RFP for Early Childhood Curriculum Resources.pdf

WARREN CONSOLIDATED SCHOOLS

31300 Anita Drive Warren, MI 48093

TELEPHONE 1-586-698-4146

Susan Andrzejewski

Fiscal Services Manager

CONDITIONS OF THIS PROPOSAL

PROPOSALS WILL NOT BE CONSIDERED UNLESS SUBMITTED ON THE ATTACHED FORMS.

RETURN 2-COPIES IN SEALED ENVELOPE WITH PROPOSAL TITLE, DUE DATE AND TIME.

Certified check or proposal bond, if required, must accompany the proposal, at which time the proposals will be opened. No proposal will be considered unless a certified check or proposal bond is furnished, if required.

Every person, firm, or corporation submitting any proposal for construction work, equipment, materials or services of any kind shall be required to furnish with such proposal a certified check or proposal bond in an amount indicated above which shall be forfeited to the Board of Education in case of failure of the proposer to sign a contract after acceptance of the proposal by the Board of Education.

Quotations on equipment, materials or supplies must be F.O.B. point of delivery specified, including packing and crating charges, and fuel surcharges.

MATERIALS INCLUDED IN THIS PROPOSAL CAN BE DELIVERED WITHIN DAYS, FOLLOWING RECEIPT

OF ORDER FOR SAME.

STATE CASH DISCOUNT TERMS Business days

Terms allowing discount “A Time of Payment” (not less than 10 business days) will be given preference.

Terms of Payment and Delivery will be considered in making awards.

The Board reserves the right to reject any or all proposals or parts of proposals, or to split award by items or to accept the proposal which will best serve the interest of the Board of Education.

Proposers must make their proposals strictly in accordance with requirements and specifications, otherwise they may not be considered.

Proposers are granted the privilege of withdrawing their proposals, if they desire, between the time they are submitted and opened.

Proposers are invited to consult with the Fiscal Services Department concerning conditions required for submitting proposals, use of materials, or previous quotations.

EARLY CHILDHOOD CURRICULUM RESOURCES

THIS PROPOSAL MUST BE IN THE FISCAL SERVICES DEPARTMENT NOT LATER THAN

October 27, 2026 2:00 PM

Proposals will not be accepted after the above date and time.

A PROPOSAL BOND WILL NOT BE REQUIRED WITH THIS PROPOSAL X .

A PROPOSAL BOND OF 5% IS REQUIRED WITH THIS PROPOSAL .

WARREN CONSOLIDATED SCHOOLS

Warren, Michigan 48093

THIS IS NOT AN ORDER

The undersigned proposes to deliver F.O.B., any one or all of the items at prices specified to:

LOCATION: 13 Elementary Schools and the Administration Building. See Specifications for exact locations .

No proposals shall be accepted from, or contract awarded to, any person who is in arrears to the Board of Education of Warren Consolidated Schools upon debt or contract, or who is defaulter as security or otherwise upon an obligation to the Board of Education of Warren Consolidated Schools.

The undersigned proposes to furnish in accordance with attached specifications and for the prices quoted on the attached Sheets (2-copies).

TERM: Pricing firm for 90 days QUANTITY: See Specification Sheet

CONTACT: Cara Bright CBright@wcskids.net

Terms to remain firm for the contract period.

Reference to be provided upon request.

A proposal bond WILL NOT be required.

Prices shall be quoted F.O.B. Delivered.

*Proposals shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the proposer and any member of the Board of the Superintendent.

Additionally, proposals shall include a sworn and notarized affidavit of compliance – Iran Economic Sanctions Act of 2012.

*Addenda will be issued no later than three days prior to the date for receipt of proposals except an addendum withdrawing the request for proposals or one which includes postponement of the date for receipt of proposals. It is the responsibility of any person/persons downloading proposals from the WCS website to revisit the website three days prior to the proposal opening to address any addenda issued. Acknowledgement for the receipt of such addenda must be included in the response.

*Warren Consolidated Schools and the Proposer agrees that they will not discriminate against any employee or applicant for employment on the basis of race, color, national origin, sex, (including sexual orientation or transgender identity) disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category, (collectively, “Protected Classes”). The supplier shall take affirmative action to ensure that applicants are employed, and that employees are treated without regard to race, color, national origin, sex, (including sexual orientation or transgender identity) disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category, (collectively, “Protected Classes”).

In the event that this proposal is accepted to furnish whatever is included herein, the successful proposer agrees to furnish compensation insurance (if labor is required in the fulfillment of this contract order), which will amply protect the interest of the Board of Education.

PROPOSAL DESCRIPTION

This is to certify that the prices, quality, quantity and delivery of the above-mentioned material of commodity will be exact conformity with the specifications, samples and proposition therefore, and declare that it is made without collusion with any other person, firm, or corporation making any other proposal, or who otherwise would make a proposal, and agree to furnish in strict accordance with the specifications.

If your company does not wish to quote but would like to remain on our list, please complete the vendor information below and return this page to Warren Consolidated Schools, Attention: Fiscal Services Department, 31300 Anita Drive Warren, Michigan 48093.

Company Name .

Contact Name and Title .

Signature .

Address .

City State Zip Code .

Phone Fax .

E-mail Address .

*Include any updated company information below:

GENERAL CONDITIONS

1.0 GENERAL CONDITIONS

1.01 Familial – Proposals shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the proposer and any member of the Board or the Superintendent.

1.02 Conditions – The Warren Consolidated Schools reserves the right to reject and/or accept all proposals or parts of proposals, or to split award by items or to accept the proposal which best serves the interest of the school district.

1.03 Smoking and use of Tobacco Products – Smoking and/or the use of any tobacco product is strictly prohibited within any facility or any grounds at all times.

1.04 Deviations – All deviations from specifications must be listed separately in writing and included in this proposal.

1.05 Proposals – Proposals will be accepted on the forms provided by the owner. No oral, fax or telephone proposals or modifications will be accepted.

1.06 Iran Economic Sanctions Act – Proposals shall be accompanied by a sworn and notarized statement disclosing the proposer is not and will not become an “Iran Linked Business” at any time during the course of performance under the contract.

AFFIDAVIT OF PROPOSER

The undersigned, the owner or authorized officer of ___________________________________ (the “Proposer”), pursuant to the familial disclosure requirement provided in the ____________________________ (the “School District”) advertisement for proposals, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of _______________________________________ and any member of the

Board of Education of the School District or the Superintendent of the School District.

List any Familial Relationships:

PROPOSER:

By: __________________________________________

Its: __________________________________________

STATE OF MICHIGAN )

) ss.

COUNTY OF_______________ )

This instrument was acknowledged before me on the ____________ day of __________________, 20 _____, by

, Notary Public

_____________________________ County, Michigan

My Commission Expires: ________________________

Acting in the County of: __________________________

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of ________________________________________________ (the “Proposer”), pursuant to the compliance certification requirement provided in the Warren Consolidated School District (the “Warren Consolidated Schools”) Invitation For Proposals for EARLY CHILDHOOD CURRICULUM RESOURCES hereby certifies, represents and warrants that the Proposer (including its officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Proposer is awarded a Contract as a result of the aforementioned Invitation For Proposal, the Proposer will not become an “Iran Linked Business” at any time during the course of performing under the Contract.

The Proposer further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000 or 2 times the amount of the Contract or proposed Contract for which the false certification was made, whichever is greater, the cost of the Warren Consolidated Schools investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on an Invitation For Proposal for three (3) years from the date it is determined that the person has submitted the false certification.

PROPOSER:

Name of Proposer

By: __________________________________________

Its: __________________________________________

Date: ________________________________________

STATE OF MICHIGAN )

) ss.

COUNTY OF_______________ )

This instrument was acknowledged before me on the ____________ day of __________________, 20 _____, by

, Notary Public

_____________________________ County, Michigan

My Commission Expires: ________________________

Acting in the County of: __________________________

RFP for Early Childhood Curriculum Resources - SPECIFICATIONS

Warren Consolidated Schools is seeking proposals to supply MiLEAP and GSRP approved resources that are developmentally appropriate, play-based, inclusive, and evidence based early learning in:

3-year-old preschool

4-year-old preschool

Early Childhood Special Education programs

The selected materials will serve as the primary resource for approximately 600 early elementary students across 13 schools, beginning in the 2027-2028 school year.

The selected resources should include:

Developmentally appropriate, classroom ready materials that support active learning, exploration, play, and meaningful engagement

Inclusive resources and instructional strategies designed to meet the diverse developmental, cultural, linguistic and learning needs of young children, including children receiving Early

Childhood Special Education services

Hands-on, play-based learning experiences that promote curiosity, problem solving, creativity, communication, independence, and social-emotional development

Intentional integration of early learning domains, including both language and literacy, mathematics, science, social studies, physical development (both fine and gross motor), social-emotional learning, and approaches to those learning

Opportunities for authentic learning through real-world experiences, child interests, classroom routines, play, and developmentally appropriate investigations

Embedded di�erentiation and individualized supports, including strategies for sca�olding, accommodations, modifications, and universal access to learning experiences

Evidence-based instructional practices and interventions that support the development of young children with a range of abilities and developmental needs

Developmentally appropriate assessment tools and practices that allow teachers to monitor progress, inform instruction, document growth, and support individualized learning goals

Resources that support collaboration among general education and special education sta�, associate teachers, families, and other early childhood professionals

Family engagement resources and strategies that promote meaningful partnerships and extend children’s learning between school and home

Professional development and implementation support to ensure educators can e�ectively use the curriculum, di�erentiate instruction, and implement practices with fidelity

Rubrics, observation tools, and other resources for documenting children’s learning and progress through authentic work samples, observations, and performance assessments

Proposals should be valid until June 30, 2027; POs will not be issued until after July 1, 2027.

Quantities Needed:

35 Teacher Editions including digital access if applicable and appropriate lesson aligned materials

600 Student materials if applicable

Bids should include other products necessary to complete the program and costs associated with professional development.

Questions can be directed to:

Cara Bright Cbright@wcskids.net

Materials Delivery:

Shipping will be to 13 elementary schools and the administration building located in Troy, Warren, and Sterling Heights, MI.

Building Street Address City State Zip Code

1 Administration Building 31300 Anita Drive Warren MI 48093 2 Angus Elementary 3180 Hein Drive Sterling Heights MI 48310 3 Black Elementary 14100 Heritage Sterling Heights MI 48312 4 Cromie Elementary 29797 Gilbert Warren MI 48093 5 Green Acres Elementary 4655 Holme Warren MI 48092 6 Harwood Elementary 4900 Southlawn Sterling Heights MI 48310 7 Holden Elementary 37565 Calka Sterling Heights MI 48310 8 Jefferson Elementary 37555 Carol Sterling Heights MI 48310 9 Lean Elementary 2825 Girard Warren MI 48092

10 Siersma Elementary 3100 Donna Warren MI 48091 11 Susick Elementary 2200 Castleton Troy MI 48083 12 Wilde Elementary 32343 Bunert Warren MI 48088 13 Wilkerson Elementary 12100 Masonic Warren MI 48093 14 Willow Woods Elementary 11001 Daniel Sterling Heights MI 48312