RFP Document.pdf

Dated 10/16/23

STATE OF SOUTH DAKOTA

Northern State University

Business and Health Innovation Center AV Equipment and Installation

PROPOSALS ARE DUE NO LATER THAN MAY 30, 2025

RFP #: NSU-2501 State POC: Sean Meyers EMAIL:

sean.meyers@northern.edu

READ CAREFULLY

FIRM NAME: AUTHORIZED SIGNATURE:

ADDRESS: TYPE OR PRINT NAME:

CITY/STATE: TELEPHONE NO:

ZIP (9 DIGIT): FAX NO:

E-MAIL:

PRIMARY CONTACT INFORMATION

CONTACT NAME: TELEPHONE NO:

FAX NO: E-MAIL:

1.0 GENERAL INFORMATION

1.1 PURPOSE OF REQUEST FOR PROPOSAL (RFP)

Northern State University (NSU) is constructing a new building and is seeking a qualified contractor to provide and install the pre-defined audio visual (AV) system. The building will house the NSU School of Business and the NSU Nursing programs. The building includes five classrooms, nursing skills lab, nursing simulation suites, offices, a conference room, study spaces, a large commons area/events space, and the Northern Innovation and Startup Center. The selected vendor must ensure proper installation, system integration, testing, and training to guarantee optimal functionality and ease of use. The substantial completion date for the building is December 9, 2025. Building access prior to that date will be coordinated with the general contractor through NSU. Systems must be fully functional by January 5, 2026. Spring classes will begin in the building on January 12, 2026.

1.2 ISSUING OFFICE AND RFP REFERENCE NUMBER

The Northern State University Purchasing Office is the issuing office for this document and all subsequent addenda relating to it, on behalf of the State of South Dakota, Board of Regents. The reference number for the transaction is RFP #NSU-2501. This number must be referred to on all proposals, correspondence, and documentation relating to the RFP.

1.3 SCHEDULE OF ACTIVITIES (SUBJECT TO CHANGE)

RFP Publication May 14, 2025 Offeror Questions Due Responses to Offeror Questions

May 19, 2025 May 23, 2025

Proposal Submission May 30, 2025 Oral Presentations/discussions (if required) June 6, 2025 Proposal Revisions (if required) June 10, 2025 Anticipated Award Decision/Contract Negotiation June 13, 2025

1.4 SUBMITTING YOUR PROPOSAL

All proposals must be completed and received in the NSU Purchasing Office by the date and time indicated in the Schedule of Activities.

Proposals received after the deadline will be late and ineligible for consideration.

All proposals must be submitted electronically and digitally signed by an officer of the responder, legally authorized to bind the responder to the proposal. Proposals that are not properly signed may be rejected.

Proposals must be submitted electronically via e-mail to Sean.Meyers@northern.edu with the SUBJECT line as follows: Proposal for NSU RFP #2501.

No proposal shall be accepted from, or no contract or purchase order shall be awarded to any person, firm or corporation that is in arrears upon any obligations to the State of South Dakota, or that otherwise may be deemed irresponsible or unreliable by the State of South Dakota.

1.5 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY

EXCLUSION – LOWER TIER COVERED TRANSACTIONS

By signing and submitting this proposal, the offeror certifies that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation, by any Federal department or agency, from transactions involving the use of Federal funds.

Where the offeror is unable to certify to any of the statements in this certification, the bidder shall attach an explanation to their offer.

1.6 NON-DISCRIMINATION STATEMENT

The State of South Dakota requires that all contractors, vendors, and suppliers doing business with any State agency, department, or institution, provide a statement of non-discrimination. By signing and submitting their proposal, the offeror certifies they do not discriminate in their employment practices with regard to race, color, creed, religion, age, sex, ancestry, national origin or disability.

1.7 CERTIFICATION RELATING TO PROHIBITED ENTITY

For contractors, vendors, suppliers, or subcontractors who enter into a contract with the State of South Dakota by submitting a response to this solicitation or agreeing to contract with the State, the bidder or offeror certifies and agrees that the following information is correct:

The bidder or offeror, in preparing its response or offer or in considering proposals submitted from qualified, potential vendors, suppliers, and subcontractors, or in the solicitation, selection, or commercial treatment of any vendor, supplier, or subcontractor, is not an entity, regardless of its principal place of business, that is ultimately owned or controlled, directly or indirectly, by a foreign national, a foreign parent entity, or foreign government from China, Iran, North Korea, Russia, Cuba, or Venezuela, as defined by SDCL 5-18A. It is understood and agreed that, if this certification is false, such false certification will constitute grounds for the State to reject the bid or response submitted by the bidder or offeror on this project and terminate any contract awarded based on the bid or response. The successful bidder or offeror further agrees to provide immediate written notice to the contracting executive branch agency if during the term of the contract it no longer complies with this certification and agrees such noncompliance may be grounds for contract termination.

1.8 RESTRICTION OF BOYCOTT OF ISRAEL

For contractors, vendors, suppliers, or subcontractors with five (5) or more employees who enter into a contract with the State of South Dakota that involves the expenditure of one hundred thousand dollars ($100,000) or more, by submitting a response to this solicitation or agreeing to contract with the State, the bidder or offeror certifies and agrees that the following information is correct:

The bidder or offeror, in preparing its response or offer or in considering proposals submitted from qualified, potential vendors, suppliers, and subcontractors, or in the solicitation, selection, or commercial treatment of any vendor, supplier, or subcontractor, has not refused to transact business activities, has not terminated business activities, and has not taken other similar actions intended to limit its commercial relations, related to the subject matter of the bid or offer, with a person or entity on the basis of Israeli national origin, or residence or incorporation in Israel or its territories, with the specific intent to accomplish a boycott or divestment of Israel in a discriminatory manner. It is understood and agreed that, if this certification is false, such false certification will constitute grounds for the State to reject the bid or response submitted by the bidder or offeror on this project and terminate any contract awarded based on the bid or response. The successful bidder or offeror further agrees to provide immediate written notice to the contracting executive branch agency if during the term of the contract it no longer complies with this certification and agrees such noncompliance may be grounds for contract termination.

1.9 CERTIFICATION OF NO STATE LEGISLATOR INTEREST

Offeror (i) understands neither a state legislator nor a business in which a state legislator has an ownership interest may be directly or indirectly interested in any contract with the State that was authorized by any law passed during the term for which that legislator was elected, or within one year thereafter, and (ii) has read South Dakota Constitution Article 3, Section 12 and has had the opportunity to seek independent legal advice on the applicability of that provision to any Agreement entered into as a result of this RFP. By signing an Agreement pursuant to this RFP, Offeror hereby certifies that the Agreement is not made in violation of the South Dakota Constitution Article 3, Section 12.

1.10 MODIFICATION OR WITHDRAWAL OF PROPOSALS

Proposals may be modified or withdrawn by the offeror prior to the established due date and time.

No oral, telephonic, telegraphic or facsimile responses or modifications to informal, formal bids, or Request for Proposals will be considered.

1.11 OFFEROR INQUIRIES

Offerors may email inquiries concerning this RFP to obtain clarification of requirements. No inquiries will be accepted after the date and time indicated in the Schedule of Activities. Inquiries must be emailed to Sean Meyers at sean.meyers@northern.edu with the subject line “RFP #NSU-2501”.

The State will respond to offeror’s inquiries (if required) via e-mail. In addition, all inquiries and the State’s response will be posted on the state’s e-procurement system. Offerors may not rely on any other statements, either of a written or oral nature, that alter any specification or other term or condition of this RFP. Offerors will be notified in the same manner as indicated above regarding any modifications to this

RFP.

1.12 PROPRIETARY INFORMATION

The proposal of the successful offeror(s) becomes public information. Proprietary information can be protected under limited circumstances such as client lists and non-public financial statements. An entire proposal may not be marked as proprietary. Offerors must clearly identify in the Executive Summary and mark in the body of the proposal any specific proprietary information they are requesting to be protected.

The Executive Summary must contain specific justification explaining why the information is to be protected. Proposals may be reviewed and evaluated by any person at the discretion of the State. All materials submitted become the property of the State of South Dakota and may be returned only at the State's option.

1.13 LENGTH OF CONTRACT

Contract is effective upon signature of State of South Dakota Contract for Services by both parties.

All work must be completed and systems fully functional by January 5, 2026.

Liquidated damages of $200 per day will begin on January 6, 2026.

1.14 GOVERNING LAW

Venue for any and all legal action regarding or arising out of the transaction covered herein shall be solely in the State of South Dakota. The laws of South Dakota govern this transaction.

1.15 DISCUSSIONS WITH OFFERORS (ORAL PRESENTATION/NEGOTIATIONS)

An oral presentation by an offeror to clarify a proposal may be required at the sole discretion of the State.

However, the State may award a contract based on the initial proposals received without discussion with the Offeror. If oral presentations are required, they will be scheduled after the submission of proposals.

Oral presentations will be made at the offeror’s expense.

This process is a Request for Proposal/Competitive Negotiation process. Each Proposal shall be evaluated, and each respondent shall be available for negotiation meetings at the State’s request. The State reserves the right to negotiate on any and/or all components of every proposal submitted. From the time the proposals are submitted until the formal award of a contract, each proposal is considered a working document and as such, will be kept confidential. The negotiation discussions will also be held as confidential until such time as the award is completed.

2.0 STANDARD CONTRACT TERMS AND CONDITIONS

Any contract or agreement resulting from this RFP will include the State’s standard terms and conditions as listed below, along with any additional terms and conditions as negotiated by the parties:

2.1 The Contractor will perform those services described in the Scope of Work, attached hereto as Section 3 of the RFP and by this reference incorporated herein.

2.2 The Contractor’s services under this Agreement shall commence on __________________ and end on ___________________, unless sooner terminated pursuant to the terms hereof.

2.3 The Contractor will not use State equipment, supplies or facilities. The Contractor will provide the State with its Employer Identification Number, Federal Tax Identification Number or Social Security Number upon execution of this Agreement.

2.4 The State will make payment for services upon satisfactory completion of the services. The TOTAL

CONTRACT AMOUNT is an amount not to exceed $________________. The State will not pay Contractor's expenses as a separate item. Payment will be made pursuant to itemized invoices submitted with a signed state voucher. Payment will be made consistent with SDCL ch. 5-26.

2.5 The Contractor agrees to indemnify and hold the State of South Dakota, its officers, agents and employees, harmless from and against any and all actions, suits, damages, liability or other proceedings that may arise as the result of performing services hereunder. This section does not require the Contractor to be responsible for or defend against claims or damages arising solely from errors or omissions of the State, its officers, agents or employees.

2.6 The Contractor, at all times during the term of this Agreement, shall obtain and maintain in force insurance coverage of the types and with the limits as follows:

A. Commercial General Liability Insurance:

The Contractor shall maintain occurrence based commercial general liability insurance or equivalent form with a limit of not less than $1,000,000.00 for each occurrence. If such insurance contains a general aggregate limit it shall apply separately to this Agreement or be no less than two times the occurrence limit.

B. Professional Liability Insurance or Miscellaneous Professional Liability Insurance:

The Contractor agrees to procure and maintain professional liability insurance or miscellaneous professional liability insurance with a limit not less than $1,000,000.00.

C. Business Automobile Liability Insurance:

The Contractor shall maintain business automobile liability insurance or equivalent form with a limit of not less than $1,000,000.00 for each accident. Such insurance shall include coverage for owned, hired and non-owned vehicles.

D. Worker’s Compensation Insurance:

The Contractor shall procure and maintain workers’ compensation and employers’ liability insurance as required by South Dakota law.

Before beginning work under this Agreement, Contractor shall furnish the State with properly executed Certificates of Insurance which shall clearly evidence all insurance required in this Agreement. In the event a substantial change in insurance, issuance of a new policy, cancellation or nonrenewal of the policy, the Contractor agrees to provide immediate notice to the State and provide a new certificate of insurance showing continuous coverage in the amounts required. Contractor shall furnish copies of insurance policies if requested by the State.

2.7 While performing services hereunder, the Contractor is an independent contractor and not an officer, agent, or employee of the State of South Dakota.

2.8 Contractor agrees to report to the State any event encountered in the course of performance of this Agreement which results in injury to the person or property of third parties, or which may otherwise subject Contractor or the State to liability. Contractor shall report any such event to the State immediately upon discovery.

Contractor's obligation under this section shall only be to report the occurrence of any event to the State and to make any other report provided for by their duties or applicable law. Contractor's obligation to report shall not require disclosure of any information subject to privilege or confidentiality under law (e.g., attorney-client communications). Reporting to the State under this section shall not excuse or satisfy any obligation of Contractor to report any event to law enforcement or other entities under the requirements of any applicable law.

2.9 This Agreement may be terminated by either party hereto upon thirty (30) days written notice. In the event the Contractor breaches any of the terms or conditions hereof, this Agreement may be terminated by the State at any time with or without notice. If termination for such a default is effected by the State, any payments due to Contractor at the time of termination may be adjusted to cover any additional costs to the State because of Contractor's default. Upon termination the State may take over the work and may award another party an agreement to complete the work under this Agreement. If after the State terminates for a default by Contractor it is determined that Contractor was not at fault, then the Contractor shall be paid for eligible services rendered and expenses incurred up to the date of termination.

2.10 This Agreement depends upon the continued availability of appropriated funds and expenditure authority from the Legislature for this purpose. If for any reason the Legislature fails to appropriate funds or grant expenditure authority, or funds become unavailable by operation of law or federal funds reductions, this Agreement will be terminated by the State. Termination for any of these reasons is not a default by the State nor does it give rise to a claim against the State.

2.11 This Agreement may not be assigned without the express prior written consent of the State. This Agreement may not be amended except in writing, which writing shall be expressly identified as a part hereof, and be signed by an authorized representative of each of the parties hereto.

2.12 This Agreement shall be governed by and construed in accordance with the laws of the State of South

Dakota. Any lawsuit pertaining to or affecting this Agreement shall be venued in Circuit Court, Sixth Judicial Circuit, Hughes County, South Dakota.

2.13 The Contractor will comply with all federal, state and local laws, regulations, ordinances, guidelines, permits and requirements applicable to providing services pursuant to this Agreement, and will be solely responsible for obtaining current information on such requirements.

2.14 The Contractor may not use subcontractors to perform the services described herein without the express prior written consent of the State. The Contractor will include provisions in its subcontracts requiring its subcontractors to comply with the applicable provisions of this Agreement, to indemnify the State, and to provide insurance coverage for the benefit of the State in a manner consistent with this Agreement. The Contractor will cause its subcontractors, agents, and employees to comply, with applicable federal, state and local laws, regulations, ordinances, guidelines, permits and requirements and will adopt such review and inspection procedures as are necessary to assure such compliance.

2.15 Contractor hereby acknowledges and agrees that all reports, plans, specifications, technical data, miscellaneous drawings, software system programs and documentation, procedures, or files, operating instructions and procedures, source code(s) and documentation, including those necessary to upgrade and maintain the software program, and all information contained therein provided to the State by the Contractor in connection with its performance of services under this Agreement shall belong to and is the property of the State and will not be used in any way by the Contractor without the written consent of the State. Papers, reports, forms, software programs, source code(s) and other material which are a part of the work under this Agreement will not be copyrighted without written approval of the State.

2.16 The Contractor certifies that neither Contractor nor its principals are presently debarred, suspended, proposed for debarment or suspension, or declared ineligible from participating in transactions by the federal government or any state or local government department or agency. Contractor further agrees that it will immediately notify the State if during the term of this Agreement Contractor or its principals become subject to debarment, suspension or ineligibility from participating in transactions by the federal government, or by any state or local government department or agency.

2.17 Any notice or other communication required under this Agreement shall be in writing and sent to the address set forth above. Notices shall be given by and to ___________________ on behalf of the State, and by ________________, on behalf of the Contractor, or such authorized designees as either party may from time to time designate in writing. Notices or communications to or between the parties shall be deemed to have been delivered when mailed by first class mail, provided that notice of default or termination shall be sent by registered or certified mail, or, if personally delivered, when received by such party.

2.18 In the event that any court of competent jurisdiction shall hold any provision of this Agreement unenforceable or invalid, such holding shall not invalidate or render unenforceable any other provision hereof.

2.19 All other prior discussions, communications and representations concerning the subject matter of this

Agreement are superseded by the terms of this Agreement, and except as specifically provided herein, this Agreement constitutes the entire agreement with respect to the subject matter hereof.

3.0 SCOPE OF WORK

3.1 Background

Northern State University is a regional, comprehensive, public university that provides access to higher education. Northern State University offers graduate and undergraduate programs that promote excellence in teaching, support research and creative activities, while providing service to the state of South Dakota, the region and the nation. Northern is recognized for its mission-driven expertise in E-learning and HyFlex Delivery and provides quality programs through various flexible methods and scheduling options designed to accommodate students’ unique needs.

3.2 Project Expectations

The project expectations, scope of work, and deliverables are outlined in:

• Appendix A: Equipment Schedule

• Appendix B: 2160 Section 27 05 00 - Basic Communication System Requirements

• Appendix C: 2160 Section 27 41 00 - Professional Audio/Video System

• Appendix D: Project Drawings

The AV contractor is responsible to read and understand Appendix D – Project Drawings and the specifications outlined in Appendix C: 2160 Section 27 41 00 - Professional Audio/Video System and provide and install all components identified. The equipment list outlined in Appendix A: Equipment Schedule is provided as base of design and follows NSU standards. The AV contractor is responsible to confirm quantities against the drawings and specifications and provide a fully functional system.

Appendix B: 2160 Section 27 05 00 - Basic Communication System Requirements is also provided only as a point of reference and is outside the scope of work of this RFP.

4.0 PROPOSAL REQUIREMENTS AND COMPANY QUALIFICATIONS

4.1 The offeror is cautioned that it is the offeror's sole responsibility to submit information related to the evaluation categories and that the State of South Dakota is under no obligation to solicit such information if it is not included with the proposal. The offeror's failure to submit such information may cause an adverse impact on the evaluation of the proposal.

4.2 Offeror's Contacts: Offerors and their agents (including subcontractors, employees, consultants, or anyone else acting on their behalf) must direct all of their questions or comments regarding the RFP, the evaluation, etc. to the buyer of record indicated on the first page of this RFP. Offerors and their agents may not contact any state employee other than the buyer of record regarding any of these matters during the solicitation and evaluation process. Inappropriate contacts are grounds for suspension and/or exclusion from specific procurements. Offerors and their agents who have questions regarding this matter should contact the buyer of record.

4.3 Provide the following information related to at least three previous and current service/contracts, performed by the offeror’s organization, which are similar to the requirements of this RFP.

a. Name, address and telephone number of client/contracting agency and a representative of that agency who may be contacted for verification of all information submitted;

b. Dates of the service/contract; and

c. A brief, written description of the specific prior services performed and requirements thereof.

5.0 PROPOSAL RESPONSE FORMAT

5.1 The proposal should be emailed as directed in section 1.4 above.

5.1.1 The offeror should provide one (1) copy of their entire proposal, including all attachments, in PDF electronic format.

5.1.2 The proposal should be page numbered and should have an index and/or a table of contents referencing the appropriate page number.

5.2 All proposals must be organized and tabbed with labels for the following headings:

5.2.1 RFP Form. The State’s Request for Proposal form (1st page of RFP) completed and signed.

5.2.2 Executive Summary. The one-to-two-page executive summary is to briefly describe the offeror's proposal. This summary should highlight the major features of the proposal. It must indicate any requirements that cannot be met by the offeror. The reader should be able to determine the essence of the proposal by reading the executive summary. Proprietary information requests should be identified in this section.

5.2.3 Detailed Response. This section should constitute the major portion of the proposal and must contain at least the following information:

5.2.3.1 A complete narrative of the offeror's assessment of the work to be performed, the offeror’s ability and approach, and the resources necessary to fulfill the requirements.

This should demonstrate the offeror's understanding of the desired overall performance expectations.

5.2.3.2 A specific point-by-point response, in the order listed, to each requirement in the RFP.

The response should identify each requirement being addressed as enumerated in the

RFP.

5.2.3.3 A clear description of any options or alternatives proposed.

5.2.4 Cost Proposal. Cost will be evaluated independently from the technical proposal. Offerors may submit multiple cost proposals. All costs related to the provision of the required services must be included in each cost proposal offered.

See section 7.0 for more information related to the cost proposal.

6.0 PROPOSAL EVALUATION AND AWARD PROCESS

6.1 After determining that a proposal satisfies the mandatory requirements stated in the Request for Proposal, the evaluator(s) shall use subjective judgment in conducting a comparative assessment of the proposal by considering each of the following criteria:

6.1.1 Specialized expertise, capabilities, and technical competence as demonstrated by the proposed approach and methodology to meet the project requirements;

6.1.2 Resources available to perform the work, including any specialized services, within the specified time limits for the project;

6.1.2.1 Vendors experience in audio-visual systems integration

6.1.2.2 Certifications, qualifications, and technical knowledge of proposed systems

6.1.3 Record of past performance, including price and cost data from previous projects, quality of work, ability to meet schedules, cost control, and contract administration;

6.1.4 Availability to the project locale;

6.1.5 Familiarity with the project locale;

6.1.6 Proposed project management techniques; and

6.1.7 Ability and proven history in handling special project constraints.

6.1.8 Cost Proposal

6.2 Experience and reliability of the offeror's organization are considered subjectively in the evaluation process.

Therefore, the offeror is advised to submit any information which documents successful and reliable experience in past performances, especially those performances related to the requirements of this RFP.

6.3 The qualifications of the personnel proposed by the offeror to perform the requirements of this RFP, whether from the offeror's organization or from a proposed subcontractor, will be subjectively evaluated. Therefore, the offeror should submit detailed information related to the experience and qualifications, including education and training, of proposed personnel.

6.4 The State reserves the right to reject any or all proposals, waive technicalities, and make award(s) as deemed to be in the best interest of the State of South Dakota.

6.5 Award: The requesting agency and the highest ranked offeror shall mutually discuss and refine the scope of services for the project and shall negotiate terms, including compensation and performance schedule.

6.5.1 If the agency and the highest ranked offeror are unable for any reason to negotiate a contract at a compensation level that is reasonable and fair to the agency, the agency shall, either orally or in writing, terminate negotiations with the contractor. The agency may then negotiate with the next highest ranked contractor.

6.5.2 The negotiation process may continue through successive offerors, according to agency ranking, until an agreement is reached or the agency terminates the contracting process.

7.0 COST PROPOSAL

Offerors are required to give a firm, fixed-price quotation for the work to be done to complete this RFP. Offerors must submit cost proposals for all elements of this RFP. As part of negotiating an Agreement, a formal, written payment process will be identified and indexed to these deliverables with an acceptance sign-off procedure based on the cost proposal submitted.

Cost proposals shall include:

1. Total cost of equipment

2. Installation and integration costs

3. Additional costs for training and post-installation support

4. Payment terms and potential discounts

Classrooms 101 & 102 Qty Manufacturer P/N Description

AV-PRO-MNT-1 4 Peerless PRGS-UNV Precision Gear Projector Mount For projectors up to 50lb (22kg) AV-PRO-1 4 Epson V11HA27020 Powerlite L530U

AV-MON-55 6 LG 55UR340C9 55"

AV-MNT-1 6 CHIEF MWRIWUB MWRIWB WITH MSBUB

AV-MON-1 2 PLANAR 998-2121-00 PXN2400, 24" Desktop Monitor AV-MON-2 2 PLANAR 998-3328-00 PCT2495, 24" Touch Screen Desktop Monitor

AV-MNT-2 2 CHIEF K2D120B K1 DESK MNT DUAL DISP DUAL 2L ARMS, BLK

AV-VPS-1 4 DA-LITE 21796LS ADVANTAGE TNSD 119D HD1.1

AV-HDMISW-1 2 Atlona AT-UHD-CLSO-824 8×2 Multi-Format Matrix Switcher with Dual, Mirrored HDMI / HDBaseT Outputs AV-TX-1 2 Atlona AT-OME-EX-TX Omega 4K/UHD HDMI Over HDBaseT Transmitter with USB, Control and PoE AV-WP4-W 2 QSC NV-1-H-WE 4K60 4:4:4 HDMI Encoder for in-wall applications AV-WP3 4 C2G CG41043 HDMI Pass Through Wall Plate - White AV-DA-1 4 Crestron HD-DA2-4KZ-E 1:2 HDMI Distribution Amplifier w/4K60 4:4:4 & HDR Support AV-AVOIPENC-2 4 QSC NV-32-H (Core Capable) 4K60 4:4:4 Network Video Endpoint for the Q-SYS Ecosystem AV-AVOIPENC-1 6 QSC NV-21-HU 4K60 4:4:4 Network Video Endpoint for Q-SYSEcosystem AV-AVOIPDEC-1 10 QSC NV-21-HU 4K60 4:4:4 Network Video Endpoint for Q-SYSEcosystem AV-BYOD-1 8 Crestron AM-3100-WF AirMedia Receiver 3100 with Wi-Fi AV-CAM-1 4 QSC NC-12x80 12x Optical Zoom 80° Horizontal Field of View, PTZ Network Camera, PoE, with HDMI and SDI output AV-AMP-1 1 QSC SPA2-60 1/2 RU 2 Channel ENERGY STAR amplifier / Stereo operation 60 watts AV-SP1-C 8 QSC AD-C6T-LP 6.5" Two-way low-profile ceiling speaker AV-MP1 2 Shure MXA920W-S Ceiling Array Microphone, Square, White, 24 inch AV-DSP-2 1 QSC CORE 110f-v2 Unified Core with 24 local audio I/O channels AV-DSP-2 1 QSC SLDAN-32-P Q-SYS Software-based Dante 32x32 Channel (16x16 Flows) License, Perpetual.

AV-CONTROLPROC-1 1 Crestron CP4 4-Series Control System AV-TP1-S 2 Crestron TS-770-B-S 7 in. Tabletop Touch Screen, Black Smooth AV-KPI-W 4 Crestron C2N-CBD-P-W-S Cameo® Keypad, Standard Mount, White Textured AV-KPI-W 8 Crestron CB3-BTNW-S_ENGRAVED Medium Backlit Engravable Button Cap for Cameo Keypads, White Smooth, Includes Custom Engraving AV-KPI-W 16 Crestron CB6-BTNW-S_ENGRAVED Small Backlit Engravable Button Cap for Cameo Keypads, White Smooth, Includes Custom Engraving AV-ER-3 2 Exact Furniture DS-740 ADA COMPLIANT ELECTRIC HEIGHT-ADJUSTABLE DESK WITH 10RU RACK COMPARTMENT Quote# 40302 AV-SRG-1 2 TrippLite SMART500RT1U TRIPP LITE 500VA 300W UPS SMART RACKMOUNT AVR 120V USB DB9 SNMP 1URM

Classrooms 201, 202 ,212

AV-MON-1 3 PLANAR 998-2121-00 PXN2400, 24" Desktop Monitor AV-MON-2 3 PLANAR 998-3328-00 PCT2495, 24" Touch Screen Desktop Monitor

AV-MNT-2 3 CHIEF K2D120B K1 DESK MNT DUAL DISP DUAL 2L ARMS, BLK

AV-PRO-1 6 Epson V11HA27020 Powerlite L530U

AV-VPS-1 6 DA-LITE 21796LS ADVANTAGE TNSD 119D HD1.1

APPENDIX A - EQUIPMENT SCHECULE

AV-MNT-1 6 CHIEF PWRIWUB PWRIWB WITH PSBUB

AV-MON-85 6 LG 86UR340C9 86"

AV-PRO-MNT-1 6 Peerless PRGS-UNV Precision Gear Projector Mount For projectors up to 50lb (22kg) AV-BYOD-1 3 Crestron AM-3100-WF AirMedia Receiver 3100 with Wi-Fi AV-DMRX-1 6 Crestron HD-RXCA-4KZ-101 DM Essentials 4K60 4:4:4 Receiver for HDMI , RS-232, IR, and Analog Audio Signal Extension over CATx Cable AV-TX-1 3 Atlona AT-OME-EX-TX Omega 4K/UHD HDMI Over HDBaseT Transmitter with USB, Control and PoE AV-DA-1 6 Crestron HD-DA2-4KZ-E 1:2 HDMI Distribution Amplifier w/4K60 4:4:4 & HDR Support AV-CAM-1 6 QSC NC-12x80 12x Optical Zoom 80° Horizontal Field of View, PTZ Network Camera, PoE, with HDMI and SDI output.

AV-DMTX-1 6 Crestron HD-TXCA-4KZ-101 DM Essentials 4K60 4:4:4 Transmitter for HDMI , RS-232, IR, and Analog Audio Signal Extension over CATx Cable AV-HDMISW-1 3 Atlona AT-UHD-CLSO-824 8×2 Multi-Format Matrix Switcher with Dual, Mirrored HDMI / HDBaseT Outputs AV-MP1 3 Shure MXA920W-S Ceiling Array Microphone, Square, White, 24 inch AV-SP1-C 12 QSC AD-C6T-LP 6.5" Two-way low-profile ceiling speaker AV-DSP-1 3 QSC CORE 8 FLEX Unified Core with 8 local audio I/O channels AV-AMP-1 3 QSC SPA2-60 1/2 RU 2 Channel ENERGY STAR amplifier / Stereo operation 60 watts AV-CONTROLPROC-1 3 Crestron CP4 4-Series Control System AV-TP1-S 3 Crestron TS-770-B-S 7 in. Tabletop Touch Screen, Black Smooth AV-ER-3 3 Exact Furniture DS-740 ADA COMPLIANT ELECTRIC HEIGHT-ADJUSTABLE DESK WITH 10RU RACK COMPARTMENT Quote# 40302 AV-SRG-1 3 TrippLite SMART500RT1U TRIPP LITE 500VA 300W UPS SMART RACKMOUNT AVR 120V USB DB9 SNMP 1URM

Dean 103A, 205A

AV-MNT-1 2 CHIEF MWRIWUB MWRIWB WITH MSBUB

AV-MON-55 2 LG 55UR340C9 55"

AV-BYOD-1 2 Crestron AM-3100-WF AirMedia Receiver 3100 with Wi-Fi AV-WP3 2 C2G CG41043 HDMI Pass Through Wall Plate - White

Debrief 108, 227C, and 227M

AV-MON-65 1 LG 65UR340C9 65"

AV-MNT-1 2 CHIEF PWRIWUB PWRIWB WITH PSBUB

AV-MON-75 2 LG 75UR340C9 75"

AV-MNT-1 1 CHIEF MWRIWUB MWRIWB WITH MSBUB

AV-WP3 1 C2G CG41043 HDMI Pass Through Wall Plate - White AV-BYOD-1 3 Crestron AM-3100-WF AirMedia Receiver 3100 with Wi-Fi

Huddle 104, 106, 107, 123, 141, 143, 144 ,145, 146 Qty Manufacturer P/N Description

AV-MON-55 9 LG 55UR340C9 55"

AV-MNT-1 9 CHIEF MWRIWUB MWRIWB WITH MSBUB

AV-BYOD-1 9 Crestron AM-3100-WF AirMedia Receiver 3100 with Wi-Fi

AV-WP3 9 C2G CG41043 HDMI Pass Through Wall Plate - White AV-KP-2 9 Crestron MPC3-102-B 3-Series Media Presentation Controller 102, Black

Huddle 149 Qty Manufacturer P/N Description

AV-MON-65 1 LG 65UR340C9 65"

AV-MNT-1 1 CHIEF MWRIWUB MWRIWB WITH MSBUB

AV-BYOD-1 1 Crestron AM-3100-WF AirMedia Receiver 3100 with Wi-Fi AV-WP3 1 C2G CG41043 HDMI Pass Through Wall Plate - White AV-KP-2 1 Crestron MPC3-102-B 3-Series Media Presentation Controller 102, Black

Innovative Conference 203

AV-MON-110 1 LG 110UM5K-B 110"

AV-MON-110 1 LG WM-L1560S Wall Mount For 110UM5K-B AV-CAM1 2 QSC NC-12x80 12x Optical Zoom 80° Horizontal Field of View, PTZ Network Camera, PoE, with HDMI and SDI output AV-AVOIPENC-2 1 QSC NV-32-H (Core Capable) 4K60 4:4:4 Network Video Endpoint for the Q-SYS Ecosystem, software configurable as Encoder or Decoder.

AV-AVOIPDEC-1 1 QSC NV-21-HU 4K60 4:4:4 Network Video Endpoint for Q-SYSEcosystem AV-BYOD-1 1 Crestron AM-3100-WF AirMedia Receiver 3100 with Wi-Fi AV-DSP-1 1 QSC CORE 8 FLEX Unified Core with 8 local audio I/O channels AV-DSP-1 1 QSC SLQSE-8N-P Q-SYS Core 8 Flex, Core Nano, NV-32-H (Core Capable). Scripting Engine Software License, Perpetual.

AV-AMP-1 1 QSC SPA2-60 1/2 RU 2 Channel ENERGY STAR amplifier / Stereo operation 60 watts AV-MP1 1 Shure MXA920W-S Ceiling Array Microphone, Square, White, 24 inch AV-SP1-C 2 QSC AD-C6T-LP 6.5" Two-way low-profile ceiling speaker AV-TP1 1 QSC TSC-710t-G3 Tabletop Stand Accessory AV-TP1 1 QSC TSC-101-G3 Q-SYS 10.1” PoE Touch Screen Controller for In-Wall Mounting. Color - Black only

Lounge/Signage Qty Manufacturer P/N Description

AV-MNT-1 4 CHIEF MWRIWUB MWRIWB WITH MSBUB

AV-MON-55 3 LG 55UR340C9 55"

AV-MON-65 1 LG 65UR340C9 65"

AV-BYOD-1 1 Crestron AM-3100-WF AirMedia Receiver 3100 with Wi-Fi OFCI 4 BrightSign XT1144 (OFCI) Powerful 4K, dual video decode, enterprise+ (OFOI) AV-KP-2 1 Crestron MPC3-102-B 3-Series Media Presentation Controller 102, Black

Skills Lab 213 Qty Manufacturer P/N Description

AV-PRO-1 1 Epson V11HA27020 Powerlite L530U

AV-VPS-2 1 DA-LITE 21794LS ADVANTAGE TNSD 110D HD1.1

AV-PRO-MNT-1 1 Peerless PRGS-UNV Precision Gear Projector Mount For projectors up to 50lb (22kg) AV-WP3 1 C2G CG41043 HDMI Pass Through Wall Plate - White AV-BYOD-1 1 Crestron AM-3100-WF AirMedia Receiver 3100 with Wi-Fi

AV-AMP-1 1 QSC SPA2-60 1/2 RU 2 Channel ENERGY STAR amplifier / Stereo operation 60 watts AV-SP1-C 2 QSC AD-C6T-LP 6.5" Two-way low-profile ceiling speaker AV-KP-2 1 Crestron MPC3-102-B 3-Series Media Presentation Controller 102, Black AV-RELAY-1 1 Crestron CEN-IO-RY-104 Wired Ethernet Module with 4 Relay Ports

Common Study 100

AV-LED-1 1 Samsung LH015IACCHS/ZA The Wall All-In-One IAC 130 2K IAC Series LED video wall

AV-MNT-1 1 CHIEF PWRIWUB PWRIWB WITH PSBUB

AV-MON-85 1 LG 86UR340C9 86"

AV-CAM-1 2 QSC NC-12x80 12x Optical Zoom 80° Horizontal Field of View, PTZ Network Camera, PoE, with HDMI and SDI output.

AV-AVOIPENC-2 1 QSC NV-32-H (Core Capable) 4K60 4:4:4 Network Video Endpoint for the Q-SYS Ecosystem, software configurable as Encoder or Decoder.

AV-AVOIPENC-1 2 QSC NV-21-HU 4K60 4:4:4 Network Video Endpoint for Q-SYSEcosystem AV-AVOIPDEC-1 2 QSC NV-21-HU 4K60 4:4:4 Network Video Endpoint for Q-SYSEcosystem AV-BYOD-1 1 Crestron AM-3100-WF AirMedia Receiver 3100 with Wi-Fi AV-WP4-W 1 QSC NV-1-H-WE 4K60 4:4:4 HDMI Encoder for in-wall applications AV-WP2 1 C2G CG39702 Decora HDMI/USB Dongle F/F WP White OFCI 1 BrightSign XT1144 (OFCI) Powerful 4K, dual video decode, enterprise+ AV-AMP-1 1 QSC SPA2-60 1/2 RU 2 Channel ENERGY STAR amplifier / Stereo operation 60 watts AV-SP1-W 2 JBL COL600 24" Slim Column Speaker AV-WP1-W 2 QSC unDX2IO+ Dante/AES67 network audio wallplate AV-MP1-W 1 Shure UA844+/LC (OFCI) Antenna Distribution System (OFCI) AV-ANT-1 2 Shure UA864 Wall-Mounted Wideband Antenna AV-MP1-W 4 Shure ULXD4-GV Single Digital Wireless Receiver with PS41US Power Supply, 1/2 Wave Antenna and Rack Mounting Hardware AV-MP1-W 2 Shure ULXD2/SM58 Handheld Transmitter with SM58® Microphone AV-MP1-W 2 Shure ULXD1 Digital Wireless Bodypack Transmitter with Miniature 4-Pin Connector AV-MP1-W 2 Shure WL183 LAVALIER MICROPHONE, OMNI, BLACK AV-BAT-1 4 Shure SB900B Rechargable Lithium-Ion Battery AV-CHRG-1 1 Shure SBC200-US Dual Docking Recharging Station with Power Supply AV-CHRG-2 1 Shure SBC200 Dual Docking Recharging Station AV-TP1 2 QSC TSC-101-G3 Q-SYS 10.1” PoE Touch Screen Controller for In-Wall Mounting

NSU Lincoln Hall Business & Nursing School 4/9/2024

27 05 00-1 BASIC COMMUNICATIONS SYSTEMS

REQUIREMENTS

SECTION 27 05 00 - BASIC COMMUNICATIONS SYSTEMS REQUIREMENTS

PART 1 - GENERAL

1.1 SECTION INCLUDES

A. Basic Communications Systems Requirements specifically applicable to Division 27 sections, in addition to Division 1 - General Requirements.

B. All materials and installation methods shall conform to the applicable standards, guidelines and codes referenced herein and within each specification section.

1.2 SCOPE OF WORK

A. This Specification and the associated drawings govern furnishing, installing, testing and placing into satisfactory operation the Communications Systems.

B. The Contractor shall furnish and install all new materials as indicated on the drawings, and/or in these specifications, and all items required to make the portion of the Communications Work a finished and working system.

C. Description of Systems include, but are not limited to, the following:

1. Complete Structured Cabling System including, but not limited to:

a. Backbone cabling and terminations.

b. Horizontal cabling and terminations.

c. Information outlets (IOes) including faceplates, jacks and labeling.

d. Equipment racks, cable management, and equipment.

e. Telecommunication Room equipment including patch panels, optical distribution cabinets, and termination blocks.

f. Cabling pathways.

g. Grounding and Bonding

h. Testing

2. Complete Data Communications Equipment Systems.

3. Complete Voice Communications Equipment Systems.

4. Complete Audio/Visual Systems.

5. Complete Paging Systems.

6. Complete Healthcare Communications Systems.

7. Complete Clock Systems.

8. Mounting and patching of wireless access points provided by others.

9. Removal/demolition work and/or relocation and reuse of existing systems and equipment.

10. Low Voltage Communications Wiring (less than +120VAC) as specified and required for proper system control and communications.

11. All associated electrical backboxes, conduit, miscellaneous cabling, and power supplies required for proper system installation and operation as defined in the "Suggested Matrix of Scope Responsibility".

12. Firestopping of penetrations as described in Section 27 05 03.

13. Seismic requirements as described in Section 26 05 48 "Seismic Requirements for Equipment and

Supports".

1.3 OWNER FURNISHED PRODUCTS

A. Insert

27 05 00-2 BASIC COMMUNICATIONS SYSTEMS

REQUIREMENTS

1.4 ALTERNATES

A. <Insert>.

1.5 DIVISION OF WORK BETWEEN ELECTRICAL AND COMMUNICATIONS CONTRACTORS

A. Division of work is the responsibility of the Prime Contractor. Any scope of work described in the contract document shall be sufficient for including said requirement in the project. The Prime Contractor shall be solely responsible for determining the appropriate subcontractor for the described scope. In no case shall the project be assessed an additional cost for scope that is described in the contract documents. The following division of responsibility is a guideline based on typical industry practice.

B. Definitions:

1. "Electrical Contractor" as referred to herein refers to the Contractors listed in Division 26 of this Specification.

2. "Electrical Contractor" shall also refer to the Contractor listed in Division 27 of this specification when the "Suggested Matrix of Scope Responsibility" indicates the work shall be provided by the EC. Refer to the Contract Documents for the "Suggested Matrix of Scope Responsibility".

3. "Technology Contractor" as referred to herein refers to the Contractors listed in Division 27 of this Specification.

4. Low Voltage Technology Wiring: The wiring (less than 120VAC) associated with the Technology Systems, used for analog and/or digital signals between equipment.

5. Telecommunications/Technology Rough-in: Relates specifically to the backboxes, necessary plaster rings and other miscellaneous hardware required for the installation and mounting of the telecommunications/technology outlet. Rough-in shall include conduit from the information outlet backbox to above the lay-in ceiling. Where surface mounted backboxes are required, conduit shall be routed to above the lay-in ceiling.

C. General:

1. The purpose of these specifications is to outline typical Electrical and Technology Contractor's work responsibilities as related to technology systems including telecommunications rough-in, audio/visual systems rough-in, conduit, cable tray, power wiring, and low voltage communications and technology wiring. The prime contractor is responsible for all divisions of work.

2. The exact wiring requirements for much of the equipment cannot be determined until the systems have been purchased and submittals are approved. Therefore, only known wiring, conduits, raceways, and electrical power as related to such items, is shown on the technology drawings. Other wiring, conduits, raceways, junction boxes, and electrical power not shown on the technology drawings but required for the successful operation of the systems shall be the responsibility of the Technology Contractor and included in the Contractor's bid.

3. Where the Electrical Contractor is required to install conduit, conduit sleeves and/or power connections in support of technology systems, the final installation shall not begin until a coordination meeting between the Electrical Contractor and the Technology Contractor has convened to determine the exact location and requirements of the installation.

4. Where the Electrical Contractor is required to install cable tray that will contain low voltage technology wiring, the installation shall not begin until the Technology Contractor has completed a coordination review of the cable tray shop drawing.

5. This Contractor shall establish electrical and technology utility elevations prior to fabrication and installation. The Technology Contractor shall cooperate with the Electrical Contractor and the determined elevations in accordance with the guidelines below. This Contractor shall coordinate utility elevations with other trades. When a conflict arises, priority shall be as follows:

27 05 00-3 BASIC COMMUNICATIONS SYSTEMS

REQUIREMENTS

a. Lighting Fixtures

b. Gravity Flow Piping, including Steam and Condensate

c. Sheet Metal

d. Electrical Busduct

e. Cable Trays, including 12" access space

f. Sprinkler Piping and other Piping

g. Conduit and Wireway

h. Open Cabling

D. Electrical Contractor Responsibility:

1. Assumes all responsibility for all required conduit and power connections when shown on the "Suggested Matrix of Scope Responsibility" to be provided by Electrical Contractor.

2. Assumes all responsibility for providing and installing cable tray.

3. Responsible for Communications Systems grounding and bonding.

4. This Contractor is responsible for coordination of utilities with all other Contractors. If any field coordination conflicts are found, the Contractor shall coordinate with other Contractors to determine a viable layout.

E. Technology Contractor Responsibility:

1. Assumes all responsibility for the low voltage technology wiring of all systems, including cable support where open cable is specified.

2. Assumes all responsibility for all required backboxes, conduit and power connections not specifically shown as being provided by the Electrical Contractor on the "Suggested Matrix of Scope Responsibility."

3. Assumes all responsibility for providing and installing all ladder rack and other cable management hardware (as defined herein).

4. Responsible for providing the Electrical Contractor with the required grounding lugs or other hardware for each piece of technology equipment which is required to be bonded to the technology bonding system.

5. This Contractor is responsible for coordination of utilities with all other Contractors. If any field coordination conflicts are found, the Contractor shall coordinate with other Contractors to determine a viable layout.

1.6 COORDINATION DRAWINGS

A. Definitions:

1. Coordination Drawings: A compilation of the pertinent layout and system drawings that show the sizes and locations, including elevations, of system components and required access areas to ensure that no two objects will occupy the same space.

a. Mechanical trades shall include, but are not limited to, mechanical equipment, ductwork, fire protection systems, plumbing piping, medical gas systems, hydronic piping, steam and steam condensate piping, and any item that may impact coordination with other disciplines.

b. Electrical trades shall include, but are not limited to, electrical equipment, conduit 1.5" and larger, conduit racks, cable trays, pull boxes, transformers, raceway, busway, lighting, ceiling-mounted devices, and any item that may impact coordination with other disciplines.

c. Technology trades shall include, but are not limited to, technology equipment, racks, conduit 1.5" and larger, conduit racks, cable trays, ladder rack, pull boxes, raceway, ceiling-mounted devices, and any item that may impact coordination with other disciplines.

d. Maintenance clearances and code-required dedicated space shall be included.

e. The coordination drawings shall include all underground, underfloor, in-floor, in chase, and vertical trade items.

27 05 00-4 BASIC COMMUNICATIONS SYSTEMS

REQUIREMENTS

2. Spaces with open/cloud ceiling architecture shall indicate the overhead utilities and locate equipment as required to maintain clearance above lights. The intent for the installation is to maintain a maximum allowable vertical clearance and an organized/clean manner in the horizontal. Notify Architect/Engineer of the maximum clearance which can be maintained. Failure to comply will result in modifications with no cost to Owner.

a. In cloud ceiling architecture, when open cabling/wire and/or cable tray crosses gaps between ceiling clouds and/or walls, cabling is to transition to conduits to span the gaps in order to conceal cabling from below.

3. The contractors shall use the coordination process to identify the proper sequence of installation of all utilities above ceilings and in other congested areas, to ensure an orderly and coordinated end result, and to provide adequate access for service and maintenance.

B. Participation:

1. Contractors and subcontractors responsible for work defined above shall participate in the coordination drawing process.

2. One contractor shall be designated as the Coordinating Contractor for purposes of preparing a complete set of composite electronic CAD coordination drawings that include all applicable trades, and for coordinating the activities related to this process. The Coordinating Contractor for this project shall be the Mechanical Contractor.

a. The Coordinating Contractor shall utilize personnel familiar with requirements of this project and skilled as draftspersons/CAD operators, competent to prepare the required coordination drawings.

3. Electronic CAD drawings shall be submitted to the Coordinating Contractor for addition of work by other trades. IMEG will provide electronic file copies of applicable drawings for contractor's use if the contractor signs and…