RFP-DAA-2016000062 Modification #4-Attachment 9 item 9.5.docx
DOCX document 53 KB Posted
- Solicitation number
- RFP DAAA 2016000062 5
- Issued by
- Denver County, Denver City, Colorado
About this file
This is a Statement of Work Checklist document for Modification #4 to RFP-DAA-2016000062, issued by the Colorado Department of Education (CDE) for the Colorado Tenth Grade Exam and College Entrance Assessments contract. The document establishes comprehensive requirements for the design, development, administration, scoring, and reporting of statewide 10th grade and college entrance exams. The scope encompasses multiple critical functions including test design and development aligned with Colorado Academic Standards, creation of accommodated materials (large print, Braille, transadapted forms), secure distribution and administration across all Colorado schools, data collection and management through a test management and reporting system, automated and hand scoring operations, and psychometric analysis including field testing, reliability and validity studies, and standard setting activities. The contract also requires development of administrator and coordinator manuals, student orientation and preparation materials, training programs for assessment coordinators through both face-to-face sessions and webinars, and ongoing customer service support through a dedicated issue resolution system.
The checklist document does not contain explicit pricing information, contract award dates, response deadlines, or renewal terms within the provided content. The document serves as a verification and accountability tool, organized into eleven major requirement categories with corresponding sub-tasks, allowing the CDE to track contractor compliance with specific deliverables and performance standards. Key personnel and organizational structure requirements are specified, along with mandatory quality control procedures, regular communication protocols including weekly status meetings and monthly reports, and comprehensive data security and privacy assurances. The contractor must demonstrate relevant experience in large-scale assessment administration, maintain a scoring center with trained personnel, provide disaster recovery capabilities, and submit to CDE oversight throughout contract execution including access to operational forms, scoring facilities, and test management systems.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP-DAA-2016000062 Grade 10 and College Entrance Exams - Final.docx | DOCX document | |
| RFP-DAA-2015000238 Revised Attachment 4 11-4-2015.docx | DOCX document | |
| RFP-DAA-2016000062 Questions Answers - General Final.docx | DOCX document | |
| Attachment 8 - Revised 11-17-15.docx | DOCX document | |
| RFP-DAA-2016000062 Questions Answers - Data Privacy Security Final.docx | DOCX document | |
| RFP-DAA-2016000062 Exhibit 1 - CDE personal services IT contract tempate 10-26-15.docx | DOCX document |
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Attachment 9: Colorado 10th Grade and College Entrance Exams Statement of Work Checklist MODIFICATION #4 to RFP-DAA-2016000062
Colorado Tenth Grade Exam and College Entrance Assessments Checklist
| |X| |
| Responsibility |
| Requirement |
| Specification |
1. General Requirements
1.1. Exam Descriptions
1.2. Professional Standards/Best Practices
1.3. State and Federal Requirements
1.4. Communication
1.5. Cooperation with Quality Control Contractor and CDE Staff
1.6. Interaction with Verification Contractor
1.7. Test Security
1.8. Travel
1.9. Educator Meetings
1.10. Subcontractor Requirements
1.11 CDE Sign Off
2. Corporate Capacity and Personnel
2.1. Organizational Structure
2.2. Time Allocation of Key Personnel and Services
2.3. Staff Qualifications and Experiences
2.4. Corporate Capabilities and Capacities
2.5. Relevant Experience
2.6. Risk Management and Quality Assurance
3. Program Management
3.1. Key Activities and Transfer Dates
3.1.a. Preliminary Project Plan
3.1.b. Project Schedule
3.2. Program Management, Communication, and Reports
3.2.a. On-going Communication
3.2.b. Timeliness of Communication
3.2.c. Weekly Status Meetings
3.2.d. Project Meetings
3.2.e. Monthly Reports
3.2.f. District Assessment Coordinator (DAC) Meetings
3.2.g. Program Improvement Plans
3.2.h. Quality Control and Sign-Offs
3.2.i. Invoices
3.2.j. Project Control
4. Test Design and Development
4.1. Content Alignment
4.1.a. Offeror Argument of Content Alignment of the 10th grade exam to Colorado Academic Standards
4.1.b. Content Alignment of the 10th Grade Exam to Colorado Academic Standards
4.1.c. Demonstrating Grade 10 Exam Content Alignment to Proposed 11th Grade College Entrance Exam.
4.2. Test Specifications
4.2.a. Claims and Reporting Categories for the Exams
4.2.b. Content Specifications
4.2.c. Item Types
4.2.d. 10th Grade Exam Test Blueprints
4.2.e. College Entrance Exam Test Blueprints
4.2.f. Testing Time
4.2.g. External Review
4.3. Item Development
4.3.a. Universal Design
4.3.b. Development of Item Specifications and Item Writing
4.3.c. Development of Scoring Rubrics
4.3.d. Content and Bias/Sensitivity Review
4.3.e. Field Testing
| |_| |
| A.2. |
| 4.4. Form Development |
4.4.a. Augmentation Timeline
4.4.b. Regular Form
4.4.c. Breach Form
4.4.d. CDE Access to 10th Grade Operational Forms
4.5.Accommodated Materials
4.5.a. Accommodations Available
4.5.b. Large Print
4.5.c. Braille
4.5.d. Transadapted Forms
4.5.e. Certification for District Translators
| |_| |
| A.3 |
| 4.6 Document Development |
4.6.a Assessment Coordinator Manuals
4.6.b. Test Administrator Manuals
4.6.c. Certification Forms
| . |
| 4.6.d. Test Booklets and Answer Documents |
4.6.e. Supplementary Accommodations Materials
4.6.f. Ancillary Materials
4.6.g. Sample/Released Items, Including Worksheets
5. Assessment Administration
5.1. Work Plan
5.2. Test Dates
5.3. Unique Administration Options
5.3.a. Online Schools
5.3.b.National Testing Date Participation
5.4. Student Pre-test Activities
5.5. Registration and Materials Ordering
5.5.a. PreID File and Labels
5.5.b. Materials Ordering System
5.5.c. Additional Materials Ordering
5.5.d. College Entrance Writing Assessment Ordering
5.6. Document Production
5.6.a. Test Administrator Manuals
5.6.b. Test Booklets/Answer Documents
5.6.c. Breach Forms
5.6.d. Ancillaries
5.6.e. Accommodated Materials
5.7. Secure Distribution, Collection, Storage and Destruction
5.7.a. Packaging
5.7.b. Distribution and Collection
5.7.c. Materials Storage and Destruction
5.7.d. Disaster Recovery
5.7.e. Verification
5.7.f. Non-Tested Students
5.8. Test Monitoring
5.8.a. Fidelity to Test Administration and Security Procedures
5.8.b. Reported Violations of Administration and Security Procedures
5.8.c. Resolution of Reported Violations
5.9. Accommodations Procedures
5.9.a. Accommodations Availability
5.9.b. Accommodations Eligibility
5.9.c. Accommodations Approval
5.10. Administration Restrictions
6. Data Collection and Security
6.1. Work Plan
6.2. Data Security and Mitigation Experience
6.2.a. Cyber Security
6.2.b. Security Features of Data Systems
6.2.c. Data Breaches and Remedies
6.3. Data Privacy and Use of Data
6.3.a. Data Privacy Assurances
6.3.b. Security Processes and Procedures
6.3.c. Transparency Requirements
6.3.d. Student Privacy Pledge
6.4. Data Collection and Test Management and Reporting System
6.4.a.Description of Test Management and Reporting System
6.4.b. Customization of Test Management and Reporting System
6.4.c. Verification of Processes
6.4.d. Access to Test Management and Reporting System
7. Scanning and Scoring
7.1. Work Plan
7.2. Scanning of Assessment Documents and Automated Scoring of Selected Responses
7.2.a. Scanning of Student Responses
7.2.b. Imaging of Short Constructed Response, Extended Constructed Response and Performance Event Items for hand scoring
7.2.c. Resolution of Student, School and District Demographic Data
7.3. Automated Scoring of Selected Responses
7.4. Creation of Hand Scoring Materials
7.5. Scoring Center Procedures and Scoring Processes
7.5.a. Scoring Center
7.5.b. Scoring Staff
7.5.c. Scoring Confidentiality and Security Procedures
7.5.d. Scorer Training
7.6. Additional Scoring Considerations
7.6.a. Reliability and Validity of Scoring Procedures
7.6.b. Procedure for Unusual Responses
7.6.c. Rescoring
7.6.d. CDE Access to Scoring Facility or System
7.7. Production of Test Scores
7.7.a. Merging of Selected Response and Constructed Response Raw Scores
7.7.b. Production of Test Scores
7.7.c. Replication and Quality Control
8. Data Files and Reporting of Assessment Results
8.1. Work Plan
8.2. Data
8.2.a. Data Files
8.2.b. Data Documentation
8.2.c. Data Ownership
8.2.d. Student Biographical Data Review (SBD)
8.3. Reporting
8.3.a. Quality Control
8.3.b. Formatting of Reports
8.3.c. Individual Student Reports for the 10th Grade Exam
8.3.d. Individual Student Reports for the College Entrance Exam
8.3.e. State/District/School Files and Reports
8.3.f. Report Approval
8.3.g. Reporting Dates
8.3.h. Report Dissemination
8.3.i. Reporting Errors
8.3.j. Reprinting
8.3.k. Assessment Interpretive Guide
8.4. Item and Sample Response Release Plan
9. Psychometric, Research, and Technical Activities
9.1. Work Plan
9.2. Field Testing
9.2.a. Non-Augmented 10th Grade Exam
9.2.b. College Entrance Exam
9.2.c. Augmented 10th Grade Exam
9.3. Operational Analysis
9.4. Reliability and Validity
9.4.a. Norming Evidence
9.4.b. Scaling and Equating Processes
9.5. Establishing Technical Adequacy
9.35.a. Peer Review Requirements
9.35.b. Standard Setting
9.35.c. Establishing Comparability
9.35.d. Linking
9.35.e. Technical Advisory Committee
9.35.f. Technical Report
9.6. Irregularity and Data Forensic Analysis
10. Support and Training
10.1. Work Plan
10.2. Parent and Field Orientation
10.3. Student Orientation and Preparation
10.3.a. Student Orientation
10.3.b. Student Preparation for Taking the Tests
10.3.c. Student Education on Data Use by Others
10.3.d. Student Training on How to Use Scores and Reports
10.4. Assessment Coordinator Face-to-Face Training
10.4.a. Assessment Administration Training
10.4.b. Understanding the Assessment Results Training
10.5. Assessment Coordinator Webinars
11. Customer Service
11.1. District Assessment Coordinator (DAC) and School Assessment Coordinator (SAC) Routine Communications/Notifications
11.2. Telephone and E-mail Support
11.3. Issue Resolution System
11.4. Records of Interaction with Customers
11.5. Customer Service Initiated Calls and Communications
11.6. Customer Feedback Survey
11.7. DAC/SAC Website
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