State of Oregon

Cover Page Department of Administrative Services State Procurement Services On Behalf of Bureau of Labor and Industries Is issuing this Request For Proposals (RFP) under OregonBuys Bid Number _ S-DASOBO-00012233_ for cHILD CARE ASSISTANCE FOR APPRENTICES AND ELIGIBLE JOURNEY WORKERS IN CONSTRUCTION TRADES Date of Issue: _February 24, 2025 __ Opening Date and Time: _March 31, 2025__ 2:30PM Single Point of Contact (SPC): Joshua L. Rogers, State Procurement Analyst

The State of Oregon promotes equal opportunity for all individuals without regard to age, color, disability, marital status, national origin, race, religion or creed, sex, gender identity, sexual orientation, or veteran status.

DAS Procurement Services, Version 4.5 March 31, 2023 Page 2 of 27

TABLE OF CONTENTS

3.2 PROPOSAL REQUIREMENTS

3.3 MATERIAL OR TECHNICAL PROPOSAL

4.12 ADDITIONAL ROUND – INTERVIEW IF CONDUCTED

4.13 COMPETITIVE RANGE DETERMINATION

SECTION 5: AWARD AND NEGOTIATION…………………………………………….……………………...…

5.1 AWARD NOTIFICATION PROCESS

5.2 INTENT TO AWARD PROTEST

5.3 APPARENT SUCCESSFUL PROPOSER SUBMISSION REQUIREMENTS

5.4 CONTRACT NEGOTIATION

SECTION 6: ADDITIONAL INFORMATION ………………………………………….……………………....…

6.1 COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

6.2 CERTIFIED FIRM PARTICIPATION

6.3 GOVERNING LAWS AND REGULATIONS

6.4 OWNERSHIP/PERMISSION TO USE MATERIALS

6.5 CANCELLATION OF RFP; REJECTION OF PROPOSAL; NO DAMAGES

6.6 COST OF SUBMITTING A PROPOSAL

6.7 STATEWIDE E-WASTE/RECOVERY PROCEDURE

6.8 RECYCLABLE PRODUCTS

6.9 CHECKLIST DISCLAIMER

LIST OF ATTACHMENTS……………………………………………………………………………………………………

ATTACHMENT A - SAMPLE CONTRACT

ATTACHMENT B - PROPOSER INFORMATION AND CERTIFICATION

ATTACHMENT B1 - RESPONSIBILITY INQUIRY

ATTACHMENT B2 - DISCLOSURE AFFIDAVIT

ATTACHMENT B3 – INDEPENDENT CONTRACTOR CERTIFICATION

ATTACHMENT C - LIST OF SERVICES

ATTACHMENT C1 - REFERENCES

ATTACHMENT C2 - JOINT VENTURE/PARTNERSHIP/SUBCONTRACTOR

ATTACHMENT D - COST PROPOSAL

ATTACHMENT E - CONSTRUCTION TRADES AND OCCUPATIONS FOR WHICH THERE ARE ACTIVE APPRENTICSHIP STANARDS IN THE STATE OF OREGON

ATTACHMENT F – ELIGIBILITY FOR CHILD CARE FOR CONSTRUCTION FOR JOURNEYWORKERS

GENERAL INFORMATION

INTRODUCTION

The State of Oregon, acting by and through the Department of Administrative Services on behalf of Bureau of Labor and Industries, (“Agency”), is issuing this RFP under the provisions of ORS 279B.060 for professional services to provide outreach, application support, and case management for construction apprentices and eligible journey workers who need subsidies to make child care affordable and to persist in workforce development (“Services”).

Additional details on the Scope of the goods or services or both are included in the Statement of Work for the Sample Contract (Attachment A – Exhibit A).

Agency encourages collaboration between workforce partners, particularly with Local Joint Committees, Contractors in the Construction Trades, and Researchers qualified to perform Evidence Based Research, and the State urges Proposers to take reasonable steps to ensure that firms certified by the Certification Office for Business Inclusion and Diversity (“COBID”) are provided an equal opportunity to compete for and participate in the performance of any subcontracts resulting from this procurement. Accordingly, Proposers may be Partnerships or Joint Ventures or include Subcontractors.

Proposals will be separately evaluated in two (2) Service Categories that are each intended to provide outreach, client assistance, and case management for workers in construction trades to access subsidies for child care. The first Service Category will be to serve registered apprentices in construction trades based on similar services currently provided under Oregon Revised Statutes (ORS) 184.866(3)(i). The second Service Category will be to establish eligibility of certain new journey workers in construction trades and provide services to those who are eligible. Proposers may submit proposals for one (1) or both Service Categories. To the extent possible, based on Proposals meeting all of the requirements of the RFP and scoring within the competitive range, the Agency intends to award one or two contracts between $200,000 for one Service Category and $500,000 for all Service Categories based on the Proposals that are received from this RFP.

The initial term of the Contract’s is/are anticipated to be twenty-seven (27) months (approximately April 1, 2025 to July 1, 2027) with options to extend for additional terms.

SCHEDULE

The table below represents a tentative schedule of events. All times are listed in Pacific Time. All dates listed are subject to change. N/A denotes that event is not applicable to this RFP.

Opening of Proposals (Proposals Due)[footnoteRef:2] [2: For purposes of this RFP, the term “Opening” shall refer to both the date, time and place for the public opening of written sealed offers, as well as the date and time specified as the deadline for submitting written sealed offers. It is the intent of the Agency that “Closing” and “Opening,” as those terms are defined in OAR 125-246-0110, occur contemporaneously. ]

SINGLE POINT OF CONTACT (SPC)

The SPC for this RFP is identified on the Cover Page, along with the SPC’s contact information. Proposer shall direct all communications related to any provision of the RFP only to the SPC, whether about the technical requirements of the RFP, contractual requirements, the RFP process, or any other provision.

AUTHORITY, OVERVIEW, AND SCOPE

AUTHORITY AND METHOD

DAS SPS is issuing this RFP pursuant to its authority under ORS 279A.050 and OAR 125-246-0170(3).

DAS SPS is using the Competitive Sealed Proposal method, pursuant to ORS 279B.060 and OAR 125-247-0260. DAS SPS may use a combination of the methods for Competitive Sealed Proposals, including optional procedures: a) Competitive Range; b) Discussions and Revised Proposals; c) Revised Rounds of Negotiations; d) Negotiations; e) Best and Final Offers; and f) Multistep Sealed Proposals.

DEFINITION OF TERMS

For the purposes of this RFP, capitalized words are defined in OAR 125-246-0110 or as defined within the RFP and below:

“Apprentice”: Has the meaning given to it in ORS 660.010. An Apprentice is deemed to be a “Registered Apprentice” if the Apprentice registered with BOLI under ORS 660.

“Apprenticeship Navigation”: Means assisting individuals to persevere through a registered apprenticeship and attain the journey worker credential by providing advice, guidance, coaching, mentoring, counseling, and information and referral to other services and benefits.

“BOLI”: Means the Oregon Bureau of Labor and Industries.

“CHIPS”: Means the federal CHIPS (Creating Helpful Incentives to Produce Semiconductors) and Science Act of 2022 and any successors.

“Contractors in the Construction Trades and Occupations”: Means Contractors that employ workers in Construction Trades and Occupations for which there are active apprenticeship standards in the State of Oregon. A list of Construction Trades and Occupations for which there are active apprenticeship standards in the State of Oregon is included with this RFP as Attachment E.

“DAS SPS”: Means the State of Oregon, acting by and through its Department of Administrative Services, State Procurement Services.

“Disability”: Has the meaning given to it in OAR 839-006-0205.

“Eligible Journey Worker”: Means an individual who meets the requirements in the “Eligibility for Child Care for Construction (CCC) for Journeyworkers” guidance established by BOLI (see Attachment F).

“Eligible Project” (applies only to Journey Workers): Means a construction, reconstruction, remodeling, or demolition project in the State of Oregon that is funded by the CHIPS Act; that directly facilitates the production of semiconductors; or that is a public works project under ORS 279C.800 that is in the same county as a project funded by the CHIPS Act. Eligible Projects shall be subject to any additional requirements that may be established by BOLI by administrative rule, policy or procedure.

“Ex-Offender”: Means an individual who is 18 years old or older, has been convicted as an adult and imprisoned pursuant to an Act of Congress or a State law, and is in the process of being reintegrated into a community in Oregon.

“Construction Trades”: Means one of the trades or occupations employed by construction contractors that have active standards of apprenticeship in Oregon, as further described in ORS 660.

“Joint Venture”: Means a contractual business undertaking between two or more parties that specifies the parties’ mutual responsibilities and goals.

“Journey Worker”: Has the meaning given to it in OAR 839-011-0070.

“Local Joint Committee”: Has the meaning given to it in ORS 660.010.

“OBDD”: Means the Oregon Business Development Department, aka Business Oregon.

“Respectful Workplace”: Means job sites on which apprentices do not experience or witness discrimination or harassment on the job.

“SOW”: Means “Statement of Work,” i.e. the description of work to be performed by the firm selected and authorized (Contractor).

“Statewide”: Means pertaining to the entire State of Oregon.

“Successful Proposer”: Means the person, organization or governmental entity to which the award is made.

“Training Agent”: Has the meaning given to it in ORS 660.010.

“Workforce Board” means a “local workforce development board” that operates in Oregon pursuant to US Code 29 USC 3122.

“Workforce Sources”: Means representatives of Local Joint Committees or individuals trained to advise clients in academic and/or career options.

1.1 OVERVIEW, BACKGROUND, AND PURPOSE

Project Overview and Background This opportunity is generated by Chapter 81, Oregon Laws 2024, which appropriated funds and directed OBDD to enter into an interagency agreement with BOLI to develop and administer a program to support the semiconductor industry and incentivize economic development in the sector. The statute continues to support economic development by supporting the workforce for those projects by incentivizing the development of childcare infrastructure and financial support. BOLI is conducting this RFP and the necessary activities on behalf of OBDD pursuant to an Interagency Agreement between BOLI and OBDD.

Purpose The purpose of this solicitation is to obtain Services to provide outreach, client assistance, and case management for workers in construction trades to access subsidies for child care , in the following two (2) Service Categories:

· Service Category 1: Child Care Subsidies for Registered Apprentices in Construction Trades;

· Service Category 2: Child Care Subsidies for Eligible Journey Workers in Construction Trades.

Proposers may Propose to provide in one (1) or both Service Categories to provide Child Care Assistance in Construction Trades, as described in the “Statement of Work” (SOW) of the attached sample Contract (Attachment A, Exhibit A).

Contractors will be responsible for providing Agency with detailed information about Services, such as lists of individuals served and the eventual outcome from the Services provided. The Agency can use this information to further develop and maintain a diverse and highly skilled construction workforce. The Service Categories and associated deliverables are further described in the “Statement of Work” (SOW) of the attached sample Contract (Attachment A, Exhibit A).

All entities or individuals who may submit Proposals or who do submit Proposals, or both, in response to this RFP are referred to as “Proposers;” after Proposal evaluations and negotiations are complete, Proposers entering into a project specific contract with Agency will be designated as the “Contractor” in the applicable Contract.

SCOPE OF WORK/SPECIFICATIONS

DAS SPS is conducting this RFP on behalf of BOLI for the benefit of OBDD, pursuant to an Interagency Agreement between BOLI and OBDD for Services providing outreach, application support, and case management for Registered Apprentices and Eligible Journey Workers who need subsidies to make child care affordable and to persist in workforce development (See the SOW of the attached sample Contract, Attachment A, Exhibit A).

PROCUREMENT REQUIREMENTS

MINIMUM SUBMISSION REQUIREMENTS

Proposal Submissions To be considered for evaluation, Proposal must demonstrate how Proposer meets all requirements of this section. All of the items identified in the following checklist must be submitted. Failure to submit these items will be on a Pass/Fail basis. In addition to this submission requirement, Evaluator’s will evaluate and score the submissions as identified and provided in Section 4 this RFP.

PROPOSAL SUBMISSION CHECKLIST FOR USE BY PROPOSERS

|_| Proposer Information/Certification Sheet Included (Section 3.2.1, Attachment B) - Pass/Fail |_| Responsibility Inquiry Sheet (Section 3.2.2, Attachment B 1) - Pass/Fail |_| Independent Contractor Certification (Section 3.2.3, Attachment B 3 ) - Pass/Fail |_| References (Section 3.2.5, Attachment C 1) – Pass/Fail |_| Executive Summary (Section 3.2.6) - Pass/Fail |_| Financial Statement/Fiscal Stability (Section 3.2.7) - Pass/Fail |_| Services Categories Proposed (Section 3.2.8, Attachment C) - Pass/Fail |_| General Qualifications and Experience (Section 3.3.1) - Pass/Fail |_| Experience Working with Oregon’s System for Employment Related Day Care and the Oregon Department of Early Learning and Care (Section 3.3.2) - Pass/Fail |_| Qualifications and Experience of Project Manager (Section 3.3.3) - Pass/Fail |_| Submission Deadline Date and Time met (Section 4.7) - Pass/Fail

SUBMIT ONE FOR EACH SERVICE CATEGORY PROPOSING TO PROVIDE

|_| Services Category being Proposed, one for each Category (Section 3.2.8, Attachment C) - Pass/Fail |_| Joint Ventures/Partnerships/Subcontractor (Section 3.2.4, Attachment C 2) -Pass/Fail |_| Approach to Providing the Services in Each Category (Section 3.3.4) - Pass/Fail |_| Cost Proposal (Section 3.3.5, Attachment D) - Pass/Fail THE CHECKLIST ABOVE IS PROVIDED ONLY AS A COURTESY TO PROPOSER. DAS SPS MAKES NO REPRESENTATION AS TO THE COMPLETENESS OR ACCURACY OF THIS PROPOSER CHECKLIST. PROPOSER IS SOLELY RESPONSIBLE FOR REVIEWING AND UNDERSTANDING THE RFP AND COMPLYING WITH ALL THE REQUIREMENTS OF THIS RFP, WHETHER LISTED ABOVE OR NOT.

Proposal Format and Quantity Proposer must describe in detail how they will meet the requirements of this RFP and may provide additional related information with their Proposal. The Proposal must be presented in a format that corresponds to the primary sections (below) with subsections that correspond to and reference the sections contained in this RFP and in Exhibit A to Attachment A. Responses to each section and subsection must be labeled to indicate which item is being addressed.

Proposals must be organized into the following primary sections, in the following order:

· Executive Summary (Section 3.2.6)

· List all Services Categories being Proposed (Section 3.2.8, Attachment C)

· Proposer Information / Certification Sheet (Section 3.2.1, Attachment B)

· Responsibility Inquiry Sheet (Section 3.2.2, Attachment B 1)

· Independent Contractor Certification (Section 3.2.3, Attachment B 3)

· General Qualifications and Experience (Section 3.3.1)

· References (Section 3.2.5, Attachment C 1)

· Experience Working with Oregon’s System of Employment Related Day Care and the Oregon Department of Early Learning and Care (Section 3.3.2)

· Qualifications and Experience of Project Manager (Section 3.3.3)

· One (1) Attachment C for each Services Category being Proposed, in numeric order 1-2 (Section 3.2.8, Attachment C) For each Service Category (1-2) being Proposed, each of the documents below must be included, and marked in such a way as to name the Category.

· Joint Venture/Partnership/Subcontractor (Section 3.2.4, Attachment C 2

· Approach to Providing Services (Section 3.3.4)

· Cost Proposal(s), in a separate file (Section 3.3.5, Sample at Attachment D)

· Disclosure Exemption Affidavit (Section 3.1.2, Attachment B 2) Not required unless Proposer believes Proposal is in anyway exempt from disclosure.

Proposer shall submit its Proposal without extensive artwork, unusual printing, or other materials not essential to the utility and clarity of the Proposal. Proposals should be straightforward and concise and provide “layman” explanations of technical terms that are used. Proposers should not assume that the Evaluation Committee is knowledgeable of Proposer’s previous related work. Emphasis should be focused on responding to the RFP requirements, on providing a complete and clear description of the Proposal and conforming to the RFP instructions. If a complete response cannot be provided without referencing supporting documentation, Proposer must provide such documentation with the Proposal indicating where the supplemental information can be found. Proposals that merely offer to provide supplies and services as stated in this RFP may be considered non-responsive and may not be considered for further evaluation.

OregonBuys Electronic Response. Proposer shall submit its Proposal electronically through OregonBuys. Proposer should follow the procedures outlined in Section 4.5 (Proposal Delivery) and refer to the guidance provided in that section for electronic submission details.

The Cost Proposal (Attachment D) must be submitted as a separate electronic response file.

Proposer shall submit one copy of its Proposal and all other submittal requirements, with Attachment B - Proposer Information and Certification Sheet bearing the Proposer’s authorized representative’s Signature, in one of the following formats: Adobe Acrobat (pdf), Microsoft Word (docx), or Microsoft Excel (xlsx). If Proposer believes any of its Proposal is exempt from disclosure under Oregon Public Records Law (ORS 192.311 through 192.478), Proposer shall complete and submit the Disclosure Exemption Affidavit (Attachment B2). Proposer shall also mark as “Confidential” in OregonBuys all attachments to its Proposal that Proposer believes are exempt from disclosure.

The Proposer Information and Certification Sheet (Attachment B) must bear the Proposer’s authorized representative’s Signature.

Authorized Representative Failure of Proposer’s authorized representative to sign the Proposal may result in rejection of the Proposal by Agency (Information and Certification Sheet, Attachment B).

PROPOSAL REQUIREMENTS

Proposal must address each of the items listed in this section and all other requirements set forth in this RFP. Proposer shall describe the Goods to be provided or the Services to be performed or both. A Proposal that merely offers to provide the goods or services as stated in this RFP may be considered non-Responsive to this RFP and will not be considered further.

Do not include marketing or advertising material in the Proposal, unless requested. Proposal should be straightforward and address the requests of the RFP. Proposal containing unsolicited marketing or advertising material may receive a lower evaluation score if required information is difficult to locate.

Proposer Information and Certification Sheet Proposer shall complete and submit the Proposer Information and Certification Sheet (Attachment B).

Failure to demonstrate compliance with Oregon Tax Laws and sign the Proposer Information and Certification Sheet may result in a finding of non-Responsibility.

Responsibility Inquiry Sheet The Proposer shall complete and submit the Responsibility Inquiry Sheet (Attachment B1).

Independent Contractor Certification Sheet The Proposer shall complete and submit the Independent Contractor Certification Sheet (Attachment B3).

Joint Ventures/Partnerships/Subcontractor Joint Ventures, partnerships, or Proposer’s using one or more subcontractors, shall provide with RFP submission, the name of the contact person for the subcontractor, joint venture or partnership and the names of all members of a joint venture or partnership. Prior to award, joint ventures and partnerships submitting RFPs must provide a copy of the joint venture agreement or partnership agreement evidencing authority to propose to this RFP and to enter into the resulting Contract that may be awarded, together with corporate resolutions (if applicable) evidencing corporate authority to participate as a joint venturer or partner. A contact person must also be designated for purposes of receiving all notices and communications under the Contract. All joint venturers and partners will be required to sign the award. (Attachment C2) PROPOSER MUST MARK ONE OF THE BOXES REGARDING JOINT VENTURES/ PARTNERSHIPS/SUBCONTRACTORS IN ATTACHMENT C2 AND SUBMIT WITH PROPOSAL A COMPLETE LIST OF JOINT VENTURES, PARTNERSHIPS, AND SUBCONTRACTORS.

References Proposer must submit three (3) references on the provided Attachment C1, for work performed for similar Services for any clients within the last three (3) years. Information provided must include:

DAS SPS may check to determine if references provided are supportive of the Proposer’s ability to comply with the requirements of this RFP. Failure to provide complete and accurate information in Proposal may be cause for rejection. DAS SPS may conduct other reference checks with persons whose names have not been provided by Proposer, but about which DAS SPS has knowledge. DAS SPS may use references to obtain additional information, or verify any information needed.

DAS SPS may make three (3) attempts to contact each of the three (3) references provided by the Proposer.

Proposer Note: Three (3) references are required, if the Proposer submits more than three (3) references, only the first three (3) references in descending order will be used.

Executive Summary Proposals must include an executive summary (no more than two (2) pages) that condenses and highlights the contents of the Proposal, including an overview of the Proposer's understanding of the contents of the RFP, and a description of how the Proposer generally intends to meet the RFP requirements. The executive summary must also document that the proposer meets the minimum proposer submission requirements noted in Section 3.1.

FINANCIAL STATEMENT/FISCAL STABILITY

Proposer must include a brief description of Proposer’s experience with, and current strategies for, ensuring that the Proposer conducts business in a fiscally responsible manner and remains financially solvent through the proposed contract period. Proposer must document a reserve sufficient to continue operations for at least two (2) months (annual expenses divided by six (6)) if no additional funds were received. DAS SPS reserves the right to request additional information at which time it deems necessary. Proposers must demonstrate they meet the responsibility standards provided in ORS 279B.110 and OAR 137-047-0640(1)(c)(F).

List of Service Categories Proposed Proposer must complete and submit Attachment C, as described in Section 3.1.2 above, identifying any number of the following two (2) Service Categories being proposed:

· Service Category 1: Child Care Subsidies for Registered Apprentices in Construction Trades;

· Service Category 2: Child Care Subsidies for Eligible Journey Workers in Construction Trades.

MATERIAL OR TECHNICAL PROPOSAL

Proposals will be evaluated and scored to determine the extent to which they demonstrate the respective Proposer’s ability to meet material or technical requirements as defined below:

General Qualifications and Experience I. General Qualifications of Proposer Proposer shall provide a description of Proposer’s qualifications to design and deliver the following services to Agency, which meet the highest industry standards. General qualifications for Proposer, must include any subcontractors, partners or joint venturers.

i. developing and implementing initiatives to provide outreach to Registered Apprentices who need child care to successfully progress in a registered apprenticeship program under ORS 660,,

ii. conducting program evaluations,

iii. managing a team approach to meeting program objectives, and

iv. establishing and using performance indicators to measure and report progress toward project goals.

II. General Experience of Proposer Proposer shall provide a description of projects that Proposer has performed within the last three (3) years that are comparable to the requested services in the service categories being proposed. For each example, include descriptions of general experience for Proposer, along with any subcontractors, partners, or joint venturers. Descriptions must include:

i. a description of the type of services provided,

ii. a description of how the services were comparable to the requested services,

iii. number of individuals and/or groups served,

iv. type of individuals and/or groups served, including whether services had an emphasis on reaching persons of color and women,

v. dates services were provided, and

vi. Proposer’s roles and responsibilities in providing and delivering services.

The General Qualifications and Experience descriptions will be evaluated and scored based on each evaluator’s assessment of how well qualified and prepared Proposers are to deliver services to provide child care support to Registered Apprentices in registered apprenticeship programs under ORS 660 NOTE: The evaluation and scoring for General Qualifications and Experience for a Proposer will include any subcontractor, partner or joint venturer qualifications submitted by that Proposer.

Experience Working with Oregon’s System for Employment Related Day Care and the Oregon Department of Early Learning and Care Proposer shall provide a description of the direct experience Proposer has working with:

i. Oregon’s System for Employment Related Day Care, and

ii. the Oregon Department of Early Learning and Care.

The submitted description will be evaluated and scored based on the Proposers experience working with Oregon’s System for Employment Related Day Care and the Oregon Department of Early Learning and Care.

Qualifications and Experience of Project Manager Proposers shall submit the following contact information: name, work phone number, and work email address of the principal Project Manager, who will be responsible for assuring the Services provided under the Contract are performed accurately and according to Agency’s needs. In addition to submitting the contact information as requested, Proposers shall describe:

I. Qualifications of the Project Manager providing project management, description must include:

i. years and general subjects of education and training; and

ii. credentials, such as degrees, licenses, and certifications.

II. Experience of Project Manager providing project management, description must include:

i. years of work experience, job title, and employer, and

ii. how the work experience prepares the individual to provide the proposed services.

Project Manager will be evaluated and scored based on the submitted descriptions of how the Project Manager meets the requirements.

Approach to Providing the Services in Each Category Proposer(s) must provide an approach, at minimum, in one (1) Service Category listed, however, Proposers may provide an approach for both Service Categories listed below.

For each Service Category being proposed, describe the Proposer(s) approach to providing the Services that provide outreach to Registered Apprentices in construction trades that need child care support in order to progress in their apprenticeship programs . Approaches will include the following:

SERVICE CATEGORY 1- CHILD CARE ASSISTANCE FOR REGISTERED APPRENTICES IN CONSTRUCTION TRADES

1. Project Plan, including statewide outreach through traditional and social media, recruitment strategies, screening, providing instruction and assistance to complete applications for subsidies, transmit applications to DELC, and provide ongoing case management to Registered Apprentices who apply for child care subsidies.

2. Strategy for reaching female Apprentices.

3. Strategy for reaching Apprentices who self-report as a racial and ethnic category other than White and Non-Hispanic on the apprenticeship registration form.

4. Strategy for working with CHIPS grant recipients (see Chapter 25, Oregon Laws 2023) to identify and support apprentices on semiconductor construction projects.

5. Strategy for working with OBDD to identify apprentices working on other economic development projects funded by the state in the counties where CHIPS projects (see Chapter 25, Oregon Laws 2023) occur.

SERVICE CATEGORY 2- CHILD CARE ASSISTANCE FOR ELIGIBLE JOURNEY WORKERS IN CONSTRUCTION TRADES

1. Project Plan, including how the Proposer shall identify Eligible Journey Workers working on Eligible Projects, screen them for child care needs, provide them with instruction and assistance to complete applications for subsidies, transmit applications to DELC, and provide ongoing case management to Eligible Journey Workers who apply for child care subsidies.

2. Strategy for monitoring continued eligibility for services.

3. Strategy for coordinating with partners in the CHIPS child care program described in Section 2, Chapter 81, Oregon Laws 2024, and referred to generally by the Agency as the “Child Care for Construction” (CCC) program.

4. Strategy for reporting successes.

5. Strategy for evaluating effectiveness and efficiency of the delivery methods and recommending changes as needed.

6. Strategy for working with public owners, construction contractors, and local unions to market the availability of services and monitor effectiveness of the supports provided.

In each Service Category Proposed, approaches will be evaluated and scored based upon the Proposer’s approach, in that category, to providing child care support services to promote retention of skilled apprentices, as described in this section and the Statement of Work (Attachment A, Exhibit A).

Cost Proposals (SUMMARY OF ESTIMATE FOR SERVICES) Proposers shall submit a cost proposal for each Service Category being Proposed (Summary of Estimate for Services “SES”), in a separate uploaded folder (each Cost Proposal must include the Proposers name and the Category for which it pertains) a sample Cost Proposal is at Attachment D.

Proposer must base their SES on the services and deliverables as described in the Statement of Work and Proposer’s Proposal. Proposer must include all additional cost assumptions for their Proposal in their SES, including but not limited to staff hours by job title for each deliverable.

The SES must include, for each service category being proposed, the Proposer’s proposed total time and materials costs and maximum not to exceed total amount to provide all services described in the Statement of Work (at Attachment A, Exhibit A), and Proposer’s Proposal, and a maximum not to exceed amount for each deliverable as described in the Statement of Work (at Attachment A, Exhibit A).

Proposed costs for travel must be included on the SES as separate line items (proposed travel costs must be in accordance with state travel requirements in Attachment A, Section 5.4).

Prices submitted by Proposers are considered firm offers, and remain in effect for a period of 180 days from the RFP due date.

The Cost Proposal submitted will be scored based on Section 4.10.2.6.

SOLICITATION PROCESS

PUBLIC NOTICE

The RFP and attachments are published in the State of Oregon’s electronic procurement system OregonBuys at https://oregonbuys.gov/. Documents will not be mailed to prospective Proposers.

Modifications, if any, to this RFP will be made by written Amendment(s) published in OregonBuys. Prospective Proposer is solely responsible for checking OregonBuys to determine whether or not any Amendment(s) have been issued. Amendment(s) are incorporated into the RFP by this reference.

PRE-PROPOSAL CONFERENCE

A Pre-Proposal conference will be held at the date and time listed in the Schedule in Section 1.2. Prospective Proposers’ participation in this conference is highly encouraged but not mandatory.

The purpose of the Pre-Proposal conference is to:

Provide additional description of the project;

Explain the RFP process; and Answer any questions Proposers may have related to the project or the process.

Statements made at the Pre-Proposal conference are not binding upon Agency. Proposers may be asked to submit questions in Writing.

Interested parties may participate in the Pre-Proposal Conference by:

Microsoft Teams Meeting Join on your computer, mobile app or room device

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Hyperlink (above) details – Click or Copy and Paste into Browser:

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Dial in by phone +1 503-446-4951,,730312537# United States, Portland Find a local number Phone conference ID: 730 312 537#

QUESTIONS / REQUESTS FOR CLARIFICATIONS

All inquiries, whether relating to the RFP process, administration, deadline or method of award, or to the intent or technical aspects of the RFP must:

Be delivered to the SPC via an OregonBuys submission.

Reference the OregonBuys bid number ;

Identify Proposer’s name and contact information;

Refer to the specific area of the RFP being questioned (i.e. page, section and paragraph number); and Be received by the due date and time for Questions/Requests for Clarification identified in the Schedule in Section 1.2.

SOLICITATION PROTESTS

Protests to RFP Prospective Proposer may submit a Written protest of anything contained in this RFP, including but not limited to, the RFP process, Specifications, Scope of Work, and the Sample Contract. This is prospective Proposer’s only opportunity to protest the provisions of the RFP, except that Proposer may protest as provided below.

Protests to Amendment(s) Prospective Proposer may submit a Written protest of anything contained in an Amendment. Protests to an Amendment, if issued, must be submitted by 5:00 p.m. Pacific Time on the second Business Day following the issuance of the Amendment, or they will not be considered. Protests of matters not added or modified by the Amendment will not be considered.

Requirements for Protests All protests must:

Be delivered to the SPC via email;

Reference the OregonBuys bid number;

Identify prospective Proposer’s name and contact information;

Be sent by an authorized representative;

State the reason for the protest, including:

the grounds that demonstrate how the Procurement Process is contrary to law, unnecessarily restrictive, legally flawed, or improperly specifies a brand name; and evidence or documentation that supports the grounds on which the protest is based; and State the proposed changes to the RFP provisions or other relief sought.

Protests to the RFP must be received by the due date and time identified in the Schedule.

Protests to an Amendment must be received by the due date identified in the Amendment.

PROPOSAL DELIVERY

Proposer is solely responsible for ensuring its Proposal is received by the SPC in accordance with the RFP requirements before Opening. Agency is not responsible for any transmission errors or delays, or for any mis-delivery for any reason. A Proposal submitted by any means not authorized below will be rejected.

Proposal submission will only be accepted, electronically through OregonBuys. at: OregonBuys.gov Detailed instructions on how to submit a Proposal can be found at OregonBuys Vendor Formal Solicitation Response.pdf

PROPOSAL MODIFICATION OR WITHDRAWAL

If a Proposer wishes to make modifications to a submitted Proposal, the Proposer must submit its modification in the authorized method listed in Section 4.5 (Proposal Delivery). To be effective the modification must include the OregonBuys bid number and be submitted to the SPC prior to Opening.

If a Proposer wishes to withdraw a submitted Proposal, it must submit a Written notice signed by an authorized representative of its intent to withdraw to the SPC via email, prior to the Opening in accordance with OAR 125-247-0440. To be effective the notice must include the OregonBuys bid number.

PROPOSAL DUE

A Proposal (including all required submittal items) must be received by the SPC on or before Opening. All Proposal modifications or withdrawals must also be received prior to Opening.

A Proposal received after Opening is considered LATE and will NOT be accepted for evaluation. A late Proposal will be returned to the Proposer or destroyed.

PUBLIC OPENING

A public Opening will be held on the date and time listed in the Schedule set forth in Section 1.2 and in the manner stated on the Cover Page. Only the name of the Proposer(s) will be read at the Opening, no other information will be made available at that time. Proposals received will not be available for inspection until after the evaluation process has been completed and the notice of Intent to Award is issued (see OAR 125-247-0630).

PROPOSAL REJECTION

Agency may reject a Proposal for any of the following reasons:

Proposer fails to substantially comply with all prescribed RFP procedures and requirements, including but not limited to the requirement that Proposer’s authorized representative sign the Proposal.

Proposer has liquidated and delinquent debt owed to the State or any department or agency of the State.

Proposer fails to meet the responsibility requirements of ORS 279B.110.

Proposer makes any contact regarding this RFP with State representatives such as State employees or officials other than the SPC or persons authorized by the SPC, or inappropriate contact with the SPC.

Proposer attempts to influence a member of the Evaluation Committee.

Proposal is conditioned on Agency’s acceptance of any other terms and conditions or rights to negotiate any alternative terms and conditions that are not reasonably related to those expressly authorized for negotiation in the RFP or Amendment(s).

EVALUATION PROCESS

Responsiveness and Responsibility Determination Responsiveness determination A Proposal received prior to Opening will be reviewed to determine if it is Responsive to all RFP requirements including compliance with Section 3.1 (Minimum Submission Requirements) and Section 3.2 (Proposal Requirements). If the Proposal is unclear, the SPC may request clarification from Proposer. However, clarifications may not be used to rehabilitate a non-Responsive proposal. If the SPC finds the Proposal non-Responsive, the Proposal may be rejected; however, Agency may waive mistakes in accordance with OAR 125- 247-0470.

Responsibility Determination Agency will determine if an apparent successful Proposer is Responsible prior to award and execution of the Contract. Proposers shall submit a signed Responsibility Inquiry form (Attachment B1) with Proposal.

At any time prior to award, Agency may reject a Proposer found to be not Responsible.

Evaluation Criteria Each Proposal meeting all Responsiveness requirements will be independently evaluated by members of an Evaluation Committee. Evaluation Committee members may change and Agency may have additional or fewer evaluators. Evaluators will assign a score for each evaluation criterion listed below in this section 4.10.2. The maximum points available per all sections is a total of 160 points Description Maximum Score

Technical or Material Evaluation of Proposal (scored once and then added to the score for the service categories being proposed ):

Specific Evaluation by Service Category (scored separately for each of the two (2) service categories being proposed and then added to the technical or material score):

THE POINTS LIST ABOVE IS PROVIDED ONLY AS A COURTESY TO PROPOSER. DAS SPS MAKES NO REPRESENTATION AS TO THE COMPLETENESS OR ACCURACY OF THIS PROPOSER CHECKLIST. PROPOSER IS SOLELY RESPONSIBLE FOR REVIEWING AND UNDERSTANDING THE RFP AND COMPLYING WITH ALL THE REQUIREMENTS OF THIS RFP, WHETHER LISTED ABOVE OR NOT.

SPC may request further clarification to assist the Evaluation Committee in gaining additional understanding of Proposal. A response to a clarification request must be to clarify or explain portions of the already submitted Proposal and may not contain new information not included in the original Proposal.

General Qualifications & Experience – Maximum Points Available: 25 Section 3.3.1 - Rating Scale (25 POINT Maximum)

Proposal section 3.3.1 will be evaluated and then a score assigned by each member of the Evaluation Committee. The evaluation and score will be based upon Proposer’s description of the Proposer’s general qualifications and experience meeting the requirements that are specified in this RFP. A maximum total score of twenty-five (25) points are available for this section.

Experience Working with Oregon’s System for Employment Related Day Care and the Oregon Department of Early Learning and Care – Maximum Points Available: 15 Section 3.3.2 - Rating Scale (15 POINT Maximum)

Proposal section 3.3.2 will be evaluated and then a score assigned by each member of the Evaluation Committee. The evaluation and score will be based upon Proposer’s description of Proposer’s experience working with Oregon’s System for Employment Related Day Care and the Oregon Department of Early Learning and Care that meet the requirements that are specified in this RFP.

Qualifications of Project Manager – Maximum Points Available: 10 Section 3.3.3(I) - Rating Scale (10 POINT Maximum)

Proposal section 3.3.3(I) will be evaluated and then a score assigned by each member of the Evaluation Committee. The evaluation and score will be based upon Proposer’s description of the Project Manager’s qualifications as they relate to the requirements that are specified in this RFP.

Experience of Project Manager – Maximum Points Available: 10 Section 3.3.3(II) - Rating Scale (10 POINT Maximum)

Proposal section 3.3.3(II) will be evaluated and then a score assigned by each member of the Evaluation Committee. The evaluation and score will be based upon Proposer’s description of the Project Manager’s experience as it relates to the requirements that are specified in this RFP.

Approach to Providing Services in each Category – Maximum Points Available is 70 for each Service Category Proposed.

Section 3.3.4 Rating Scale (70 POINT Maximum)

Approaches for each of the two (2) Service Categories being Proposed will be evaluated and scored separately and within the same Service Category, by the evaluation committee members. If multiple Service Categories are Proposed, each Approach will be broken down into each individual Service Category (i.e. All Proposers Proposing to provide in Service Category 1 will be categorized together). The maximum total score in each Service Category will be seventy (70) points (see descriptions in sections 3.3.4, and in Attachment A, Exhibit A - the Statement of Work) Cost Proposal (Section 3.3.5) – Maximum Points Available: 30 For scoring purposes, DAS SPS shall calculate a score using the submitted Cost Proposals maximum Not to Exceed total amount for each Service Category being Proposed (see Section 3.3.5).

The Proposal that provides the lowest price in each Service Category will receive 100% of the total maximum 30 points available. Each of the other Proposals in each Service Category will receive a percentage of the maximum available points based on the percentage of their proposed price as it relates to the lowest proposed price using the formula below and rounded to the nearest tenth of a point.

For example, the Proposer with the lowest price proposal of $90,000 dollars receives 30 points. The Proposer with the next lowest price proposal of $100,000 dollars receives 27 points.

Lowest Price Proposal

NOTE: COST PROPOSAL MUST BE COMPLETE. PRICING SUBMISSIONS THAT ARE INCOMPLETE OR WITH PRICING INTENTIONALLY LEFT OUT, MAY RECEIVE A SCORE FOR THIS SECTION OF ZERO (0) OR MAY BE REJECTED.

PREFERENCES

Reciprocal Preference For evaluation purposes per OAR 125-246-0310, Agency shall add a percentage increase to each out-of-state Proposer's Proposal price that is equal to the percentage preference, if any, given to a Proposer in the Proposer's state.

Recycled Materials Agency will give preference to Goods manufactured from Recycled Materials if each of the conditions specified in ORS 279A.125 (2) exists following any adjustments made to the price of the Goods according to any applicable reciprocal preference.

Tiebreakers If Agency receives Proposals identical in price, fitness, availability, and quality and chooses to award a Contract, Agency shall award the Contract in accordance with the procedures outlined in OAR 125-246-0300.

RANKING OF PROPOSERS

The Evaluation Committee will award points to each responsive Proposal for the: General Qualifications and Experience, Experience working with Oregon’s System for Employment Related Day Care and the Oregon Department of Early Learning and Care, Qualifications of Project Manager, Experience of Project Manager and then add those points together(General Points). The Evaluation Committee will then award points in each Category for the Approach (Category Points). DAS SPS will then add together the General Points, Category Points, and divide by the number of evaluators and then add the Cost points and any Preference points awarded to calculate the final Proposal score for each Category being proposed (the Maximum Points Available per all sections is a total of 160 points for each Category being proposed).

Proposers moved forward to award in the respective Categories will be ranked in descending order based on the highest final score, the SPC will determine the rank order of each Category being Proposed, with the highest score receiving the highest rank, and successive rank order determined by the next highest score.

Agency may, in Agency’s sole discretion,…