RFP Dillon_MarinaRestaurant 02.07.2024v2.pdf

Dillon Marina Restaurant RFP 1 of 9

2/7/2024

REQUEST FOR PROPOSALS

Town of Dillon, Colorado

February 7th, 2024

Dillon Marina Restaurant Design

Town of Dillon, Summit County, Colorado

PROJECT CONTACT: Dan Burroughs, P.E.

Town Engineer

Town of Dillon

(970) 418-2544 cell danb@Townofdillon.com

PROPOSAL DUE: March 15th, 2024 at 4:00 pm (Friday)

PRE-PROPOSAL MEETING: March 1st, 2024 at 1:00 pm (Friday) Meet at Dillon Town Hall located at

275 Lake Dillon Drive

Dillon, CO 80435

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1.0 BACKGROUND

The Town of Dillon is considering the construction of a new year-round Marina Restaurant and bar at the Dillon Marina located at 150 Marina Drive.

The project location map below shows the proposed location of a new Marina Restaurant & Bar which will sit about 37 feet above the reservoir's water surface (when Full).

Figure 1: Project Location Map

Figure 2: Proposed Restaurant Location

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1.1 HISTORY OF THE PROJECT SITE

The proposed restaurant will replace the old Crow’s Nest snack bar, bar, restaurant, and picnic site that was demolished in 2012 in conjunction with the relocation of Marina Drive and the construction of the Marina parking Lot. It was always intended to be replaced by a newer facility at some point in the future. The future has arrived!

Figures 3a & 3b: Old Crow’s Nest Facility – Demolished in 2012

1.2 ABOUT DILLON, COLORADO

Dillon is a charming town located in Summit County, Colorado. Nestled in the Rocky Mountains, Dillon is known for its stunning natural surroundings, outdoor recreational opportunities, world class events and welcoming community atmosphere. Whether you prefer the warm and lively atmosphere of summer or the serene beauty and winter sports of the colder months, Dillon offers a well-rounded experience throughout the year.

Please see Appendix ‘A’, attached to the end of the RFP, for additional information about the many recreational opportunities that the Town offers and additional photos.

2.0 TERMS AND ABBREVIATIONS

• “Town” refers to the Town of Dillon, Colorado.

• “Consultant” refers to the design team selected by the Towns to complete the scope of work outlined in this request for proposal.

• The Dillon Marina maybe referred to as “Marina”

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3.0 PROPOSED SITE CONCEPT

The proposed site was chosen due to the potential views and its proximity to the Amphitheater parking lot which can easily be used for a year-round parking solution for the restaurant.

The Marina Sail masting and inspection area can be reconfigured to provide up to three (3) accessible parking spaces near the front door of the restaurant. An area for a dumpster enclosure containing trash, grease, and recycle dumpsters has also been identified for easy access by a waste hauler.

The existing amphitheater parking lot to the west would be used for year-round parking for the restaurant.

New sidewalks will be constructed to the parking lot and connect to the recreation path.

Figure 4: Concept Site Plan

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3.1 RESTAURANT VIEWS

The proposed views from the lakeside of the restaurant and the deck area look towards Peak

One, the ten-mile range, the Breckenridge ski area, and Keystone ski area.

Figure 5: View from Restaurant Site towards Seven Mile Range

(Construction Photo from 2012 Earthwork Fill Operation at site)

4.0 SITE LAYOUT AND UTILITIES

The proposed reconfiguration of the ANS area to provide accessible parking is somewhat fixed and the reconfiguration of this area as presented has been approved by the Marina staff to accommodate their needs.

The Design Team has the flexibility to develop the building footprint of their choice to the south of the accessible parking and use the hillside as needed. It is anticipated that the proposed building will have retaining walls as needed and piers/posts to support an outdoor deck element.

The purpose of this exercise does NOT include the study of utility requirements at this time. The

Town is confident that all utility needs can be met. The utilities in the area are as follows:

• Sanitary Sewer: A Sanitary Sewer main exists to the northwest of the site near the rec path. The Town anticipates installing a new lift station to physically pump the sewage from the facility up and into the existing sewer.

• Potable Water: A 12” Water Main exists to the northwest of the site about 100 feet away. A domestic and fire service can easily be constructed to the building.

• Gas Main: A gas main has been extended down Marina Drive to the Marina gate. It is the intent to connect to this as necessary.

• Electric Main: There is a three-phase electric main located near the rec path to the northwest of the site and in Marina Drive.

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5.0 CONCEPT DESIGNS

5.1 CONCEPT DESIGN- General Requirements

The Design Team shall study the site and develop three (3) restaurant concepts with different building massing and architectural characteristics that emphasize the marina, lake, and mountain environment. The designs shall conform to the Town of Dillon’s adopted Architectural

Guidelines. Each of the concepts should provide the following elements:

• Indoor seating area to accommodate 80-120 year-round guests at tables plus an indoor bar area.

• An outdoor deck which can accommodate an additional 40-60 guests during the summer months. The architect should explore if the outdoor deck can be set 2’-4’ below the finished floor elevation of the indoor restaurant to maintain views of the mountains when the outdoor deck is occupied.

• Accessibility to all areas of the facility.

• Restrooms internal to the restaurant.

• An appropriately sized commercial kitchen that can handle food prep, grilling and frying to offer a wide variety of menu items. The food menu needs to be able to accommodate entry level items like burgers and salads, but also higher end offerings such as steaks an seafood.

• Ample refrigeration and storage space on site.

• Consider locating rooftop mechanical and air conditioning units on the hillside adjacent to the building as opposed to on top of the building if possible.

• Height of the structure should be minimized. But at the same time, the views towards the mountains and lake should be maximized from the indoor facility.

5.2 CONCEPT DESIGN – Study Alternative

One of the concepts prepared by the consultant shall include a building layout where the food prep and main kitchen storage/refrigeration are located on a lower level accessible by an elevator. This concept would allow the upper level to provide an open feel which would consist mostly of a dining room, with a bar and maybe an open grilling area for dramatic appeal.

6.0 SCOPE OF WORK: TASKS AND PHASES

6.1 TASK 1: Concept Designs

• The Design Team shall prepare three (3) separate concepts for the restaurant. Each concept design shall include the following.

• Architectural Elevations

• Architectural Color Rendering of the facility looking towards Peak Six in the ten-mile range.

• Architectural Floor Plans

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• Site Layout Plan with concept grading.

• DELIVERABLES (Task 1): The consultant shall provide a PDF plan set and rendering for each of the three Design Concepts to the Town Engineer.

6.2 TASK 2: Presentation

• Consultant shall attend one (1) Open house with the public and plan to attend for a two-hour period to present and answer questions.

• Consultant shall attend one (1) Town Council regular meeting and make a 90-120 minute presentation of the three concept designs and answer questions.

6.3 TASK 3: Develop Selected Alternative

• Consultant shall make changes to the selected alternative and create a final set of Building

Elevations, Floor Plans, Revised Colored Rendering, and a final site layout plan.

• DELIVERABLES (Task 3): The consultant shall provide a PDF plan set and rendering for each of the three Design Concepts to the Town Engineer.

6.4 TASK 4: Present Revised Selected Alternative

• Consultant shall attend one (1) Open house with the public and plan to attend for two hours to present and answer questions.

7.0 PROPOSAL REQUIREMENTS:

Each interested consulting team shall provide a proposal containing the following information:

a) FIRM QUALIFICATIONS: The consultant team shall demonstrate that they have an expertise in the design of restaurants and bars. The proposal shall list representative projects completed within the last 10 years by the Design Team. The Design Team shall include a food service consultant who is an expert in kitchen layout and can design adequate space for food prep, food storage, and the preparation of a variety of tasty dishes.

b) UNDERSTANDING OF THE SCOPE OF WORK: The proposal shall demonstrate an understanding of the proposal and goals of the project.

c) TIMELINE: The consultant shall provide a timeline for the scope of work to accomplish all of the tasks outlined above.

d) COST: The consultant shall provide a detailed breakdown of the time and billing rates required to complete each task. The proposal should include an allowance for any reimbursable anticipated to be required to complete the scope of work. A breakout by task is necessary because lump sum proposals are difficult to compare to other bidders.

e) REFERENCES: Provide 2 or 3 references for the consultant’s successfully completed restaurant projects.

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8.0 PRE-PROPOSAL MEETING WITH THE TOWN

A pre-proposal meeting with the Town and interested consultants will be held on Friday, March

1st, 2024 at 1:00 pm. The meeting will be held at Dillon Town Hall at 275 Lake Dillon Drive, Dillon, Colorado. The group will then drive/walk over to the project area located at the Dillon

Marina located at 150 Marina Drive.

9.0 CONSULTANT INTERVIEW SCHEDULE & SELECTION

After reviewing the proposals, the Town will select between 2 and 4 consultants to interview.

The meetings will be held in person at the Dillon Town Hall

10.0 PROPOSAL SUBMITTAL DEADLINE & INSTRUCTIONS

A PDF copy of each proposal shall be submitted electronically through the Rocky Mountain ePurchasing System, (Bidnetdirect.com). Bids are due by 4:00 pm on Friday, March 15th, 2024.

No E-mailed bids will be accepted.

11.0 TOWN PROVIDED INFORMATION

• 2019 and 2023 aerial photos.

• 2023 topographic survey of the area in PDF and AutoCAD format.

• AutoCAD layout of the revised Marina Sail Masting and Inspection Area.

• Soils report of the project site.

12.0 SELECTION PROCESS

A selection committee will review all proposals. The proposals will be scored on the following criteria:

A. Quality and thoroughness of the proposal, including the consultant’s interest in the project and the thoroughness of understanding the scope of work requested.

B. The consultant’s and sub consultant’s reputation, experience, and past performance in successfully completing projects of similar type and scale.

C. The proposal that aligns with the best interests of the TOWN as determined solely by the TOWN.

D. Evaluation of Consultant’s Scope of Work tasks and associated fees.

13.0 ADDITIONAL CONDITIONS AND INFORMATION

A. TOWN’S CONTACT PERSON: Dan Burroughs, P.E. - Town Engineer, Town of Dillon danb@Townofdillon.com

(970) 418-2544

B. ACCEPTANCE OF PROPOSAL: It is expressly understood that the TOWN reserves the right to reject any or all responses to this RFP. Final selection of short-listed consultant(s) will be based on the proposal’s apparent ability to best meet the overall expectations of the TOWN, as determined solely by the TOWN. Proposals shall be valid for a minimum of ninety (90) days.

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C. IRREGULARITIES: THE TOWN reserves the right to waive all irregularities contained within a proposal.

D. COST OF PROPOSAL AND BIDDER EXPENSES: Expenses incurred in the preparation of proposals in response to this RFP are the BIDDER’s sole responsibility. The Owner assumes no responsibility for payment of any expenses incurred by any BIDDER as part of the RFP process.

E. LATE PROPOSALS: Late proposals will not be considered.

F. OPEN RECORDS ACT and PROPRIETARY INFORMATION : Any restrictions on the use of data contained within a proposal must be clearly stated in the proposal itself. Any information the consultant does not wish to be provided to the public should be included in a separate attachment to the proposal and marked as proprietary.

G. CONSULTING AGREEMENT: The selected consultant will be required to enter into a consulting agreement with the Town of Dillon, Colorado. The consultant will be given the Town’s standard consulting agreement for review after the pre-proposal meeting.

If a contract cannot be negotiated with the Town’s selected consultant, then the negotiations will be terminated in writing and negotiations will begin with the next most qualified consultant.

H. OPENING OF PROPOSALS: The TOWN reserves the right to open proposals received in response to this RFP, privately and unannounced, after the closing date and time.

I. OWNERSHIP OF RESPONSE MATERIALS: Notwithstanding any language contained in a proposal to the contrary, all proposals submitted to the TOWN become the property of the

TOWN OF DILLON.

J. PROPOSAL RESPONSIVENESS: This RFP provides prospective contractors with sufficient information to prepare and submit proposals for consideration by the Town. To be considered responsive, each proposal must provide for completion of the tasks outlined in the RFP.

14.0 QUESTIONS, INQUIRES AND AMENDMENTS

Questions and inquiries should be submitted through the Rocky Mountain ePurchasing System.

Appendix “A”

Dillon Marina Restaurant RFP

About Dillon, Colorado

Dillon is a charming town located in Summit County, Colorado. Nestled in the Rocky Mountains, Dillon is known for its stunning natural surroundings, outdoor recrea onal opportuni es, world class events and welcoming community atmosphere. Whether you prefer the warm and lively atmosphere of summer or the serene beauty and winter sports of the colder months, Dillon offers a well-rounded experience throughout the year.

Summer in Dillon, Colorado:

1. Dillon Amphitheater:

Blending cultural events, natural beauty, and recrea onal ac vi es, the Dillon Amphitheater serves as a harmonious mee ng place where people can come together to celebrate the arts, enjoy the great outdoors, and escape into a world of music, movies and recrea on. With a capacity of 3656 past performers include Bob Dylan, Jason Isbell, Goose, Billy Strings, and Wu-

Tang Clan. The Dillon Amphitheater offers a wide variety of entertainment, ranging from na onally-touring acts, to the free Mountain Music Mondays concert series, Movies on the

Water, and new recrea on opportuni es, including yoga and country-western dancing.

2. Dillon Farmers Market:

The Dillon Farmers Market is a vibrant and lively event that takes place weekly in the summer months. Visitors can explore a wide array of fresh produce, local cra s, ar sanal goods, and delicious food. It's an excellent opportunity to support local businesses, enjoy the community atmosphere, and take in the scenic surroundings.

3. Dillon Marina:

The Dillon Marina is the world’s highest deep-water marina and is a full-service marina that sits on the shores of the beau ful Lake Dillon. The Dillon Marina offers world-class sailing, boat rentals, fishing charters and paddle sports. Dillon Marina’s diverse offerings and stunning loca on is a central element of Dillon's appeal. Whether you're seeking adventure on the water, a scenic escape, or a place to enjoy lakeside ac vi es, the Dillon Marina provides a memorable experience in the heart of the Rocky Mountains.

4. Recrea on:

Enjoy numerous outdoor recrea onal opportuni es during the summer in Dillon. Lake Dillon itself is a hub for water ac vi es such as boa ng, sailing, paddleboarding, and fishing. The surrounding trails offer hiking and biking op ons, allowing visitors to explore the breathtaking landscapes of the Rocky Mountains. Dillon is also home to one of the most scenic disc golf courses in the country. The Lake Dillon Disc Golf Course is a moderately challenging course with incredible views of the surrounding mountains and the Dillon Reservoir. The Town of Dillon’s newly renovated Town Park offers three unique play areas, a climbing wall and tennis and basketball courts.

Winter in Dillon, Colorado:

1. Recreate on the Lake Loops:

The winter season transforms the landscape into a snowy wonderland, perfect for cold-weather recrea on. The Town of Dillon maintains the "Lake Loops," a winter, mul -use track located on the frozen Dillon Reservoir. Whether you are walking, cross-country skiing, skate skiing, snowshoeing or fat biking, the Lake Loops offer a groomed course with stunning views of Peak

One and Buffalo Mountain.

2. Pond Hockey and Ice Ska ng:

For those who love hockey and ice ska ng, Dillon’s Community Ice Rink offers the perfect venue for pond hockey and ska ng. Bring your own skates and equipment and enjoy friendly games of pond hockey. It’s a fantas c way to embrace the winter spirit and enjoy community camaraderie.

3. World-Class Skiing:

When wrapped in a pris ne blanket of white, Dillon offers access to a world-class winter playground with all the comfort and charm of a small mountain town. Dillon is just minutes away from the ski slopes of Breckenridge, Keystone, Copper Mountain, Arapahoe Basin, and Loveland and just a short drive away from Vail/Beaver Creek. Dillon is the perfect basecamp for your ski vaca on.

No ma er the me of year, discover Dillon’s mul faceted beauty, world-class events, and unparalleled recrea onal opportuni es.