-weekly project meetings (virtual) with Town Staff and one Town Council meeting will be required.

2. Project Base Mapping: The Town will provide aerial imagery GIS data of the Town’s water system. Additional survey or field data collection shall be provided by the Consultant.

3. Feasibility Study (Phase 1): A feasibility study shall be completed for the following:

• Analyze and evaluate hydrogeologic conditions within and near the Town of

Frisco.

• Work with Town staff and the Town’s Water Attorney to compare groundwater hydrology with compatibility of the Town’s water system and water rights to determine most suitable well locations.

• Provide analysis on hydrogeology and aquifers to estimate groundwater conditions, yields, recharge rates, water sources, and redundancy with existing water supplies.

• Provide input on regulatory requirements for possible locations. Consider adjacent properties owned by other entities and provide regulatory guidance.

• Provide recommendations for test well drilling, water quality sampling, and any other testing or analysis required for final well development determination in a report submitted to the Town for their review.

The Town’s Well #7 is currently offline due to testing positive for PFAS compounds.

Depending on funding and other factors, the Town plans to begin a mitigation project in 2025.

However, this study shall analyze well locations for both the scenario in which the Town mitigates Well #7 and reconnects to the water system, as well as the scenario in which the

Town does not complete mitigation for Well #7 and it remains offline.

4. Test Well Plan (Phase 2): Following the feasibility study/report, the Consultant shall provide recommendations for a test well. The Consultant shall develop a plan and specifications to address the test well requirements, including:

• Site plan showing location of test well

• Permitting required for testing and coordination with other agencies

• Drilling method and process

• Water quality sampling procedures

• Geotechnical sampling or other sampling tools and procedures

• Borehole sizing, casing dimensions, and pumping procedures/requirements

• Water volume, flowrate, and drawdown measurement procedures

• Test well pumping and duration requirements

• Other surveying, environmental, or any other procedures and requirements necessary for a successful test well

5. Test Well Drilling (Phase 2): Following the test well plan, the Consultant shall complete, or subcontract with an experienced well drilling contractor to execute the test well plan. The Consultant shall coordinate construction of the test well and complete monitoring and observation during the test well drilling.

6. Test Well Report & Preliminary Design (Phase 2): The Consultant shall prepare a final report documenting the measurements and observations of the test well, as well as providing a preliminary well design which includes the following details:

• Well depth and diameter requirements

• Casing dimensions and specifications

• Well screen, gravel pack, and seal specifications

• Pump capacity and types

• Pump house facility requirements

• Water treatment requirements (if necessary)

• Permitting and regulatory requirements for construction

• Other well design requirements

7. Cost Estimate: A construction cost estimate, as well as an annual ownership and maintenance (O&M) cost estimate shall be submitted with the preliminary design.

4. Schedule

• Advertisement of RFP January 13, 2025

• Questions Due January 23, 2025

• Proposal Deadline February 3, 2025, 5:00 pm

• Proposal Award February 10, 2025

• Feasibility Study March 31, 2025

• Test Well Drilling August 2025

• Test Well Report & Preliminary Design November 2025

Note: No mandatory pre-proposal meeting will be held.

5. Instructions

One digital copy of the proposal shall be submitted via email to the address below. There is no limit on the number of pages or proposal size, but concise proposals are encouraged. Please note that files over 15 MB cannot be accepted via email and must be delivered through a file share service such as Dropbox. Submittals must be received no later than 5:00 pm on Monday, February 3, 2025.

Contact: Chris McGinnis, PE, Public Works Director/Town Engineer Email: chrism@townoffrisco.com

The Town will not accept late proposals. The Town reserves the right to reject any or all proposals or accept what is, in its judgment, the proposal which is in the Town's best interest. The Town further reserves the right, in the best interests of the Town, to waive any technical defects or irregularities in any and all proposals submitted.

During the Request for Proposal selection process, all proposals shall remain confidential. The entire selection process (procurement) file shall be opened to the public (which includes all proposers) after an agreement is approved by the Town, except those items for which confidentiality has been requested in writing by the Proposer, and providing that the Town Attorney has reviewed and determined this to be properly confidential under the State Open Records Act and other relevant statutes and regulations.

This solicitation does not commit the Town of Frisco to award a contract, to pay any costs incurred with the preparation of a proposal, or to procure or contract for services or supplies. The Town of Frisco reserves the right to accept or reject any or all proposals received in response to this request, to negotiate with any qualified source, or cancel in whole or part this proposal process if it is in the best interest of the Town to do so. After contract negotiations, prospective consultants may be required to submit revisions to their proposals.

6. Proposal Requirements

6.1 Cover Letter

This letter should identify the proposer’s name, mailing address email address telephone number, and contact person. The letter should also identify key staff who will be working on the project, and commit them for the duration of the project, if selected. The letter should also state that the firm has read and understands the requirements of the RFP. This letter must be signed by a duly authorized official of the appropriate firm.

6.2 Organizational Information

Provide a statement of the proposer’s corporate status and background, organization structure, list of owners and principals, history, type of business conducted, and business locations.

6.3 Qualifications and References

List qualifications and ability of the proposer to meet the terms of the RFP. Include at least three examples of projects completed within the past five years that will confirm the proposer’s expertise in providing services listed in this RFP. Any experience with similar mountain towns or communities should be included. Examples must be specific to the key staff identified in section

6.1. Each project shall include the following:

mailto:chrism@townoffrisco.com

• Client Name

• Address

• Contact Person, Phone Number, and Email

• Project Dates

• Project Description

• Project Budget

6.4 Project Manager and Personnel

List the project manager and other key personnel who will contribute to the project. Describe the qualifications, experience, job title, years of experience, expertise, and availability of the manager and personnel.

6.5 Project Approach

Provide a comprehensive description of the methodology and approach for completing the project scope described above. List milestones, steps, philosophical approach, and innovative ideas for the project approach.

6.6 Fee Schedule

Proposer shall submit a schedule of rates and total costs applicable to each phase of the work as outlined in the project scope. Fees should be separated between phase 1 and phase 2 work.

Fees shall include all items to complete the scope of work from project kick-off to final completion.

Rates shall reflect the allocation of key staff personnel and subcontractors to the project. This schedule of rates should include all information regarding reimbursable, ancillary services, payment schedules to subcontractors, add-ons, etc.

6.7 Project Schedule

Proposer shall submit a preliminary timeline of dates and schedule for scope of work from beginning to final completion. This schedule should generally follow the milestone dates in Section 4 of this RFP.

7. Questions and Answers

All questions concerning this RFP must be submitted by email to Chris McGinnis, Frisco Town Engineer, at chrism@townoffrisco.com by 5:00 pm on January 23, 2025. Addenda, reports, and responses to questions will be distributed by Monday January 27, 2025. Any written question of a proposer regarding the meaning or interpretation of the RFP, work scope, specifications, etc., must be submitted to the TOWN prior to the above-specified date. All clarifications given to any prospective proposer shall be similarly furnished to all prospective proposers in summary form as an addendum to this RFP if the lack of such information could reasonably be considered prejudicial towards uninformed proposers.

8. Evaluation Criteria

The successful firm or team will be motivated to work with staff, community members, and elected officials on the groundwater well development study and will have expertise in groundwater/hydrogeology studies or test well development in Colorado mountain towns or similar communities.

mailto:chrism@townoffrisco.com

The following is a list of weighted criteria that will be used to evaluate proposals:

Qualifications and References 30% Project Manager and Personnel 30% Project Approach 20% Fee Schedule 20%

9. Selection Process

The Town will select the Proposer it deems best for this project with consideration to price, experience, proposed project methodology, proposed timeline, references, and other materials presented by the firm.

The Town may invite Proposers to participate in interviews with the evaluation committee for the purpose of clarifying, confirming, or obtaining additional information on proposals. If interviews are held, they will be scheduled after the proposal deadline.

10. Attachments

Exhibit A Existing Frisco Water System Map Exhibit B Sample Contract