RFP Commvault Support.pdf

GENERAL INFORMATION

The 42nd Contracting Squadron, 50 LeMay Plaza, Bldg. 804, Maxwell AFB, AL has a requirement to provide a Sustainment Support Service Contract for its Commvault Cloud HyperScale X Appliance Backup Storage Equipment, which is approaching the end of the manufacturer’s original warranty period for support for the 42nd Communication Squadron (42 CS) at Maxwell AFB. This announcement constitutes the only solicitation; Proposals are being requested and a written solicitation will not be issued.

The solicitation number for this procurement is F2X3C55087AC01 and is being issued as a Request for Proposals (RFP). This solicitation document and incorporated clauses and provisions and (see attached) are those in effect in the Federal Acquisition Circular (FAC) 2025-04, Defense Federal Acquisition Regulation Supplement (DFARS) Change 01/17/2025, and Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) Change 10/16/2024. .

A firm-fixed priced award will be made in accordance with the following:

NAICS Code: 541519, Size Standard: $30M

IMPORTANT NOTES:

1. THE GOVERNMENT IS SOLICITING FOR “OPEN MARKET” PROPOSALS

ONLY. GOVERNMENT SERVICES ADMINISTRATIONS (GSA) PROPOSALS OR

OTHER GOVERNMENT-WIDE ACQUISITION CONTRACTS (GWAC) PROPOSALS

WILL NOT BE CONSIDERED.

2. THIS REQUIREMENT IS BEING SOLICITED AS A 100% SMALL BUSINESS SET ASIDE.

ALL SMALL BUSINESS PROPOSALS RECEIVED WILL BE REVIEWED.

NATURE OF ACQUISITON

42CS has a requirement to provide a Sustainment Support Service Contract for its Commvault Cloud HyperScale X Appliance Backup Storage Equipment, which is approaching the end of the manufacturer’s original warranty period for support.

SCHEDULE OF SUPPLIES/SERVICES:

The offeror shall provide the necessary services below:

CLIN Description of Requirement Qty

0001 Commvault Cloud HyperScale X Appliance Backup Storage Equipment Sustainment

Period of Performance: 1 year (12 months) from date of Award.

1 Ea

1001 Commvault Cloud HyperScale X Appliance Backup Storage Equipment Sustainment

Period of Performance: 1 year (12 months) from expiration of base period.

1 Ea

SERVICE DELIVERY INFORMATION

42 CS

170 West Selfridge, Bldg 941 Maxwell AFB, AL 36112

PROPOSAL PREPARATION INSTRUCTIONS

1. To ensure timely and equitable evaluation of proposals, offerors must comply with instructions contained herein. Failure to do so may result in an offer being determined non-responsive. Proposals must be complete, self-sufficient, and respond directly to the requirements of this RFQ. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

2. Offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers. Request for Proposals received after the exact time specified for receipt of offers will be considered late and handled in accordance with FAR 52.212-1(f). Multiple offers will not be accepted under this Request for Quotation nor will multiple awards be considered.

3. OFFEROR’S PROPOSAL PACKAGE SHALL INCLUDE THE FOLLOWING:

a. Service Requirement: Offeror shall provide documentation sufficient in detail to clearly show that the requirements referenced in the Schedule of Supplies/Services, CLINs 0001-1001 have been met in accordance with the attached Statement of Work, Paragraph 2.1-2.10.

b. Price: Offeror must submit dated proposal with unit prices and extended prices for each service identified in the Schedule of Supplies/Serivces.

c. Representations and Certifications:

i. IAW 52.212-3, the offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision, including the additions to (c) (11) at 52.212-3, Alternate I.

d. Interested parties capable of providing the requirement must include discount terms, if applicable, tax identification number, cage code, and UEI.

4. To be eligible to receive an award resulting from this RFQ, contractors MUST BE REGISTERED and ACTIVE in the DoD Systems for Award Management (SAM) database at time of quotation submission, no exceptions. Contractors not registered in SAM, your proposal will not be evaluated. To register, please visit http://www.sam.gov or call 1-866-606-8220.

5. Responses to this notice shall be provided in writing via email to both the Contract Specialist, A1C Alexia Lassin at alexia.lassin@us.af.mil and the Contracting Officer, Jeremy Kersey at jeremy.kersey.1@us.af.mil. All responses shall be received NLT 10:00am CST on 24 June 2025. Email is the preferred method. Upon receipt of your proposal, the Government will confirm receipt within 24 hours. If a confirmation has not been received within 24 hours, please contact the Contract Specialist or the Contracting Officer identified in this notice.

http://www.sam.gov/portal http://www.sam.gov/ mailto:alexia.lassin@us.af.mil mailto:jeremy.kersey.1@us.af.mil.%20All%20responses%20shall%20be%20received%20NLT%2010:00am%20CST%20on%2024%20June%202025.%20Email%20is mailto:jeremy.kersey.1@us.af.mil

BASIS FOR AWARD

1. This will be a competitive best value acquisition utilizing FAR 13, Simplified Acquisition Procedures.

Award will be made to the lowest priced offeror that meets the minimum criteria identified below.

Proposals will be assigned ratings of Acceptable (clearly meets minimum requirements) and Unacceptable (does not clearly meet minimum requirements).

Service Requirement: Offeror’s provided documentation will be evaluated to ensure it is sufficient in detail to clearly show that the requirements referenced in the Schedule of Supplies/Services, CLINs 0001- 1001 have been met in accordance with the attached Statement of Work, Paragraph 2.1-2.10.

2. Price: The Government may use any of the following price analysis techniques IAW FAR 13.106-3(a) to determine price reasonableness: competitive proposals, comparison of the proposed price with prices found reasonable on previous purchases, a comparison with similar items in a related industry, comparison to an independent Government estimate, or any other reasonable basis.

ATTACHMENT:

Attachment 1: Statement of Work Attachment 2: Clauses and Provisions