RFP.pdf

CITY OF LITTLETON, COLORADO

REQUEST FOR PROPOSALS

Sanitary Lines

CCTV Inspection Services

(City project #25-56)

RFP PUBLISHED April 7, 2025 PRE-PROPOSAL MEETING April 22, 2025

11:00 AM MDT

QUESTIONS DUE April 23, 2025

12:00 PM MDT

QUESTIONS & ANSWERS

UPLOADED

April 30, 2025

PROPOSAL SUBMISSION

DEADLINE

May 7, 2025

12:00 PM MDT

INTENT TO AWARD May 2025

CONTRACT EXECUTION June 2025

TABLE OF CONTENTS

REQUEST FOR PROPOSALS

SECTION 1 - SCOPE OF WORK & TECHNICAL SPECIFICATIONS

SECTION 2 - PROPOSAL SUBMISSION REQUIREMENTS

SECTION 3 - GENERAL REQUIREMENTS

SECTION 4 - SELECTION PROCESS

ALL ATTACHMENTS ARE UPLOADED SEPARATELY IN RMEPS

ATTACHMENT A - SAMPLE AGREEMENT

ATTACHMENT B - CONTRACT CERTIFICATION FORM

ATTACHMENT C - SPECIFICATIONS & GUIDELINES

REQUEST FOR PROPOSALS (“RFP”)

The City of Littleton (“City”) is requesting proposals for closed circuit television video inspections and associated condition assessment. Proposals must be submitted electronically through Rocky

Mountain E-Purchasing System (“RMEPS”) by 12:00 PM MDT on May 7, 2025.

Pre-Proposal Meeting:

Proposers are encouraged to attend the pre-proposal meeting which shall take place online at

11:00 AM MDT on April 22, 2025 via https://tinyurl.com/3j47259c (or call 213-493-9428, ID

148483184#).

The pre-proposal meeting is not mandatory, but proposers will be held responsible for all information presented at the meeting. The City will publish meeting notes and questions/answers in RMEPS as indicated on page 1.

No site walks will be offered by the City.

Questions:

All inquiries and questions regarding this RFP must be submitted electronically in RMEPS by

12:00 PM MDT on April 23, 2025.

Selection:

A City selection committee shall review the proposals received and consider any causes for rejection or disqualification. Proposers may be requested to participate in interviews to further assess their qualifications.

RFP Designated Contact:

Megan Sullivan, City of Littleton Procurement Manager, is the RFP Designated Contact. From the date of issuance of the RFP through completion of the selection process, any proposer who contacts City employees other than the RFP Designated Contact may be disqualified from further participation in the selection process, at the City’s sole discretion.

https://www.bidnetdirect.com/colorado https://www.bidnetdirect.com/colorado https://tinyurl.com/3j47259c

Section 1 - SCOPE OF WORK & TECHNICAL SPECIFICATIONS The City is requesting professional services proposals for sanitary sewer closed circuit television video (“CCTV”) and condition assessment for approximately 59,756 linear feet of sanitary sewer pipes ranging in diameter from 10 inches to 12 inches, and associated manholes (approximately

320) within City limits.

The City has over 128 miles of sanitary sewer mains, trunklines and interceptor, ranging in size from 6 inches in diameter to 66 inches in diameter, and over 3,200 sanitary manholes. Video inspection of the entire system was completed in 2018. To effectively maintain this infrastructure and respond to emergency sewer issues, the Contractor shall provide sewer inspection of only the lines that are 10 inches to 12 inches in diameter. The Contractor shall perform inspection of the City’s lines via CCTV in National Association of Sewer Service Companies (“NASSCO”)

PACP format, and shall evaluate the associated manholes on these lines in NASSCO MACP

Level 2 format.

The Contractor shall perform work in accordance with Attachment C, Specifications &

Guidelines.

Work shall be completed within nine (9) months of Notice to Proceed from the City.

CCTV Inspection

Operation of the television inspection equipment shall be controlled from above ground, with a skilled technician at the control panel in the television inspection van controlling the movement of the television camera. The technician shall have the capability to adjust the brilliance of the built-in lighting system; change the focus of the television camera by remote control; control the pan, tilt, and zoom features of the camera; control the forward and reverse motion of the camera;

and determine the camera's position, at any time.

The Contractor shall make a video recording of the television inspection and supply one copy to the City. The video recordings shall be in color and give clear video/pictures of conditions of pipelines with hydraulic and structural problems. The recording(s) deemed unacceptable by the

City shall be reproduced at no cost to the City.

All data and video recording will become the sole property of the City without restrictions of future use, duplication, modification, and dissemination. The Contractor shall have no vested rights to the completed work and may not sell or reuse it without the City’s permission. The project data furnished to the Contractor for use in rendering project services shall remain the property of the

City and shall be returned upon termination or expiration of the contract. The Contractor may not distribute, sell or otherwise use data without permission of the City.

The Contractor shall create pipeline inspection reports correlated to the videos, containing the measurement of faults and other features inside the pipeline. This includes measurements of pipe size, number and location of laterals, water levels and other features, as well as automatic analysis of pipe ovality and pipe available capacity up to 30 times per second.

The camera shall be moved through the line in either direction at a uniform rate, stopping when necessary to ensure proper documentation of the sewer’s condition, but in no case shall the television camera speed be greater than 30 feet per minute (0.5 ft per second) for all inspections in compliance with NASSCO guidelines. Manual winches, power winches, TV cable, and power rewinds or other devices shall not obstruct the camera view or interfere with proper documentation of the sewer conditions to move the camera through the sewer line.

As the camera approaches a lateral connection or substantial structural defect, the camera progress shall be halted, and the camera lens panned to further view the lateral pipe and connection (including looking up the lateral) or defect to thoroughly evaluate its condition.

If during the inspection operation the television camera will not pass through the entire pipe section, the Contractor shall reset their equipment in a manner so that the inspection can be performed from the opposite manhole. If again, the camera fails to pass through the entire section, the Contractor shall notify the City Project Manager immediately.

If during the television inspection the Contractor encounters a condition where public safety is threatened (such as, but not limited to, a pipe hole, pipe collapse, stoppage, blockage and/or eminent sewer spill), the Contractor shall immediately notify the City Utility Supervisor. The

Contractor shall provide a videotape copy of the section of line containing the condition within 24 hours to the City Project Manager.

If during the television inspection, the camera is jammed inside the sewer and cannot be retrieved, the Contractor shall not excavate the pipe to retrieve it. The Contractor shall inform the

City immediately for assistance, but it is the Contractor’s responsibility to remove the camera and ensure that the sewer is not damaged.

Whenever non-remote powered and controlled winches are used to pull the television camera through the line, telephone, radios or other suitable means of communication shall be set up between the two manholes of the section being inspected to ensure that adequate communications exist between members of the crew.

Operators

All CCTV operators shall be certified by NASSCO by passing the Pipeline Assessment and

Certification Program (“PACP”). The methodology of evaluation, data collection, and reporting criteria used for the NASSCO certification shall be practiced for all CCTV inspections. No work shall be performed by non-NASSCO certified operators.

Pre-Inspection Cleaning

All sewer pipelines to be inspected shall be sufficiently cleaned by the Contractor within 72 hours prior to CCTV inspection to provide clear examination of the pipe’s interior and to provide sufficient opening for the camera to pass through the pipe. The Contractor shall be careful not to damage any pipes, including existing plastic lining. Pre-inspection cleaning shall be defined as

‘Light Sewer Cleaning’ per NAASCO standards. The Contractor shall clean the sewer and associated manholes, including drop connections and benches, to remove all settled deposits, so that the sewer is ready for televising. This will require an unlimited number of passes of a hydraulic flusher to remove all loose debris and collect it for removal in the downstream manhole.

All debris must be removed from the sewer, including any debris that may be washed up into any service connection (does not include known pre-existing conditions in service connections), drop connections or the bench wall of the manholes. This item does not include root cutting, deposit removal, or grinding of protruding service connections. For pipes 10 inches to 12 inches in diameter, Light Sewer Cleaning shall remove settled deposits at fifteen percent (15%).

The Contractor shall intercept and remove the flushed debris at the next downstream manhole using a weir or screening device. The Contractor will be responsible for providing their own water supply and dump site for the debris removed from the sanitary sewers. The Contractor shall provide traffic control required to safely perform the work.

If after Light Sewer Cleaning, additional cleaning is required to perform CCTV inspections, the

Contractor shall notify the City Project Manager and obtain permission to perform ‘Heavy Sewer

Cleaning’ as defined by NAASCO Standards. Heavy Sewer Cleaning is defined as the removal of obstructions and settled deposits that exceed percentages established for Light Sewer

Cleaning. This also includes Deposits Attached Grease (“DAGS”) if able to remove with rotating nozzle or other mechanical means; not to include saws or cutters. Compliance requires substantial effort towards cleaning.

For Heavy Sewer Cleaning, the Contractor shall remove all obstructions in the sewer. All debris must be removed from the sewer, including any debris that may have been washed up into any service connections (does not include known pre-existing conditions in service connections), drop connections or the bench wall of the manholes. This includes all grease, rocks, debris, sticks, etc. that will reduce the hydraulic capacity of the sewer and limit future maintenance access of remote equipment. This work will include an unlimited number of passes by high velocity hydro-cleaning equipment. A mechanical/hydraulic spinner nozzle may be used where necessary at no additional cost to the City; however, the Contractor shall be responsible for any damage to the sewer or any service connections. This item does not include cutting/grinding protruding break-in connections.

The Contractor shall maintain detailed documentation of cleaning efforts made to remove these items. Such documentation shall be made available to the City at any time.

The Contractor shall immediately notify the City Project Manager if the Contractor believes this level of Heavy Sewer Cleaning will cause a sewer collapse due to the existing deterioration of the host pipe. The City’s determination whether to continue or stop work is final.

Cleaning methods shall be employed to sufficiently clean the pipe so the camera can pass and fully ascertain and document the structural integrity and operational condition of the pipe. Any costs associated with CCTV work that is necessitated by the Contractor’s failure to sufficiently clean the main line shall be borne by the Contractor.

All sludge, dirt, sand, rocks, grease, roots, and other solid or semisolid material resulting from the cleaning operations shall be removed and hauled away from the downstream manhole of the section being cleaned. Passing material from sewer section to sewer section shall not be permitted. The Contractor shall be responsible for removing all solid and semisolid materials from the cleaning operation from the work site no less often than at the end of each workday. Materials, which accumulate during the workday, shall be placed in totally enclosed and watertight containers. Handling, transport, and disposal of materials shall be in full compliance with all applicable Federal, State, and local requirements, and is the sole responsibility of the Contractor.

The Contractor shall verify the manhole locations and information provided by the City’s Project

Manager prior to the CCTV inspections. The Contractor shall notify the City Project Manager of any discrepancies within 24 hours of discovering discrepancies.

Equipment

The Contractor shall be capable of television inspection through a single port of access to the pipeline by means of a "tractor-camera", or "push-pull" type video cable. The television equipment utilized by the Contractor for inspection shall be specifically designed and constructed for such inspections. Lighting for the camera shall be suitable to allow a clear and properly contrasted picture of the entire periphery of the pipes to be inspected. The camera shall be operative in

100% humidity conditions. The camera, television monitor, and other components of the video system shall be capable of producing a clear, high quality unobstructed picture for the entire length of the reach, from manhole to manhole including the connections on either end, to the satisfaction of the City Project Manager.

CCTV camera equipment must provide color, digital recording with high resolution video and still images with resolution of not less than 650 lines. The camera shall have pan and tilt capabilities and minimum 65-degree view angle with either automatic or remote focus and iris controls. The camera shall have a focal distance adjustable from 6 inches to infinity. The camera shall be mounted on an appropriate transport system, sized for each pipe diameter. The camera must be centered in the pipeline.

Software Requirements

The Contractor shall perform all inspections according to NASSCO PACP and MACP v7.0 standards, to be imported into the City GraniteNet database. For PACP, it is intended that the

Contractor shall make a continuous digital recording of the complete pipe inspection. The recording shall also be used as a permanent record of defects. Unless directed otherwise by the

City, the recording shall be MPEG 4 (.mp4). The Contractor shall pause the digital recording at any time there is a delay in the inspection and restart the digital video recording in the same digital file. The pause shall in no way affect, freeze, or interrupt the reply of the video and shall not close the video file during the inspection. The Contractor shall store a single video file for each segment inspected. The recorded files shall have a resolution of 352 by 240 pixels and an interlaced frame rate of a minimum of 24 frames per second.

All pictures shall be recorded as a JPEG image. For each picture, indexing shall exist as a separate text file of the observation noted. The data shall be time coded using the elapsed time from the video file. This shall allow the user in GraniteNet version 7.0 to use the indexing feature and go to that defect with a click instead of fast forwarding or rewinding. All pictures shall have the same file name as the pipeline video plus the footage where the picture is taken.

Inspection Procedures

CCTV inspection of 10 inches to 12 inches sanitary sewer trunk lines owned by the City.

Inspections shall be in NASSCO PACP and MACP format. Pipe inspection files shall be stored in database format (.mdb), with separate inspections for each segment of pipe. Work shall not be considered complete until the City’s Asset Management and Utilities divisions both approve the final data deliverables in a format that may be imported into the City’s existing GraniteNet environment accurately and effectively. This may also include smaller sample deliverables throughout the duration of the project to ensure the data quality of the final deliverable. Additional inspection process requirements are as follows:

• Identify the location of all service lateral connections to sanitary trunk lines, sanitary sewer mains and manholes o Recorded view into each connection on video o Distance footage of connection from upstream manhole recorded o Note if connection appears to be active or dry, note the presence of roots, grease, offset joint or any other abnormality

• Identify all potential combined sanitary/storm sewers

• Provide digital logs of the following information upon completion of sanitary sewer pipe inspections in PACP format, including but not limited to:

o Pipe Segment Reference (City ID) o Date of inspection o Pipe material (VCP, CIPP, PVC, etc.)

o Diameter of pipe per line segment o Length of line segment o Direction of inspection o The following items described with distance from upstream manhole

• Live service laterals

• Detached service taps

• Protruding service taps into the main

• Cracked or broken main lines

• Sags or low spots in mains

• Missing gaskets or rings

• Root intrusions from main joints

• Root intrusions from service taps

• Identified inflow and infiltration locations (taps, joints or cracks in main line)

• Record manhole condition both on inspection form and from video with panoramic and vertical views

• Identify manholes that are listed on the map but not located during inspections

• Provide digital logs of the following information upon completion of sanitary sewer manhole inspections in MACP Level 2 format, including but not limited to:

o Manhole identification number (City ID) o Date of inspection o Ground cover (dirt, concrete, asphalt, grass, etc.)

o Cover dimension o Step material o Step condition o Wall material o Manhole condition o Grout condition

• Survey manhole rim elevations and provide manhole size. In addition, survey the sanitary sewer invert elevation and condition, and determine pipe size and flow directions. The horizontal and vertical control for the project is defined in the City’s Survey Control Network outlined by the Survey Control Diagram.

https://www.littletonco.gov/Government/Departments/Public-Works-Engineering/Land-Surveying

Working Provisions Work for the sanitary lines will be performed at low flow times on the trunk lines to avoid by bypass pumping, which is normally after midnight. These inspections will be scheduled with the City’s Sewer Utility Manager.

The Contractor shall obtain a right-of-way permit and approval of traffic control plans from the

City. Fees are waived for this permit.

The Contractor will inform the City’s Sewer Utility Manager of any work that will need access to private property so the property owner can be notified prior to work starting.

The Contractor will provide weekly progress reports to the City’s Sewer Utility Manager.

The Contractor will inform the City’s Sewer Utility Manager of which lines need Heavy Sewer

Cleaning to accommodate accurate CCTV inspection.

The Contractor will notify the City’s Sewer Utility Manager of issues which need to be addressed immediately (sewer backup, pipe collapse, etc.)

Quality Assurance and Quality Control

The Contractor shall collaborate with the City to ensure data quality, accuracy, and consistency.

If any questions or concerns arise from the provided data (such as inconsistencies from map to field, new asset identification numbers, etc.), the Contractor shall meet with the City to review and ensure data accuracy and understanding.

The City will provide:

• Sanitary sewer system maps and files (hard copy, PDF, or GIS)

• Guidance for applying for right-of-way permitting

• Recommendations for access

• Any answers necessary for ensuring data integrity and proper data transfer from the Contractor to the City

Section 2 - PROPOSAL SUBMISSION REQUIREMENTS Proposals must specifically address each of the questions or items listed below. The information provided will be a guide, subject to verification, for determining the capacity and qualifications of the proposer who can provide the highest level of services to the City.

Proposals should not exceed ten (10) pages in length. The page limit is not affected by the transmittal letter, Attachment B, pricing, cover pages, table of contents, or divider sheets.

Provide your proposal response which must include the following information, in the order listed below.

Cover Letter

1. Address the letter to the Littleton Selection Committee.

2. Provide your company name and physical office location.

3. Provide the name and email address of the individual authorized to represent your company.

Experience

4. Describe how many years your company has worked on CCTV projects.

5. Provide no more than three (3) examples of past projects similar in scope to the City’s project. Projects should highlight experience in self-performed work.

6. Provide copies of your CCTV operators’ NASSCO certifications.

Approach

7. Provide a milestone schedule for completing the work.

8. Describe how many staff will be assigned work for this project, and each staff member’s capacity.

9. Describe your approach to data quality assurance and quality control.

10. Describe your approach to overcoming schedule changes and delays, and how you plan to communicate changes to the City.

Pricing

11. Pricing must be submitted online using the bid schedule provided in RMEPS.

Forms and References

12. Signed Contract Certification Form, Attachment B

13. Certificate of Good Standing issued by the Colorado Secretary of State

14. Provide the names, phone numbers, and email addresses for at least three (3) references who the City may contact, who are free to discuss all aspects of their experience working with your company.

Section 3 - GENERAL REQUIREMENTS

A. INTERPRETATIONS AND ADDENDA:

Should a proposer find a discrepancy or omission in this RFP, or should a proposer be in doubt as to the meaning of any provision of this RFP, the proposer should submit their question in RMEPS, and any necessary clarifications or addenda will be provided by the City in writing. Proposers are solely responsible for obtaining and reviewing all addenda.

THE CITY WILL NOT BE RESPONSIBLE FOR ANY ORAL INSTRUCTIONS OR

INTERPRETATIONS GIVEN BY OR TO ANYONE. It shall be conclusively presumed that the proposer did, before submitting a proposal, closely review the RFP, all exhibits/attachments, and other items relevant to the RFP.

The instructions contained within are not intended to completely define the proposed contractual relationship between the City and the successful proposer. The awarded contract will be similar in form to the attached Sample Agreement (Attachment A), but the City reserves the right to make changes and additions prior to contract execution at the sole discretion of the City.

B. PRICING:

All prices quoted shall be firm and fixed for the specified contract period. All City of Littleton sales taxes, which may become due and payable as a result of materials purchased for this contract, shall not be included in the amount of the proposal. The proposer is solely responsible for determining any and all direct and incidental costs associated with performing the work, including but not limited to, insurance, tools, vehicles and equipment, labor, minimum wage requirements (if applicable), overhead, and any other related costs.

C. ELECTRONIC PROPOSAL SUBMISSION:

The City will only accept and consider proposals electronically submitted via RMEPS.

Registration with RMEPS is available at no charge. Hardcopy proposals or proposals submitted by any other means will not be accepted. The City is not responsible for the actions or lack thereof on the part of the proposer in regards to their interaction with RMEPS, and the City does not have access to or control the vendor side of RMEPS; for technical assistance, contact RMEPS at 1-800-835-4603.

Costs for developing proposals in response to this RFP are entirely the obligation of the proposer and shall not be chargeable in any manner to the City. This includes travel to and from the City for the purpose of participating in any interviews as part of the selection process.

Proposers cannot modify submitted proposals after the proposal submission deadline. Any proposer, upon their authorized representative’s written request, will be given permission to withdraw their proposal at any time before the proposal submission deadline.

D. CONFLICT OF INTEREST:

All proposers must review and comply with the City’s code governing City employees’ interest in any contract with the City, not related to the employees’ employment with the City.

• https://online.encodeplus.com/regs/littleton-co-cc/doc-viewer.aspx#secid-4727

• https://online.encodeplus.com/regs/littleton-co-cc/doc-viewer.aspx#secid-4728

The proposer and its subsidiaries, affiliates, subcontractors, principals, or employees shall not engage in any transaction, activity or conduct which would result in a conflict of interest. If applicable, prior to submitting a proposal, the proposer must disclose to the City RFP Designated Contact any and all current or potential conflicts of interest, including transactions, https://online.encodeplus.com/regs/littleton-co-cc/doc-viewer.aspx#secid-4727 https://online.encodeplus.com/regs/littleton-co-cc/doc-viewer.aspx#secid-4728 activities, or conduct that would affect the judgment, actions, or work of the proposer by placing the proposer’s own interests, or the interest of any party with whom the proposer has a contractual arrangement, in conflict with those of the City. The proposer should contact the City RFP Designated Contact with any questions regarding what may constitute a conflict.

The City, in its sole discretion, shall determine the existence of a conflict of interest and may disqualify proposals in the event such a conflict exists.

E. CONTRACT EXECUTION:

Using the Contract Certification Form (Attachment B), proposers shall indicate whether all terms and conditions of the Sample Agreement are acceptable, or whether the proposer has any proposed modifications. The City reserves the right to conduct negotiations with the successful proposer(s) and to accept scope of work revisions prior to contract execution.

Prior to finalization of award, the successful proposer will be required to furnish a Certificate of Good Standing from the Colorado Secretary of State’s Office as proof that they are properly registered to do business in the State of Colorado or provide certified documentation indicating that the proposer meets an exemption under C.R.S. § 7-90-801(2).

Proposers cannot be presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency. By submitting a proposal, proposers certify they have not, within a three year period preceding this RFP, been convicted of or had a civil judgment rendered against them for a commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, local) contract or subcontract; violation of Federal or state antitrust statutes relation to the submission of offers; commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making a false statement(s), tax evasion, or receiving stolen property;

or presently been indicated for, or otherwise criminally or civilly charged by a governmental entity with, the commission of any of the offenses enumerated above. Proposers shall provide immediate written notice to the City if, at any time prior to contract award, the proposer learns that its certification was erroneous when submitted or has become erroneous by reasons of changed circumstances. If it is later determined that the proposer knowingly rendered an erroneous certification, in addition to other remedies available to the City, the

City may terminate the contract resulting from this RFP for default; termination for default may result in additional charges being levied for the costs incurred by the City to initiate activities to replace the awarded contractor.

No rights to provide goods or services shall arise unless and until the awarded contract is signed by the City and approved by ordinance/resolution, if applicable. Failure to comply with any of the requirements to execute the contract within 10 days of the City’s request shall be just cause for the annulment of the award. Award may then be issued to the next qualified proposer, or work may be readvertised, or may otherwise be handled at the City’s sole discretion. The City shall not incur any liability whatsoever if the awarded contract is not approved by ordinance/resolution or City council.

The awarded contract shall be non-exclusive. In the City’s best interests, the City reserves the right to purchase the same materials and services through other procurements.

F. COLORADO OPEN RECORDS ACT:

Any information submitted with the proposal shall become public information, subject to release, under the Colorado Open Records Act (C.R.S. §§ 24-72-201 through 205) (“CORA”).

It is the responsibility of the proposer to ensure that no confidential or proprietary information is included in the proposal that the proposer would not wish to be released, or to identify in its proposal any information the proposer deems confidential, or which contains proprietary information, patents, copyrights, or trade secrets. The proposer must provide justification of what information, upon request, should not be disclosed by the City under CORA. The City may otherwise use or disclose the information submitted by the proposer for any purpose, unless its use is so identified and restricted by the proposer; however, the proposer’s opinion of what constitutes confidential information under CORA is not binding upon the City. The City shall be held harmless from any claims arising from the release of information within the proposal.

G. SUSTAINABILITY:

The City is committed to protecting the environment, and the health of the community and its employees. City departments are directed to procure cost-competitive products and services that minimize resource consumption and negative impacts on the environment and human health. Unless otherwise expressly agreed in writing, the successful proposer will, to the extent applicable, follow standards and recommendations of the United States Environmental Protection Agency Environmentally Preferable Purchasing (“EPP”) program, the Green Seal organization, and standards and practices specified by the U.S. Green Building Council, including the Leadership in Energy and Environmental Design (LEED) program, as applicable.

Section 4 - SELECTION PROCESS

A. EVALUATION CRITERIA:

Proposals shall be evaluated based on the criteria below and other relevant considerations as determined by the selection committee. Proposals shall also be evaluated to confirm the proposer has conformed with the requirements of the RFP (signed forms, etc.), and to confirm the proposer is not in arrears to the City, in default with the City, or otherwise subject to award disqualification. The City may, if it deems necessary, request clarifications, conduct discussions or interviews, or request best and final offers.

1. Experience

2. Approach

3. Pricing

B. PROPOSAL ACCEPTANCE AND DISQUALIFICATION:

In the City’s best interests, and at the City’s sole discretion, the City reserves the right to cancel, suspend, or modify the solicitation; to reject any or all proposals; and/or to waive informalities, irregularities, or omissions in any proposals. As the City deems necessary and appropriate, and in its sole discretion, the City reserves the right to make any inquiries or other follow-up required to verify or clarify information provided by the proposer. Any one or more of the following causes may result in the disqualification of a proposer and the rejection of a proposal:

i. Failure to provide complete information, pricing, and/or documentation as required.

ii. Submission of more than one proposal for the same work from an individual, firm, partnership, or corporation under the same or different names.

iii. Evidence of collusion among contractors; participants in such collusion may receive no consideration for award for any future work.

iv. Default, breach, or termination of other contracts pertinent to proposer’s ability and willingness to perform contractual obligations.

v. Breach or violation of terms and conditions of existing City contracts, licenses, or permits.

vi. Delinquent federal, state, or local tax obligations; or outstanding debts to the City.

i. Federal debarment or suspension.

ii. Omissions or fraudulent statements.

iii. Lack of competency as revealed by the proposer’s submission, or lack of ability to operate as required.

iv. Uncompleted work which, in the judgment of the City, might hinder or prevent the prompt completion of additional work if awarded.

v. Conviction or indictment of a proposer or proposer’s staff for a felony involving violence, including sexual offenses, and/or listing of same on the Colorado sex offender registry or a similar sexual offender registry of another state or the federal government.

vi. Not being in good standing with the Colorado Secretary of State.

vii. Failure to disclose potential conflicts of interest.