Award Information

This Award Information document relates to RFP 2022-7 issued by Gordon County School System for the design, supply, and installation of a bus wash system at the Holland Complex Transportation facility in Calhoun, Georgia. The scope of work includes a hybrid drive-through bus wash system with automated exterior and undercarriage washing capabilities, hot-water delivery via a 199,999 BTU natural gas heater, multiple wash arches with detergent injection, tire guides, photo-sensor controls, programmable logic controller, water recycling system capable of removing up to 98% of particles, three-camera monitoring system, and a steam cleaner/pressure washer unit. The mandatory pre-bid meeting was held on October 17, 2022, with proposals due October 31, 2022. Written questions were due October 21, 2022, by 12:00 PM EST, with responses provided by October 24, 2022. The contract term is one year from the date of substantial completion for warranty purposes, and Truckers Best Chemicals, Inc. was selected as the successful bidder. The job has been placed on hold as of this award notification.

All pricing must remain firm for the entire contract period with no price increases, fuel surcharges, or add-on costs permitted, with shipping costs included in the total bid price. Bids exceeding $100,000 required a 5% surety bid bond and 100% Performance and Payment Bonds issued by a Corporate Surety authorized in Georgia. Evaluation was weighted as follows: compliance with RFP specifications (10 points), firm qualifications (10 points), responsiveness and completeness of required forms (20 points), experience with Georgia school districts (20 points), and overall cost (40 points). A local-bidder preference granted an additional 10 points if all other factors were equal and pricing was within 5% of the lowest proposal, with "local" defined as a provider with a physical point-of-sale in Gordon County, Georgia. Required submissions included three reference letters from similar institutions, current business licenses, proof of bonding history, drug-free workplace certification, E-Verify compliance documentation, and certificates of non-discrimination and non-collusion.