RFP FINAL.pdf

RFP 2025: Fitness Equipment Repair & Preventative Maintenance

REQUEST FOR PROPOSALS

FOR

Fitness Equipment Repair & Preventative Maintenance

Department of Parks and Recreation

RFP Proposal Number 202579729

July 1, 2025

REQUEST FOR PROPOSALS

Fitness Equipment Repair & Preventative Maintenance

TABLE OF CONTENTS

Notice of Availability of Requests for Proposals SECTION 1 - Invitation to Submit a Proposal SECTION 2 – Scope of Work SECTION 3 – Proposal Submittal Requirements SECTION 4 - General Requirements SECTION 5 – Selection Process

ATTACHMENT 1: Proposer Responses Form ATTACHMENT 2: Price Chart ATTACHMENT 3: Contract Certification Form ATTACHMENT 4: Diversity & Inclusiveness in City Solicitations ATTACHMENT 5: Sample Contract ATTACHMENT 6: Prevailing Wages ATTACHMENT 7: Proposer’s Checklist

DEPARTMENT OF PARKS AND RECREATION

CITY AND COUNTY OF DENVER

Fitness Equipment Repair & Preventative Maintenance

Notice of Availability of Requests for Proposals

IT SHALL BE CONCLUSIVELY PRESUMED THAT THE PROPOSER DID, BEFORE SUBMITTING A

PROPOSAL, CLOSELY REVIEW THE RFP, ALL EXHIBITS AND ATTACHMENTS, AND OTHER

ITEMS RELEVANT TO THE RFP.

RESPONSES DUE:

Proposals must be submitted electronically through BidNet®; see Section 3 for details.

Responses must be received no later than:

12:00 P.M. MT, July 31, 2025

SUMMARY OF REQUEST FOR PROPOSALS

GENERAL DESCRIPTION: The City and County of Denver Department of Parks and Recreation is requesting proposals for Fitness Equipment Repair & Preventative Maintenance.

PRE-PROPOSAL MEETING: Proposers should attend the pre-proposal meeting which shall take place virtually on Microsoft Teams on July 15, 2025 at 10:00A.M. MT via https://tinyurl.com/cecr6fww. Proposers may also attend by calling 720-388-6219, ID 347 538 633#. The pre-proposal meeting is not mandatory, but proposers will be held responsible for all information presented at the meeting.

DESIGNATED CONTACT: Veronika Hall, Contract Administrator is designated as the contact person for this Request for Proposals. All inquiries and questions regarding proposals should be directed to them in writing at dpr.proposals@denvergov.org.

REVIEW PROCESS: The Executive Director of Parks and Recreation issued this solicitation pursuant to the authority vested in the Executive Director by the Charter of the City and County of Denver. The Executive Director of Parks and Recreation reserves the right to terminate, suspend, modify the selection process; reject any or all submittals; modify the terms and conditions of this selection process; and/or waive any informalities, irregularities, or omissions in any submittals, as the City’s best interests may appear.

Jolon Clark, Executive Director of Parks and Recreation https://tinyurl.com/cecr6fww mailto:dpr.proposals@denvergov.org

SECTION 1 - Invitation to Submit a Proposal By issuance of this Request for Proposals (“RFP”), the City and County of Denver (the “City”), acting through the Executive Director of Parks and Recreation (the “Executive Director”), invites all qualified proposers to submit a proposal for fitness equipment repair and preventative Maintenance services.

Proposers are expected to familiarize themselves with the details in connection with the proposed operations. Any person, firm, entity, joint venture, or corporation desiring to submit a proposal shall examine this RFP and shall judge for themselves their qualifications and all the circumstances and conditions affecting their proposal. Failure on the part of any proposer to make such thorough examination or to thoroughly investigate the conditions of the proposal shall be grounds for a declaration that the successful proposer did not understand the RFP.

Proposals shall be disqualified if the proposer is in default or past due under any previous or existing agreement with the City, if any unresolved monetary claims by the City exist against the proposer, or if the proposer is unable to show evidence of their financial capabilities to execute the work of this contract.

Should a proposer find a discrepancy or omission in this RFP, or should a proposer be in doubt as to the meaning of any provision of this RFP, the proposer should promptly notify in writing the Designated Contact, and any necessary clarifications or addenda will be provided in writing.

THE CITY WILL NOT BE RESPONSIBLE FOR ANY ORAL INSTRUCTIONS OR

INTERPRETATIONS GIVEN BY OR TO ANYONE.

The instructions contained within are not intended to completely define the proposed contractual relationship between the City and County of Denver and the successful proposer. The awarded contract will be similar in form to the attached Attachment 5 - Sample Contract, but the City reserves the right to make changes and additions prior to the final award at the sole discretion of the Executive Director.

In making a final selection recommendation, the competitive selection process provided under this RFP will focus consideration on the qualifications and prior history of similar performance of each submitting proposer, in accordance with the evaluation criteria set forth in Section 5.

Written responses to this RFP will enable the City to select the most qualified candidate. The Executive Director will appoint a selection committee to evaluate the proposals. The selection committee will recommend a finalist or finalists to the Executive Director who will decide on the successful proposer and will approve the contract before submittal to the Denver City Council and Mayor for ordinance or resolution approval, if applicable, and Mayoral signature of the contract. NO RIGHTS TO PROVIDE SERVICES SHALL ARISE UNLESS AND UNTIL THE

CONTRACT IS APPROVED BY ORDINANCE (IF APPLICABLE) AND SIGNED BY THE

MAYOR.

TENTATIVE SCHEDULE

RFP Issued & Advertised Tuesday July 1, 2025 Pre-Proposal Meeting 10:00 AM Tuesday July 15, 2025 Deadline to Submit Questions 10:00 AM Friday July 18, 2025 Questions & Answers Uploaded to BidNet Thursday July 24, 2025 Proposals Due 12:00 PM Thursday July 31, 2025 Contract Execution January 1, 2026

SECTION 2 – Scope of Work

A. GENERAL DESCRIPTION:

The Department of Parks and Recreation (“DPR”) is seeking cardio and strength equipment repair and maintenance services on a continuing basis, and DPR seeks to establish a qualified contractor to provide these services throughout Denver.

DPR currently has thirty (30) recreation centers that provide a variety of strength and cardio equipment for public use. Existing equipment includes but is not limited to: Life Fitness and Precor. The City is soliciting proposals for the repair and maintenance of this equipment, including annual safety inspections where required, regular maintenance visits, and emergency repairs. This RFP does not include repair work covered under existing warranties.

The contractor will be required to provide the services described in the Scope of Services below, on an as-needed basis to any of DPR’s thirty (30) recreation centers, plus the Denver Employee Fitness Center located at 201 W. Colfax Ave, Denver CO 80202.

A list of DPR recreation centers can be found at the following link:

https://www.denvergov.org/Government/Agencies-Departments-Offices/Agencies-Departments- Offices-Directory/Parks-Recreation/Recreation-Centers-Pools/Recreation-Centers

Note: Platt Park Rec Center does not have serviceable equipment.

B. CONTRACT VALUE:

The City anticipates awarding a contract to one (1) contractor with a maximum compensation amount of $350,000 over the course of a three (3) year term.

C. SCOPE OF SERVICES

1. Annual Safety Inspections An annual safety inspection shall be performed on every piece of equipment, including cardio and strength, at every recreation center. Annual safety inspections are typically performed during the first quarter of the year. Contractor shall look for worn cables, frayed metal, bearings and bushings, loose nuts and bolts, cracked frames, rust and corrosion, basic wear and tear, and cracked or torn upholstery. Contractor shall submit an Evaluation Report to the DPR Fitness Supervisor. The Evaluation Report shall include the center location, overall summary, and a list of what repairs are necessary for each piece of equipment, if any. Equipment varies in years of use from one month to ten years.

2. Equipment Repairs Repairs and inspections must be done during the normal business hours of each recreation center, unless special arrangements are made with the facility manager.

All repairs must be performed in accordance with manufacturer’s specifications. Repair or replacement parts for existing equipment may be accomplished by the contractor using other than original equipment manufacturer's (OEM) parts. However, all parts or equipment furnished must equal or exceed that of the original equipment manufacturer(s).

https://www.denvergov.org/Government/Agencies-Departments-Offices/Agencies-Departments-Offices-Directory/Parks-Recreation/Recreation-Centers-Pools/Recreation-Centers https://www.denvergov.org/Government/Agencies-Departments-Offices/Agencies-Departments-Offices-Directory/Parks-Recreation/Recreation-Centers-Pools/Recreation-Centers

When repair of a piece of equipment is necessary, the recreation center will submit a repair request form for internal approval by the DPR Fitness Supervisor. Once approval is granted, the Fitness Supervisor will contact the contractor for services.

The contractor shall prepare a written quote, including estimated cost for replacement parts and number of labor hours to complete repairs. This written quote must be approved by the Fitness Supervisor prior to commencement of work. If multiple pieces of equipment are being repaired on the same quote; parts, labor, freight and any other charges will be allocated per piece of equipment. The DPR Fitness Supervisor will notify the contractor once a quote is approved.

Repairs are to be completed as soon as possible after the quote is approved. If repairs will take more than 72-hours to complete, the contractor shall notify the DPR Fitness Supervisor of the estimated timeline.

SECTION 3 – Proposal Submittal Requirements

A. PROPOSAL REQUIREMENTS:

Proposals must specifically address each of the questions or items listed below. Include your responses and any additional attachments with your proposal submission in BidNet.

Reference Attachment 7 - Proposer’s Checklist to help ensure that all required items and forms are submitted with your proposal.

The information provided will be a guide, subject to verification, for determining the capacity and qualifications of the proposer to provide the highest level of services to the City

1. Proposer Responses

Respond to each question in Attachment 1 - Proposer Responses Form and include your responses and any additional attachments with your proposal submission in BidNet.

2. Price Chart Complete Attachment 2 – Price Chart and include with your proposal submission in BidNet.

3. Required Forms Provide the required completed forms with your proposal submission in BidNet:

• Attachment 3 - Contract Certification Form

• Attachment 4 - Diversity & Inclusiveness in City Solicitations Information

Request Form

B. PRICING:

Proposals should address all requirements set forth in Sections 2 through 3 as well as any other items pertinent to the proposal pricing such as additional discounts for increased quantities, prompt payment, etc. The requirements have been developed to allow the City to uniformly evaluate prices submitted for the work. Accordingly, proposers should follow these instructions carefully and provide all data requested in the formats specified herein and in any referenced attachments.

All quoted billing rates/pricing shall be firm and fixed for the specified contract period. The proposer’s quoted billing rates/pricing must take into account all costs associated with providing the services described herein, including but not limited to insurance, tools, vehicles and equipment, labor, payment, travel, lodging and compliance with the City’s prevailing wage requirements and/or minimum wage requirements, overhead, profit, and any other related costs.

Labor markup shall be a fixed dollar amount over current prevailing wage rates as determined by the Auditor’s Office. Prevailing wage and fringe rates will adjust on the yearly anniversary of the actual date of RFP issuance, if applicable. The awarded contractor will receive no additional compensation for increases in prevailing wages or fringe benefits, so the proposer must take these increases into account in their proposed pricing. Materials markup shall be a fixed percentage over materials cost.

EXAMPLE PRICING SCENARIO

YEAR 1: Contractor proposes to provide maintenance and repair services to the City at a fixed dollar markup amount of $30.00 over current prevailing wages and a fixed percentage markup of 20% over material costs. The agreement is signed and effective as of January 1, 2026. On this date, the determining prevailing wage rate is:

RATE FRINGES TOTAL

Appliance Mechanic $24.44 $7.62 $32.06

For all maintenance and repair services provided to the City during Year 1 from January 1, 2026 – December 31, 2026, Contractor will charge the City $62.06 per hour ($32.06 + $30.00) plus 20% markup on materials.

YEAR 2: At the end of the initial year, on the anniversary date of the RFP issuance, the determining prevailing wage has been updated as follows:

RATE FRINGES TOTAL

Appliance Mechanic $25.44 $8.62 $34.06

For all maintenance and repair services provided to the City during Year 2 from January 1, 2027 – December 31, 2027, Contractor will charge the City $64.06 per hour ($34.06 + $30.00) plus 20% markup on materials.

C. TECHNICAL REQUIREMENTS FOR THE ELECTRONIC SUBMISSION:

An electronic submission is required in order to obtain detailed information about each proposer which will assist the committee in making a selection recommendation for a firm who will best meet the needs of the City and the Project. IT SHALL BE CONCLUSIVELY

PRESUMED THAT THE PROPOSER DID, BEFORE SUBMITTING A PROPOSAL,

CLOSELY REVIEW THE RFP, ALL EXHIBITS AND ATTACHMENTS, AND OTHER ITEMS

RELEVANT TO THE RFP. The City requires that proposers submit all information responsive to this RFP via the Rocky Mountain E-purchasing System (BidNet®) in order to provide a complete and accurate proposal package.

ROCKY MOUNTAIN E-PURCHASING (BidNet®):

The City is collaborating with Rocky Mountain E-purchasing System (BidNet®) in the advertisement and facilitation of Formal Bids and Requests for Proposals (RFP) administered by the City’s Department of Parks and Recreation.

It is a requirement of this Formal Bid / RFP that interested parties familiarize themselves and register with BidNet®; proposers/contractors who do not register may be considered non-responsive.

Registration with BidNet® is available at no charge and allows proposers access to view governmental bids posted on BidNet®; additional services options are offered with an associated fee. It is the responsibility of the proposer/contractor to evaluate and select the service option of their choice.

The City is not responsible for the actions or lack thereof on the part of the proposer/contractor in regards to their interaction with BidNet®, or any other third-party bid notification service in relation to this Formal Bid/RFP.

More information is available at: www.rockymountainbidsystem.com or by calling 1-800-835- 4603.

ELECTRONIC SUBMISSION OF PROPOSALS:

Submission of proposals for this solicitation may only be done electronically through BidNet®. Proposals must be submitted at www.rockymountainbidsystem.com, no later than the date and time indicated in the RFP.

Proposers who feel they are unable to prepare and submit an electronic submittal should submit a request in writing to the RFP Designated Contact no later than the pre-proposal meeting date and time, for permission and instructions for submitting a hardcopy proposal.

ACCURACY AND COMPLETENESS OF INFORMATION:

Proposers are hereby notified that the City will rely on the accuracy and completeness of all information provided in making its selection. As such, proposers are urged to carefully review all information provided to ensure the clarity, accuracy, and completeness of such information. As the City deems necessary and appropriate in its sole discretion, the City reserves the right to make any inquiries or other follow up required to verify the information provided. FAILURE TO PROVIDE ACCURATE OR COMPLETE INFORMATION THAT

WOULD BE A SUBSTANTIAL CONSIDERATION IN MAKING A SELECTION MAY

RESULT IN REJECTION OF A PROPOSAL OR TERMINATION OF A CONTRACT.

SECTION 4 - General Requirements

A. DISCLOSURE OF INFORMATION:

The proposer must identify in each portion of the proposal any information that the proposer deems confidential, or which contains proprietary information, patents, copyrights, or trade secrets. The proposer must provide justification of what information, upon request, should not be disclosed by the City under the Colorado Open Records Act (C.R.S. §§ 24-72-201 through 205) (“CORA”). The City may otherwise use or disclose the information submitted by the proposer for any purpose, unless its use is so identified and restricted by the proposer. The proposer's opinion of what constitutes confidential information under CORA is not binding upon the City.

B. DISCRIMINATION IN EMPLOYMENT:

In connection with the performance of work on this project, discrimination in employment will not be tolerated. See Attachment 5 - Sample Contract, Section 26.

C. DIVERSITY AND INCLUSIVENESS IN CITY SOLICITATIONS:

Diversity and inclusiveness are essential components of successful economic development plans and efforts. As a condition of responsiveness to this solicitation, each proposer is http://www.rockymountainbidsystem.com/ required to complete the “Diversity and Inclusiveness in City Solicitations Information Request Form” online at https://us.openforms.com/Form/57f3a8ea-39b7-4115-be17- 1770f38d3cf6. Print/save and include a copy of the completed form with your proposal; you will have the option to print/save the form after submission. Using the form, please state whether you have a diversity and inclusiveness program for employment and retention, procurement and supply chain activities, or customer service, and provide the additional information requested on the form. The information provided on the “Diversity and Inclusiveness in City Solicitations Information Request Form” will provide an opportunity for proposers to describe their own diversity and inclusiveness practices. Proposers are not expected to conduct intrusive examinations of their employees, managers, or business partners in order to describe diversity and inclusiveness measures. Rather, the City simply seeks a description of the proposer’s current practices, if any. Diversity and inclusiveness information provided by proposers in response to City solicitations for services or goods will be collated, analyzed, and made available in reports consistent with City Executive Order No. 101. However, no personally identifiable information provided by or obtained from proposers will be in such reports.

D. APPLICABLE LAW:

This selection process and the performance of any selected proposer shall be subject to, governed by, and construed in accordance with the laws of the State of Colorado and the Charter, Revised Municipal Code, rules and regulations, written policies, and Executive Orders of the City and County of Denver, as the same may be amended from time to time.

E. PERMITS & LICENSES:

It is specifically understood that the award of the right to manage the project is contingent upon the successful proposer obtaining the necessary licenses and/or permits allowing the contractor to operate. An agreement will not be executed until all required licenses have been issued and copies provided upon request of the Executive Director.

F. ASSIGNMENTS AND SUBCONTRACTS:

Assignments and subcontracts are restricted. See Attachment 5 - Sample Contract, Section 17.

G. HOLD HARMLESS:

The successful proposer will be required to provide appropriate indemnification and insurance. See Attachment 5 - Sample Contract, Section 8. The agreement will not be executed until all required proof of insurance has been provided to the Executive Director.

H. CONFLICTS OF INTEREST:

All proposers must review and comply with the City’s Code of Ethics governing City Officers’ or Employees’ interest in any contract with the City not related to the Officers’ or Employees’ employment with the City. The Code of Ethics Ordinance can be found online at https://library.municode.com/co/denver/codes/code_of_ordinances?nodeId=TITIIREMUCO_

CH2AD_ARTIVCOET.

The proposer and its subsidiaries, affiliates, subcontractors, principals, or employees shall not engage in any transaction, activity or conduct which would result in a conflict of interest.

If applicable, prior to submitting a proposal, the proposer must disclose to the Designated Contact any and all current or potential conflicts of interest, including transactions, activities, or conduct that would affect the judgment, actions, or work of the proposer by placing the proposer’s own interests, or the interest of any party with whom the proposer has a contractual arrangement, in conflict with those of the City. The proposer should contact the Designed Contact with any questions regarding what may constitute a conflict. The City, in https://us.openforms.com/Form/57f3a8ea-39b7-4115-be17-1770f38d3cf6 https://us.openforms.com/Form/57f3a8ea-39b7-4115-be17-1770f38d3cf6 https://library.municode.com/co/denver/codes/code_of_ordinances?nodeId=TITIIREMUCO_CH2AD_ARTIVCOET https://library.municode.com/co/denver/codes/code_of_ordinances?nodeId=TITIIREMUCO_CH2AD_ARTIVCOET its sole discretion, shall determine the existence of a conflict of interest and may disqualify proposals in the event such a conflict exists.

I. NON-EXCLUSIVE CONTRACT:

The awarded contract(s) shall be non-exclusive. In the City’s best interests, the City reserves the right to purchase the same materials and services through other procurements.

J. CONTRACT CERTIFICATION:

Using the Attachment 3 - Contract Certification Form, the proposer shall indicate whether all terms and conditions of the Sample Contract are acceptable, or whether the proposer has any proposed modifications. Exceptions will be taken into consideration when evaluating proposals and the following sections are non-negotiable: Governing Law and Venue, Discrimination in Employment, Examination of Records and Defense and Indemnification.

K. SECRETARY OF STATE REGISTRATION:

Prior to finalization of award and contracting, the successful proposer(s) will be required to furnish a Certificate of Good Standing from the Colorado Secretary of State’s Office as proof that they are properly registered to do business in the State of Colorado.

L. DENVER WAGE LAWS:

The services being requested in this RFP may involve services that are covered pursuant to Division 3.75 of Article IV of Chapter 20 of the Denver Revised Municipal Code (“D.R.M.C.”), which is designed to address the issue of wage equity and cost of living affordability in the City & County of Denver. The services may also be subject to the City’s Wage Theft laws under Chapter 58 of the D.R.M.C. The successful proposer agrees that any contract with the City shall include a requirement that contractor will comply with the provisions of D.R.M.C.

§§20-82 through 20-84, including, but not limited to, paying all covered workers no less than the City Minimum Wage for all covered services rendered in connection with the contract;

and shall include a requirement that the contractor will comply with provision of D.R.M.C.

§§58-1 through 58-26. Additionally, the successful proposer agrees that the contract shall require compliance with all current and future federal and state laws and City ordinances.

SECTION 5 – Selection Process

A. SELECTION COMMITTEE:

The Selection Committee shall consist of DPR representatives and other appropriate individuals as appointed by the Executive Director. The Selection Committee shall review the written responses to the RFP, consider the causes for rejection or disqualification and the Evaluation Criteria listed in Section 5.E., and make its recommendation to the Executive Director. Proposers may be requested to participate in interviews to further assess their qualifications.

B. CONTACTS:

Any proposer who contacts any member of the Selection Committee other than the Designated Contact from the date of issuance of the RFP and prior to the completion of the selection process may be disqualified from further participation in the selection process, at the Executive Director’s sole discretion.

C. EXECUTIVE DIRECTOR’S DECISION:

The Executive Director will review the recommendation of the Selection Committee and decide on a successful proposer. As the City’s best interests may appear, the Executive Director reserves the right to terminate, suspend, modify the selection process; reject any or all submittals; modify the terms and conditions of this selection process; and waive any informalities, irregularities, or omissions in any submittal. The proposers will be notified of the Executive Director’s decision.

An agreement will be prepared for execution following the submittal of all required documentation by the successful proposer. The contract will then be submitted to the City Council and Mayor for approval by ordinance or resolution, if applicable, and Mayoral signature. NO RIGHTS TO PROVIDE SERVICES SHALL ARISE UNTIL THE CONTRACT

IS APPROVED BY ORDINANCE (IF APPLICABLE) AND SIGNED BY THE MAYOR.

D. CAUSES FOR APPLICATION REJECTION AND DISQUALIFICATION:

1. Failure to provide complete information and/or documentation as required

2. Evidence of collusion or fraud

3. Default or termination of other contracts pertinent to proposer’s ability and willingness to perform contractual obligations

4. Delinquent federal, state, or local tax obligations

5. Lack of ability to operate as required

6. Omissions or fraudulent statements

7. Outstanding debts to the City

8. Breach or violation of terms and conditions of existing agreements, licenses, or permits with the City

9. Conviction or indictment of a proposer, manager, or staff for a felony involving violence, including sexual offenses, and/or listing of same on the Colorado sex offender registry or a similar sexual offender registry of another state or the federal government

10. Not being in good standing with the Secretary of State

11. At its discretion, the City does not accept proposals submitted by other governmental agencies

E. EVALUATION CRITERIA:

The proposals shall be evaluated according to the following general guidelines and other relevant considerations as determined by the Selection Committee.

1. Qualifications

2. Experience & Capacity

3. Past Performance

4. Pricing

5. Diversity & Inclusiveness in City Solicitations

ATTACHMENT 1: Proposer Responses Form

E-FILLABLE VERSION ATTACHED SEPARATELY IN BIDNET

ATTACHMENT 2: Price Chart

ATTACHMENT 3: Contract Certification Form

CITY AND COUNTY OF DENVER

DEPARTMENT OF PARKS AND RECREATION

NOTICE: ANY PROPOSED MODIFICATIONS TO THE LANGUAGE OF THE CITY’S SAMPLE

CONTRACT MUST BE CONTAINED BELOW OR ON A REDLINED VERSION OF THE SAMPLE

CONTRACT IF PROPOSER DOES NOT INCLUDE PROPOSED MODIFICATIONS WITH BID

SUBMISSION, PROPOSER WAIVES ANY RIGHTS TO NEGOTIATE THE SAMPLE AGREEMENT

LANGUAGE AT A LATER TIME. THE FOLLOWING TERMS OF THE CONTRACT ARE NON-

NEGOTIABLE:

• Governing Law and Venue

• Discrimination in Employment

• Examination of Records

• Defense and Indemnification

THE FOLLOWING TERMS OF THE AGREEMENT ARE ONLY NEGOTIATED IN EXCEPTIONAL

CIRCUMSTANCES:

• Payment

• Termination for Convenience

Request for Proposal #202579729

I, on behalf of the proposer identified below, hereby certify that I have read a copy of the sample contract attached to the RFP and understand the terms and provisions contained in that contract.

I further hereby certify that it is the proposer’s intent to comply with each and every term and provision contained in the sample contract and propose no modifications to the sample contract except as follows:

1)

2)

3)

I understand that the modification(s) stated above, if any, are offered for discussion purposes only and that the City and County of Denver reserves the right to accept, reject or further negotiate any and all proposed modification to the sample contract.

Company Name: _____________________________

Authorized Signature: ____________________________

Name: ____________________________________________________________

Title: ____________________________________________________________

Date: ____________________________________________________________

ATTACHMENT 4: Diversity & Inclusiveness in City Solicitations

Information Request Form

THE DIVERSITY AND INCLUSIVENESS IN CITY

SOLICITATIONS INFORMATION REQUEST FORM MUST BE

COMPLETED ONLINE AT

https://us.openforms.com/Form/57f3a8ea-39b7-4115-be17-

1770f38d3cf6.

When prompted to “Enter Email Address of City and County of Denver contact person facilitating this solicitation” please enter dpr.proposals@denvergov.org

YOU MUST PRINT/SAVE A COPY OF YOUR SUBMISSION

AND INCLUDE IT WITH YOUR PROPOSAL

https://us.openforms.com/Form/57f3a8ea-39b7-4115-be17-1770f38d3cf6 https://us.openforms.com/Form/57f3a8ea-39b7-4115-be17-1770f38d3cf6

ATTACHMENT 5: Sample Contract

ATTACHED SEPARATELY IN BIDNET

ATTACHMENT 6: Prevailing Wages

ATTACHED SEPARATELY IN BIDNET

ATTACHMENT 7: Proposer’s Checklist

Use this checklist to ensure required documentation is attached to your proposal. This checklist does not need to be submitted with your proposal.

FORM / DOCUMENT NAME RFP ATTACHMENT NOTES

☐ Proposer Response Form Attachment 1 Fillable version attached separately in BidNet

☐ Copy of all manufacturer certifications as applicable

N/A Attach in BidNet with proposal

☐ Price Chart Attachment 2 Fillable version attached separately in BidNet

☐ Contract Certification Form Attachment 3 Fillable version attached separately in BidNet

☐ Diversity and Inclusiveness Form

Attachment 4 Submit form online AND print/save completed form and include with your proposal in BidNet.

Under “Enter Email Address of City and County of Denver contact person facilitating this solicitation” please enter dpr.proposals@denvergov.org

☐ Signed Addendum Acknowledgment Form

N/A Form will be uploaded as an addendum in BidNet after the pre-bid meeting and Q&A deadline