RFP_BUD260480_Fire_Impact_Fee_Study_-_Attachment_1-_Vendor_Reference_Form.pdf

This is a Vendor Reference Form attachment to a Request for Proposal issued by the City of Ocala, Florida (RFP #BUD/260480) for a Fire Impact Fee Study. The form requires proposers to provide three business references, with each reference including the entity name, contact person name and title, address, telephone number, email address, a description of services performed, the length of the business relationship, contract value, and the number of eligible employees or subscribers. The contact person identified must have direct knowledge of the vendor's work and performance. Proposals must be submitted electronically via the City's e-procurement portal by March 26, 2026 at 2:00 p.m. EST, with a question submission deadline of March 19, 2026 at 5:00 p.m. EST. The resulting contract will have an initial term of one year from the Notice to Proceed, with an anticipated project completion date of May 3, 2027, and three optional one-year renewal terms are available.

Prospective vendors must demonstrate a minimum of five years' experience in providing Fire Impact Fee Studies and must have completed at least three such studies within the last five years. The evaluation will employ a best-value selection approach with proposals scored on experience and qualifications (40 points), project understanding and methodology (40 points), and price (20 points). Professional liability insurance of at least $1,000,000 per claim with a three-year coverage period is required. No local preference, set-asides for disadvantaged enterprises, or incumbent vendor has been identified in the solicitation documents. Proposals must not exceed 30 pages excluding cover pages and attachments and must include a detailed price proposal with lump sum costs for the Fire Assessment and Fire Impact Fee Studies as outlined in the scope of work. The RFP does not specify a budget range or award value within the provided documentation.