Amendment 0001 47QSCC23R0040 Continuation Pages.pdf

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The following changes are made to Solicitation 47QSCC23R0040, as shown in the following tracked changes. Tracked changes are in bold red and are either underlined (when language is added) or struck through (when language is deleted).

1. RFP, Section E.6.1, General Instructions, is amended as follows:

a) Volume I proposal documents shall be submitted electronically via email to

Dominic.Lackey@gsa.gov, Katie.Hudiburgh@gsa.gov, Michael.Sheckels@gsa.gov and Sarah.Duncan@gsa.gov by September 85, 2023 at 10:00 AM, Eastern Time (ET). All Sections within Volume 1 must be received timely or the proposal as a whole will be considered late and will not be accepted or evaluated by the government. The government will conduct an initial compliance review for responsiveness to the submission requirements stated for each volume in this proposal, including Volume 1. A noncompliant proposal may be removed from further consideration for non-responsiveness at the sole discretion of the GSA Contracting Officer if it does not conform to the material requirements of the solicitation or is deemed incomplete.

2. RFP, Section E.8, Instructions for Volume 1- Contract Data, is amended as follows:

Content: Volume 1 shall include all information listed below

Volume 1 – Contract Data Contents

Page Limit

Tab 1 Cover Page to Offer 1

Tab 2 Table of Contents for Volume 1 2

Tab 3 Amendments to SF 1449 N/A

Tab 4 Completion of all Representations and Certifications

N/A 10

Tab 5 SAM.gov Registration, to include up-to-date including NAICS 493190 is listed and completed online representations and certifications

Tab 6 Complete and executed copy of any Joint Venture (JV) Agreement (as applicable)

Tab 7 Subcontractor Letters of Commitment

– fully signed/executed

Tab 8 Organizational Conflict of Interest (OCI) Disclosure mailto:Dominic.Lackey@gsa.gov about:blank mailto:Katie.Hudiburgh@gsa.gov mailto:Michael.Sheckels@gsa.gov mailto:Sarah.Duncan@gsa.gov

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Tab 9 Financial Statements 25

Tab 10 Mandatory Sources letters- Pre- Authorization delegation

Tab 11 Authorization letters from Toner manufacturers

Tab

JCCS 1

Tab 13 Point(s) of Contact 1

Tab 14 C-SCRM Questionnaire Excel Spreadsheet (Attachment 12) plus additional documentation in accordance with questionnaire instructions. Excel questionnaire sheet counts as 1 page. Additional documentation, required in accordance with questionnaire instructions, is limited to 10 pages.

Total The total number of pages for volume 1 shall not exceed 100101\ pages, not including Tab 3 and 4

10010 pages

Contract Data: Tab Specific Notes

● There are no specific notes for Tabs 1 – 2 outside of the page limitations as noted in the table above.

● Tab 3: All amendments to the solicitation that were posted to SAM.gov must be signed by an authorized representative of the offeror and submitted with Volume 1.

● Tab 4: The offeror shall submit a completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3. The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision. The CO will verify the offeror’s representations and certifications on SAM.gov for those offers that include only 52.212-3(b).

● Tab 5: SAM.gov Registration--The offeror is required to be registered on SAM.gov. The offeror’s SAM.gov registration is required to be current and active as of the date and time set forth for submission of Volume 1 under section E.6.1 General Instructions. Must submit There is no submission requirement for proof of registration; the GSA CO will verify required information and proof of completion directly fromSAM.gov. The offeror’s SAM registration must include NAICS 493190 in their current online representations and certifications on SAM.gov.

3. RFP, E.9.2 Factor 2– Operational Quality Assurance, is amended as follows:

E.9.2 Factor 2– Operational Quality Assurance https://www.sam.gov/

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Offerors shall clearly demonstrate an understanding of the staffing requirements and the ability to manage and staff personnel who are able to provide high-quality, seamless operations. Offerors’ narrative shall provide, at a minimum, the following:

1) An written explanation of qualifications of the technical staff, the supervisor(s), and the workers. Each proposal must identify the location of technical staff, supervisor(s), and workers and also identify key personnel responsible for ensuring quality controls are monitored.

As a written supplement to the oral presentation, the offeror must provide The proposal must include résumés for key personnel, who consist of supervisors and technical staff that lead or direct employees who are assigned to positions to: are in charge of: sourcing source the items in Attachment 3; warehouse facility(s); delivery, and EDI compliance; however, the résumés cannot be submitted in lieu of the written explanation of the qualifications of the technical staff, supervisors, and workers. (The documentation discussed in this paragraph (resumes for key personnel) must be included in the written supplement to Volume 2. See Use of Written Material or Other Media to Supplement Oral Presentations above for page limitations for this portion of the written supplement.)

2) Offerors shall define its operational structure and include a narrative describing how various organizational components will work together in a coordinated manner to ensure successful accomplishment of the requirements of this solicitation.

3) A detailed written plan discussing how the offeror will ensure quality of the products/services provided under any resultant contract.

4) An written explanation of how the offeror will track metrics and ensure the QASP is followed and the metrics in the QASP are met.

5) Each proposal must demonstrate that the employees assigned to the project(s) can complete the tasks as described in the solicitation.

6) This solicitation is subject to FAR 52.222-41 Contract Labor Standards. The contractor shall demonstrate how all work performed in the United States shall meet the SCA standards.

7) This solicitation is subject to FAR 52.222.55 Minimum Wages for Contractor Workers Under

Executive Order 14026. The contractor shall explain how it meets this Executive Order.

4. RFP, Section E.9.6, Factor 6- Small Business Utilization: is amended as follows:

In this narrative, all vendors both large and small shall provide the following:

1. A narrative detailing the vendor’s commitment to provide meaningful subcontracting opportunities for SBs, VOSBs, SDVOSBs, HUBZones, SDBs, and/or WOSBs. The narrative shall also explain the extent to which the vendor plans to utilize the above-mentioned business classifications in performance under the proposed contract;

2. A copy of its latest annual summary subcontracting report (SSR, previously entitled SF 295); (The documentation discussed in this subsection 2 must be included in the written supplement to Volume 2. See Use of Written Material or Other Media to Supplement Oral Presentations above for page limitations for this portion of the written supplement.) If an offeror has not previously submitted an SSR, the offeror must provide subcontracting goals.

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3. If applicable, information on subcontracting related problems encountered on previous contracts identified within the SSR, and corrective actions taken to resolve those.

5. RFP, Section E.9.7, Factor 7- Live Test Demonstration (LTD): is amended as follows:

Content: The offeror’s oral response to Factor 7 must include a description on how its e-portal will allow the government to view purchase order numbers, requisition numbers, delivery status, current stock levels, and information on commodities such as country of origin, AbilityOne, UNICOR and Berry Amendment compliance. Failure to fully address Factor 7 may render the proposal non-responsive and may be removed from further consideration.

The LTD must demonstrate that the contractor has an e-portal, and will provide GSA and its customers access to the e-portal, which will serve as a mechanism to view current, up to date information on all shipments including the requisition numbers, purchase order number and delivery status. Through this e-portal the contractor must also provide current, up to the date stock levels as well as additional information on all commodities such as the country of origin and whether the items are AbilityOne, UNICOR, TAA, and/or Berry Amendment requirement, including documentation on the portal illustrating compliance on every shipment. The portal must be able to provide live tracking of orders, including shipments traveling by ocean freighter to stock the warehouse. The offeror must demonstrate real-time geographic location on the map. The portal must include shipment records for all orders for the previous 6 month period. Reports are downloadable by the CO at any time in PDF format. Offerors must demonstrate how the e-portal will be labeled as GSA and will be in compliance with Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d). In the e-portal, the offeror must demonstrate how they would provide tracking for items throughout the entire delivery process including when the commodities are traveling by land, air or sea.

6. RFP Section E.9.9, Instructions for Volume 4 - Price Proposal(s): is amended as follows:

Volume 4 – Price Proposal Page Limit

Tab 1 Cover Page 1 page

Tab

Volume 4 Table of Contents 5 pages

Tab

Pricing Proposal See notes below 1 page

Tab 32-a

Pricing Data Must be submitted in Excel format at Attachment 7, with offeror fill-in sections completed with numerical prices (US Dollar) only, except percentages where specifically required, with no additional information included.

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1 additional page, in Word, is required for filling out the chart found at solicitation section B.6. The contractor must fill in the Total Estimated Value for CLINs 0001, 0002, 0003, 0004, and 0005, and the Total Estimated Contract Value.

No additional information is allowed for this tab.

Tab 32-b

EPA Statement and cost decrease plan

1 page

Tab 32-c

Supplemental explanation of pricing

2 pages

Tab

Subcontracting Plan

190 pages (Small Businesses are not required to submit a Subcontracting Plan)

PAGE LIMITATION: Page limitations for each tab are listed in the table directly above this section. are included in the Factor 4 chart above.

Attachment 7 must be returned back in Excel format. Per RFP Section E.6.1(e), the offeror is only allowed to fill in information in columns that state “offeror fill-in”, and must only include the information requested by the template per RFP instructions. Any extraneous information not specifically requested per RFP instruction, or any information outside of columns labeled “offeror fill-in” and outside of the rows that have information from the Government (i.e. blank rows within the template) will not be reviewed, evaluated or considered. The font shall not be smaller than Times New Roman font size 10.

Tab Specific Notes

Tab 1: There are no specific notes for Tab 1 outside of the page limitations as noted in the table above.

Tab 21: Volume 4 must include a table of contents summarizing the contents of the volume.

Tab 3: There are no specific notes for Tab 3. Tab 3 is inclusive of Tab 3a, Tab 3b, and Tab 3c.

Tab 32-a: See below submission requirements for pricing proposal.

Tab 32-b: The pricing proposal must include the offeror’s plan to decrease pricing as inflation and global supply chain costs go down in the future. The plan must discuss how the contractor will utilize the EPA clause to request price decreases, and how decreasing costs will be monitored by the offeror to ensure price reductions are submitted when appropriate.

Tab 32-c: The offeror may utilize this section to explain their markup percentages and other pricing information. The document must also include the market indicator proposed in accordance with the EPA clause section (b). This market indicator may be negotiated prior to award. The pricing proposal must include the proposed discount for the bearer pick-up option.

Tab 43: Offerors who are Other Than Small Businesses under the applicable NAICS for this procurement must submit a subcontracting plan as part of Volume 41. The subcontracting plan must be in accordance with FAR 19.704 and FAR 52.219-9. GSA expects offerors to thoroughly review the

47QSCC23R0040 Amendment 0001 Continuation Pages Page 6 of 6 requirements set forth in FAR 19.704, Subcontracting Plan Requirements and FAR Clause 52.219-9, Small Business Subcontracting Plan before submitting their subcontracting plans. Any offeror required to submit a subcontracting plan, and either fails to provide one or provides one that does not meet the subcontracting requirements will be removed from consideration for being non-responsive. If subcontracting goals cannot be negotiated and agreed to by both parties (Government and apparent awardee) prior to award, then the Contracting Officer may determine that an award cannot be made to the offeror and may award to the next apparent awardee. The offeror’s compliance with subcontracting plans on previous contracts may also be considered in the responsibility determination per FAR 19.705.

7. Attachment 2, Performance Work Statement, Requirements: is amended as follows:

III. Transportation and Delivery

h. Shelf life. The contractor is responsible for compliance to ensure all commodities with a stated expiration date are delivered to the customer with at least 80% shelf life remaining for each item delivered.

8. Attachment 2, Performance Work Statement, Section XV Vendor e-Portal: is amended as follows:

. The contractor must have an e-portal system that meets the requirements noted in the solicitation and shall provide GSA and its customers access to the e-portal. The e-portal system must allow the government to view current, up to date information on all shipments, including the requisition numbers, purchase order number and delivery status. Through this e-portal the contractor must provide current, up to date stock levels as well as additional information on all commodities such as the country of origin, shelf-life information, and whether the items are AbilityOne or UNICOR specific, as well as other statistical data the government may request to view via the e-portal.

b. The e-portal must have warehouse documentation illustrating how shipments to the warehouse are compliant with TAA and AB1 requirements. Warehouse documentation illustrates compliance by providing invoices, receipts, shipping records, and/or pictures. These reports shall be downloadable in Microsoft Word or PDF. The e-portal shall have live tracking of shipments as they travel across the ocean to the country wherein the warehouse is located. Tracking must be available and downloadable for at least 6 months after shipment.

c The e-portal must include shipment records for the previous six (6) month period. This information must be downloadable in Microsoft Word or PDF.

9. Attachment 14, Questions and Answers, was updated on Amendment 0001.

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