RFP CENTCOM OCONUS Logistics Support Services.pdf

Request for Proposal (RFP)

47QSCC23R0040

OCONUS LOGISTICS SERVICE SUPPORT CENTCOM

August 3, 2023

TABLE OF CONTENTS

(B) CONTINUATION OF ANY BLOCK FROM SF 1449 (AS NEEDED) 5

(C) CONTRACT CLAUSES 7

(D) CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS 11

(E) SOLICITATION PROVISIONS 12

E.1 Solicitation Provisions 12

E.2 Addendum to FAR 52.212-1 Additional Instructions to Offerors –Commercial Items 16

E.2.2 Single or Multiple Awards 16

E.3 Period for Acceptance of Offers 16

E.4 Disposition of Offers 17

E.5 Non-government/Government Consultant/Advisors 17

E.5.1 Evaluation Notice 18

E.6 General Instructions for Submission of Technical and Price Proposals 18

E.6.1 General Instructions 18

E.7 Source Selection Procedures 20

E.8 Instructions for Volume 1-Contract Data 20

E.9.0 Instructions for Volume 2 – Oral Presentation 24

E.9.1 Factor 1 - Technical Excellence 27

E.9.2 Factor 2– Operational Quality Assurance 31

E.9.3 Factor 3 – Experience 32

E.9.4 Factor 4 - Past Performance 32

E.9.5 Factor 5 – Small Business Participation 32

E.9.6 Factor 6 – Small Business Utilization 33

E.9.7 Factor 7 – Live Test Demonstration (LTD) 34

E.9.8 Instructions for Volume 3 - Registration in Joint Command Contracting System 35

E.9.9 Instructions for Volume 4 - Price Proposal(s) 35

E.10 EVALUATION FACTORS (ADJECTIVAL RATINGS DESCRIPTION TABLE) 38

E.10.1 Evaluation and Award 38

E.10.2 Evaluation Ratings for Factors 1 and 2 39

E.10.3 Evaluation Ratings for Factor 3 40

E.10.4 Definitions 41

E.10.5 Evaluation Ratings for Factor 4 - Past Performance 41

E.10.5.1 Definitions for Evaluation Factor 4 42

E.11 Evaluation Ratings for Factor 5 - Small Business 42

E.12 Evaluation Ratings for Factor 6 - Small Business Utilization 43

E.13 Evaluation Ratings for Factor 7 - Live Test Demonstration 43

E.14 Volume 3- JCCS 43

E.15 Volume 4 - Price Factor 44

E.16 GSAM 552.217-71 Notice Regarding Option(s) (Nov 1992) 45

E.17 ORGANIZATIONAL CONFLICT OF INTEREST (OCI) 45

E.18 IN-depth Feedback through Open Reporting Methods (INFORM) 45

E.19 Assessment of C-SCRM Risks 46

E.20 Federal Acquisition Security Council Approval 47

(A) STANDARD FORM SF-144

A.1 Not Applicable at time of solicitation. The SF-1449 will be sent to awardee.

(B) CONTINUATION OF ANY BLOCK FROM SF 1449 (AS NEEDED)

1. SCHEDULE OF SUPPLIES/SERVICES - INTRODUCTION

This is a solicitation for commercial items prepared in accordance with the format in FAR part 12

Commercial Item as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and proposals are being requested to establish an

Indefinite Delivery/Indefinite Quantity (IDIQ) contract. The solicitation is being issued as a Request for

Proposals (RFP) under solicitation number 47QSCC23R0040.

The U.S. General Services Administration (GSA), Federal Acquisition Service (FAS), General Supplies and Services (GSS) Portfolio, Office of Supply Chain Management (SCM) and Acquisition

Management (AM) Internal Acquisitions Branch (QSABB) is seeking proposals from contractors who can provide Global Supply outside the Contiguous United States (OCONUS) Logistics Operations

Solutions Support within CENTCOM. The solution will be open to Federal and Department of Defense

(DoD) customers in the following countries: Kuwait, Jordan, Bahrain, Qatar, Iraq, Saudi Arabia, Oman, Israel, Egypt, and United Arab Emirates (UAE).

The contractor will be responsible for sourcing, warehousing National Stock Number (NSN) items and for delivering these items within 3 business days to ordering customers in Kuwait, Saudi Arabia, UAE, Oman, Qatar, Bahrain and within 10-15 business days to customers in Jordan, Israel, Iraq, Egypt after receipt of order.

The contractor is required to provide a total supply chain solution from sourcing, procuring, warehousing, transporting or arranging for transportation/delivery to the location identified in each

Delivery Order (DO), as detailed in the attached Performance Work Statement (PWS).

2. MINIMUM DOLLAR VALUE

GSA guarantees a minimum dollar value of $20,000.00 for this solicitation.

3. CONTRACT TYPE

This solicitation is for an Indefinite Delivery/Indefinite Quantity (IDIQ) contract on the basis of Firm

Fixed Price (FFP).

4. NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS)

The IDIQ will be established with a contractor holding the below North American Industry

Classification System (NAICS) in the System for Award Management (SAM):

- NAICS 493190 Other Warehousing and Storage

**To be considered eligible for the IDIQ, the contractor’s SAM account shall reflect the above NAICS code prior to submitting a proposal in response to this RFP.

5. PERIOD OF PERFORMANCE

The IDIQ’s Period of Performance (PoP) consists of a one-year base period and four (4) one-year option periods. The CO may exercise an Option Period only after conducting an annual evaluation in accordance with FAR Part 17.207-Exercise of Options. Option exercise is not guaranteed.

6. CLIN STRUCTURE AND PRICE SCHEDULES

CLIN NUMB

ER

TOTAL PRICING

TOTAL ESTIMATED

VALUE

TOTAL BASE PERIOD PRICING

TBD by Offeror at time of price proposal submission

TOTAL OPTION YEAR ONE

PRICING

TBD by Offeror at time of price proposal submission

TOTAL OPTION YEAR TWO

PRICING

TBD by Offeror at time of price proposal submission

TOTAL OPTION YEAR THREE

PRICING

TBD by Offeror at time of price proposal submission

TOTAL OPTION YEAR FOUR

PRICING

TBD by Offeror at time of price proposal submission

TOTAL ESTIMATED CONTRACT VALUE

TBD by Offeror at time of price proposal submission

(C) CONTRACT CLAUSES

C.1 PLEASE SEE ATTACHMENT 1 FOR TERMS AND CONDITIONS.

C.2 CONTRACT ADMINISTRATION POINTS OF CONTACT

Contracting Officer Dominic Lackey

Contracting Officer

General Services Administration

1800 F. Street Washington, DC 20405

Email: dominic.lackey@gsa.gov

Contracting Specialist Katie Hudiburgh

Contract Specialist

Contracting Officer’s Representative (COR) To Be Determined (TBD)

C.3 CONTRACTING OFFICER’S AUTHORITY

The CO assigned to this contract has the responsibility of ensuring the performance of all necessary actions for effective contracting, ensuring compliance with the terms of the contract, and safeguarding the interests of the United States in its contractual relationships. In this regard, the CO is the only individual who has the authority to enter into, administer, or terminate this agreement. In addition, the

CO is the only person authorized to approve changes to any of the requirements under this agreement, and notwithstanding any provision contained elsewhere in this agreement, the said authority remains solely with the CO.

The contractor must immediately request clarification from the CO when a question arises regarding the authority of any person to act for the CO under the agreement or when the contractor receives direction that appears outside the scope of the agreement. The contractor must seek clarification in writing or e-mail with a subsequent response in the same format from the CO either acknowledging authority of the person or denying such authority.

Costs incurred that were not authorized by the CO and work outside the scope of the contract must be considered unallowable costs and will not be reimbursed by the government.

Only those government representatives (e.g. COR), as designated in writing by the CO, may provide technical or other interpretations in the performance of this contract. Technical interpretation will be provided only within the limits specified in this paragraph, as delineated in a letter of authority from the

CO, or contained in Section D or elsewhere of this agreement.

As used herein, “technical interpretation” is defined as providing technical clarification, confirming the results of meetings, completing details in the form of work orders, pursuing certain lines of inquiry, or otherwise serving to accomplish the contract Performance Work Statement (PWS). Technical directions may be issued either verbally or in writing. Such technical direction must include or comply with the following:

mailto:%20dominic.lackey@gsa.gov

1. Be consistent with the general scope of work and terms and conditions contained in the agreement.

2. Does not constitute assignment of new work or change the terms, conditions, or specifications of the agreement.

3. Does not constitute a basis, either directly or indirectly, that could result in a change in the pricing, quantity, quality, or period of performance as established in this agreement.

Technical direction that exceeds the authority listed above or the limits of specific letters of authority is invalid and will not be enforceable against the government. Any costs incurred by the contractor in violation of this clause will be considered unallowable costs and will not be reimbursed by the government.

C.4 CONTRACT ADMINISTRATION

Administration of the IDIQ will include but are not limited to the following:

1. Annual reviews of the IDIQ

2. Surveillance in conjunction with COR to ensure IDIQ holder is complying with terms and conditions including, but not limited to, the following:

a. Use of the IDIQ (GSA will rely on COR to evaluate whether items delivered, etc.)

b. Required delivery timeliness, which requires proof of inspection and acceptance as well as COR approved invoices. An itemized invoice shall be submitted at least monthly or upon expiration of this IDIQ, whichever occurs first, for all deliveries made and for which payment has not been received. These invoices need not be supported by copies of delivery tickets.

c. Proper billing (invoice submitted per instructions on the delivery order (GSA’s

Credit and Finance Center).

C.5 INCORPORATION OF SECTION E BY REFERENCE

Section E and Attachment 1 including Representations, Certifications and Notices to Offerors of

Proposals, are hereby incorporated by reference into this contract.

C.6 PERSONAL SERVICES

No personal services shall be performed under this contract. No contractor employee will be directly supervised by the government. All individual contractor employee assignments, and daily work direction, shall be given by the applicable contractor supervisor. If the contractor believes that any government action or communication has been given that would create a personal services relationship between the government and any contractor employee, the contractor shall promptly notify the contracting officer of this communication or action.

The contractor shall not perform any inherently governmental actions under this contract. No contractor employee shall hold him or herself out to be a government employee, agent or representative. No contractor employee shall state orally or in writing at any time that he or she is acting on behalf of the government. In all communications with third parties in connection with this contract, contractor employees shall identify themselves as contractor employees and specify the name of the company for which they work. In all communications with other government contractors in connection with this contract, the contractor employee shall state that they have no authority to in any way change the contract and that if the other contractor believes this communication to be a direction to change their contract, they should notify the CO for that contract and not carry out the direction until a clarification has been issued by the CO.

The contractor shall ensure that all of its employees working on this contract are informed of the substance of this clause. Nothing in this clause shall limit the government's rights in any way under any other provision of the contract, including those related to the government's right to inspect and accept the services to be performed under this contract. The substance of this clause shall be included in all subcontracts at any tier.

C.7 IT SECURITY

Contractors entering into an agreement for service to Government activities will be subject to IT security standards, policies, reporting requirements, and Government-wide laws or regulations applicable to the protection of Government wide information security.

C.8 VENDOR RISK MITIGATION

On a post award basis before the beginning of the period of performance, the awardee will be loaded into GSA’s Third Party Risk Assessment tool. In the event supply chain risks are identified and corrective action becomes necessary, mutually agreeable corrective actions will be sought based upon specific identified risks. An awardee will not receive a Notice to Proceed (NTP) if it is determined that they pose an unacceptable level of risk or if corrective actions are not taken. A NTP will be issued once all discovered risks have been mitigated.

Per section XXIV of the PWS, vendors must provide a C-SCRM Plan and annual updates by no later than 60 days before the end of the base year and and option periods. C-SCRM Plans and annual C-

SCRM Plan updates must receive Government approval before any option periods are exercised. A. The contract holder must use the C-SCRM Plan template (Attachment 11) when completing their C-SCRM

Plan for submission for annual and option periods for Government review and approval.

C.9 MANAGEMENT OF CYBER-SUPPLY CHAIN RISKS

The Government may perform a cyber-supply chain risk assessment of the awarded contractor at any time during the period of performance. The Government may review any information provided by the contractor to the Government as part of this contract action, along with any other information available to the Government from any other source, to assess the cyber-supply chain risk associated with the contractor. The Government may monitor the following cyber-supply chain risk information, including, but not limited to:

1. Functionality and features of awarded products and services, including access to data and information system privileges;

2. The ability of a source to produce and deliver products and services as expected;

3. Foreign control of, or influence over, a source, product or service (e.g., foreign ownership, personal and professional ties between a source and any foreign entity, legal regime of any foreign country in which a source is headquartered or conducts operations);

4. Security, authenticity, and integrity of products and services and their supply and compilation chains;

5. The contractor’s capacity to mitigate identified risks;

6. Any other considerations that would factor into an analysis of the security, integrity, resilience, quality, trustworthiness, or authenticity of products, services or sources.

In the event supply chain risks are identified during contract administration and corrective action becomes necessary, mutually agreeable corrective actions will be sought based upon specific identified risks. Failure to resolve any identified risk may result in Government action including not extending the period of performance, not exercising remaining option periods and contract termination.

(D) CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

Contract Exhibits/Attachments

Attachment 1 – Terms and Conditions

Attachment 2 – Performance Work Statement

Attachment 3 – List of NSNs

Attachment 4 – GSA Delivery Order

Attachment 5 – Quality Assurance Surveillance Plan

Attachment 6 – National Stock Number Descriptions

Attachment 7 – Pricing Breakdown

Attachment 8 – Security Controls

Attachment 9 – Packing List and Documentation Supplemental Information

Attachment 10 - Manage Your GHG Emissions - Slip Sheet

Attachment 11 - Cybersecurity Supply Chain Risk Management (C-SCRM) Plan Template

Attachment 12 - C-SCRM Questionnaire

Attachment 13 - JCCS Supplier List https://drive.google.com/file/d/1gqy_Jf2tLDNgKja033iFhjwnKgSRwsIp/view?usp=sharing https://docs.google.com/spreadsheets/d/16FwoIuI7MGk93CPU2vu6kOxjrnvhW1mgRjnbBrLUK5o/edit?usp=sharing https://docs.google.com/spreadsheets/d/16FwoIuI7MGk93CPU2vu6kOxjrnvhW1mgRjnbBrLUK5o/edit?usp=sharing https://docs.google.com/spreadsheets/d/1bWH_Q20fN8O46K-vkaggshYeqjb-PrOUAbmjB6msu1M/edit#gid=330246795

(E) SOLICITATION PROVISIONS

E.1 Solicitation Provisions

Please see Attachment 1 for Solicitation Provisions, Representations and Certifications.

FAR 52.212-1 Instructions to Offerors—Commercial Items (MAR 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The

NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(1)Is set aside for small business and has a value above the simplified acquisition threshold;

(2)Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3)Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR)

52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with

FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers. (1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2) (i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items https://www.acquisition.gov/far/part-4#FAR_Subpart_4_10

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal

Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1) (i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR

Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service

Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone

(202) 619-8925 Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans

Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following

ASSIST websites:

(i) ASSIST ( https://assist.dla.mil/online/start/).

(ii) Quick Search ( http://quicksearch.dla.mil/).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single

Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-

5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier.(Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the

System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds

Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://assist.dla.mil/wizard/index.cfm https://www.acquisition.gov/far/part-32#FAR_Subpart_32_11 http://www.sam.gov/ http://www.sam.gov/

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

E.2 Addendum to FAR 52.212-1 Additional Instructions to Offerors –Commercial Items

E.2.1 (a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appears in Section

B.4 of this solicitation. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is

500 employees.

E.2.2 Single or Multiple Awards

The Government will be awarding only one contract under this solicitation.

E.3 Period for Acceptance of Offers

The offeror agrees to hold its offer (both technical and price) firm for 200 calendar days from the date specified for receipt of offers, within which the offer may be accepted.

Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is

5:00 P.M., local time, for the designated government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the CO determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers;

or

(B) There is acceptable evidence to establish that it was received at the government installation designated for receipt of offers and was under the government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(3) Acceptable evidence to establish the time of receipt at the government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of government personnel.

(4) If an emergency or unanticipated event interrupts normal government processes so that offers cannot be received at the government office designated for receipt of offers by the exact time specified in the solicitation, and urgent government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

E.4 Disposition of Offers

GSA will retain an electronic copy of each proposal (both successful and unsuccessful) for the official contract file. Proposals will not be returned to offerors.

E.5 Non-government/Government Consultant/Advisors

The government may employ individual technical consultant(s)/advisor(s) from firms under contract with GSA to read and advise on portions of the written proposals (technical or price), as well as any

Live Test Demonstration (LTD).

These technical consultant(s)/advisor(s) and their firms will sign, or have already signed, non-disclosure agreements (NDAs) for the protection of source selection information and proprietary data.

In addition, these technical consultant(s)/advisor(s) are subject to Organizational Conflict of Interest

(OCI) notification requirements and are restricted from being a contractor, subcontractor, or teaming partner in this solicitation in any capacity. These representatives shall not, under any circumstances, be used as voting evaluators. However, the government may consider the advice provided in its evaluation process.

E.5.1 Evaluation Notice

The government may need to conduct exchanges with offerors after receipt of proposals which will be in the form of a written Evaluation Notice (EN). Page format and limitations may be placed on responses to ENs in the event an EN is issued. ENs shall be sent electronically (i.e., via e-mail) to

Dominic.Lackey@gsa.gov, Katie.Hudiburgh@gsa.gov, and Michael.Sheckels@gsa.gov.

E.6 General Instructions for Submission of Technical and Price Proposals

E.6.1 General Instructions

a) Volume I proposal documents shall be submitted electronically via email to

Dominic.Lackey@gsa.gov, Katie.Hudiburgh@gsa.gov, Michael.Sheckels@gsa.gov and

Sarah.Duncan@gsa.gov by September 5, 2023 at 10:00 AM, Eastern Time (ET). All

Sections within Volume 1 must be received timely or the proposal as a whole will be considered late and will not be accepted or evaluated by the government. The government will conduct an initial compliance review for responsiveness to the submission requirements stated for each volume in this proposal, including Volume 1. A noncompliant proposal may be removed from further consideration for non-responsiveness at the sole discretion of the GSA Contracting

Officer if it does not conform to the material requirements of the solicitation or is deemed incomplete.

b) Dates for the Oral Presentation under Volume 2 will be coordinated through the Contracting

Officer. The Contracting Officer will schedule these meetings for a date two (2) weeks after notice that the offeror has been determined responsive under Volume 1. The Contracting

Officer will present two options for the oral presentation meeting and will not consider any alternative timeframes proposed by the offeror. The Oral Presentation will be conducted virtually through the Google Meet platform and limited to two (2) hours. Offerors who do not appear for this meeting will be considered late and the proposal will be removed from further consideration. Appearance means on time, as the meeting will start promptly at the time and date specified in the notice to the contractor for the Oral Presentation.

c) Volume 2, which includes any written supplement to the oral presentation that is specifically allowed as stated in the instructions of this solicitation, must be received via email to

Dominic.Lackey@gsa.gov, katie.hudiburgh@gsa.gov and michael.sheckles@gsa.gov by the scheduled time and date of the oral presentation for your company. If Volume 2 is not received by the scheduled time and date of your oral presentation, then Volume 2 will not be evaluated.

No written or electronic documents received by the Government after the scheduled time and date of your presentation will be evaluated.

d) Volume 3, Attachment 13- JCCS Supplier List will only be requested from offerors that receive an “Acceptable” rating or higher for Factors 1,2, and 7; a “Some Confidence” or higher for

Factor 3, a “Somewhat Relevant” or higher for Factor 4, and a “Satisfactory” for Factor 6.

Volume 3 must be submitted via email to Dominic.Lackey@gsa.gov, michael.sheckels@gsa.gov and katie.hudiburgh@gsa.govby the date and time as notified by the Contracting Officer by email after the evaluation of Factors 1-7 has been completed. If a response is not received by the Government by the notified date and time, the proposal will be considered late and will be removed from consideration.

e) Volume 4–A price proposal–will only be requested from offerors that receive an “Acceptable” rating or higher for Factors 1, 2, 7, and 8; a “Some Confidence” or higher for Factor 3, a

“Somewhat Relevant” or higher for Factor 4, and a “Satisfactory” for Factor 6. Volume 4 must be submitted via email to Dominic.Lackey@gsa.gov, michael.sheckels@gsa.gov and katie.hudiburgh@gsa.govby the date and time as notified by the Contracting Officer by email mailto:Dominic.Lackey@gsa.gov mailto:Dominic.Lackey@gsa.gov mailto:Katie.Hudiburgh@gsa.gov mailto:Michael.Sheckels@gsa.gov mailto:Dominic.Lackey@gsa.gov about:blank mailto:Katie.Hudiburgh@gsa.gov mailto:Michael.Sheckels@gsa.gov mailto:Sarah.Duncan@gsa.gov mailto:Dominic.Lackey@gsa.gov about:blank mailto:katie.hudiburgh@gsa.gov mailto:michael.sheckles@gsa.gov mailto:Dominic.Lackey@gsa.gov about:blank mailto:michael.sheckels@gsa.gov mailto:katie.hudiburgh@gsa.gov mailto:Dominic.Lackey@gsa.gov about:blank mailto:michael.sheckels@gsa.gov mailto:katie.hudiburgh@gsa.gov after the evaluation of Factors 1-8 has been completed. If a response is not received by the

Government by the notified date and time, the proposal will be considered late and will be removed from consideration.

f) Offerors shall submit their proposal documents in soft copy electronic versions. The contents of each volume must be submitted together simultaneously, although the Government will accept multiple emails submitted together due to size limitations (see further explanation below regarding multiple emails). All documents must be in Microsoft Office 2007 or Adobe Acrobat

9.4 or later version, in a searchable format. Electronic proposal documents shall be consolidated by volume. If documents cannot be grouped within one *.zip file and/or one email, offerors may use multiple emails provided they label each email “Email X of X” (ex. “Email 1 of 3”). The font on ALL documents submitted for this proposal shall not be smaller than Times New Roman font size 10. Times New Roman size 10 or larger will be accepted. The page size must be 8.5” by

11” and may have up to .75 inch margins, but not larger. Not adhering to proposal instructions may lead to a non-responsive determination and the offeror’s proposal may be removed from further consideration. Attachments that were uploaded to SAM in Excel format (i.e. Attachment

3, 7, 8, and 12) must be submitted in Excel format. The Excel document is considered part of the applicable volume where the Excel document is specifically listed as part of the Volume contents in the Volume instructions. The Excel document must be submitted with, simultaneously, the rest of the contents of the applicable volume.

g) GSA accepts no responsibility and shall not be held liable for incomplete and/or late proposal submissions, including if due to technical difficulties in transmission of messages and/or documents exceeding the 25MB per email limit.

h) Questions concerning the contents of this RFP shall be accepted no later than on August 17, 2023 at 10:00 AM, ET. Please submit questions in the following link:

https://docs.google.com/forms/d/e/1FAIpQLSdKKytq8dZzc807efyw_Fo-bVRUH91yMPFB4KIYGYJS-

6qy4g/viewform. Questions received and GSA’s responses will be posted to www.SAM.gov at regular intervals during the proposal period. Identities of prospective Offerors asking questions will not be disclosed and any proprietary information contained within questions will be redacted. Questions should cite the section, paragraph number and page number in question within the RFP. Statements expressing opinions, sentiments, or conjectures are not considered valid inquiries or comments and will not receive a response from GSA. Furthermore, offerors are reminded that GSA will not address hypothetical or scenario-based questions or questions aimed toward receiving potential “evaluation decisions” from GSA. The last submitted version of a Volume will be the version that is reviewed by the Government, if the Volume is submitted timely.

i) All Volumes are to be prepared as separate files. Technical proposals must not contain any pricing information; do not cross-reference material submitted in the technical proposal with the price proposal, and vice versa. Information provided shall be concise, complete, and shall demonstrate a thorough understanding of the requirements as described in Attachment 2 of this solicitation. It is imperative that offerors thoroughly read and understand the Performance Work

Statement when preparing and submitting proposals. Proposals that merely restate the government’s requirements or offer to conduct a program in accordance with the government’s requirements without going into further detail will not be considered acceptable and will not receive further consideration. Similarly, over-generalizations and phrases such as “standard procedures will be employed” or “well-known techniques will be used” are also not acceptable.

j) Offerors are cautioned that the use of any format other than the one described in this section could result in the evaluation board’s inability to give maximum ratings and may result in a non-responsive determination, based on which the offeror’s proposal will be removed from further consideration.

https://docs.google.com/forms/d/e/1FAIpQLSdKKytq8dZzc807efyw_Fo-bVRUH91yMPFB4KIYGYJS-6qy4g/viewform https://docs.google.com/forms/d/e/1FAIpQLSdKKytq8dZzc807efyw_Fo-bVRUH91yMPFB4KIYGYJS-6qy4g/viewform http://www.fbo.gov/ http://www.fbo.gov/ http://www.fbo.gov/

k) When evaluating an offeror’s capability to perform the prospective contract, the government will also consider how well the offeror complied with proposal submission instructions. Offers should contain the contractor’s best terms from a technical and price standpoint.

l) Should the offer include any standard company terms and conditions that conflict with the terms and conditions of the solicitation, the offer may be determined “unacceptable” and thus ineligible for contract award. Should the offeror have any questions related to specific terms and conditions, these should be resolved prior to submission of the offer.

m) The government will not be liable for any costs associated with the development, preparation, transmittal, or presentation of any proposal or material submitted in response to this RFP. The proposal and all materials submitted by the offeror in connection with this RFP shall become the property of the government.

E.7 Source Selection Procedures

Source selection will be conducted in accordance with the evaluation criteria stated in the solicitation.

A complete proposal must consist of:

A. Volume 1 – Contract Data

B. Volume 2 – Technical Proposal

a. Factor 1 – Technical Excellence

b. Factor 2 – Operational Quality Assurance

c. Factor 3 – Experience

d. Factor 4 – Past Performance

e. Factor 5- Small Business Participation

f. Factor 6- Small Business Utilization

g. Factor 7 - Live Test Demonstration

C. Volume 3 – Factor 8 JCCS Registration of CONUS Suppliers

D. Volume 4 – Price Proposal(s)

E.8 Instructions for Volume 1-Contract Data

NOTE: Only a single Volume 1 – Contract Data submission is required.

Page Limitations: Please see page limitations per each section. Please note that ALL pages, including blank pages, cover letters, Table of Contents pages, tables, illustrations, attachments, and appendices will be counted towards the page calculation, unless it is specifically stated in the RFP instructions that there is no page limit for a particular section, subsection, attachment, appendix, or other portion of the proposal. Additional pages over the maximum allowed will be removed, not read, and will not be evaluated by the government which may lead to the disqualification of a proposal. A proposal will be evaluated based on the information contained within the stated page limitation for each Volume.

The qualification of a proposal, and the decision as to whether it is removed from consideration, and/or an award decision, will only be based on information contained within the page limits and in accordance with the other terms stated within this RFP. Please note that attachments count towards page limits including documents submitted in Excel format. Each Excel sheet will count as one page.

Content: Volume 1 shall include all information listed below

Volume 1 – Contract Data Contents Page Limit

Tab 1 Cover Page to Offer 1

Tab 2 Table of Contents for Volume 1 2

Tab 3 Amendments to SF 1449 N/A

Tab 4 Completion of all Representations and

Certifications

Tab 5 SAM.gov Registration, to include up-to-date including NAICS 493190 is listed and completed online representations and certifications

Tab 6 Complete and executed copy of any Joint

Venture (JV) Agreement (as applicable)

Tab 7 Subcontractor Letters of Commitment – fully signed/executed

Tab 8 Organizational Conflict of Interest (OCI)

Disclosure

Tab 9 Financial Statements 25

Tab 10 Mandatory Sources letters- Pre-Authorization delegation

Tab 11 Authorization letters from Toner manufacturers 5

Tab 12 JCCS 1

Tab 13 Point(s) of Contact 1

Tab 14 C-SCRM Questionnaire Excel Spreadsheet (Attachment 12) plus additional documentation in accordance with questionnaire instructions. Excel questionnaire sheet counts as 1 page. Additional documentation, required in accordance with questionnaire instructions, is limited to 10 pages.

Total The total number of pages for volume 1 shall not exceed 1101\ pages, not including Tab 3 110 pages

Contract Data: Tab Specific Notes

● There are no specific notes for Tabs 1 – 2 outside of the page limitations as noted in the table above.

● Tab 3: All amendments to the solicitation that were posted to SAM.gov must be signed by an authorized representative of the offeror and submitted with Volume 1.

● Tab 4: The offeror shall submit a completed copy of the representations and certifications at

Federal Acquisition Regulation (FAR) 52.212-3. The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision. The CO will verify the offeror’s representations and certifications on SAM.gov for those offers that include only 52.212-3(b).

● Tab 5: SAM.gov Registration--The offeror is required to be registered on SAM.gov. The offeror’s SAM.gov registration is required to be current and active as of the date and time set forth for submission of Volume 1 under section E.6.1 General Instructions. There is no submission requirement for proof of registration; the GSA CO will verify required information and proof of completion directly fromSAM.gov. The offeror’s SAM registration must include

NAICS 493190 in their current online representations and certifications on SAM.gov.

● Tab 6: Joint Venture (JV) Agreement--JVs must be registered as a single entity within SAM.gov and be current/active as of the date/time set forth for submission of Volume 1 under section

E.6.1 General Instruction.

● Tab 7: The proposal must include Letters of Intent or Agreement for all subcontractors, and must be signed by both the subcontractor and the prime contractor. The Letters of Intent or

Agreement must include the name and address of the subcontractor, the name of the requirement, the solicitation number of this requirement, and what role the subcontractor will be fulfilling during contract performance, and must indicate that the agreement is or will be for the length of the period of performance.

● Tab 8: Organizational Conflict of Interest Disclosure--The CO has determined that potential conflicts of interest, as described in FAR 9.505, may occur in this procurement. Offerors, and any significant subcontractor/team member/consultant, must disclose any known or potential

OCI which presently exists or may exist at the time of award. If OCI(s) exist, offeror’s must provide a copy of their firm’s policy and procedures for tracking, reporting, mitigating, neutralizing, and evaluating OCIs. The government shall be the sole determiner of the existence of an OCI in accordance with the principles established under FAR Subpart 9.5- Organizational and Consultant Conflicts of Interest. Failure to disclose a known or potential OCI may be cause for rejection of the proposal. If the information provided or otherwise obtained by the government reveals the presence of a significant OCI which prevents the offeror from being able to perform this contract, the offeror may be eliminated from further consideration for contract award.

● Tab 9: The offeror must provide annual financial statements for the previous two years for the company that is submitting the proposal. Financial statements must consist of a balance sheet and income statement for each of the previous two full years, in accordance with commonly accepted accounting standards. GSA will use this information to determine financial responsibility. The offeror must also provide an explanation for any negative financial https://www.sam.gov/ information disclosed, including negative equity or income. Offerors may be required to provide letters of credit or other documentation to demonstrate that adequate financial resources are available, if requested by the Contracting Officer. Offerors must not submit tax returns. In accordance with Federal Acquisition Regulation (FAR) 9.104-1(a), contracts will only be awarded to responsible prospective contractors. To be determined responsible, an offeror must have adequate financial resources to perform the contract.