RFP - COMPLETED PACKAGE.pdf

DOT-RFP-23-7023-LV

State of Florida Department of Transportation

REQUEST FOR PROPOSAL

DISTRICT-WIDE ASBESTOS CONSULTANT SERVICES

CONTACT FOR QUESTIONS:

Lori Vicari, Purchasing Agent III lori.vicari@dot.state.fl.us

Fax: (813) 975-6473 Phone: (813) 975-6199 or (800) 226-7220 x6199

Florida Department of Transportation Procurement Office, MS 7-700 11201 North McKinley Drive Tampa, Florida 33612-6456 mailto:lori.vicari@dot.state.fl.us

State of Florida

Department of Transportation Procurement Office MS7-700 11201 North McKinley Drive

Tampa, FL 33612-6456

REQUEST FOR PROPOSAL (RFP) REGISTRATION

PLEASE COMPLETE AND RETURN THIS FORM ASAP

FAX TO (813) 975-6473 OR E-MAIL TO LORI.VICARI@DOT.STATE.FL.US

RFP Number: DOT-RFP-23-7023-LV

Title: District-Wide Asbestos Consultant Services __

Proposal Due Date & Time (On or Before): See “TIMELINE” in INTRODUCTION SECTION

Potential proposers should notify our office by returning this Registration Form as soon as possible after downloading. Complete the information below and fax this sheet only to the Florida Department of Transportation Procurement Office at (813) 975-6473, or by e-mail to Lori Vicari, lori.vicari@dot.state.fl.us.

THE REQUEST FOR PROPOSAL DOCUMENT YOU RECEIVED IS SUBJECT TO

CHANGE. Notice of changes (Addenda), will be posted on the Florida Vendor Information Portal (VIP) at https://vendor.myfloridamarketplace.com/, under this bid number, click on “Search Advertisements”, click on the drop-down arrow beside the box under Advertisement Type, select Request for Proposal, click on the drop-down arrow beside the box for Organization, select FLORIDA DEPARTMENT OF TRANSPORTATION, then go to the bottom of the same page and click on Advertisement Search. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

Company Name:

Address:

City, State, Zip:

Telephone: ( ) Fax Number: ( )

Contact Person:

Internet E-Mail Address: _________________________________________________

For further information on this process, e-mail, or telephone: Lori Vicari, Purchasing Agent III, lori.vicari@dot.state.fl.us, (813) 975-6199 or (800) 226-7220 x6199.

mailto:LORI.VICARI@DOT.STATE.FL.US mailto:lori.vicari@dot.state.fl.us https://vendor.myfloridamarketplace.com/

I N T R O D U C T I O N S E C T I O N

1) INVITATION

The State of Florida Department of Transportation, hereinafter referred to as the “Department”, requests written proposals from qualified Proposers to provide District-Wide Asbestos Consultant Services. It is anticipated that the term of the contract will begin August 8, 2023, and be in effect till August 7, 2028.

The Department intends to award two contracts to the responsive and responsible Proposers whose proposals are determined to be the most advantageous to the Department. After the award, said Proposers will be referred to as the “Vendor”. For the purpose of this document, the term "Proposer" means the prime Vendor acting on its own behalf and those individuals, partnerships, firms, or corporations comprising the Proposer team. The term "proposal" means the complete response of the Proposer to the RFP, including properly completed forms and supporting documentation.

2) TIMELINE

Provided below is a list of critical dates and actions. These dates are subject to change. Notices of changes (Addenda) will be posted on the Florida VIP at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”) under this RFP number. It is the responsibility of all potential proposers to monitor this site for any changing information prior to submitting your proposal.

ACTION / LOCATION DATE LOCAL TIME

DEADLINE FOR TECHNICAL QUESTIONS: 6/19/2023 10:00 AM

(There is no deadline for administrative questions)

PROPOSALS DUE, ON OR BEFORE: 6/26/2023 9:00 AM

(Technical and Price Proposal)

ELECTRONIC SUBMISSION OF PROPOSALS – PLEASE SEE NO. 4 BELOW

PUBLIC OPENING (Technical Proposal): 6/26/2023 11:00 AM Florida Department of Transportation District 7 Pelican Conference Room 11201 North McKinley Drive Tampa, Florida 33612-6456

PUBLIC OPENING / MEETING (Price Proposal): 7/18/2023 1:00 PM Florida Department of Transportation District 7 Pelican Conference Room 11201 North McKinley Drive Tampa, Florida 33612-6456

POSTING OF INTENDED AWARD: 7/18/2023 4:00 PM

3) AGENDA FOR PUBLIC MEETINGS

Agenda – Public Opening (Technical Proposals)

• Agenda for Public Opening of Technical Proposals for DOT-RFP-23-7023-LV:

• Starting Time: see “Timeline” in RFP solicitation.

• Opening remarks of approximately two minutes by Department Procurement Office personnel.

• Public input period – To allow a maximum of 15 minutes total for public input related to the

RFP solicitation.

• At conclusion of public input or 15 minutes, whichever occurs first, the technical proposals received timely will be opened, with proposer’s name read aloud. Price proposals will be kept secured and unopened until the Price Proposal Opening.

• Adjourn meeting.

Agenda – Price Proposal Opening & Intended Award Meeting

• Agenda for Price Proposal Opening and Intended Award meeting for DOT-RFP-23-7023-

LV:

• Starting Time: see “Timeline” in RFP solicitation.

• Opening remarks of approximately two minutes by Department Procurement Office personnel.

• Public input period – To allow a maximum of 15 minutes total for public input related to the

RFP solicitation.

• At conclusion of public input or 15 minutes, whichever occurs first, the technical evaluation scores will be summarized.

• Announce the firms that did not achieve the minimum technical score.

• Announce the firms that achieved the minimum technical score, and price proposals are opened. The Department does not announce the prices or release other materials at this meeting, pursuant to Section 119.071, Florida Statutes (F.S.).

• Calculate price scores and add technical scores to arrive at total scores.

• Announce Proposer with highest total score as intended award.

• Announce time and date the decision will be posted on the VIP.

• Adjourn.

4) ELECTRONIC SUBMISSION OF PROPOSALS:

Electronic Proposal Submittals

Please follow the below instructions for the submittal of electronic Proposals, failure to do so, may result in your bid being found non-responsive. Non-responsive replies will not be evaluated.

a) Subject line must show: DOT-RFP-23-7023-LV – Vendor’s Name

b) Electronic proposal submittals shall contain two file attachments marked as the following:

PART I – TECHNICAL PROPOSAL DOT-RFP-23-7023-LV – Vendor’s Name PART II – PRICE PROPOSAL DOT-RFP-23-7023-LV – Vendor’s Name

NOTE: If multiple files are needed for the Technical Proposal due to file size limitation, the following format should be used:

• FILE #1 - Part I - Technical Proposal - Vendor’s Name

• FILE #2 - Part I - Technical Proposal - Vendor’s Name

• FILE #3 - Part I - Technical Proposal - Vendor’s Name

c) Documents shall be submitted in portable document format (PDF) only.

d) Email limit is 25MB per message. That total includes all attachments, email body and if you use stationary backgrounds, artwork, etc.

e) The body of the email shall not contain any information other than the signature line.

f) Proposals shall be submitted to: D7.Purch@dot.state.fl.us.

It is the proposer’s responsibility to assure that the proposal is delivered to the proper place on or before the proposal due date and time (See Introduction Section 2 Timeline). Proposals which for any reason are not so delivered, will not be considered.

5) SPECIAL ACCOMMODATIONS

Any person with a qualified disability requiring special accommodations at a pre-proposal conference, public meeting, oral presentation and/or opening shall contact the contact person at the phone number, e-mail address or fax number provided on the title page at least five working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at 1 (800) 955-8771 (TDD).

S P E C I A L C O N D I T I O N S

11) MYFLORIDAMARKETPLACE

PROPOSERS MUST BE REGISTERED IN THE STATE OF FLORIDA’S

MYFLORIDAMARKETPLACE SYSTEM BY THE TIME AND DATE OF THE TECHNICAL

PROPOSAL OPENING OR THEY MAY BE CONSIDERED NON-RESPONSIVE (see Special Condition 21). All prospective proposers that are not registered should go to https://vendor.myfloridamarketplace.com/ to complete on-line registration or call 1-866-352-3776 for assisted registration.

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #14. The transaction fees imposed shall be based upon the date of issuance of the payment.

2) FLORIDA DEPARTMENT OF FINANCIAL SERVICES (DFS) W-9 REQUIREMENT

The Florida Department of Financial Services (DFS) requires all vendors that do business with the state to submit an electronic Substitute Form W-9. Vendors must submit their W-9 forms electronically at https://flvendor.myfloridacfo.com to receive payments from the state. Contact the DFS Customer Service Desk at (850) 413-5519 or FLW9@myfloridacfo.com with any questions.

3) QUESTIONS & ANSWERS

mailto:D7.Purch@dot.state.fl.us https://flvendor.myfloridacfo.com/ mailto:FLW9@myfloridacfo.com

In accordance with section 287.057(23), F.S., respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

Any technical questions arising from this RFP must be forwarded, in writing, to the Purchasing Agent III identified below. Questions must be received no later than the time and date reflected on the Timeline. The Department’s written response to written inquiries submitted timely by proposers will be posted on the Florida VBS at http://myflorida.com/apps/vbs/vbs_www.main_menu (click on “Search Advertisements”), under this RFP number. It is the responsibility of all potential proposers to monitor this site for any changing information prior to submitting their proposal.

WRITTEN TECHNICAL QUESTIONS should be submitted to:

Lori Vicari at D7-PurchQuestions@dot.state.fl.us

Questions regarding administrative aspects of the proposal process should be directed to the Purchasing Agent III in writing at the address above or by phone: (813) 975-6199 or (800) 226-7220 x6199.

4) ORAL INSTRUCTIONS / CHANGES TO THE RFP (ADDENDA)

No negotiations, decisions, or actions will be initiated or executed by a proposer as a result of any oral discussions with a state employee. Only those communications which are in writing from the Department will be considered as a duly authorized expression on behalf of the Department.

Notices of changes (Addenda) will be posted on the Florida VIP at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”) under this RFP number. It is the responsibility of all potential proposers to monitor this site for any changing information prior to submitting your proposal. All Addenda will be acknowledged by signature and subsequent submission of Addenda with proposal when so stated in the Addenda.

5) DIVERSITY ACHIEVEMENT

The Department, in accordance with Title VI of the Civil Rights Act of 1964, 42 USC 2000d- 2000d- 4, Title 49, Code of Federal Regulations, U.S. Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that the Department will affirmatively ensure that in any contract/agreement entered into pursuant to this advertisement, minority and disadvantaged business enterprises will be afforded the full opportunity to submit bids in response to this invitation and will not be discriminated on the basis of race, color, national origin, or sex in consideration for an award.

The Department encourages DBE firms to compete for Department contractual services projects, and also encourages non-DBE and other minority contractors to use DBE firms as sub-contractors.

The Department, its contractors, suppliers, and consultants shall take all necessary and reasonable steps to ensure that disadvantaged businesses have an opportunity to compete for and perform contract work for the Department in a nondiscriminatory environment. The Department shall require its contractors, suppliers, and consultants to not discriminate on the basis of race, color, national https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fmyflorida.com%2Fapps%2Fvbs%2Fvbs_www.main_menu&data=04%7C01%7CVincent.Moore%40dot.state.fl.us%7C7072717634b7494053f908d8802c315b%7Cdb21de5dbc9c420c8f3f8f08f85b5ada%7C0%7C0%7C637400274582251936%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=5Ncn8%2FaNaREv4Iu0f%2FC1ILrRMCd4W%2B68HuHrwaYFOcE%3D&reserved=0 mailto:D7-PurchQuestions@dot.state.fl.us origin, religion, gender, age, or disability in the award and performance of its contracts.

Federal law requires states to maintain a database of all firms that are participating or attempting to participate in DOT-assisted contracts. To assist the Department in this endeavor, proposers are requested to submit the Bidder’s Opportunity List with their Price Proposal Sheet. The list should include yourself as well as any prospective sub-contractor that you contacted or who has contacted you regarding the project.

Proposers are requested to indicate their intention regarding DBE participation on the Anticipated DBE Participation Statement and to submit that Statement with their Price Proposal Sheet. After award of the contract resulting from this RFP, the awarded Vendor will need to complete the “Anticipated DBE Participation Statement” online through the Equal Opportunity Compliance (EOC) system within 3 business days after award of the contract. The link to access the EOC system is:

https://www3.dot.state.fl.us/EqualOpportunityCompliance. This will assist the Department in tracking and reporting planned or estimated DBE utilization.

During the contract period, the Vendor will be required to report actual payments to DBE and MBE subcontractors through the web based EOC system. All DBE payments must be reported whether or not you initially planned to utilize the company. In order for our race neutral DBE Program to be successful, your cooperation is imperative. If you have any questions, please contact EOOHelp@dot.state.fl.us.

Additional information about the EOC system can be found on the Equal Opportunity Office (EOO) website at http://www.dot.state.fl.us/equalopportunityoffice/eoc.shtm. A help manual on how to use the system will be available within the EOC application. If you have any questions or technical issues, please contact the EOO help desk at EOOHelp@dot.state.fl.us.

To request certification or to locate DBEs, call the Department of Transportation’s Equal Opportunity Office at (850) 414-4747, or access an application or listing of DBEs on the Internet at www.dot.state.fl.us/equalopportunityoffice/.

6) SCOPE OF SERVICES

Details of the services, information, and items to be furnished by the Vendor are described in Exhibit "A", Scope of Services, attached hereto and made a part hereof.

7) INTENDED AWARD

The Department intends to award two contracts to the responsive and responsible vendors with the highest cumulative total points for the evaluation criteria specified herein (See Section 29, Proposal Evaluation). The intended award decision will be announced after final evaluation and totaling of scores at the price proposal opening specified in the timeline (See Introduction Section 2 Timeline).

If the Department is confronted with identical pricing or scoring from multiple vendors, the Department shall determine the order of award in accordance with section 295.187(4), F.S., and Rule 60A-1.011 Florida Administrative Code (F.A.C.).

8) PRE-PROPOSAL CONFERENCE: A PRE-PROPOSAL CONFERENCE WILL NOT BE HELD.

9) QUALIFICATIONS

9.1 General

https://www3.dot.state.fl.us/EqualOpportunityCompliance mailto:EOOHelp@dot.state.fl.us http://www.dot.state.fl.us/equalopportunityoffice/eoc.shtm mailto:EOOHelp@dot.state.fl.us http://www.dot.state.fl.us/equalopportunityoffice/

The Department will determine whether the Proposer is qualified to perform the services being contracted based upon their proposal demonstrating satisfactory experience and capability in the work area. The Proposer shall identify necessary experienced personnel and facilities to support the activities associated with this proposal.

Proposer must meet the following minimum qualifications:

9.1.1 Vendor, at the time of submitting a proposal, must have the capabilities of servicing the project area within District Seven jurisdiction.

9.1.2 Vendor will have the ability to mobilize within 24 hours of notification from the Department.

9.1.3 Vendor is required to have a minimum of 20 years’ experience in the asbestos consulting industry.

9.1.4 Vendor is required to have an office or active place of business located within the limits of

Hillsborough County or within a 50-mile radius of District 7 Headquarters, 11201 North McKinley Drive, Tampa, Florida 33612.

9.2 Qualifications of Key Personnel

Those individuals who will be directly involved in the project should have demonstrated experience in the areas delineated in the scope of work. Individuals whose qualifications are presented will be committed to the project for its duration unless otherwise accepted by the Department's Contract Manager. Where State of Florida registration or certification is deemed appropriate, a copy of the registration or certificate should be included in the proposal package.

9.3 Authorized To Do Business in the State of Florida

In accordance with sections 607.1501, 605.0211(2)(b), and 620.9102, F.S., out-of-state corporations, out-of-state limited liability companies, and out-of-state limited partnerships must be authorized to do business in the State of Florida. Such authorization should be obtained by the proposal due date and time, but in any case, must be obtained prior to posting of the intended award of the contract. For authorization, contact:

Florida Department of State Tallahassee, Florida 32399

(850) 245-6051

9.4 Licensed to Conduct Business in the State of Florida

If the business being provided requires that individuals be licensed by the Department of Business and Professional Regulation, such licenses should be obtained by the proposal due date and time, but in any case, must be obtained prior to posting of the intended award of the contract. For licensing, contact:

Florida Department of Business and Professional Regulation Tallahassee, Florida 32399-0797

(850) 487-1395

10) WARRANTY/SUBSTITUTIONS

When performance of the services requires the supply of commodities, a warranty is required on all items provided against defective materials, workmanship, and failure to perform in accordance with required industry performance criteria, for a period of not less than 90 days from the date of acceptance by the purchaser. Any deviation from this criteria must be documented in the proposal response or the above statement shall prevail. Delivery of substitute commodities requires prior written approval from the ordering location.

Replacement of all materials found defective within the warranty period shall be made without cost to the purchaser, including transportation if applicable. All fees associated with restocking cancelled orders shall be the responsibility of the vendor.

All items provided during the performance of the contract found to be poorly manufactured will not be accepted, but returned to the vendor, at their expense, for replacement. Replacement of all items found defective shall be done without cost to the Department, including transportation, if applicable. As it may be impossible for each facility to inspect all items upon arrival, a reasonable opportunity must be given to these facilities for inspection of the items and returning those that are defective.

11) LIABILITY INSURANCE

The Vendor shall not commence any work until they have obtained the following types of insurance, and certificates of such insurance have been received by the Department. Nor shall the Vendor allow any subcontractor to commence work on this project until all similar insurance required of the subcontractor has been so obtained. The Vendor shall submit the required Certificates of Insurance to the Florida Department of Transportation, Procurement Office, MS 7-700, Lori Vicari, Purchasing Agent III, lori.vicari@dot.state.fl.us, 11201 North McKinley Drive, Tampa, Florida 33612-6456 within 10 days after the ending date of the period for posting the intended award decision.

The Vendor must carry and keep in force during the period of this contract a general liability insurance policy or policies with a company authorized to do business in the state of Florida, affording public liability insurance with combined bodily injury limits of at least $200,000.00 minimum per person and $300,000.00 minimum each occurrence, and property damage insurance of at least $200,000.00 minimum each occurrence, for the services to be rendered in accordance with this contract.

With respect to any general liability insurance policy required pursuant to this Agreement, all such policies shall be issued by companies licensed to do business in the State of Florida. The Vendor shall provide to the Department certificates showing the required coverage to be in effect with endorsements showing the Department to be an additional insured prior to commencing any work under this Contract. The certificates and policies shall provide that in the event of any material change in or cancellation of the policies reflecting the required coverage, 30 days advance notice shall be given to the Department or as provided in accordance with Florida law.

The Department shall be exempt from, and in no way liable for, any sums of money which may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the Vendor or subcontractor providing such insurance. Policies that include Self Insured Retention (SIR) will not be accepted.

12) PERFORMANCE BOND

A Performance Bond is not required for this project.

13) METHOD OF COMPENSATION

Details of the method of compensation are described in Exhibit "B", Method of Compensation, attached hereto and made a part hereof.

14) STANDARD WRITTEN AGREEMENT

The Department’s “Standard Written Agreement” is attached hereto and made a part hereof. The terms and conditions contained therein will become an integral part of the contract resulting from this solicitation. In submitting a proposal, the proposer agrees to be legally bound by these terms and conditions.

15) REVIEW OF PROPOSER'S FACILITIES & QUALIFICATIONS

After the proposal due date and prior to contract execution, the Department reserves the right to perform or have performed an on-site review of the Proposer's facilities and qualifications. This review will serve to verify data and representations submitted by the Proposer and may be used to determine whether the Proposer has an adequate, qualified, and experienced staff, and can provide overall management facilities. The review may also serve to verify whether the Proposer has financial capability adequate to meet the contract requirements.

Should the Department determine that the proposal has material misrepresentations or that the size or nature of the Proposer's facilities or the number of experienced personnel (including technical staff) are not adequate to ensure satisfactory contract performance, the Department has the right to reject the proposal.

16) PROTEST OF REQUEST FOR PROPOSAL SPECIFICATIONS

Any person who is adversely affected by the contents of this RFP must file the following with the Department of Transportation, Clerk of Agency Proceedings, Office of the General Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within 72 hours after the posting of the solicitation, (the notice of protest may be faxed to 850-414-5264), and

2. A formal written protest in compliance with Section 120.57(3), F.S., within 10 days of the date on which the written notice of protest is filed.

Failure to file a protest within the time prescribed in section 120.57(3), F.S., or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, F.S.

17) UNAUTHORIZED ALIENS

The employment of unauthorized aliens by any contractor is considered a violation of Section 274A(e) of the Immigration and Nationality Act. If the contractor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of the contract.

18) SCRUTINIZED COMPANIES LISTS

ALL Responses, regardless of dollar value, must include a completed Vendor Certification Regarding Scrutinized Companies Lists to certify the respondent is not on either of those lists. The Form should be submitted with the price proposal.

A Vendor is ineligible to enter into a contract with the Department for goods or services of any amount if, at the time of entering into such contract, the Vendor is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, F.S., or is engaged in a boycott of Israel.

Section 287.135, F.S., also prohibits companies from entering into a contract for goods or services of $1 million or more that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector Lists which were created pursuant to s. 215.473, F.S.

If the Department determines the Vendor submitted a false certification under Section 287.135 of the F.S., the Department shall either terminate the contract after it has given the Vendor notice and an opportunity to demonstrate the Department’s determination of false certification was in error pursuant to Section 287.135 of the F.S. or maintain the contract if the conditions of Section 287.135 of the F.S. are met.

19) RESERVATIONS

The Department reserves the right to accept or reject any or all proposals received and reserves the right to make an award without further discussion of the proposals submitted. Therefore, the proposals should be submitted initially in the most favorable manner. It is understood that the proposal will become a part of the Department’s official file, without obligation to the Department.

20) ADDITIONAL TERMS & CONDITIONS

No conditions may be applied to any aspect of the RFP by the proposer. Any conditions placed on any aspect of the proposal documents by the proposer may result in the proposal being rejected as a conditional proposal (see “RESPONSIVENESS OF PROPOSALS”). DO NOT WRITE IN CHANGES ON ANY RFP SHEET. The only recognized changes to the RFP prior to proposal opening will be a written Addenda issued by the Department.

21) RESPONSIVENESS OF PROPOSALS

21.1 Responsiveness of Proposals

Proposals will not be considered if not received by the Department on or before the date and time specified as the due date for submission. All proposals must be typed or printed in ink. A responsive proposal is an offer to perform the scope of services called for in this RFP in accordance with all requirements of this RFP and receiving 70 points or more on the technical proposal.

Proposals found to be non-responsive shall not be considered. Proposals may be rejected if found to be irregular or not in conformance with the requirements and instructions herein contained. A proposal may be found to be irregular or non-responsive by reasons that include, but are not limited to, failure to utilize or complete prescribed forms, conditional proposals, incomplete proposals, indefinite or ambiguous proposals, and improper and/or undated signatures.

http://procnet.co.dot.state.fl.us/forms/ByNumber.asp?formnumber=375-030-60 http://procnet.co.dot.state.fl.us/forms/ByNumber.asp?formnumber=375-030-60

21.2 Multiple Proposals

Proposals may be rejected if more than one proposal is received from a Proposer. Such duplicate interest may cause the rejection of all proposals in which such Proposer has participated.

Subcontractors may appear in more than one proposal.

21.3 Other Conditions

Other conditions which may cause rejection of proposals include, but are not limited to, evidence of collusion among Proposers, obvious lack of experience or expertise to perform the required work, failure to perform or meet financial obligations on previous contracts, or in the event an individual, firm, partnership, or corporation is on the General Services Administration Excluded Parties List.

Proposers whose proposals, past performance, or current status do not reflect the capability, integrity, or reliability to fully and in good faith perform the requirements of the Contract may be rejected as non-responsible. The Department reserves the right to determine which proposals meet the requirements of this solicitation, and which Proposers are responsive and responsible.

22) PROPOSAL FORMAT INSTRUCTIONS

22.1 General Information

This section contains instructions that describe the required format for the proposal. All proposals submitted shall contain two parts and be marked as follows:

PART I TECHNICAL PROPOSAL NUMBER DOT-RFP-23-7023-LV

PART II PRICE PROPOSAL NUMBER DOT-RFP-23-7023-LV

See Introduction Section, Number 4, Electronic Submissions for Proposals.

22.2 Technical Proposal (Part I)

(Do not include price information in Part I)

The Proposer must submit one electronic copy of the technical proposal which are to be divided into the sections described below. Since the Department will expect all technical proposals to be in this format, the failure of the Proposer to follow this outline may result in the rejection of the proposal. The technical proposal must be electronically submitted marked

"TECHNICAL PROPOSAL- DOT-RFP-23-7023-LV – VENDORS NAME ".

1. EXECUTIVE SUMMARY

The Proposer shall provide an Executive Summary to be written in nontechnical language to summarize the Proposer's overall capabilities and approaches for accomplishing the services specified herein. The Proposer is to limit the summary to two pages.

2. PROPOSER'S MANAGEMENT PLAN

The Proposer shall provide a management plan which describes administration, management, and key personnel.

a. Organization and Management

The Proposer should include a description of the organizational structure and management style established and the methodology to be used to control costs, services reliability and to maintain schedules, as well as the means of coordination and communication between the organization and the Department.

b. Technical Staff Experience

The Proposer should provide the names of key personnel on the Proposer's team, as well as a resume for each individual proposed and a description of the functions and responsibilities of each key person relative to the task to be performed. The approximate percentage of time to be devoted exclusively for this project and to the assigned tasks should also be indicated. The Proposer shall identify the Project Manager who will remain involved throughout the contract term. Removal and substitution of the Project Manager and technical staff personnel from the project after contract award must be with personnel who have qualifications equal to or exceeding the person being replaced and will require the Department’s prior written approval.

Without this prior written approval, the Vendor may be considered in default.

c. Vendor’s Experience

The Proposer shall describe his/her experience in the Environmental Support Business to include a brief description of at least five recent projects completed of which three must be within the District Seven area (Hillsborough, Pinellas, Pasco, Hernando, and Citrus Counties). For each project include the client’s name, address, and telephone number plus the location of the project.

d. Vendors Business History

The Proposer shall provide a brief statement concerning the length of time the firm has been in business and provide quantity and dollar value of all governmental and Florida Department of Transportation Asbestos Consultant work completed within the past three years.

3. PROPOSER'S TECHNICAL PLAN

The Proposer shall provide a technical plan which explains their technical approach, facility capabilities, and prior relevant experience.

a) Project Approach

The Proposer should explain the approach, capabilities, and means to be used in accomplishing the tasks in the scope of services, and where significant development difficulties may be anticipated and resolved. Any specific techniques to be used should also be addressed.

b) Availability

The Proposer shall describe the expected response and turn-around time taking into consideration the unpredictability of the quantity, timing, and location of the facilities.

c) Facility Capabilities

The Proposer should provide a description and location of the Proposer's facilities as they currently exist and as they will be employed for the purpose of this work.

d) Equipment

The Proposer shall describe all equipment they will make available to accomplish this project. An itemized list of the equipment shall be submitted.

e) Sample Asbestos Survey

The proposer shall submit a sample of an asbestos survey, performed within the last six months of a residential structure that contains asbestos.

22.3 Price Proposal (Part II)

The price proposal information is to be submitted electronically in a separate file marked "PRICE PROPOSAL - DOT-RFP-23-7023-LV – VENDORS NAME ". The price proposal information shall be submitted on the forms provided in the RFP.

22.4 Presenting the Proposal

The proposal shall be limited to a page size of 8½" x 11". Foldout pages may be used, where appropriate, but should not exceed five percent of the total number of pages comprising the proposal. Type size shall not be less than 10-point font. The proposals should be indexed, and all pages sequentially numbered.

Unnecessarily elaborate special brochures, artwork, expensive paper, and expensive visual and other presentation aids are neither necessary nor desired.

It is recognized that existing financial reports, documents, or brochures, such as those that delineate the Proposer's general capabilities and experience, may not comply with the prescribed format. It is not the intent to have these documents reformatted and they will be acceptable in their existing form.

23) "DRUG-FREE WORKPLACE" PREFERENCE

Whenever two or more bids which are equal with respect to price, quality, and service are received, the Department shall determine the order of award in accordance with Section 295.187(4), F.S., and Rule 60A-1.011 F.A.C., which includes a preference for bid responses that certify the business has implemented a drug-free workplace program in accordance with Section 287.087, F.S. The “Drug- Free Workplace Program Certification” must be completed and submitted with the bid response to be eligible for this preference.

24) COPYRIGHTED MATERIAL

Copyrighted material will be accepted as part of a technical proposal only if accompanied by a waiver that will allow the Department to make paper and electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempt from the Public Records Law, Chapter 119, F.S. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

25) ATTACHMENT TO RFP SUBMITTAL - CONFIDENTIAL MATERIAL

The Proposer must include any materials it asserts to be exempted from public disclosure under Chapter 119, F.S., in a separate document labeled "Attachment to RFP’s, Number DOT-RFP-23- 7023-LV – Vendor’s Name - Confidential Material". The Proposer must identify the specific statute that authorizes exemption from the Public Records Law. Any claim of confidentiality on materials the Proposer asserts to be exempt from public disclosure and placed elsewhere in the proposal will be considered waived by the Proposer upon submission, effective after opening.

26) COSTS INCURRED IN RESPONDING

This RFP does not commit the Department or any other public agency to pay any costs incurred by an individual firm, partnership, or corporation in the submission of a proposal or to make necessary studies or designs for the preparation thereof, nor to procure or contract for any articles or services.

27) MODIFICATIONS, RESUBMITTAL AND WITHDRAWAL

Proposers may modify submitted proposals at any time prior to the proposal due date. Requests for modification of a submitted proposal shall be in writing and must be signed by an authorized signatory of the proposer. Upon receipt and acceptance of such a request, the entire proposal will be returned to the proposer and not considered unless resubmitted by the due date and time.

Proposers may also send a change in a sealed envelope to be opened at the same time as the proposal. The RFP number, due date and time should appear on the envelope of the modified proposal.

28) PROPOSAL OPENING

All proposal openings are open to the public. Technical proposals will be opened by the Department at the date, time, and location in the timeline (See Introduction, Section 2 Timeline).

Price proposals, which have a corresponding responsive technical proposal, will be opened by the Department at the date, time, and location in the timeline (See Introduction, Section 2 Timeline).

29) PROPOSAL EVALUATION

29.1 Evaluation Process:

A Technical Review Committee (TRC) will be established to review and evaluate each proposal submitted in response to this RFP. The TRC will be composed of at least three people who collectively have experience and knowledge in the program areas and service requirements for which the commodities and/or contractual services are sought.

The Procurement Office will distribute to each member of the TRC a copy of each technical proposal. The TRC members will independently evaluate the proposals on the criteria and point system established in the section below entitled "Criteria for Evaluation" in order to assure that proposals are uniformly rated. Due to the complexity of certain procurements, the TRC members are authorized to consult with subject matter experts for the purpose of gathering information, if needed. The independent evaluations will be sent to the Procurement Office and averaged for each vendor. Proposing firms must attain an average score of 70 points or higher on the technical proposal to be considered responsive. Should a Proposer receive fewer than 70 points for their average technical proposal score, the price proposal will not be opened.

During the process of evaluation, the Procurement Office will conduct examinations of proposals for responsiveness to requirements of the RFP. Those determined to be non-responsive will be automatically rejected.

29.2 Oral Presentations THERE ARE NO ORAL PRESENTATIONS FOR THIS PROJECT.

29.3 Price Proposal

The Proposer shall complete the price proposal form and submit as part of the price proposal package. Any proposal in which this form is not used or in which the form is improperly executed may be considered non-responsive and the proposal will be subject to rejection. The vendor's completed form shall become a part of the contract upon award of the contract.

The Procurement Office will open price proposals in accordance with Section 28, Proposal Openings. The Procurement Office and/or the Contract Manager/TRC will review and evaluate the price proposals and prepare a summary of its price evaluation. The Procurement Office and/or the Contract Manager/TRC will assign points based on price evaluation criteria identified herein.

29.4 Criteria for Evaluation

Proposals will be evaluated and graded in accordance with the criteria detailed below.

a. Technical Proposal (100 Points)

Technical evaluation is the process of reviewing the Proposer's Executive Summary, Management Plan, and Technical Plan for understanding of project, qualifications, approach and capabilities, to assure a quality product.

The following point system is established for scoring the technical proposals:

Point Value

1. Executive Summary 5

2. Management Plan (35 Points)

Organization and Management 5 Technical Staff Experience 10 Vendor’s Experience 10 Vendor’s Business History 10

3. Technical Plan (60 Points)

Project Approach 5 Availability 20 Facility Capabilities 20 Equipment 5 Sample Asbestos Survey 10

b. Price Proposal (20 Points)

Price evaluation is the process of examining a prospective price without evaluation of the separate cost elements and proposed profit of the potential provider. Price analysis is conducted through the comparison of price quotations submitted.

The criteria for price evaluation shall be based upon the following formula:

(Low Price / Proposer's Price) x Price Points = Proposer’s Awarded Points

30) POSTING OF INTENDED DECISION/AWARD

30.1 The Department’s decision will be posted on the Florida VIP, at https://vendor.myfloridamarketplace.com/, on date and time in the Timeline, and will remain posted for a period of 72 hours. Any Proposer who is adversely affected by the Department's recommended award or intended decision must file the following with the Department of Transportation, Clerk of Agency Proceedings, Office of the General Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within 72 hours after posting of the intended award, (the notice of protest may be faxed to 850-414-5264, and

2. A formal written protest and protest bond in compliance with Section 120.57(3), F.S., within 10 days of the date on which the written notice of protest is filed. At the time of filing the formal written protest, a bond (a cashier’s check or money order may be accepted) payable to the Department must also be submitted in an amount equal to one percent of the estimated contract amount based on the contract price submitted by the protestor.

Failure to file a protest within the time prescribed in Section 120.57(3), F.S., or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, F.S.

30.2 - Inability to Post:

If the Department is unable to post as defined above, the Department will notify all proposers by electronic notification on the Florida VBS (see special condition 30.1, above) or by mail, fax, and/or telephone. The Department will provide notification of any future posting in a timely manner.

30.3 - Request to Withdraw Proposal:

Requests for withdrawal will be considered if received by the Department, in writing, within 72 hours after the price proposal opening time and date. Requests received in accordance with this provision will be granted by the Department upon proof of the impossibility to perform based upon obvious error on the part of the proposer.

31) AWARD OF THE CONTRACT

Services will be authorized to begin when the Vendor receives the following document(s), as appropriate, indicating the encumbrance of funds and award of the contract:

A Standard Written Agreement executed by both parties, and a written Letter of Authorization issued by the Contract Manager.

32) RENEWAL

Upon mutual agreement, the Department and the Contract Vendor may renew the contract for a period that may not exceed three years or the term of the original contract, whichever is longer. The renewal must be in writing and signed by both parties and is subject to the same terms and conditions set forth in the initial contract and any written amendments signed by the parties. Any renewal shall specify the renewal price, as set forth in the solicitation response except that an agency may negotiate lower pricing. Renewal is contingent upon satisfactory performance evaluations and subject to the availability of funds.

33) ATTACHED FORMS

Exhibit “C”, Price Proposal Drug-Free Workplace Program Certification E-Verify DBE Participation Statement Bid Opportunity List Vendor Certification Regarding Scrutinized Companies Lists

34) TERMS AND CONDITIONS

34.1 General Contract Conditions (PUR 1000)

The State of Florida’s General Contract Conditions are outlined in form PUR 1000, which is a downloadable document incorporated into this RFP by reference. Any terms and conditions set forth in this RFP document take precedence over the PUR 1000 form where applicable.

http://www.dms.myflorida.com/content/download/2933/11777/1000.pdf

The following paragraphs do not apply to this solicitation:

Paragraph 31, Dispute Resolution - PUR 1000 Paragraph 40, PRIDE – PUR 1000, when federal funds are utilized.

34.2 General Instructions to Respondents (PUR 1001)

The State of Florida’s General Instructions to Respondents are outlined in form PUR 1001, which is a downloadable document incorporated into this RFP by reference. Any terms and conditions set forth in this RFP document take precedence over the PUR 1001 form where applicable.

http://www.dms.myflorida.com/content/download/2934/11780/1001.pdf

The following paragraphs do not apply to this solicitation:

Paragraph 3, Electronic Submission – PUR 1001 Paragraph 4, Terms and Conditions – PUR 1001 Paragraph 5, Questions – PUR 1001

34.3 MFMP Purchase Order Terms and Conditions

All MFMP Purchase Order contracts resulting from this solicitation will include the terms and conditions of this solicitation and the State of Florida’s standardized Purchase Order Terms and Conditions, which can be found at the Department of Management Services website at the following link:

http://www.dms.myflorida.com/content/download/117735/646919/Purchase_Order_Terms_Sept http://www.dms.myflorida.com/content/download/2933/11777/1000.pdf http://www.dms.myflorida.com/content/download/2934/11780/1001.pdf http://www.dms.myflorida.com/content/download/117735/646919/Purchase_Order_Terms_Sept_1,_2015_.pdf

_1,_2015_.pdf Section 8(B), PRIDE, is not applicable when using federal funds.

35) ORDER OF PRECEDENCE

All responses are subject to the terms and conditions of this solicitation, which, in case of conflict, shall have the following order of precedence listed:

Special Conditions Exhibit “A”, Scope of Services Exhibit “B”, Method of Compensation Exhibit “C”, Price Proposal Standard Written Agreement Terms for Federal Aid Contracts (Appendix I) Instructions to Respondents (PUR 1001) General Conditions (PUR 1000) Introduction Section http://www.dms.myflorida.com/content/download/117735/646919/Purchase_Order_Terms_Sept_1,_2015_.pdf

A-1

EXHIBIT “A”

SCOPE OF SERVICES

1. PURPOSE

The purpose of the District-Wide Asbestos Consultant Services is to provide asbestos surveys and related activities to identify and address any asbestos containing materials (ACM) in buildings or portions of buildings owned, being purchased by, or under the control of the Florida Department of Transportation (FDOT).

The buildings will be identified as scheduled for demolition or to remain for sale, use, or lease (requiring non-destructive surveys). Prior to demolition, these buildings must be surveyed, and the presence or absence of ACM documented.

An Operation and Maintenance (O&M) Plan and asbestos abatement specifications must also be developed if ACM is present. Parcel/buildings specific work plans for asbestos abatement shall be provided by the Vendor if requested by the FDOT Contract Manager. Abatement specifications shall be of sufficient detail to be used as part of the contract for the asbestos abatement work. Abatement supervision, air monitoring, wet demolition supervision, and building clearance activities shall also be provided by the Vendor upon request of the Department.

The services will be required district-wide (Hillsborough, Pinellas, Pasco, Hernando, and Citrus Counties) on an as-needed basis. The Department reserves the right to have specific projects accomplished under separate contracts.

2. PROVISONS FOR WORK

Asbestos Consultant activities shall be conducted under the direction of an Asbestos Consultant licensed pursuant to Sections 469.001-469.014, Florida Statutes (F.S.), and shall be conducted in accordance with all other applicable local, state, and federal laws and guidelines pertaining to asbestos in state-owned buildings.

3. GENERAL REQUIREMENTS

A. Equipment and Labor

The Vendor shall provide all labor and equipment required to conduct the appropriate work task including, but not limited to, sampling tools and sample containers, spot encapsulants, respirators and other personal protective equipment, plastic sheeting, asbestos disposal bags, flashlights, ladders, photographic equipment and supplies, air monitoring equipment, and other

A-2 supplies. The Vendor shall be responsible for transportation or delivery of all bulk samples to the analytical laboratories and for proper disposal of sample material.

B. Emergency Notification

When the Vendor or its employees finds a situation, which requires immediate action by the Vendor, such as an actual fiber release episode or significantly damaged ACM, it shall notify the Department’s Contract Manager as soon as possible but not later than the next business day.

C. Project Management

The Vendor shall designate a Project Manager who will remain involved throughout the contract term. Removal or substitution of the Project Manager or technical staff from the project after contract award must be with personnel who have qualifications equal to or exceeding the person being replaced and with the Department’s prior written approval. Without this prior written approval, the Vendor will be considered in default.

4. SERVICES TO BE PROVIDED BY THE VENDOR

A. Asbestos Inspection and Survey Report

1. Asbestos…