RFP for General Contractor _ CVE Reroof.docx

REQUEST FOR PROPOSALS

for

GENERAL CONTRACTOR

SERVICES

for the

WALKER COUNTY BOARD OF EDUCATION

REQUEST FOR PROPOSALS

GENERAL CONTRACTOR SERVICES

WALKER COUNTY BOARD OF EDUCATION

TABLE OF CONTENTS

I. Proposal Conditions

II. Instructions for Submitting Responses

III. Qualifications for Selection and Selection Process

IV. Owner’s Standard Forms:

1. Contract for General Contractor Services

2. Performance Bond

3. Payment Bond

4. Bid Bond

5. Offeror’s and Individuals’ Affidavit of Noncollusion

6. Form of Consent to Release Information

7. Compensation Proposal Form

V. Preliminary Design Information:

1. ______________________________

2. ______________________________.

I.

PROPOSAL CONDITIONS

A. CERTAIN DEFINITIONS:

“Addenda” are written or graphic documents issued by the Owner prior to the opening of Proposals which modify or interpret the Proposal Documents by additions, deletions, clarifications, corrections or revisions.

Capitalized terms in the Proposal Documents, other than the proposed Contract Documents, that are not defined in such Proposal Documents but are defined in the proposed Contract Documents shall have the meaning ascribed to them in the proposed Contract Documents.

A “General Contractor” (“GC”) is a person or entity who submits a Proposal, and may also sometimes be referred to as an “Offeror.”

A “Proposal” is a complete and properly executed proposal package to provide the GC services in accordance with the Proposal Documents for the sums and in the times stated in the Proposal supported by the data required by the Proposal Documents, and submitted in accordance with the Proposal Documents.

“Proposal Documents” means all of the documents included in the Request for Proposals, including without limitation such proposed Contract Documents as are included in the Request for Proposals, and any Addenda issued prior to the opening of Proposals.

B. REQUEST FOR PROPOSALS GC SERVICES:

1. INTRODUCTION:

To be eligible for consideration, Proposals must be made in accordance with the following instructions and must be received at the office of the Director of Facilities and Operations, 298 Culberson Avenue, LaFayette, Georgia 30728, not later than the date and time set forth in the “Advertisement for Proposals & Sealed Bid,” or any extension of time therefor made by an Addendum.

A Mandatory Pre-Proposal Conference will be held at the office of the Director of Facilities and Operations, 298 Culberson Avenue, LaFayette, Georgia 30728, at 11:00 a.m. local time on May 2, 2024.

The Owner reserves the right to reject any or all Proposals and to waive any technicalities and informalities.

2. OWNER:

The Owner for whom the GC Services and the Work will be executed is:

Walker County Board of Education 301 N. Cherokee Street LaFayette, Georgia 30728

3. ARCHITECT:

4. PROPOSALS:

A total of five (5) duplicate originals of the Proposal will be received at the office of the Director of Facilities and Operations, 298 Culberson Avenue, LaFayette, Georgia 30728, not later than the date and time set forth in the “Advertisement for Sealed Proposals,” or any extension of time therefor made by an Addendum.

The GC is fully responsible for timely delivery at the designated location. Proposals received after the set specified time will not be considered by the Owner. Oral, telephonic, telegraphic, electronic or facsimile proposals are invalid and will not receive consideration.

5. DOCUMENTS:

Proposal Documents may be obtained may be obtained from Southern A & E at 7951 Troon Circle, Austell, Georgia 30168 or by calling 770-819-7777 to request a password and link to Southern A & E’s online plan service to view the documents. Upon further request, construction documents may be downloaded for printing or hardcopies may be ordered through the online plan service. Only complete sets will be provided for downloading or as hardcopies. The Proposal Documents are the property of the Owner. Any participant submitting a Proposal must procure a set of the Proposal Documents from the Architect.

The GC shall use complete sets of Proposal Documents in preparing Proposals. The Owner will not be responsible for errors or misinterpretations resulting from the use of incomplete sets of Proposal Documents.

In making copies of the Proposal Documents available, the Owner does so only for the purpose of obtaining Proposals for the Project and does not confer a license or grant permission for any other use of the Proposal Documents.

The GC is responsible for the review of the Proposal Documents, including without limitation the Owner’s Standard Forms and Preliminary Design Information.

6. ADDENDA:

Addenda, if any, will be sent out to each GC that is known by the Architect to have requested and received a complete set of Proposal Documents at the email address furnished. No Addenda will be issued later than 72 hours prior to the time for Proposal opening, except for Addenda withdrawing the Request for Proposals or Addenda which include a postponement of the date through which Proposals may be submitted. The GC shall ascertain prior to submitting a Proposal that the GC has received all Addenda issued, if any, and the GC shall acknowledge their receipt in the Proposal. Failure of a GC to receive or acknowledge any Addendum shall not relieve the GC of any obligation under the Proposal. All Addenda shall become part of the Contract Documents.

7. INTERPRETATIONS:

The GC firm shall carefully study and compare the Proposal Documents with each other, and with other work being bid or offered concurrently or presently under construction to the extent that it relates to the GC services for which the Proposal is submitted, shall examine the site of the Project and the local conditions, and shall at once report to the Owner any errors, inconsistencies or ambiguities in the Proposal Documents. If a GC is in doubt as to the meaning of any part of the Proposal Documents, or otherwise has questions or requires clarification or interpretation of the Proposal Documents, he or she shall request an interpretation from the Architect. Requests for such interpretations shall be made in writing or by email addressed to the Architect not later than six (6) business days prior to the time for receiving Proposals, and failure of the successful GC to request such interpretation shall not relieve it as a GC of the obligation to execute the GC services in accordance with a later interpretation by the Architect and without additional charge to the Owner. Interpretations, corrections and changes of the Proposal Documents will be made by Addendum. No oral interpretations will be made to GC as to meaning of the Proposal Documents. Any purported interpretations, corrections and changes of the Proposal Document made in any manner other then Addendum will not be binding, and GC shall not rely upon them. Any communication, or attempted communication, by a GC or its agents concerning this Request for Proposals by any means or method other than that provided for in this Request for Proposals shall be inappropriate. In the event of such inappropriate communication, or attempted communication, the Owner shall have the right to reject such offending GC’s Proposal.

8. SUBSTITUTIONS

Unless otherwise indicated in the Proposal Documents, the materials, products and equipment described in the Proposal Documents establish a standard of required function, dimension, appearance and quality to be met by any proposed substitution.

No substitution will be considered prior to receipt of Proposals unless written request for approval has been received by the Owner and Architect at least ten (10) days prior to the date for receiving Proposals. Such requests shall include the name of the specified product, material or equipment, and the specification section or other reference to the Proposal Documents as appropriate. The request shall provide a complete description of the proposed substitution including drawings, performance and test data, and other information necessary for an evaluation. The request for approval shall explain fully the difference, if any, between the proposed product and the one or more named in the specifications, including difference in cost. A statement setting forth changes in other materials, equipment or other portions of the Work including changes in the work of other contracts that incorporation of the proposed substitution would require shall be included in the request. The burden of proof of the merit of the proposed substitution is upon the GC submitting the substitution. The Owner’s decision of approval or disapproval of a proposed substitution shall be final.

If the Owner approves a proposed substitution prior to the date for receipt of Proposals, such approval will be set forth in an Addendum. The GC shall not rely upon approvals made in any other manner.

No substitutions will be considered after the Contract award unless specifically provided in the Contract Documents.

9. WITHDRAWAL OF PROPOSALS:

Except as may be otherwise expressly provided by law, a GC’s Proposal cannot be withdrawn after it has been delivered to the office of the Director of Facilities and Operations, 298 Culberson Avenue, LaFayette, Georgia 30728, for a period of sixty (60) calendar days after the date fixed for receiving said Proposals, all Proposals are subject to acceptance by the Owner during said period, and each Offeror so agrees by submitting a Proposal.

10. IRREGULARITIES:

The Owner, at its sole option, may reject Proposals that contain irregularities of any kind, or Proposals that do not comply fully with the Proposal Documents.

11. GENERAL CONTRACTOR CONTRACT AWARD:

Subject to the Owner’s right to reject any or all Proposals, it is the intent of the Owner to award a contract, at the sole option of the Owner, in due course and after a reasonable Proposal evaluation period, within the funds available, to the responsible and responsive GC whose Proposal is determined to be the most advantageous to the Owner, provided that the Proposal otherwise fulfills the requirements of the Proposal Documents. The Owner shall have the right to waive informalities or irregularities in a Proposal. GC Proposals will be evaluated on a combination of factors. These factors, and their relative importance, are:

1) Firm Overview (5%);

2) Approach (20%);

3) Experience (20%);

4) Financial Information (20%);

5) Acceptance of Owner’s form of Agreement and form of Performance and Payment Bonds (15%); and,

6) Proposed GC Fixed Price (20%)

The successful GC shall assist and cooperate with the Owner in preparing the Agreement and related documents, and upon its presentation by the Owner, shall execute same in the number required by the Owner. If the Owner subsequently accepts the GC’s proposed price, the successful GC shall deliver to the Owner the requisite Performance Bond and Payment Bond on the exact forms provided by the Owner. All required forms, bonds, policies or certificates of insurance and other documents must be submitted and approved by the Owner before the Notice to Proceed may be issued.

12. GC’S QUALIFICATIONS:

The Owner, before Contract award, will require GC to document that they are “responsible” to the satisfaction of the Owner. The GC will be required to show that they have the necessary facilities, technical ability, licenses, and financial resources to execute the services and the work in a satisfactory manner, and within the time specified; that they have had experience in the services and work of a similar nature; and that they have past history and references which will verify their qualifications for executing the services and the work. The Owner shall have the right to make such additional inquiry as it deems necessary to determine the ability of the GC to perform the services and the work in a prompt and efficient matter in accordance with the Contract Documents. The failure of a GC to promptly supply information in connection with the Owner’s inquiry shall be grounds for a determination that such GC is not responsive, not responsible, or both. In determining the qualifications and responsibility of the GC, the Owner may take into consideration any and all relevant facts and circumstances available to it including, but not limited to, the GC’s experience, capacity, facilities, previous work standing, financial standing, skill, available supervisory personnel, available labor, quality and efficiency of construction plant and equipment proposed to be utilized on the Project. The Owner shall have the right to reject the Proposal of any GC failing to show to the satisfaction of the Owner that the GC could perform the services and the work in a prompt and efficient manner in accordance with the Contract Documents. GCs may be afforded an opportunity for discussion, negotiation and revision of Proposals for the purpose of obtaining best and final offers. In the event the Owner deems it necessary or appropriate, all responsible GCs found by the Owner to have submitted Proposals reasonably susceptible of being selected for award shall be given an opportunity to participate in such discussions, negotiations and revisions.

13. OWNER’S GENERAL CONTRACTOR CONTRACT FORM:

Included and made a part of this RFP is the Owner’s Standard Form of Fixed Price Contract for General Contractor Services (the “Agreement” or the “Contract”). GCs are responsible for the review of this document in the preparation of their Proposals. The successful GC shall comply with all insurance requirements set forth in the Agreement and any other Contract Documents, and the GC’s attention is directed to the insurance exhibit to the Agreement. These insurance requirements shall be considered in the preparation of the GC’s Proposal.

14. COMMENCEMENT, PROSECUTION, AND COMPLETION:

The GC will be required to commence its services under the Owner’s form of Agreement within five (5) days (or sooner if possible) after its receipt of a written Notice-to-Proceed from the Owner and to prosecute the effort with competence, faithfulness and energy.

16. BID BOND:

The GC’s Proposal shall be accompanied by a Bid Bond in the exact form set forth herein. The Bid Bond shall be in an amount not less than 5% of the Owner’s Stated Fixed Price. The Owner’s Stated Cost Limitation for this Project is $___________.00. The attorney-in-fact who executes the Bid Bond on behalf of the surety shall affix to the Bid Bond a current, certified and valid power of attorney. The surety must be satisfactory to the Owner and must be licensed to do business in Georgia as approved by the State Insurance Commissioner’s Office. No other form of bid security will be accepted. The Owner shall have the right to retain the Bid Bond of each GC until either (a) the Agreement has been executed and a satisfactory Payment Bond and Performance Bond have been furnished, or (b) sixty (60) days after Proposal opening, or (c) all Proposals have been rejected. Except as otherwise expressly allowed by law, no Proposal may be withdrawn for a period of sixty (60) days following the closing time and date for receipt of Proposals, and all Proposals are subject to acceptance by the Owner during said period, and each GC so agrees by submitting a Proposal.

17. AFFIDAVIT:

Before commencing the services under the Agreement, the successful GC shall submit an affidavit in the form of the Offeror’s and Individuals’ Affidavit Of Noncollusion included in the Proposal Documents. If the successful GC is a partnership, all of the partners and any officer, agent, or other person who may have represented or acted for them in bidding for or procuring the Contract for the Project shall also sign the affidavit. If the successful GC is a corporation or other entity, all officers, agents, or other persons who may have acted for or represented the corporation or other entity in offering for or procuring the Contract for the Project shall also sign the affidavit.

18. EXISTING CONDITIONS:

The GC is responsible to visit, examine and inspect the site(s) of the proposed Project, obtain first-hand knowledge of existing conditions, the conformation of the ground, the character, quality and quantity of the products needed preliminary to and during the prosecution of the work, the general and local conditions and all other matters which can in any way affect the services or the work to be done under the Agreement, and become thoroughly familiar with all conditions under which the work is to be performed and correlate all the GC’s observations and any other facts or conditions that are known to or reasonably knowable by the GC with the requirements of the proposal documents, including the proposed Contract Documents.

19. SUBSURFACE INVESTIGATIONS:

If soil and subsurface investigations were conducted at the site of the proposed Project, a copy of the report is available upon written request. The report shall not constitute a part of the Contract Documents. Such information is provided for the purpose of disclosure only, and shall not relieve the GC from its obligation to investigate the soil and subsurface conditions. The Owner does not guarantee the accuracy or completeness of the data and shall not be responsible therefore. The GC shall not rely on such subsurface information and shall make its own investigation of subsurface conditions. The Owner will not be responsible in any way for additional compensation because of the reliance on or assumptions based on the soil investigation data furnished by the Owner.

20. FORM OF CONSENT TO RELEASE INFORMATION

By submitting a Proposal, the GC (and in the case of a joint venture, each partner in the joint venture) authorizes the Owner, and the Owner’s agents, attorneys and other representatives, to contact each and every reference, person or entity identified in the Proposal. The GC (and in the case of a joint venture, each partner in the joint venture) agrees that any information concerning the GC (and in the case of a joint venture, each partner in the joint venture) in possession of any identified reference, person or entity may be fully disclosed, and made available, to the Owner and its agents, attorneys and other representatives. The form of Consent To Release Information must be executed by the GC (and in the case of a joint venture, by each partner in the joint venture) and submitted to the Owner with the Proposal.

21. COMMUNICATIONS, QUESTIONS OR REQUESTS FOR INFORMATION:

All communications, questions or requests for information shall be made in writing or email addressed to the Architect not later than six (6) business days prior to the time for receiving Proposals. All responses to requests will be distributed to all GCs by written Addendum no later than 72 hours prior to the time for Proposal opening.

Except as expressly provided in, or permitted by, the Proposal Documents, from the date of issuance of the RFP until final Board action of approval of contract award, the persons or entities submitting a Proposal shall not initiate any communication or discussion concerning the Project, the RFP or the Proposal or any part thereof with any employee, agent, or representative of the Owner. Any violation of this restriction may result in the rejection of the Proposal.

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II.

INSTRUCTIONS FOR SUBMITTING PROPOSALS

A. SUBMISSION OF PROPOSALS:

Sealed Proposals shall be submitted in six (6) sections:

1) Firm Overview

2) Approach

3) Experience

4) Financial Information (Include Financial Statements Only in a separate sealed envelope marked “Confidential – Financial Statements Enclosed”)

5) Acceptance of Owner’s form of Agreement and form of Performance and Payment Bonds

6) Proposed GC Fixed Price (Include in a separate sealed envelope, utilizing Owner’s form)

Five (5) duplicate originals of the sealed Proposals shall be provided in a loose leaf, three-ring binders. All Proposals shall be clear and concise. The following information shall appear on the outside of the package:

Sealed Proposal for General Contractor Services Do Not Open Walker County Board of Education Attn: Chris Jones, Director of Facilities and Operations 298 Culberson Avenue, LaFayette, Georgia 30728 Project: Chattanooga Valley Elem. School Reroof Project

The outside of the package also shall bear the GC’s name and address. The package shall be sealed and opaque.

The Proposal shall be signed by the person or persons legally authorized to bind the GC to a contract. All signatures shall have the name and the title of the signatory typed below the signature.

B. PROPOSAL FORMAT:

1. Firm Overview:

a. Firm name, address of firm headquarters and branch office handling this Project as well as related telephone and fax numbers.

b. Include how many years in business under the name stated above. Describe firm ownership, structure and history. Include type of legal entity (e.g., corporation, limited liability company, etc.), state or commonwealth of formation (i.e., where incorporated) and year of formation or organization. In the case of a joint venture, provide the same information for each partner in the joint venture.

c. List the number of permanent employees by professional discipline and provide an organization chart of the firm. Also, for each employee you intend to assign to the Project include a paragraph which outlines their role and responsibility, past relevant experience with similar type projects, and their availability for this Project. Provide an organization chart of the Project team and resumes of your key employees who you intended to assign to this Project.

d. If a joint venture, list each firm, rationale for joint venture, and previous similar experience as a joint venture.

2. Approach:

a. Describe your firm’s approach to Preconstruction and Construction Services and how you propose to expedite the construction process. Be specific in this response taking into consideration the Owner’s Preliminary Design Information. Include your firm’s detailed schedule for completion of the proposed Preconstruction and Construction phases of the Project.

b. Describe your experience and technical expertise your firm will employ with regard to safety, schedule, cost, quality assurance and quality control.

3. Experience:

a. Provide a project listing of current educational projects and educational projects completed over the past five years by your firm (and, in the case of a joint venture, by each partner in the joint venture and for each project, identify whether it was a project of the joint venture or of one of the partners in the joint venture). Include in the listing, for each project, the following information;

· Project Name

· Project Type

· Construction Contract Award Amount and Final Cost

· Construction Planned Schedule and Actual Schedule Duration

· Role and Responsibility (Scope) Your Firm had on Project

· Owner’s Name and Telephone Number

· Architect’s Name and Telephone Number

· Prime Contractor’s Name and Telephone Number (if your firm was not the Prime Contractor) b.

Identify in the listing above, projects which were completed with unusual schedule or budget constraints, with a brief explanation of the constraints.

c. Describe any claims, mediation, litigation, arbitration or other form of dispute resolution filed by or against your company (and, in the case of a joint venture, by or against any partner in the joint venture) in the past five (5) years, including case name, number, location of court or arbitration, and, if an arbitration, the name and telephone number of at least one arbiter. This list shall also disclose any failure or failures to complete a contract, or contracts, and any instances of having defaulted or having been declared to be in default, on any contract or contracts, and any penalties imposed by reason of any contract undertaken and determined to be in noncompliance with pertinent statutes within the past five (5) years, and all such items shall be explained in detail, including without limitation, identification of the project by name and the name, address and telephone number of the owner of each such project.

d. Include a statement as to whether or not the GC (and in the case of a joint venture, each of the partners in the joint venture) or any of its officers has been convicted or entered a guilty plea (or plea of nolo contendere) in any court within the two (2) years prior to the date of Proposal submission for a violation of any State or Federal statute concerning competitive bidding or competitive proposals or the restraint of trade.

4. Financial Information:

a. Provide GC’s (and, in the case of a joint venture, for each partner in the joint venture):

· Current value of work under contract,

· Current bonding capacity,

· Current value of bonded work.

b. Provide a compliance letter from a bonding company indicating the bonding company’s A.M. Best financial rating and whether the bonding company will provide separate Payment and Performance Bonds, each in the amount of 100% of the contract price, on the exact forms provided by the Owner, for your services as GC.

c. Provide the most recent financial statement of the GC (and, in the case of a joint venture, for each partner in the joint venture) which financial statement(s) shall be prepared and signed by an independent Certified Public Accountant duly registered with the Georgia State Board of Accountancy, and not interested, directly or indirectly, in the business of the GC. The financial statement(s) shall be included in a separate sealed envelope labeled “Confidential – Financial Statements Enclosed.” The financial statement(s) shall cover a period of at least one year ending not more than sixteen (16) months prior to the date of the opening of sealed Proposals. No financial statement(s) shall include any entity other than the GC (e.g., without limitation, parent, subsidiary or sister corporations).

d.

Provide two bank references including bank names, addresses, bank contacts and telephone numbers.

5. Acceptance of Owner’s Form of Agreement and Bonds:

a. Indicate your willingness to execute the Owner’s form of Agreement and to execute the Owner’s form of Performance and Payment Bonds included in this RFP. Any proposed revisions to the terms or language of these documents must be submitted in writing with the GC’s response to the RFP. If submitted or proposed thereafter, such proposed revisions to the terms or language of these documents shall not be considered by the Owner and the GC’s Proposal may be rejected. A Proposal may be rejected if proposed revisions to any of these documents are unacceptable to the Owner.

6. Proposed Fix Price: (Include in a separate sealed envelope. Use Owner’s form included in this Request For Proposal.)

a. Indicate your proposed fixed price is the lump sum amount that you propose to insert in Article 6.1 of the Agreement.

b. Acknowledge receipt of addendum, if any.

All blanks shall be filled in, and shall be filled in by typewriter or manually and legibly, in ink. Where so indicated on the GC Proposal Form, amounts and sums shall be expressed in both words and numerals, and in case of discrepancy between the two, the amount or sum written in words shall govern. Interlineations, alterations and erasures must be initialed by the signer of the Proposal. [Continues on Next Page]

III.

QUALIFICATIONS FOR SELECTION AND THE SELECTION PROCESS

A. QUALIFICATIONS FOR SELECTION OF GC

The evaluation of the Proposals will be based upon consideration of the six evaluation factors, and their relative importance, set forth in Part II, above, which will result in an award that is most advantageous to the Walker County Board of Education.

SELECTION PROCESS

An evaluation committee will perform Proposal evaluations and, following completion of the evaluations and subject to the Owner’s right to reject any or all Proposals, the responsible and responsive Offeror whose Proposal is determined to be the most advantageous to the Owner will be selected for award recommendation.

Offerors may be afforded an opportunity for discussion, negotiation and revision of Proposals for the purpose of obtaining best and final offers. In the event the Owner deems it necessary or appropriate, all responsible Offerors found by the Owner to have submitted Proposals reasonably susceptible of being selected for award shall be given an opportunity to participate in such discussions, negotiations and revisions.

The Owner reserves the right to reject any or all Proposals, before or after opening, for any reason whatsoever including, but not limited to, any failure of any Proposal to be accompanied by a Bid Bond or by other data required by the Proposal Documents, any incompleteness or irregularity of any Proposal received, any evidence of collusion with the intent to defraud or other illegal practices on the part of the Offeror, failure to comply with the requirements of the Proposal Documents, or if the proposed pricing exceeds the funds available. The Owner also reserves the right to waive any technicalities or informalities.

Walker County Board of Education Page 14 of 1414 GC RFP 08.2022