RFP Document

September 29, 2022

REQUEST FOR PROPOSAL

To: All Vendors

The Gordon County School System(“GCSS”) requests your proposal to provide all equipment, labor, materials, and incidentals necessary to build a bus wash at the Holland Complex-Transportation, 1300

Dews Pond Road Calhoun, Georgia 30701. Prices shall remain firm for the entire proposed period. Offers that do not guarantee prices through this period shall be considered “Non-Responsive” and will not be considered.

There will be a Mandatory Pre-Bid Meeting at 10:00 am EST on October 17, 2022 at Holland

Complex; 1300 Dews Pond Rd; Calhoun, Georgia. Vendors who do not attend the Mandatory Pre-Bid

Meeting will not be eligible to submit a Bid. A general discussion of the project will take place at the pre-bid meeting. The pre-bid meeting will begin promptly at 10:00 am EST and GCSS reserves the right to disqualify vendors arriving late to the pre-bid meeting. A walk-thru of the project and site will be provided after the meeting. Only vendors that attend the mandatory meeting may email questions to Mr. Tim

Watkins, Transportation Director, by e-mail (twatkins@gcbe.org). Deadline for questions is no later than October 21, 2022 12:00 pm EST. Response to all questions shall be emailed to the vendors who attended the Mandatory Pre-Bid Meeting no later than October 24, 2022 at 12:00 pm EST.

Responses to this Request for Proposal shall be submitted in a sealed envelope marked “RFP 2022-7

GCSS, Bus Wash System.” Proposals may be mailed to the Gordon County School System, Purchasing

Department, 205 Warrior Path, Calhoun, Georgia 30701 or hand delivered to the Purchasing

Department prior to the time of closing.

Proposals will be received up to 2:00 PM Eastern Time at the Central Office located at 205 Warrior

Path, Calhoun, Georgia 30701 on October 31, 2022. Interested parties are required to use the enclosed proposal form and instructed to read carefully all terms and conditions in this letter and the attached pages before completing their offer.

RFP shall be reviewed carefully and awarded in an equitable manner as specified in this document. Information shall be provided to the Board for their final approval.

The Gordon County School System reserves the right to accept or reject any and all offers, to waive any irregularity in proposals received, to award the entire proposal to one vendor or to make awards by group or by line item whichever is in the best interest of Gordon County School System. Additionally, the

Gordon County School System may unilaterally terminate this contract in whole or in part, for the school system’s convenience, availability of unobligated funds, or because of failure of the contractor to fulfill the contract obligations in any respect.

Your interest and participation are solicited and appreciated.

Sincerely, Michelle Steward Purchasing Agent mailto:twatkins@gcbe.org

General Terms and Conditions

1. Three (3) reference letters of service to similar structures (such as schools, colleges and universities) shall be included with the proposal. References shall include: complete name of institute, address, contact person, phone number and E-mail address, if available.

2. Indicate if you have ever defaulted on a contract or been denied a proposal due to non-responsibility to perform. If so, provide the facts and circumstances.

3. Proposals must be on the form provided within this Request for Proposal, sealed within an envelope marked as shown in the cover letter. Six (6) copies are requested (1 original, 5 copies). Please use the checklist at the end of this document to make sure all required components are included.

4. The vendor shall include a detailed outline for cost, service and products to accomplish the completion of the project. Successful vendor shall provide equipment, labor, materials, and incidentals along with removal of all dunnage associated with project.

5. Work done shall meet all required state, local and municipal applicable codes.

6. The vendor shall provide any and all specific or special warranties or guarantees of materials, equipment and incidentals, as required to complete project.

7. The vendor shall understand that it is the vendor’s responsibility to obtain all federal, state and local permits required for the project.

8. The vendor shall be responsible for the payment of any required taxes or fees associated with the contract. The vendor shall also be responsible for compliance with all applicable codes and statutes. All installation and construction work if applicable shall be done by sub-contractors licensed in the State of Georgia.

9. All vendors shall provide a copy of their business license along with any other professional license pertinent to the scope of work.

10. The successful vendor shall at all times keep the premises free from accumulation of waste materials due to the operation of the project. The contractor shall be responsible for providing containers for the dunnage associated with the scope of work. It is necessary that frequent pick-up of all rubbish, refuse, scrap materials and debris be done in order to keep the work site in a neat and orderly appearance at all times. Upon completion of the project the contractor shall leave the area in a ready to use condition.

11. The vendor shall take every precaution and be responsible for protecting the immediate and surrounding work areas from damage within the building or on the grounds for which the required work is to be performed.

12. The vendor warrants to the GCSS, that all materials and equipment furnished under this contract shall be of good quality free from faults and defects to ensure quality results and performance for the completion of the project.

13. The vendor shall be responsible to safeguard all of the tool’s equipment, signs, barricades, etc. while operating on the site. The school system assumes no responsibility for act of theft or vandalism which may occur while contractor’s equipment is located on project site.

14. The Solicitation (RFP) shall only be modified by a Solicitation Addendum.

15. Contract will be awarded to the responsible whose proposal is determined to be the most advantageous and of the best value to GCSS.

16. The vendor shall provide written certification of a drug free workplace and the requirements.

False certification or violation by failing to carry out requirements of O.C.G.A. 50-24-3 shall cause termination of contract.

17. By the submission of this proposal, the agrees not to assign the contract to others unless specifically authorized in writing by the GCSS and its designee.

18. No awards of any kind are made at the time of closing. A copy of the tabulations and/or the awards will be available upon request for any who submitted an offer. This information may be obtained after the offer has been awarded.

19. Final acceptance for GCSS will be contingent upon the approval of their Governing Board.

20. If the Bid exceeds $100,000.00, Bidders will be required to furnish a 5% Surety Bid Bond with their Bid. The successful Bidder will be required to furnish Performance and a Payment

Bonds in an amount equal to 100% of the Contract Amount and issued by a Corporate Surety authorized to conduct business in the State of Georgia. Each Bond shall be accompanied by a

“Power of Attorney” authorizing the attorney-in-fact to bind the surety and certified to include the date of the bond.

21. Neither the Owner nor any party submitting a response will be bound unless and until a written contract mutually accepted by both parties is negotiated as to its terms and conditions and is signed by the Owner and a party containing such terms and conditions as are negotiated between those parties. The Owner reserves the right to waive non-compliance with any requirements of this Request for Proposal and to reject any or all proposals submitted in responses. Upon receipt and review of responses, the Owner will determine the party(s) and proposal that in the sole judgment of the Owner is in the best interest of the Owner (if any is so determined), with respect to the evaluation criteria stated herein. The Owner then intends to conduct negotiations with such party(s) to determine if a mutually acceptable contract may be reached.

22. Request for Proposals are subject to the Georgia Open Records Act. You should consult your attorney on how to protect proprietary data submitted in proposals in the event you wish to do

so. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until final award.

23. A primary contact person shall be assigned to GCSS for all communications relating to services provided by the successful. This is essential to retaining a professional and successful relationship.

24. All billings shall be done in a timely and correct manner. Payments shall be applied to invoices as detailed on remittance.

25. Any materials or supplies provided by the service provider and found not in accordance with specifications shall be rejected at no cost assigned to the GCSS.

26. All service requested shall be complete and to the satisfaction of the GCSS or its designee before payment is made.

27. Notwithstanding any provision of the RFP, GCSS reserves the right to reject any and all offers or portions thereof; or cancel an RFP.

28. The GCSS will neither honor nor consider any price increases, fuel surcharges or add-on cost during this proposal period.

29. A proposed timeline for the completion of the project must be included with the RFP.

30. The Gordon County School District also reserves the right to negotiate with proposers prior to the award for the purpose of obtaining best and final offers. All proposers will be given an opportunity to participate in negotiations and submission of a best and final offer if deemed necessary. The Gordon County School District shall not disclose the contents of proposals to competing proposers during the negotiations. Reference O.C.G.A 36-91-21 for regulations for best and final offers.

SCOPE OF WORK

“RFP 2022-7 GCSS, Bus Wash System”

The GCSS is seeking proposals from vendors to design and install a Bus Wash system in at the Operations and Maintenance Facility in accordance with the terms, conditions and specifications set forth in this solicitation.

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and

Supplementary Conditions and Division 1 Specification Sections apply to this

Section.

B. Section 03300 – Cast-In-Place Concrete

C. Division 15 – Mechanical

D. Division 16 – Electrical

1.2 SUMMARY

A. The work shall include the design, supply, and installation of a hybrid drive-through

Bus Wash System and Water Recycling System for servicing of vehicles in the Bus

Maintenance Facility. Install all machines, components, associated fluid and compressed air piping, and electrical conduit, etc. for a complete working system.

Coordinate and connect to electrical, water, compressed air supply(if needed), and drain lines.

B. The work shall incorporate our pre-existing sloped-to-drain reinforced concrete floor slab with already installed associated trenches for piping and drainage.

1.3 QUALITY ASSURANCE

A. Experience: The system shall be produced by a manufacturer of established reputation with a minimum of five (5) years’ experience supplying the specified equipment in similar applications.

B. Installation: Provide a qualified manufacturer’s representative to supervise the work related to equipment installation, check out and start up.

1.4 SUBMITTALS

A. This bid is for a custom engineered Bus Wash System for school bus fleet washing.

The intent is to install a bus wash system that is capable of washing all of the owner’s buses and white fleet vehicles. The bidders must include all technical information, drawings and documentation of their designed system.

B. Site specific Shop Drawings for the wash system must be prepared and submitted, with a bill of materials. Include the following drawings and items:

1) Plan view including dimensions, clearances for maintenance and operation, size and locations of each component/equipment

2) Side view with pit side view, and end views as appropriate

3) Wash system plumbing schematic

4) Electrical layout

a. Provide UL listing card or equivalent documentation

b. Wiring diagrams and requirements

5) Improvement to existing Slab, Foundation, and Concrete floor slab layout with dimensions and details

6) Bill of materials list for all supplied components

7) Any connections to and from the bus wash system from building services and any modifications required to the existing settling pits. The submitted drawings shall be corrected for details after the completion of the system installation for the as-built drawings.

C. Certification letter from the manufacturer stating that the Bus Wash and Water

Recycling System has been through startup procedures and it is functioning properly.

1.5 OPERATIONS AND MAINTENANCE MANUAL

A. Operation and Maintenance Manuel

1) Assemble and provide six (6) copies of manual in 8.5 x 11-inch format.

Fold out diagrams and illustrations are acceptable. Manuals shall be reproducible by dry copy method.

2) Upon completion of equipment installation, a qualified representative of the manufacturer shall be present to check-out the equipment, place it into initial operation, and instruct the owner's personnel in the operation and proper care of the equipment.

1.6 DELIVERY, STORAGE, AND HANDLING

A. Packing and Shipping: Protect components from damage by factory packing.

B. Acceptance on Site: Reject any damaged equipment upon arrival.

C. Storage & Protection: Store components to prevent damage, and protect from weather, dirt, fumes, water, and construction debris. Store indoors where possible.

D. Handling: Handle components according to manufacturer’s instructions. Installer shall be liable for damage from mishandling of components during installation and/or damage to components and/or adjacent work of other trades during installation and testing.

1.7 WARRANTY

A. Submit manufacturer warranty documents as specified. Warranty work specified herein is for one (1) year from the date of substantial completion against defects in materials.

1) Defects shall include, but not be limited to:

a. Operation: Noisy, rough, or substandard operation

b. Parts: Loose, damaged, and missing parts

c. Finish: Abnormal deterioration

d. Faulty workmanship

PART 2 – PRODUCTS

2.1 BUS WASH SYSTEM GENERAL CAPABILITIES

A. The wash system shall have the capability of touchless washing and rising the entire exterior and undercarriage of all fleet vehicles, while trying to reuse and conserve water and energy when possible. Bus wash should adequately clean each vehicle and complete the entire automated process in less than 90 seconds.

2.2 STOP AND GO LIGHTS

A. The system will be equipped with LED stop and go traffic control lights. LED lights will work automatically with the system to allow drivers to know when it's okay to proceed forward. Light control will have the option to be operated manually when the bus wash is not in operation.

2.3 HOT WATER HEATER

A. Both detergent arches will utilize a quick recovery hot water heater that will be supplied by a 199,999 BTU (or higher) hot water heater. The water heater will be equipped with automatic pilot light, quick recovery, and will operate on natural gas.

2.4 LOW PRESSURE ACID DETERGENT ARCH

A. This will be the first arch in the order of operation. This will activate automatically under command of photo sensors and PLC. The position of arch shall be such as to provide optimum detergent penetration. Arch will have two sets of nozzles, with the first set of nozzles focused on the front of the bus, along with the sides and top of the bus. The second set of nozzles will focus on the rear of the bus, along with the sides and top. This arch will use clean heated water from city water supply as it passes through water heater. Detergent will be injected inline of the water supply hose and will be metered with detergent metering pumps. Arches will be constructed of stainless steel. Piping and Nozzles will be provided by the vendor with a minimum of, schedule 80 PVC pipe.

2.5 FIRST UNDERCARRIAGE WASH

A. Undercarriage spray recessed in concrete with undercarriage spray cover. This will activate automatically under command of photo sensors and PLC. Provided with supply hose, and ball valve shut-off. This will utilize cold reclaimed water from water reclamation system which contains soaps from previous wash and utilizes a pump.

2.6 LOW PRESSURE ALKALINE CHEMICAL DETERGENT ARCH

A. This will be the second arch in the order of operation. This arch will be positioned 40’ in front of the first arch, to give chemical from first wash adequate dwell time. This will activate automatically under command of photo sensors and PLC. The position of arch shall be such as to provide optimum detergent penetration. Arch will have two sets of nozzles, with the first set of nozzles focused on the front of the bus, along with the sides and top of the bus. The second set of nozzles will focus on the back of the bus, along with the sides and top. This arch will use clean heated water from city water supply as it passes through water heater. Detergent will be injected inline of the water supply hose and will be metered with detergent metering pumps. Arches will be constructed of stainless steel. Piping and Nozzles will be provided by vendor with a minimum of schedule 80 PVC pipe.

2.7 UNDERCARRIAGE RINSE

A. Undercarriage spray recessed in concrete with undercarriage spray cover. This will activate automatically under command of photo sensors and PLC. Provided with supply hose, and ball valve shut-off. Undercarriage rinse will use clean cold water from the city supply. Undercarriage rinse will utilize existing customer provided

(used) 500-gallon tank, customer provided (used) HP pump and motor.

2.8 RINSE ARCH

A. This will be the third and final arch in the order of operation. This arch will be positioned 40’ in front of the second arch, to give chemical from second wash arch adequate dwell time to enhance cleaning. This will activate automatically under command of photo sensors and PLC. The position of the arch shall be such as to provide optimum rinsing. This arch will be the most powerful arch to blast away chemicals and dirt from the exterior of the bus. Arch will have two sets of nozzles, with the first set of nozzles focused on the front of the bus, along with the sides and top of the bus. The second set of nozzles will focus on the back of the bus, along with the sides and top. This arch will implement spinner nozzles that will focus on the tires and side skirts of the bus. This arch will use cold clean city provided water from city water supply as it passes through a vendor supplied high pressure pump and 500-gallon poly tank. Arches will be constructed of stainless steel. Piping and Nozzles will be provided by vendor with a minimum of schedule 80 PVC pipe.

2.9 PIPE TYPE TIRE GUIDES

A. Tire guides shall be fabricated with minimum 3’’ flat steel or 3” round tubing welded, smooth ground front flares to insure proper alignment into wash bay. Tire guides shall be anchored every 3’ to insure a secure tie down to the concrete floor. Tire guides shall run continuous the length of the bus wash system.

2.10 WASH AGENT DISTRIBUTION SYSTEM AND CHEMICAL INJECTOR SYSTEM

A. Wash agent to be delivered to the suction side of the wash water via an adjustable metering pump assembly. Special chemical injector pumps shall be provided and designed to draw chemicals and inject them into the water feed lines supplying water to the arches.

2.11 CITY WATER SUPPLY CONNECTIONS

A. Installer shall make branch connections to the pre-existing water supply line using a proper backflow valve.

2.12 PHOTO SENSOR ACTUATED CONTROLS

A. Controls for automatic operation shall consist of photo sensors mounted to the side of the arches or independently near to turn on/off arches and undercarriage wash.

Switches shall be easily adjustable and housed in watertight enclosures.

2.13 ELECTRICAL CONTROL PANEL

A. The control panel shall be supplied with individual starters and circuit breakers (no fuses) for all system motors. The control panel wiring shall be color coded and numbered for easy identification.

2.14 PROGRAMMABLE CONTROLLER

A. A programmable controller shall be used for all relays, timing functions, photo switches, lights, pumps, detergent injection, and safety shutdowns. Programmable controller shall be pre-programmed in standard ladder logic.

2.15 WATER RECYCLING SYSTEM

A. The wash Water Recycling System shall have the capability of treating contamination water run-off from the Bus Wash System. This water recycling system shall have the capacity of removing up to 98% of particles in the range of 10-15 micron, having a specific gravity of 2.7 or greater. Pumps, separators, controls and valves shall all be located above grade, easily serviceable, and provision shall be made to continuously polish the wash water, storing in advance of use in a wash water receiving tank outfitted with an overflow port. The equipment shall have the means to dispense extracted sediment (underflow sludge) into a tank for easy disposal. Inadequate or no flow condition shall automatically shut down the separator pump.

PART 3 - ADDITIONAL SUPPORT EQUIPMENT

3.1 CAMERA MONITORING SYSTEM

A. Three camera minimum system which will monitor and record bus wash operation.

Gordon County School System will be able to view the live video and review the recorded video over the internet. This will help GCSS and other vendors to monitor the operation of the wash and view operations in the equipment room. The camera system will be so that additional cameras could be added in the future if needed.

3.2 STEAM CLEANER/PRESSURE WASHER

A. Steam Cleaner installed and plumbed in at entry or at exit of bus wash. This will allow mechanics to wash engine bays and will allow drivers to wash front hoods and windshields more thoroughly if needed.

B. Steam cleaner will be plumbed into two retractable reels and spray wands to the left and right of the building.

C. Steam cleaner will be a stationary unit installed in an electrical room. The unit will be heated with natural gas.

PART 4 – EXECUTION

4.1 INSTALLATION, START-UP, TRAINING & SERVICE

A. Equipment shall be installed by the bus wash contractor in accordance with manufacturer’s supplied installation drawings.

B. Equipment supplier shall undertake the commissioning of the system and make all required adjustments to ensure proper operation.

C. The equipment manufacturer shall start up the system. The Owner shall have all operating personnel present during the startup and equipment training.

D. The supplier shall arrange for an adequate amount of detergent to be available for the performance testing and first 90 days of operation.

E. The Owner’s personnel shall be trained for a minimum of five (5) hours in the system’s operation and maintenance.

F. The supplier shall provide the Owner with the names and addresses of all local service and maintenance personnel to assist in future service.

PROPOSAL FORM

“RFP 2022-7 GCSS, Bus Wash System”

The undersigned vendor in compliance with the request for “RFP 2022-7 GCSS, Bus

Wash System” having examined related documents along with the specifications, terms and conditions, hereby proposes to furnish all equipment as described in the specifications, terms and conditions. No additional cost will be paid for by Gordon

County School System.

Shipping must be included with price.

TOTAL COST: $______________________________________________________

COMPANY NAME: ____________________________________________

ADDRESS: _______________________________________________________

CITY: ____________________STATE: _________ZIP CODE: ____________

EMAIL ADDRESS: _______________________________________________

TELEPHONE NUMBER: __________________________________________

SIGNATURE: _____________________________TITLE: ________________

PROJECTED DELIVERY DATE: ____________________

Gordon County School System

PURCHASING DEPARTMENT

205 WARRIOR PATH

CALHOUN, GA 30703-7000

GENERAL INSTRUCTIONS AND INFORMATION TO PROSPECTIVE VENDORS:

o Type or print legibly in ink. All signatures must be in ink and original. Signature stamps are not acceptable.

o Fax or email copies of application are NOT acceptable.

o Complete all items on this application.

o Failure to respond to three consecutive proposals will result in your company being removed from active status to inactive status and no further proposals will be mailed to you. A return of “no bid” response is acceptable and will indicate your desire to remain an active vendor.

o Future changes in your company name, address, telephone number, authorized representative, or ownership must be submitted to this department, in writing, on company stationery and signed by an authorized company representative.

o Your application will be reviewed upon receipt and based on the information contained therein; your company will be placed on the appropriate category list(s).

o Failure to comply with the above stated instructions will result in your application being rejected.

VENDOR APPLICATION

Complete Vendor Name: ___________________________________________________________

Federal Tax ID No: ______________________________Social Security No._________________

(If Company) (If individual)

Business License Number: ________________________

Regular Mailing Address:

Remit to Address:

Phone: ____________________________ FAX: ___________________________

Email Address_______________________________________________________________

Previous Vendor Name(s) and Address:

Have you ever done business with GCSS under any of the above names?

Yes________ No________ If yes, which ones.

Names and signatures of persons authorized to sign proposals and contracts:

Name Title Signature

Have you ever been bonded?

If yes, name and address of Bonding Company.

Have you ever had a bond revoked? ________If yes, briefly state the reason why:

Is any litigation pending against you or your company?

If yes, briefly state the reason why:

Is your inventory stocked in the State of Georgia? ________________________________________

If not, where is it stocked?

Give three current or recent customers/clients for whom similar goods or services have been provided.

Name:___________________________________________________________________________

Address:_________________________________________________________________________

Contact: ___________________________________________ Phone:________________________

Email___________________________________________________________________________

Name:___________________________________________________________________________

Address:_________________________________________________________________________

Contact: __________________________________________ Phone: ________________________

Email:___________________________________________________________________________

Name: __________________________________________________________________________

Address: ________________________________________________________________________

Contact: __________________________________________ Phone: ________________________

Email:___________________________________________________________________________

I, the undersigned, hereby certify that the above information is a complete and true statement of the facts.

Signature of person authorized to sign this application Title Date

VENDOR DECLARATION

The offeror understands, agrees and warrants:

That the offeror has carefully read and fully understands the full scope of the project.

That the offeror has the capability to successfully undertake and complete the responsibilities and obligations in said proposal.

That this proposal may be withdrawn by requesting such withdrawal in writing at any time prior to October 31, 2022 at 2:00 PM Eastern Time but may not be withdrawn after such date and time.

That the Gordon County School System reserves the right to reject any or all offers and to accept that offer which will, in its opinion, best serve the public interest. The Gordon County

School System reserves the right to waive any technicalities and formalities in the proposal.

That by submission of this proposal the vendor acknowledges that the Gordon County School

System has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information supplied by the vendor.

If a partnership, a general partner must sign.

If a corporation, the authorized corporate officer(s) must sign, and the corporate seal must be affixed to this bid.

OFFEROR:

Name Title

Name Title

AFFIX CORPORATE SEAL (If Applicable)

CERTIFICATE OF NON-DISCRIMINATION

In connection with the performance of work under this contract, the vendor agrees as follows:

The vendor agrees not to discriminate against any employee or applicant for employment because of race, creed, color, sex, national origin, ancestry or disability. The successful vendor shall take affirmative action to ensure that employees are treated without regard to their race, creed, color, sex, national origin, ancestry or disability. Such action shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruiting or recruitment, advertising, lay-off or termination, rates of pay or other compensation and selection for training, including apprenticeship.

In the event of the vendor’s non-compliance with this non-discrimination clause, the contract may be canceled or terminated by the Gordon County School System. The vendor may be declared, by the Gordon County School System, ineligible for further contracts with the

Gordon County School System until satisfactory proof of intent to comply shall be made by the vendor.

The vendor agrees to include this non-discrimination clause in any sub-contracts connected with the performance of this agreement.

COMPANY

SIGNATURE

TITLE

NON-COLLUSION AFFIDAVIT

The following affidavit is to accompany the proposal:

STATE OF

COUNTY OF

Owner, Partner or Officer of Firm

Company Name, Address, City and State being of lawful age, being first duly sworn, on oath says, that he/she is the agent authorized by the offeror to submit the attached proposal. Affidavit further states as offeror, that they have not been a party to any collusion among offerors in restraint of competition by agreement to propose at a fixed price or to refrain from submitting; or with any office of the Gordon

County School System or any of their employees as to quantity, quality or price in the prospective contract; or any discussion between offerors and any official of the Gordon

County School System or any of their employees concerning exchange of money or other things of value for special consideration in submitting a sealed proposal for:

FIRM NAME: __________________________________________

SIGNATURE: __________________________________________

TITLE: __________________________________________

Subscribed and sworn to before me this_____ day of 20__.

NOTARY PUBLIC

STATE OF GEORGIA PROMPT PAY ACT AFFIDAVIT

THIS AFFIDAVIT IS TO ACCOMPANY THE PROPOSAL

GEORGIA PROMPT PAY ACT: The Georgia Prompt Pay Act was enacted by the General

Assembly in 1994 and took effect January 1, 1995. This act requires owners to pay contractors within 15 days of receipt of a pay request by the owner or the owner’s representative. If payment is not made the owner shall pay the contractor 1% per month interest on the delayed payment. Additionally, the contractor must pay subcontractors within 10 days of receipt of payment from the owner.

This Act is Code Section 13-11-1 (Georgia Laws of 1994, p. 1398 par. 4)

Firm Name: ______________________________________________________________

Signature: _______________________________________________________________

Title: ___________________________________________________________________

Subscribed and Sworn to before me this________ day of _________________, 20______

Notary Public

EVERIFY

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with

O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of (Gordon County

School System) has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in

O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Contractor

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ______, _____, 20____ in _______________(city), ________(state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN

BEFORE ME

ON THIS THE ______ DAY OF

NOTARY PUBLIC

My Commission Expires:

SUBMISSION CHECKLIST

“RFP 2022-7 GCCS, Bus Wash System”

The following are required items. Please make sure all the following bid documents are submitted with your proposal package. If any documents are excluded, your proposal will not be considered. One (1) original and five (5) copies of the following proposal documents shall be submitted with your bid package:

• Vendor Declaration

• Certificate of Liability including Workers’ Compensation

• State of Georgia Drug Free Certificate (https://sbwc.georgia.gov/)

• Georgia Security and Immigration Compliance E-Verify Form

• Certificate of Non-Discrimination

• Non-Collusion Affidavit

• State of Georgia Prompt Pay Act

• All Certificates, Licenses and Requirements specified in the RFP

• Proposal Form

• Reference Letters (3)

• Vendor Application

• W-9

• Bid Bond, Performance & Payment Bonds

BID SELECTION EVALUATION

The services being sought under the RFP are considered professional in nature.

Consequently, the evaluation of the proposals will be based upon consideration of the demonstrated qualifications and capabilities of the proposers, which will result in an award that is in the best interest of Gordon County Schools.

1. Services included with bid are in compliance with RFP specifications and scope. (10

Points)

2. Qualifications of the firm. (10 points)

3. Responsiveness of the proposal in clearly stating and understanding the scope of work.

That’s including all required forms are complete, signed and notarized. (20 points)

4. Previous experience of the firm in general and documentation of the firms experience with Georgia School Districts. (20 points)

5. Overall Cost of the proposal (40 Points)

Evaluations will be performed by a committee appointed by the Superintendent. Following completion of the initial evaluations, if deemed necessary by the committee, firms best qualified may be granted an opportunity to appear before the Evaluation Committee to make an oral presentation and submit to an interview. Committee evaluations will be reviewed by the

Superintendent for her consideration of a recommendation. Recommendation for the award shall be presented to the Board by the Superintendent. Areas to be evaluated are listed below. The committee reserves the right to follow-up with proposers, to get further clarification of items specifically mentioned in the proposal.

A local bidder shall be given 10 additional points, when all other factors are equal, and their pricing is within five percent (5%) of the lowest proposal. “Local” for the purposes of this policy, shall mean a provider with a recognized physical point-of-sale in Gordon County, Georgia.

https://sbwc.georgia.gov/