RFP Elevator Modernization.pdf

GEORGIA WORLD CONGRESS CENTER

ELEVATOR MODERNIZATION

Georgia World Congress Center Authority 285 Andrew Young International Blvd NW

Atlanta, Georgia 30313

Prepared by

Lerch Bates Inc.

900 Circle 75

Suite 1300 Atlanta, Georgia 30339

PROCUREMENT OBJECTIVE

1. Summary Statement

The Georgia World Congress Center Authority (“GWCCA” or the “Authority”) is interested in receiving responses from consultants or agencies specializing in elevator modernization. This Request for Proposal (“RFP”) seeks to identify potential providers of the above-mentioned services and is not lowest-responsive bid procurement. All respondents to this RFP are subject to instructions communicated in this document and are cautioned to completely review the entire RFP and follow instructions carefully.

The Authority retains the right to reject any or all proposals or subsequent submittals and/or proposals, and to waive technicalities, irregularities, and informalities, and retains the right to cancel or conclude this procurement at any time without selecting a firm to provide the described services, without any liability to any respondents, or any other person or entity, and is under no obligation to make an award relating to this RFP to any person or entity. The final terms of any Consulting Agreement contemplated by this procurement may require compliance with the final terms and conditions of any project-related Agreements of the Authority; subject, in all cases, to strict compliance with the applicable provisions of the laws of the State of Georgia.

A. IMPORTANT- RESTRICTION OF COMMUNICATION.

From the time of advertisement of this solicitation until final award is made to a successful respondent and such award is announced, interested firms are not allowed or permitted to communicate about this solicitation or scope with any staff or any official representatives of the Authority, or their contractors or consultants, except for submission of questions as instructed in the RFP, or as provided by any existing work agreement(s). Finalists and Apparent Awardee(s) are restricted from making public statements or press releases about their selection as finalists or their apparent award. For violation of this restriction, the Authority reserves the right to reject the submittal of the offending respondent.

B. GENERAL INFORMATION.

The Georgia World Congress Center Authority (GWCCA) campus, which includes Georgia World Congress Center, Centennial Olympic Park, Mercedes-Benz Stadium, and Signia by Hilton Atlanta, is the largest combined convention, sports, and entertainment campus in North America. Since 2014, GWCCA has managed and operated the Savannah Convention Center (SCC) – marking the industry’s first-ever private-to-public facility management agreement. These facilities exist for the primary benefit of promoting and facilitating events and activities that generate economic benefits to the citizens of the state of Georgia as well as enhance the quality of life for every Georgian.

2. Mandatory Proposal Conference/Site Visit

A Mandatory proposal conference/Site Visit will be held on July 23rd at 1:00 P.M. at the following location:

Georgia World Congress Center Authority Sales/Event Conference Room Building B, Administration 285 Andrew Young International Blvd Atlanta, Georgia 30313

Attendance at this conference is Mandatory in order to submit a proposal. Two (2) representatives from each firm may attend. A map to the facilities and the parking decks is available at http://www.gwcc.com/pdf/gwccmap.pdf.. For information regarding this conference contact: Erle Coleman, Georgia World Congress Center Authority, (404) 223- 4244.

The purpose of this conference will be to clarify the contents of this Request for Proposal in order to help ensure a thorough understanding of the Authority’s requirements. Any questions as to the requirements of this Request for Proposal, or any apparent omission or discrepancy should be presented to the Authority’s representatives at this conference. This conference also provides a forum by which interested parties will have equal access to relevant RFP information prior to the final proposal submission.

3. Obtaining Proposal Documents

The complete RFP package Documents, scope of work, proposal form and associated Addendum (if issued) will be PUBLICALLY POSTED on the GEORGIA PROCUREMENT REGISTRY at the following web address (and may be directly downloaded using Acrobat 7.0):

http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp

4. Submission and Deadline

Proposals will be emailed with a to the following:

Authority 285 International Boulevard, NW Atlanta, Georgia 30313-1591 Attn: Erle Coleman, Supply Chain Management Director Telephone: (404) 223-4244

All proposals must be submitted via email to EColeman@gwcc.com. To ensure delivery, proposers must request a read receipt when submitting their proposal. If a read receipt is not received within 2 hours, it is the proposer’s responsibility to follow up.

Such submission will be received until 10:00 A.M. on August 11, 2025.

http://www.gwcc.com/pdf/gwccmap.pdf http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp

Any proposal received after the date and time specified or prepared or submitted may not be eligible for consideration.

5. Duration of Offer

Once submitted, a proposal becomes the property of the Authority and constitutes an offer by the Proposer that may not be revoked or withdrawn after the time set for deadline for receipt of proposals and shall remain open for acceptance for a period of One Hundred and Eighty (180) days following such time, and thereafter only in writing.

6. Proposer Questions: Requests for Information, Extensions of Deadlines, or Addenda

Proposers are expected to exercise their best professional independent judgment in analyzing the requirements of this RFP to ascertain whether additional clarification is necessary or desirable before responding.

Proposer questions, interpretations of this document, requests for information, requests for extensions of proposal deadlines, or requests for clarification of the scope of services/work shall be submitted in writing to the Issuing Officer ONLY at the e-mail address provided. Questions and requests submitted shall be numbered and separated from each other by at least two-line spaces. The e-mail message title shall reference the RFP title and number. To be given consideration these questions shall be submitted to the Authority by no later than July 28th, 2025, 10:00 a.m. The Authority may but is not required to, answer questions submitted. If, upon review of such questions/requests, the Authority deems that a change in any part of the proposal documents is in order, an addendum addressing that change may be issued to all interested parties via the Georgia Procurement Registry. All interested parties are responsible for monitoring the site for the latest information regarding the proposed project. Failure of any Proposer to receive any such addenda or interpretation shall not relieve the Proposer from any obligation that shall apply to their proposal as submitted. All addenda so issued shall become part of this RFP.

Requests for extensions of proposal deadline(s) will be reviewed by the Authority and may be approved or denied at the sole discretion of the Authority.

Corrections, changes or clarifications, if required, will be made in written addenda. The Authority will not be responsible for any other instructions, interpretations, or explanations. Any written addenda to the proposal documents issued by the Authority prior to the proposal acceptance deadline will be considered a part of these documents. No response other than written will be binding upon the Authority. (See also “Restrictions of Communications”)

BACKGROUND and INTENT

General Information

1. Organizational Context:

Georgia World Congress Center is the largest LEED Gold certified convention center in the world and continues to be one of the nation’s premier destinations for conventions, trade shows, film production, and much more. GWCC encompasses 3.9 million square feet and is among the largest convention centers in the nation in terms of exhibit space. GWCC features 13 exhibit halls offering 1.5 million square feet of prime exhibit space in addition to 98 meeting rooms, 3 auditoriums, 2 grand ballrooms, and various outdoors spaces and plazas. Georgia International Plaza includes a parking deck and pedestrian plaza on Andrew Young International Boulevard adjacent to Georgia World Congress Center and Mercedes-Benz Stadium.

Centennial Olympic Park Commemorating the 1996 Centennial Olympic Games, Centennial Olympic Park (COP) is a 22-acre urban oasis in the center of Atlanta’s dynamic downtown entertainment district and is operated by Georgia World Congress Center Authority. COP’s great lawn provides natural seating for 20,000 and new features make it the ideal location for a variety of events. Centennial Olympic Park is located adjacent to the Georgia World Congress Center.

Mercedes-Benz Stadium/The Home Depot Backyard The 71,000-seat Mercedes-Benz Stadium (MBS) is home to the Atlanta Falcons and Atlanta United and annually hosts the AFLAC Kickoff Game, Chick-fil-A Peach Bowl, SEC Football Championship Game along with other special events and concerts that provide fans with an unparalleled experience while contributing to the economic growth and success of Atlanta and the state of Georgia. Sitting in the former footprint of the Georgia Dome, The Home Depot Backyard functions as a fan experience zone and parking lot during events at MBS, and as greenspace open to the public on non-event days.

Savannah Convention Center In 2014, the Georgia International Maritime and Trade Center Authority (now Savannah-Georgia Convention Center Authority) approved the selection of GWCCA to manage and operate the Savannah International Trade & Convention Center – today known as Savannah Convention Center (SCC) – marking the industry’s first-ever private-to-public facility management agreement.

The 330,000-square-foot SCC currently features 100,000 square feet of exhibit space, a 367-seat auditorium, 50,000 square feet of prime meeting space consisting of 13 meeting rooms, a 25,000-square-foot Grand Ballroom, and four executive board rooms. In fiscal year 2020, the Georgia General Assembly approved $70M in bonds for an expansion project that will double the exhibit hall space as well as offer a 40,000 square-foot ballroom, 15 new meetings rooms, and a 900-space parking deck. The SCC expansion project broke ground in March 2021.

Signia by Hilton Atlanta Owned by GWCCA and managed by Hilton Management Services, Signia by Hilton Atlanta is the city’s largest downtown ground-up hotel development project in 40 years. The 453-foot-high, 976-room hotel overlooks Mercedes-Benz Stadium and is connected to Georgia World Congress Center’s Building C. Signia by Hilton Atlanta offers more than 100,000 square feet of meeting space, including the largest hotel ballroom in Georgia, an outdoor event deck and lawn, and three boardrooms. The hotel also features eight signature food and beverage experiences, including three restaurants and three bars, as well as world-class amenities, including a spa, beauty bar and fitness center with yoga stations, Peloton bikes and more.

1. Intent

The intent of this project is to provide the Owner a proposal for the Elevator Modernization.

The Contractor is to provide to the Owner, as a minimum equipment, labor, materials and such other appurtenances as are required.

END OF SECTION I

Georgia World Congress Center — Atlanta GA June 10, 2025

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TABLE OF CONTENTS

SECTION 00 02 00 – REQUEST FOR QUOTATION

SECTION 00 10 00 – INSTRUCTIONS TO CONTRACTOR

SECTION 00 31 00 – QUOTATION FORM

SECTION 00 80 00 – SUPPLEMENTAL CONDITIONS

SECTION 01 01 00 – SUMMARY OF WORK

SECTION 01 03 00 – ALTERNATES AND ALLOWANCES

SECTION 01 04 00 – PROJECT PROCEDURES

SECTION 01 30 00 – SUBMITTALS

SECTION 01 60 00 – MATERIAL AND HANDLING

SECTION 01 70 00 – FINAL CONTRACT COMPLIANCE REVIEW

SECTION 01 80 00 – MAINTENANCE

SECTION 01 90 00 – RELATED WORK

SECTION - 14 24 01 HYDRAULIC PASSENGER ELEVATOR MODERNIZATION

LERCH BATES INC. ELEVATOR MODERNIZATION

Elevator Consulting Group SECTION 00 02 00 – REQUEST FOR QUOTATION

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SECTION 00 02 00 – REQUEST FOR QUOTATION

PART 1 – GENERAL

1.1 PROJECT: ELEVATOR MODERNIZATION

A. Lerch Bates Inc. has been authorized by Ken Stockdell (Director, Project & Program Management) to request your firm to submit a quotation for the modernization of:

1. Six (6) hydraulic passenger elevator(s), Cars A-1E, A-2E, A-5E, A-5B, B-8A, B-8B

2. Three (3) hydraulic freight elevator(s), Cars B-6, B-7 B-13

B. Quotation shall include:

1. All engineering, labor, materials, transportation, services, and equipment necessary and reasonably incidental to perform work required by Contract Documents.

2. Interim preventive maintenance.

3. Warranty preventive maintenance.

4. Continuing preventive maintenance after final completion of work.

1.2 CONTRACT DOCUMENTS

A. One set of electronic contract documents is provided for your use.

B. Make inquiries to Lerch Bates . Do not contact building personnel or the Owner, except for requirement of item 1.2 C.

C. Permission to review existing equipment and site conditions shall be secured from Colleen Etheridge at 470-813-3839 or cetheridge@gwcc.com.

Georgia World Congress Center — Atlanta GA 6/10/2025

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Attached Document File Names Must Include: Georgia World Congress Center 0100058347

All Document Cover Pages Must Include:

ELEVATOR MODERNIZATION

Atlanta GA

CONFIDENTIAL QUOTATION

Attention:

Erle Coleman Director of Supply Chain / Purchasing

B. Quotations must be submitted on form provided as a part of Contract Documents, Section 00 31 00.

Quotations shall be subject to all requirements of Contract Documents, site conditions, General Conditions, Supplementary and Special Conditions and any other documents issued in connection with project. All blank spaces and questions on the quotation form must be completed and/or responded to.

Failure to comply will constitute a non-responsive submittal.

C. If Contractor desires to furnish items different from specified, Contractor shall submit substitution as an alternate quotation. Contractor shall supply Consultant with information in regard to proposed substitution of components or materials. Consultant shall decide whether the Contractor’s substitution is equivalent to that specified. Deviation from requirements of Contract Documents shall be stated, in writing, in Contractor’s transmittal letter submitted with quotation.

1.5 NOTICE OF INTENT TO SUBMIT A QUOTATION

A. Quotations have been invited from a limited number of pre-approved Contractors. Contractors who elect not to provide a quotation after having reviewed Contract Documents and site conditions shall notify Consultant no later than ten working days prior to quotation due date. Failure to submit a quotation without prior notice will be construed as justifiable cause for elimination of such Contractor for future consideration.

1.6 OPENING

A. Opening of quotations will be in private. Contractor selection will be based upon the following criteria:

1. Cost of required work.

2. Cost of interim maintenance.

3. Cost of warranty maintenance.

4. Completion schedule.

5. Contractor’s successful completion of similar projects and track record in the location of project.

6. Contractor’s maintenance capability in the location of the project.

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1.7 QUOTATION

A. All quotations shall be firm. Escalation will not be permitted if Contract is awarded within 120 days from quotation due date.

B. If award is deferred beyond 120 days, Contractors’ quotations shall be subject to adjustment to reflect changes in the cost of labor and material.

1.8 OWNER’S RIGHTS

A. Owner reserves right to reject any or all quotations, to accept other than lowest quotation and to waive any informality in connection with opening and award of Contract.

END OF SECTION

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SECTION 00 10 00 – INSTRUCTIONS TO CONTRACTOR

PART 1 – GENERAL

1.1 EXAMINATION

A. To discover and resolve conflicts or lack of definition which might create problems, Contractor must review Contract Documents, existing site conditions, and existing equipment specified to be retained for compatibility with its product prior to submitting quotation. Site review shall include, but not be limited to:

1. Adequacy of access.

2. Retained equipment.

3. Elevator hoistways.

4. Pits.

5. Machine rooms.

6. Overhead clearances.

7. Electrical power characteristics.

8. Structural supports.

B. Investigation and structural calculations required to determine compliance of existing elevator components, including machine support beams, with ASME A17.1, Rule 8.7.2.15.2 are the responsibility of Contractor. The scope of work included in the Contract Documents is not intended to result in a change in total car weight plus rated load of more than 5%.

C. If Contractor is in doubt as to the meaning of any requirement included in the Contract Documents, they shall contact the Consultant in writing for clarification at least five working days prior to quotation due date.

D. Compliance with all provisions of Contract Documents is assumed and required.

1. Owner will not pay for change to building structure, structural supports, mechanical, electrical, or other systems required to accommodate Contractor’s equipment.

2. Provide notification of exceptions no less than 10 days prior to submittal of quotation.

E. Submission of quotation is considered evidence that Contractor:

1. Has visited the site facilities and was allowed adequate time and access to comply with 1.1 A and B above.

2. Is conversant with the site facilities, site conditions, requirements of the Contract Documents, pertinent state and local codes, state of labor and material markets, and has made do allowance in their quotation for all contingencies.

3. Contractor shall contact the Consultant for clarification at least ten working days prior to the quotation due date if Contractor’s investigation of site conditions or local code reveals:

a) Code requirements contrary to Contract Documents.

b) Any discrepancies or omissions from Contract Documents.

F. No oral explanation will be made, and no oral instructions will be given before quotation due date.

Contractor shall act promptly and allow sufficient time for consultant to reply before submission of

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quotation. Any required interpretation or supplemental instructions will be issued in the form of an addendum to the specifications and forwarded to all pre-qualified Contractors.

G. Provide everything necessary for and incidental to the satisfactory completion of work required by Contract Documents. All required preparations, hoisting and movement of new equipment, reused equipment, or removal of existing equipment shall be the responsibility of Contractor.

1.2 EXISTING MAINTENANCE CONTRACT

A. The Owner shall affect the suspension of existing Maintenance Contract for these specific units from the time of manning each elevator through the completion of the warranty maintenance period.

Elevator Consulting Group SECTION 00 31 00 – QUOTATION FORM

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SECTION 00 31 00 – QUOTATION FORM

DATE:

PROJECT: Georgia World Congress Center Atlanta GA

SUBMITTED BY:

Name of CONTRACTOR

CONTRACTOR’S Representative Telephone Number

Street Address

City State Zip Code

PART 1 – GENERAL

1.1 CONTRACTOR’S BASE QUOTATION

A. Having examined documents prepared by Lerch Bates Inc. dated June 10, 2025, and having reviewed site conditions, applicable codes and all conditions affecting and governing the work, the Undersigned Contractor hereby offers to provide all engineering, labor, materials, transportation, services, and equipment necessary and incidental to properly execute required work of the Contract Documents for the sum of:

ITEM 1: Modernize Passenger Elevators A1E, A-2E, A-5A, A-5B, B-8A and B-8B, Section 14 22 01 :

Dollars $

ITEM 2: Modernize Freight Elevators B-6, B-7 and B-13, Section 14 22 02:

Dollars $

ITEM 3: Related Work, Section 01 90 00:

Dollars $

ITEM 4 Total of Items 1—3:

Dollars $

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B. Maintenance:

1. Twelve-Month Warranty Preventive Maintenance: Amount included in base quotation Item A.

above.

Total warranty maintenance amount Included in Item A:

Passenger Elevator A-1E: $ /Month

Passenger Elevator A-2E $ /Month

Passenger Elevator A-5A: $ /Month

Passenger Elevator A-5B $ /Month

Passenger Elevator B-8A $ /Month

Passenger Elevator B-8B $ /Month

Freight Elevator B-6 $ /Month

Freight Elevator B-7 $ /Month

Freight Elevator B-13 $ /Month

NOTE: Owner reserves the right to pay warranty maintenance cost in a lump sum or monthly during period maintenance is actually performed.

C. Labor Rates for Modernization Work Not Included in Contract Scope

Provide straight time hourly labor rates below for work not included in the Contract scope, and for overtime labor not in the Contract scope, requested by Owner. Unless stated otherwise in writing by Contractor and submitted with this Quotation Form, labor premium rates (1.5, 1.7, 2.0) will be based on the following straight time hourly rates effective at the time of Quotation submittal.

Mechanic $__________/Hour

Helper/Apprentice $__________/Hour

Team $__________/Hour

D. Enter a cost figure for all pricing requested. Failure to comply may result in quotation disqualification.

E. Undersigned affirms that quotations provided represent entire cost including site conditions, code requirements, drawings, specifications, addenda, and any other Contract Documents, and no claim will be made due to any increase in wage scales, material prices, taxes, insurance, cost indexes or any other factors affecting the construction industry or this project except as expressly allowed in Owner’s maintenance contract.

1.2 ADDENDA

A. Undersigned acknowledges receipt of Addendum No. ____ through ____.

1.3 CONTRACTOR’S OTHER SUPPORTING ENCLOSURES

A. Undersigned has enclosed the following (Check YES or NO):

1. Separate letter containing any “Qualification” related to its Quotation. ☐ YES ☐ NO

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1.4 PROPOSED MODERNIZATION INSTALLATION SCHEDULE

A. Undersigned Contractor submits the following completion schedule for project. Bidders are instructed to add additional rows to the following schedule grid to accommodate job specific phasing.

PHASE DESCRIPTION DURATION

1 Engineering Surveys weeks

2 Submittal Preparation weeks

3 Client Approval Period weeks

4 Engineering, Procurement and Fabrication weeks

5 Mod Installation, Sub-Phase 1: Car A-1E weeks

6 Mod Installation, Sub-Phase 2: Car A-2E weeks

7 Mod Installation, Sub-Phase 3: Car A-5A weeks

8 Mod Installation, Sub-Phase 4: Car A-5B weeks

9 Mod Installation, Sub-Phase 5: Car B-8A weeks

10 Mod Installation, Sub-Phase 6: Car B-8B weeks

11 Mod Installation, Sub-Phase 7: Car B-6 weeks

12 Mod Installation, Sub-Phase 8: Car B-7 weeks

13 Mod Installation, Sub-Phase 9: Car B-13 weeks

14 Final Group Testing and Adjusting weeks

15 Total Project Duration weeks

1.5 CONTRACTOR PROPOSED MODERNIZATION COMPONENTS AND TECHNOLOGY

A. Undersigned Contractor will utilize the following modernization technology for the projects and submits these systems for approval. Upon acceptance of these systems by Owner/Consultant, no substitutions shall be made without written approval of consultant.

Modernization Systems and Components Proposed Model Description/Vendor

Hydraulic Power Unit

Hydraulic Jack

Controls

Door Operator

Infrared Door Edge

Fixtures

Governor

Safety

Monitoring System

Cab Interiors

Door Panels/Entrances

Buffers

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Modernization Systems and Components Proposed Model Description/Vendor

Car and Counterweight Guides

1.6 CONTRACTOR’S LIST OF SUBCONTRACTORS

A. The undersigned Contractor will utilize the following subcontractors for major components of work and submits these firms for approval. Upon acceptance of these Sub-Contractors by Owner/Consultant, no substitutions shall be made without written approval of Consultant.

Subcontractor Name Type of Work

1.7 SUBMISSION AND ACCEPTANCE OF QUOTATIONS

A. Undersigned Contractor agrees to Owner’s right to reject any and all quotations without explanation.

B. Undersigned Contractor declares that preparation and submission of quotations herein contained do not obligate Owner or Consultant in any way.

C. Undersigned Contractor agrees and understands that Owner assumes no obligation to enter into a Contract.

1.8 CONTRACTOR SIGNATURE

DATE: ____________________________________________________________________

SIGNED: ____________________________________________________________________

PRINT NAME: ____________________________________________________________________

TITLE: ____________________________________________________________________

NAME OF FIRM: ____________________________________________________________________

STATE LICENSE No.: ____________________________________________________________________

LEGAL ADDRESS: ____________________________________________________________________

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ORGANIZED AS (MARK ONE): ☐ INDIVIDUAL

☐ PARTNERSHIP

☐ CORPORATION UNDER STATE LAW OF [STATE]

TELEPHONE: ____________________________________________________________________

EMAIL: ____________________________________________________________________

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SECTION 00 80 00 – SUPPLEMENTAL CONDITIONS

PART 1 – GENERAL

1.1 DEFINITION OF TERMS

A. ELEVATOR CONSULTANT or CONSULTANT refers to Lerch Bates Inc. (Lerch Bates).

B. OWNER refers to Georgia World Congress Center.

C. CONTRACT or CONTRACT DOCUMENTS consists of the Agreement, Conditions of Contract, Specifications, Addenda, Drawings if included, and Alternates if accepted.

D. CONTRACTOR or ELEVATOR CONTRACTOR refers to any persons, partners, firm, or corporation having a contract with Owner to furnish labor and materials for the execution of work required.

E. CONTRACT AWARD refers to Owner’s verbal or written award for work required.

F. SUBCONTRACTOR refers to any persons, partners, firm, or corporation having a contract with Contractor to furnish labor and materials for the execution of work required.

G. PROVIDE means “furnish and install.”

H. MANUFACTURER means either the Original Equipment Manufacturer (OEM) or the principal manufacturer of a component or system.

I. RETAIN means, unless otherwise specified, the existing equipment is to be left in place with no alterations and no change in the original manufacturer’s designed performance or functionality. Items that are “retained” shall be thoroughly cleaned in place and adjusted to achieve originally designed function.

J. REFURBISH means, unless otherwise specified, the existing equipment is to be cleaned, repainted, repaired, and parts replaced to put the equipment into a condition to provide the same appearance, performance, and functionality as the equipment provided when it was originally installed. Unless otherwise specified, the scope of replacement of components is limited to those items currently available for purchase as replacement parts from the manufacturer or after-market suppliers approved by the manufacturer.

K. REUSE means that the Contractor shall carefully remove equipment from the existing installation, avoiding any damage or additional wear. Store in a safe location to maintain equipment in its pre-removal condition. Reinstall and incorporate into the modernized elevator installation using the same procedures and recommendations provided by the manufacturer of the equipment.

L. CALL BACK means a request from the Owner to the Contractor to provide a technician on site to evaluate an elevator that is out of service or not functioning properly, rectify the root cause of the malfunction, and place the unit back into normal service.

M. INCLUDES or INCLUDING means including the items specified but not limited solely to those items if additional work or components are required to achieve the specified outcome.

N. Words in the singular shall include the plural whenever applicable or context so indicates.

O. All technical terms in these Contract Documents are used as defined in the latest edition of American National Standard Safety Code for Elevators, Dumbwaiters, Escalators, and Moving Walks ASME A17.1.

and A17.2.

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1.2 CONSULTANT’S STATUS

A. Consultant shall act as Owner’s and/or Building Management’s representative on all matters pertaining to required work. Consultant shall interpret Contract Documents, analyze Contractor’s quotations, review Contractor’s suggested alternates, review all Contractor’s submittals, approve billings, review technical details and construction procedure, perform work progress reviews, and review and test completed work for compliance with Contract Documents prior to acceptance of work by Owner.

B. Field Review Scheduling: Schedule progress and final work reviews with consultant. Reply promptly, in writing, to corrective work indicated on Consultant’s progress and/or final review reports, indicating status and schedule for completion. Consultant anticipates scheduled site review appointments will be met.

1.3 CONTRACT

A. Contract includes all engineering, labor, tools, and material required to complete the work in every respect. Contractor is cautioned to familiarize itself with existing site conditions and to include all incidental work that might occur or be required during the work. After Contract has been awarded, verbally or in writing, no extra charges will be allowed for any labor or material necessary to complete required work whether exactly described in these specifications.

B. Any discrepancies or ambiguities found in Contract Documents or drawings shall be reported to the Consultant prior to Contractor’s quotation submittal.

1.4 MEASUREMENTS AND DRAWINGS

A. Drawings or measurements included with Contract Documents are for convenience of Contractor.

Complete responsibility for detailed dimensions lies with Contractor. Contractor shall verify all dimensions with the actual on-site conditions. Where work of Contractor is to be coordinated with another trade, Contractor’s shop drawings shall show actual dimensions and method of joining work of those trades.

1.5 CODES AND ORDINANCES

A. All work covered by these Contract Documents is to be done in full accord with national code, state and local codes, ordinances, and elevator safety orders in effect at time elevator alteration permit issuance.

All requirements of local Building Department and fire jurisdiction are to be fulfilled by Contractor and its Subcontractors. Also see Section 01 04 00.

1.6 CONTRACTOR’S INSURANCE

A. Contractor shall take out and maintain during the life of this Contract Worker’s Compensation Insurance with statutory limits set by the State of Georgia laws for protection of its employees.

B. Contractor shall carry a comprehensive general liability policy including completed operations blanket contractual broad form property damage, and Owner’s and Contractor’s protective liability in a casualty or liability insurance company acceptable to Owner. Insurance policy shall fully protect Contractor, its Subcontractors, Owner, and Consultant from all loss and liability. Refer to Owner Terms and Conditions provided.

C. Prior to commencing work, Contractor shall secure required insurance, at its sole cost, and submit certificate of confirmation naming indemnified parties as additional insured. Said policies, including an endorsement which states that such insurance will not be cancelled or materially changed unless Owner is given thirty (30)-days’ notice, in writing, of the intention of said insurer to cancel or change

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any such policy. In the event Property is owned by a joint venture or other multi-party entity, all joint venture partners, or parties with an equity interest in the ownership shall be named as additional insureds. Contractor’s insurance shall be primary to any applicable loss. With Owner’s prior approval, an Owners & Contractors Protective Liability (OCPL) Policy may be substituted for commercial general liability coverage. Please refer to the attached appendix that states the project specific insurance requirements.

D. Contractor shall file with Owner a certificate of insurance from its insurance company, stating that such insurance is being carried and that Owner will be notified at least ten days prior to any cancellation of said insurance.

1.7 OWNER INSURANCE

A. Owner’s insurance policy covers work and equipment in place in building and approved and accepted by Consultant and Owner. All material and equipment stored on site and not actually installed is not included in Owner’s policy and such material and equipment shall be covered under Contractor’s Property Damage Insurance.

1.8 TAXES, OLD AGE PENSIONS AND UNEMPLOYMENT INSURANCE

A. Contractor’s quotations for required work, materials and equipment shall include all local, state, and federal occupational and sales taxes, luxury taxes, excise taxes, federal and state old age pensions, unemployment insurance contributions, and any other similar taxes and contributions in effect at time of award of Contract.

1.9 LABOR LAWS

A. Contractor and its Subcontractors performing work under this Contract shall comply with applicable provisions of all federal, state, and local labor laws.

1.10 PATENTS

A. Contractor shall save and hold harmless Owner and its officers, agents, servants, employees, and Consultant from liability of any nature or kind on account of any patented or unpatented invention, process, article, or appliance manufactured or used in performance of Contract, including its use by Owner including all cost and expenses for defending any suits unless otherwise specifically stipulated in Contract Documents.

B. Licenses which may be required for completion of required work are to be obtained and paid for by the Contractor.

1.11 ASSIGNMENTS

A. Neither party to this Contract shall assign Contract or sublet it as a whole without written consent of other party, nor shall Contractor assign any payment due him or to become due to him hereunder without previous written consent of Owner.

1.12 ADVERTISING

A. Advertising privileges will be retained by Owner. It is the duty of Contractor to keep premises free from posters, signs, decorations, etc., unless specifically approved by Owner.

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1.13 PROTECTION OF WORK AND PROPERTY

A. Contractor shall continuously maintain adequate protection of all its work from damage and shall protect Owner property from injury or loss arising out of this Contract. Contractor shall make good any such damages, injury, or loss, except such as may be directly caused by agents, subcontractors, or employees of the Owner. Contractor shall provide all barricades required to protect open hoistways or shafts per OSHA regulations. Design of barricades in public areas shall be approved by Owner prior to fabrication and installation.

B. If Contract includes work which would be disruptive during normal business operations, or would be dangerous to building occupants, said work shall be performed during hours as building management dictates. Examples of such work include, without limitation, saw cutting of concrete, jack hammering, welding, metal cutting, pouring concrete, erecting steel, or hoisting equipment over occupied portions of the building, or performing tests requiring all elevators in a group. Contractor shall perform such work during off-hours and shall include all costs in its quotation.

C. Contractor shall install a suitable protective covering on all finished floors whether marble, wood, carpet or other, in areas where work is being performed. No material handling equipment shall be permitted on or over finished floors unless said floors have been protected in a manner approved by building management.

D. Portable fire extinguishers shall be provided throughout Contractor’s area of work and shall be placed so as to be accessible at all times. Extinguishers shall be multi-purpose dry chemical type, provided on a basis of one 2A-20BC rated unit for each 3,000 square feet of floor area. Extinguishers will remain property of Contractor.

E. Contractor shall at all times maintain work areas, so all portions are accessible to fire department personnel and apparatus. Fire hydrants and fire department connections to building sprinkler systems must be kept free from obstruction at all times.

F. Contractor shall strictly supervise any welding, metal cutting or other operations employing open flame work. All welding and cutting equipment shall be safely arranged and all combustibles in vicinity of any work being performed shall either be removed or protected by a noncombustible cover. Welding or cutting shall be attended by an assistant or fire watchman who is equipped with at least one 2A-20BC rated multi-purpose dry chemical fire extinguisher. Fire watchman will maintain strict surveillance during entire welding or cutting operation and extinguish flying sparks or burning slag. After welding or cutting operation fire watchman shall thoroughly search entire area for remnants of smoldering materials before he is released from his duty. Any welding or other operation employing open flame in any portion of building shall be scheduled with and receive approval of Owner. Hot work permits shall be scheduled and approved with Owner.

G. Contractor shall keep noise level generated by their work below 80dBA level during normal building hours. When it is necessary to produce noise above this level, Contractor shall advise building management of such needs and times will be scheduled as directed. The Contractor shall anticipate, and schedule excessive noise generating procedures and include allowance for same in its quotation and schedule.

1.14 ACCIDENT REPORTS

A. In the event of accidents of any kind, Contractor shall furnish Owner with copies of all accident reports.

Reports shall be sent without delay and at same time that they are forwarded to any other parties.

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1.15 STORAGE OF MATERIALS

A. Contractor shall confine storage of materials on job site to limits approved by Owner and shall not unnecessarily encumber premises or overload any portion of building with materials to a greater extent than structure design load.

1.16 REMOVAL OF EQUIPMENT AND RUBBISH

A. Contractor shall remove and properly dispose of all rubbish as fast as it accumulates including all existing parts and components not retained, keeping building and premises clean during progress of work and leave premises at completion in a condition acceptable to the Owner. Store parts and components identified by consultant as useful for maintenance of units not being modernized as directed by Owner. All other parts and components not retained shall become property of Contractor.

Dumpster shall be located in the loading dock area.

1.17 MATERIALS AND WORKMANSHIP

A. All materials and equipment furnished shall be new and best quality. Installation shall be accurate, workmanlike, and subject to approval of Owner and Consultant. All materials and equipment provided shall conform to regulations of enforcement bodies having jurisdiction. Contractor shall furnish material samples for approval.

1.18 SUPERVISION

A. Contractor shall assign a competent Project Manager, superintendent, and on-site foreman for project satisfactory to Owner and Consultant. Such persons shall represent Contractor and all instructions given to them shall be binding as if given to Contractor.

1.19 ROUTINE BUSINESS

A. After award of Contract, all business relating to required work shall be transacted through consultant, unless otherwise directed.

1.20 CHANGES AND EXTRA WORK

A. Owner may at any time make changes to Contract Documents, plans and drawings, omit work, or require additional work by Contractor. For such additional work performed hereunder, Owner shall pay Contractor on the basis of a mutually agreed lump sum. See Article 1.24 for method of computing lump sum cost of additional work. Contractor shall make no additions, changes, alterations, or omissions, or perform extra work, without receipt of written authorization of Owner.

1.21 PAYMENTS

A. Unless otherwise agreed, Contractor shall submit monthly applications for payment together with necessary data, information, waivers, and affidavits to Consultant. Consultant shall review data for accuracy and forward such applications to Owner for payment. Information shall be submitted with payment request and work progress forms.

B. Applications for payments are to cover 90% of the value of labor performed and material installed and delivered during the preceding month or materials delivered to Contractor’s storage facility.

C. Balance (retention) shall be paid by Owner upon final acceptance of entire work by Consultant and Owner and after performance guarantees have been satisfactorily demonstrated. See Section 017000.

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1.22 PAYMENT WITHHELD

A. Owner and/or Consultant may withhold approval of payment on any Contractor request to such extent as may be necessary to protect Owner from loss on account of:

1. Believed negligence on part of Contractor to execute the work properly or fail to perform any provision of Contract. Owner, after 15 days’ written notice to Contractor, may without prejudice to any other remedy he may have, make good such deficiencies, and may deduct its cost from the overall Contract sum.

2. Claims filed or reasonable evidence indicating probable filing of claims by other Contractors or Subcontractors.

3. Failure of Contractor to make proper payments to its material suppliers or Subcontractors for material and labor.

4. A reasonable doubt that required work can be completed by Contractor for balance then unpaid or in Contract time frame.

5. Contractor’s damage to building or another Contractor.

B. When the above grounds are removed, payment shall be made in full, less retention.

1.23 LIENS AND AFFIDAVITS

A. Neither final payment nor any part of billing retention shall become due until Contractor shall deliver to Owner a complete release of all liens arising out of this Contract or receipts marked paid in full in lieu thereof. In addition, Contractor shall furnish an affidavit to Owner that, so far as he has knowledge or information, releases, or receipts include all labor and materials for which a lien could be filed. If any lien remains unsatisfied after all payments are made by Owner, Contractor shall refund to Owner all monies the latter may be compelled to pay in discharging such a lien, including all costs and reasonable attorney’s fees.

1.24 CLAIMS FOR EXTRA COST

A. Contractor claims for extra cost due to additions or changes to required work shall be submitted to Consultant in writing within a reasonable time after such additions or changes identified or are requested and, in any event, before proceeding with required work. No such claim shall be valid unless so made. Contractor’s self-performed labor charges shall be based on the applicable straight time rates stated in Section 00 31 00 Item 1.1.C. A premium for overtime labor requested by Owner can be charged by Contractor based on the applicable premium multiplier (.5, .7, 1.0) times the applicable straight time labor rate stated in Section 00 31 00. Materials and subcontracted labor maximum charge for additions/changes to work shall be Contractor cost +10% for overhead and profit. Contractor’s cost shall be verifiable from actual supplier invoices, purchase orders, time tickets, etc.

1.25 DELAYS AND EXTENSION OF TIME

A. If Contractor progress is delayed due to acts of Owner or Consultant, acts of other Contractors, fire, floods, strikes or other casualties beyond the control or without fault or negligence of Contractor, time for completion of the work shall be extended for a period determined by Consultant to be equivalent to time of such delay. Contractor must notify Consultant, in writing, of such delay within 48 hours after delay commences, or no extension of time will be granted. Extension of time without written request within said period on one or more occasions shall not be deemed a waiver of provisions of this article.

B. Should the project be completed past the final approved scheduled turnover date by Owner, a penalty will be assessed of $1,000/day.

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1.26 PERMITS

A. Contractor shall obtain and pay for or cause its Subcontractor to obtain and pay for all permits required to complete required work. In addition, Contractor shall arrange, schedule, and pay for or cause its Subcontractors to arrange, schedule and pay for all required final inspections by state, local or independent certified inspecting authorities necessary for issuance of all required Owner utilization permits in regard to completed work.

PART 2 – SPECIAL CONDITIONS

2.1 PROGRESS OF WORK

A. Upon award, verbally or in writing, Contractor shall reconfirm in writing, starting and completion schedule including equipment delivery dates based upon the information submitted on its quotation form, Section 00 31 00.

B. Contractor shall submit in writing monthly reports with payment request, including current equipment delivery dates and anticipated completion dates for individual units and groups of units.

Elevator Consulting Group SECTION 01 01 00 – SUMMARY OF WORK

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© 2023 Lerch Bates Inc.

SECTION 01 01 00 – SUMMARY OF WORK

PART 1 – GENERAL

1.1 WORK COVERED BY CONTRACT DOCUMENTS

A. Modernization of Nine (9) elevators including, but not limited to, the following new systems and components:

1. Hydraulic Power Units

2. Hydraulic Jack Assemblies

3. Operational Controls

4. Dispatching Systems

5. Door Operating Equipment

6. Signal Fixtures

7. Car Interior Finishes

B. Provide all labor, engineering, tools, transportation, services, supervision, materials, and equipment necessary for and incidental to satisfactory completion of required work as indicated in Contract Documents.

C. Provide all required staging, hoisting and movement of new equipment, reused equipment, or removal of existing equipment.

D. Applicable conditions of Owner’s General, Special, and Supplemental Conditions.

E. Prime contracts are defined below, and each is recognized to be a major part of required work to be performed concurrently in close coordination with work of other Contractors.

1. This Contract: Elevator Modernization including associated work included in Section 01 90 00.

F. Scope of Contract includes, but is not limited to, the following:

1. Coordination, scheduling, and management of work of component suppliers and subcontractors.

2. Furnish and install equipment as specified, utilizing existing and/or modified hoistways and machine rooms.

3. Specific item of required work which cannot be determined to be included in another contract is thereby determined to be included in prime contract.

4. Coordinate installation of LAN cabling in hoistway and machine room. Include all costs in quotation including required time to assist with LAN cable installation. No additional fees will be accepted for coordination and assistance with cable installation by the electrical contractor.

1.2 PRIME CONTRACTOR’S DUTIES

A. Prime Contractor’s duties include the following:

1. Provide and pay for labor, materials and equipment, tools, construction equipment and machinery, and other facilities and services necessary for proper execution and completion of required work.

2. Pay for legally required sales, consumer, and state remodel taxes.

3. Secure and pay for required permits, fees, and licenses necessary for proper execution and completion of required work, as applicable at time of quotation due date.

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4. Give required notices.

5. Comply with codes, ordinances, rules, regulations, orders, and other legal requirements of public authorities applicable to performance of required work.

6. Promptly submit written notice to Consultant of observed variance of Contract Documents from legal requirements.

7. Enforce strict discipline and good order among employees. Do not employ persons unskilled in assigned task.

1.3 WORK SEQUENCE

A. Construct work in stages.

1. See Exhibit A “Project Schedule.”

1.4 WORKING HOURS

A. Unless otherwise stated below or elsewhere in the Contract Documents, Contractor shall have access to the building for work activities during the following building operating hours:

1. Monday-Friday 6am - 6pm

2. Saturday 6am - 6pm

3. Sunday 8am - 5pm

B. Contractor shall perform all work that has the potential to result in any of the following conditions outside of regular building operating hours at no additional cost to the Owner:

1. More than one elevator out of service in a group of elevators (not including a second car out of service for more than sixty minutes for regular preventive maintenance during non-peak traffic periods).

2. Interruptions or changes in normal group automatic operation.

3. Activation of Firefighter’s Emergency Operation Phase I.

4. Activation of Standby Power Operation.

5. Noise levels more than 80dBA measured in any occupied or public space.

6. Transport of large equipment through public or tenant spaces.

1.5 CONTRACTOR USE OF PREMISES

A. Confine operations at site to areas permitted by law, ordinances, permits, Contract Documents, and…