RFP_Broken Bow Powerhouse Roof Replacement_26RA015_16 April 2026.pdf

US Army Corps of Engineers Tulsa District

Mountain Fork River Broken Bow Powerhouse, Oklahoma

Broken Bow Powerhouse Roof Replacement Design-Build Specifications Ready to Advertise (RTA)

Solicitation No. W912BV-26-R-A015

16 APRIL 2026

Broken Bow Powerhouse Roof Replacement W912BV-26-R-A015 Broken Bow, OK Ready to Advertise (RTA)

PROJECT TABLE OF CONTENTS

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

STANDARD FORM 1442 STANDARD FORM 1442 (SF 1442)

00 00 00 PROCUREMENT AND CONTRACTING

REQUIREMENTS

00 11 00 PRICING (CLIN) SCHEDULE

00 21 00 INSTRUCTIONS, CONDITIONS AND NOTICES

TO OFFERORS

00 22 00 SUPPLEMENTARY INSTRUCTIONS

00 45 00 REPRESENTATIONS AND CERTIFICATIONS

00 70 00 CONDITIONS OF THE CONTRACT

00 72 00 GENERAL CONDITIONS

00 73 46 WAGE DETERMINATION

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 GENERAL REQUIREMENTS

01 11 00 02/24 - SWT 03/26 SUMMARY OF WORK

01 14 00 11/22, CHG 5: 05/25 - WORK RESTRICTIONS

01 20 00 11/20, CHG 5: 02/25 - PRICE AND PAYMENT PROCEDURES

01 30 00 11/20, CHG 5: 02/25 - ADMINISTRATIVE REQUIREMENTS

ATTACHMENT A - EXAMPLE RED ZONE

MEETING CHECKLIST TEMPLATE

01 30 01.00 47 10/19, CHG 1: 02/23 - ADDITIONAL ADMINISTRATIVE REQUIREMENTS

01 32 01.00 31 03/22, CHG 10: 03/26 SMALL CIVIL PROJECT CONSTRUCTION

PROGRESS SCHEDULES - BARCHART FORMAT

01 33 00 08/18, CHG 4: 02/21 - SUBMITTAL PROCEDURES

01 33 01 SUBMITTAL REGISTER

01 33 16.00 10 05/16 - SWT 03/26 DESIGN DATA (DESIGN AFTER AWARD)

ATTACHMENT A - ER 1110-345-700 -

ENGINEERING AND DESIGN - DESIGN

ANALYSIS, DRAWINGS, SPECIFICAIONS, AND

MINIMUM SUBMITTAL REQUIREMENTS

01 33 29 02/21, CHG 1: 08/25 - SUSTAINABILITY REQUIREMENTS AND

REPORTING

01 35 26 05/24, CHG 1: 05/25 - GOVERNMENTAL SAFETY REQUIREMENTS

01 42 00 05/24 SOURCES FOR REFERENCE PUBLICATIONS

01 45 00.00 08/23, CHG 3: 08/25 - QUALITY CONTROL

01 45 00.15 10 11/23 - SWT 03/26 RESIDENT MANAGEMENT SYSTEM CONTRACTOR

MODE (RMS CM)

01 50 00 11/20, CHG 3: 08/24 - TEMPORARY CONSTRUCTION FACILITIES AND

CONTROLS

01 57 19 08/22, CHG 2: 08/25 - TEMPORARY ENVIRONMENTAL CONTROLS

01 58 00 08/19, CHG 5: 08/22 - PROJECT IDENTIFICATION

01 58 01 PROJECT SIGNAGE GUIDANCE

01 74 19 02/19, CHG 3: 11/21 - CONSTRUCTION WASTE MANAGEMENT AND

DISPOSAL

01 78 00 05/19, CHG 1: 08/21 - CLOSEOUT SUBMITTALS

01 78 23 05/23, CHG 1: 05/25 - OPERATION AND MAINTENANCE DATA

DIVISION 02 - EXISTING CONDITIONS

02 41 00 08/22 - SWT 03/26 DEMOLITION AND DECONSTRUCTION

PROJECT TABLE OF CONTENTS Page 1

Broken Bow Powerhouse Roof Replacement W912BV-26-R-A015 Broken Bow, OK Ready to Advertise (RTA)

PROJECT TABLE OF CONTENTS

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

APPENDIX A1 - HISTORICAL DRAWINGS

APPENDIX A2 - 2001 AS-BUILTS DRAWINGS

APPENDIX A3 - CONCEPT PLAN

APPENDIX A4 - ENCLOSURE 1 - BROKEN BOW MFR PHOTOS

APPENDIX A4 - ENCLOSURE 2 - BROKEN BOW MFR PHOTO KEY PLAN

APPENDIX A5 - MECHANICAL CONCEPTUAL DESIGN DRAWINGS

APPENDIX A6 - SITE PLAN DIAGRAM

-- End of Project Table of Contents --

PROJECT TABLE OF CONTENTS Page 2

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NUMBER

W912BV26RA015

2. TYPE OF SOLICITATION

SEALED BID (IFB)

INVITATION FOR BID

NEGOTIATED (RFP)

REQUEST FOR PROPOSAL

3. DATE ISSUED PAGE OF PAGES

1 121

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

PANSWD-26-P-0000 027666

7. ISSUED BY CODE W912BV 8. ADDRESS OFFER TO

W076 ENDIST TULSA

KO CONTRACTING DIVISION, 2488 E 81ST STREET

TULSA, OK 74137-4290

UNITED STATES

W076 ENDIST TULSA

KO CONTRACTING DIVISION, 2488 E 81ST STREET

TULSA, OK 74137-4290

UNITED STATES

CLINTON YANDELL, EMAIL: CLINTON.J.YANDELL@USACE.ARMY.MIL

TELEPHONE: (918)669-4920

9. FOR

INFORMATION CALL:

a. NAME

CLINTON YANDELL

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

(918)669-4920

SOLICITATION

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

PROJECT TITLE: BROKEN BOW POWERHOUSE ROOF REPLACEMENT

PROJECT LOCATION: MOUNTAIN FORK RIVER, 9 MILES NORTH OF BROKEN BOW, OKLAHOMA

THIS ACQUISITION WILL BE CONDUCTED AS TOTAL SMALL BUSINESS SET-ASIDE, LOWEST PRICE TECHNICALLY ACCEPTABLE (LPTA), IN ACCORDANCE WITH FAR

PART 6

THE NAICS CODE IS 238160 - ROOFING CONTRACTORS, AND THE SIZE STANDARD IS $19M

THIS SOLICITATION REQUIRES OFFERORS TO ENTER A NATIONAL INSTITUE OF STANDARDS AND TECHNOLOGY (NIST) SCORE IN THE SUPPLIER PERFORMANCE

RISK SYSTEM (SPRS). AN AWARD CANNOT BE MADE WITHOUT A NIST SCORE

THE MAGNITUDE OF THIS PROJECT IS BETWEEN $1,000,000.00 AND $5,000,000.00

THE GOVERNMENT POINT OF CONTACT FOR THIS ACTION IS CLINTON J. YANDELL, CLINTON.J.YANDELL@USACE.ARMY.MIL

11. The contractor shall begin performance within 10 calendar days and complete it within 730 calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See FAR 52.211-10 ).

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and 1 copies to perform the work required are due at the place specified in Item 8 by 02:00 PM (hour) local time 18 May 2026 (date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than 60 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

STANDARD FORM 1442 (REV. 12/2022)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES", indicate within how many calendar days after award in Item 12b.)

12b. CALENDAR DAYS

YES NO

16 April 2026

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO THE UNITED STATES

CODE AT

10 U.S.C. 3204(a) (

27. PAYMENT WILL BE MADE BY

) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NUMBER (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT

NUMBER

DATE

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print) 31a. NAME OF CONTRACTING OFFICER (Type or print)

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA

BY

31c. DATE

STANDARD FORM 1442 (REV. 12/2022) BACK

AMOUNTS

W912BV26RA015

Section 00 00 00 - Procurement and Contracting Requirements Instrument Name: Broken Bow Powerhouse Roof Replacement

THIS ACQUISITION WILL BE CONDUCTED AS TOTAL SMALL BUSINESS SET-ASIDE,

LOWEST PRICE TECHNICALLY ACCEPTABLE (LPTA), IN ACCORDANCE WITH FAR PART

6 THE NAICS CODE IS 238160 - ROOFING CONTRACTORS, AND THE SIZE STANDARD

IS $19M. THIS SOLICITATION REQUIRES OFFERORS TO ENTER A NATIONAL INSTITUE

OF STANDARDS AND TECHNOLOGY (NIST) SCORE IN THE SUPPLIER

PERFORMANCE RISK SYSTEM (SPRS). AN AWARD CANNOT BE MADE WITHOUT A

NIST SCORE. THE MAGNITUDE OF THIS PROJECT IS BETWEEN $1,000,000.00 AND

$5,000,000.00. THE GOVERNMENT POINT OF CONTACT FOR THIS ACTION IS CLINTON

J. YANDELL, CLINTON.J.YANDELL@USACE.ARMY.MIL

SECTION 00 11 00 Page 1

Broken Bow Power Roof Replacement W912BV-26-R-A015 Broken Bow, OK Ready to Advertise (RTA)

SECTION 00 11 00

PRICING (CLIN) SCHEDULE

SWT – 04/26

Base Bid

CLIN No. DESCRIPTION UNIT AMOUNT

0001 Upper Roof Area Design JOB $

Upper Roof Area Construction JOB $

0003 Lower Roof Area Design JOB $

Lower Roof Area Construction JOB $

Total – Base Bid (CLIN No. 0001 to 0004) $

Option 1

CLIN No. DESCRIPTION UNIT AMOUNT

1001 Guardrail on Parapets Design JOB $

1002 Guardrail on Parapets Construction JOB $

Total – Option 1 (CLIN No. 1001 to 1002) $

Option 2

CLIN No. DESCRIPTION UNIT AMOUNT

2001 Replace Roof Access Hatch and Ladder to Upper Roof Design JOB $

Replace Roof Access Hatch and Ladder to Upper Roof Construction

JOB $

Total – Option 2 (CLIN No. 2001 to 2002) $

SECTION 00 11 00 Page 2

Broken Bow Power Roof Replacement W912BV-26-R-A015 Broken Bow, OK Ready to Advertise (RTA)

Option 3

CLIN No. DESCRIPTION UNIT AMOUNT

3001 Replace Exhaust Fans JOB $

Total – Option 3 (CLIN No. 3001) $

Contract Duration (Period of Performance) in Calendar Days (See Note 6): ___________

PRICING SCHEDULE NOTES

1. If this offer is accepted in writing by the Government within 60 calendar days after the offers are due, the offeror agrees to perform the work required, at the prices specified above, in strict accordance with the terms of this Scope of Work.

2. The Offeror shall submit pricing data on the latest Pricing Schedule as published in the solicitation or the latest amendment there to. If the Offeror has additions/deductions to line items, the revised prices for each item must be clearly stated in the Pricing Schedule.

3. Offerors must insert a price on all numbered items of the Pricing Schedule. Failure to do so will disqualify the Offer.

4. All quantities are estimated except where the unit is given as JOB. If the Offeror proposes an alternative to a lump-sum bid item, the price difference between the alternatives must be clearly stated or the Offeror agrees that the lump-sum adjustment and price offset will be applied on a prorated basis to every other item in the Bidding Schedule.

5. All the extensions of the unit prices shown (if applicable) will be subject to verification by the Government. In case of variation between the unit price and the extension, the unit price will be considered as the offer.

6. The Offeror shall propose the contract duration (period of performance) in calendar days in the location requesting it above.

The Government estimates the contract duration at 730 calendar days unless the options are executed.

The Government may issue the Notice to Proceed (NTP) via e-mail or Facsimile (FAX) or by other means.

Day number 1 is the next business day following the receipt of the NTP.

6. Only one contract for the entire Scope of Work and corresponding schedule will be awarded under this Solicitation.

-- End of Section --

SECTION 00 21 00

INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

1.1. GENERAL DESCRIPTION OF WORK

The objective of this project is to replace the Broken Bow Powerhouse roof in Broken Bow, Oklahoma. The Contractor shall provide all plant, materials, equipment, labor, instruments, tools, subcontractors, supervision, management and travel necessary to complete all the work in accordance with this summary of work, the design drawings, the specifications and all other contract documents and requirements.

This is a solicitation for a construction contract for the design and construction of a new approximately 15,000 square foot Broken Bow Powerhouse roof, installed in 1981. The existing roof is deteriorating due to membrane movement, joint separation, environmental components, and water infiltration due to poor drainage. Significant leaking is infiltrating architectural, structural, and electrical elements in the powerhouse. The design work to be performed includes replacement of the powerhouse roof and rehabilitation of the roof drainage system. In addition, include structural analysis to show the existing structure can accommodate newly applied loads, and a test cut and inspection of the existing roof system. The roof system shall be designed and installed so as to require no structural modifications to the existing structure.

This project will be a total turn-key, Design-Build (D-B) contract for roofing replacement with all design and construction work being performed by the Contractor. The Contractor shall provide all investigation, verification of site conditions and dimensions, design, research, travel, plant, materials, equipment, labor, instruments, tools, subcontractors, supervision, and management to complete all work required by these contract documents.

The Government will evaluate proposals in accordance with the criteria described herein and award a firm fixed price contract to the responsible firm whose proposal conforms to all terms and conditions of the solicitation.

1.2. GOVERNMENT SECURITY REQUIREMENTS

The Contractor shall submit all volumes of its proposal electronically via email to clinton.j.yandell@usace.army.mil. There will be no exceptions.

USACE Tulsa District C/O: Clinton J. Yandell Phone: 918-669-4920 Email: clinton.j.yandell@usace.army.mil

1.3. COPIES OF SOLICITATION DOCUMENTS AND AMENDMENTS

Copies of the solicitation and any amendments will be posted by electronic means via the System for Award Management (SAM) at https://sam.gov. The solicitation number is W912BV26RA015. It shall be the offeror’s responsibility to check SAM.gov for any amendments. The offeror shall submit all requested information specified in the solicitation. Any information given to an offeror which impacts the solicitation and/or offer will be given in the form of a written amendment to the solicitation.

1.4. OFFEROR'S QUESTIONS AND COMMENTS

All contractual matters, questions and or comments relative to these documents should be submitted via Bidder Inquiry in ProjNet at http://www.projnet.org/projnet/binKornHome/index.cfm?strKornCob=HomePagePublic no later than 10 calendar days prior to the proposal due date, in order that they may be given consideration or actions taken prior to receipt of offers.

The bidder inquiry key for this project is: CBKFDQ-WTKBYD

00 21 00 - 1

Instructions for registering in the ProjNet Bidder Inquiry system are available on the above website.

1.5. SMALL BUSINESS SIZE STANDARD/NAICS CODE

The NAICS Code selected for this project is 238160 – Roofing Contractors, and the size standard is $19,000,000.

Also see Revolutionary Federal Acquisition Regulation Overhaul (RFO) 52.204-8, Annual Representations and Certifications.

1.6. PROPOSAL EXPENSES AND PRE-CONTRACT COSTS

This request for proposal (RFP) does not commit the Government to pay, as a direct charge, any costs incurred in the preparation and submission of a proposal.

1.7. SITE VISIT

The vendor is highly encouraged to attend a site visit. See RFO 52.236-27 ALT I for site visit information.

1.8. ACCURACY IN PROPOSALS

Proposals must set forth full, accurate, and complete information as required by this RFP, including attachments. The penalty for making false statements is prescribed in 18 U.S.C. 1001.

1.9. PROPOSAL SUBMITTAL

1.9.1. The submittal method for proposals is electronically via email to clinton.j.yandell@usace.army.mil using the applicable solicitation number. Proposals submitted by mail or hand-carried will not be evaluated. Proposals sent through proprietary or third-party File Transfer Protocol (FTP) sites or DoD SAFE will not be retrieved.

It is the responsibility of the Offeror to confirm receipt of proposals.

The following email addresses must be entered for notification of proposal receipt and download availability:

clinton.j.yandell@usace.army.mil shawn.g.brady@usace.army.mil

1.9.2. Proposals will be received until the date and time specified in this request for proposal. Mail all bonds to:

U.S. Army Corps of Engineers, Tulsa District Attn: CESWT-CT-E (Clinton J. Yandell) 2488 E 81st Street Tulsa, OK 7413-4290

1.9.3. The packaging shall be marked Solicitation Number: W912BV26RA015

1.10. PROPOSALS

Offer Closing Date: 18 May 2026 Offer Closing Time: 2:00 PM CDT

1.11. DEVIATIONS AND EXCEPTIONS

Deviations and exceptions to the terms and conditions of the solicitation are neither encouraged nor desired. Should the offer include any standard company terms and conditions that conflict with the terms and conditions of the solicitation, the offer may be determined “unacceptable” and thus ineligible for the award. Should the offeror have any questions related to specific terms and conditions, these must be resolved prior to submission of the offer.

00 21 00 - 2

00 21 00 - 3

Notwithstanding the above, if deviations and exceptions are included with the offer, the offeror shall list and describe in detail the deviations and/or exceptions. All deviations and exceptions shall be fully supported with the Offeror’s rationale and shall fully explain the impact, if any, on the performance and/or specific requirement of the RFP.

PROPOSAL PREPARATION CHECKLIST

DO NOT RETURN THIS CHECKLIST WITH YOUR PROPOSAL. Important items for you to check are included, but not limited to, the items listed below. This checklist is furnished only to assist you in submitting a proper quote.

_____Have you registered in the Procurement Integrated Enterprise Environment (PIEE) website located at https://piee.eb.mil/?

_____Have you obtained a National Institute of Standards and Technology (NIST) score? More information about creating an account for the first time is in PIEE. Refer to the website’s “Vendors – Getting Started Help” page at the following URL: https://piee.eb.mil/xhtml/unauth/web/homepage/vendorGettingStartedHelp.xhtml. Note, a Cyber Vendor Role in PIEE is required to enter/edit basic self-assessment information.

_____Have you obtained a UIE number? Provide your UIE number on the first page or cover page.

_____Have you registered in System for Award Management (SAM)? The name you use to submit a quote must be the exact name you register in SAM. Do not delay returning your proposal while processing your SAM entry. It does not cost to register to SAM at https://sam.gov.

_____Is the NAICS Code in your current SAM profile? This solicitation is being advertised under NAICS code 238160 (listed in box 10 on page 1 of the SF 1442). You must ensure this NAICS Code is incorporated into your current SAM profile if your company can provide the type of product or service applicable to this NAICS code.

Failure to have this NAICS Code in your SAM profile may result in not being considered for award. NAICS Codes may be viewed at the U.S. Census Bureau’s website at https://www.census.gov/eos/www/naics.

_____Have you entered a unit price for each line item? The quantity multiplied by the unit price equals the total amount. Ensure all prices on line items are filled in. All line items must be priced to be considered for award. Unit prices must be rounded to the nearest hundredth of a cent. For example, see below:

$21.33 IS an acceptable price $21.338 IS NOT an acceptable price.

Do not round total amount numbers. If your price exceeds $2,000 for construction work or $2,500 for services, you will be required to pay employees at least the wage rates specified in the applicable wage decision/determination.

_____Cross outs or strikethroughs WILL NOT be accepted. Please submit a legible proposal with no correction marks.

_____Did you sign the original solicitation? Ensure to include the first page of the solicitation and fill out block 12, 17a, 30a, 30b and 30c. A signature of an authorized individual is required for your proposal.

_____Have you acknowledged all amendments, if any have been issued? Acknowledge amendments by signing and dating the first page of the amendment. Ensure to read the amendment to determine if further documents are required to be submitted and to see what changes have been made to the solicitation. Please reference the solicitation number W912BV26RA015 in the subject line when submitting.

_____Have you submitted all information needed to evaluate your offer? Please refer to the Instructions, Conditions and Notices to Offerors and Statement of Work sections.

SECTION 00 22 00

PROPOSAL PREPARATION AND EVALUATION CRITERIA

1.0 OVERVIEW

A. GENERAL

(1) This solicitation is a full and open competitive acquisition using the Lowest Price Technically Acceptable (LPTA) source selection process for the award of a firm-fixed-price contract titled “Broken Bow Powerhouse Roof Replacement” at Broken Bow, Oklahoma. Award will be made based on the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. This acquisition will utilize Revolutionary Federal Acquisition Regulation Overhaul (RFO) part 15 LPTA source selection procedures, leading to selection of the proposal representing the best value to the Government.

(2) In the context of this proposal, the “Offeror” refers to the proposed prime contractor.

B. WHO CAN SUBMIT

(1) Firms formally organized as construction contractors that have associated specifically for this project, consortia of firms or any other interested parties may submit proposals. Associations may be as joint ventures or as key team subcontractors.

(2) Joint Ventures (JV). A joint venture is defined as a legal business entity formed between two or more companies (parties) to undertake the performance activities of a contract together. This does not include other arrangements such as “teaming agreements” or “strategic alliances,” which are not recognized as bona fide joint ventures for the purposes of this solicitation. An Offeror that is a joint venture must submit with its proposal a copy of its legally binding joint venture agreement signed by an authorized officer from each of the firms comprising the joint venture with the chief executive of each entity identified. If submitting a proposal as a joint venture, the experience and past performance of each of the joint venture partners can be submitted for the joint venture entity. The experience for each joint venture partner will be considered the experience of the joint venture entity. Page and project form limits apply to the joint venture as a whole.

2.0 PROPOSAL SUBMISSION REQUIREMENTS AND INSTRUCTIONS

A. REQUIREMENT FOR SEPARATE PRICE AND TECHNICAL PROPOSALS

(1) Each Offeror must submit two distinct volumes: a Price Proposal and a Technical Proposal. These volumes must be submitted as separate PDF files, each clearly labeled to denote its contents and the identity of the Offeror. Additionally, clearly identify the “original” price proposal and the “original” technical proposal on the outside cover.

(2) The Price Proposal and Technical Proposal must be received by the closing date and time set for receipt of proposals.

(3) No dollar amounts from the Price Proposal are to be included in the Technical Proposal.

(4) All information intended to be evaluated as part of the Technical Proposal must be submitted as part of the Technical Proposal (Volume I). Do not merely cross-reference similar material in the Price Proposal, or vice versa. Also, do not include links to websites in lieu of incorporating information into your proposal.

(5) Do not include exceptions or deviations to the terms and conditions of the solicitation in either the technical or price proposal. Should the offer include any standard company terms and conditions that conflict with the terms and conditions of the solicitation, the offer may be determined "unacceptable" and thus ineligible for award. Should the Offeror have any questions related to specific terms and conditions, these should be resolved prior to submission of the offer. If the Offeror must make any assumptions prior to submitting the proposal, the Offeror shall list and describe in detail the assumptions on the first page of each Tab. All assumptions shall be fully supported with the Offeror’s rationale and shall fully explain the impact, if any, on the performance and/or specific requirement of the RFP. The Offeror shall clearly describe on the Proposal Cover Sheet submitted with the Price Proposal any assumption to the contractual and/or technical terms and include the monetary impact on the solicitation with the price proposal. Proposal exceptions/deviations will not be considered a part of the contract after award unless specifically approved by the Contracting Officer (KO) in writing at the time of contract award. This information will not be evaluated separately but may impact the evaluation of other factors.

B. DISCUSSIONS

(1) The Government does not intend to enter into discussions with Offerors prior to making an award.

Offerors are encouraged to present their best technical proposal and prices in their initial proposal submission.

However, in accordance with RFO 15.204, should discussions become necessary, the Government reserves the right to hold them. If this occurs, a competitive range will be determined, and Offerors notified. The competitive range may be limited for purposes of efficiency IAW RFO 15-204-1(b).

C. COST OR PRICING DATA

(1) Offerors are not required to submit Cost or Pricing Data with their offers. However, if deemed necessary, supplemental price breakdown information will be used to assist the Government in performing the price evaluation. This will not be requested until after the initial proposal submission.

D. GENERAL INSTRUCTIONS

(1) Submit only the electronic files specifically authorized and/or required elsewhere in this section. Do not submit excess information, to include audio-visual materials, electronic media, etc. All pages should be numbered and include working bookmarks.

(2) “Confidential” projects cannot be submitted to demonstrate capability unless all of the information required for evaluation as specified herein can be provided to the Government as part of the Offeror’s technical proposal. Offerors that include in their proposals information that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, must be clearly marked in accordance with the instructions at RFO 52.215-1, “Instructions to Offerors—Competitive Acquisition”, paragraph (e), “Restriction on disclosure and use of data”.

(3) Proposal revisions shall be submitted as page replacements with revised text readily identifiable, e.g., bold face print or underlining. The source of the revision, e.g., Error, Omission, or Clarification, or amendment shall be included and be annotated for each revision. Proposal replacement pages shall be numbered, shall be clearly marked “REVISED”, shall show the date of revision, shall be submitted in appropriate number of copies.

E. SPECIFIC INSTRUCTIONS FOR THE TECHNICAL PROPOSAL

(1) Number of Sets of the Technical Proposal. Submit one (1) electronic copy of the Technical Proposal.

Submission shall contain the entire proposal in .pdf format using Adobe Acrobat software to print to a .pdf file;

do NOT scan the document(s) into a .pdf file. The text portion of the complete proposal shall be contained as a single .pdf file. Sections of the proposal shall be bookmarked (linked to the index) in logical order.

(2) Format and Contents of the Technical Proposal and List of Tabs. The Technical Proposal shall be organized using PDF bookmarks specified in the chart below. Bookmarks are to be visible immediately after opening.

VOLUME 1 – TECHNICAL PROPOSAL

LOCATION FACTOR DESCRIPTION

Tab A Factor 1 Key Subcontractors & Key Personnel

Tab B Subfactor 1 Technical Approach

Tab C Subfactor 2 Relevant Experience

Tab D Factor 2 Past Performance

(3) Page Limitations. The following page limitations are established for each factor described above:

(a) Factor #1, Key Subcontractors & Key Personnel – Limited to two (2) pages for each resume provided

(b) Subfactor #1, Technical Approach – Limited to 10 pages.

(c) Subfactor #2, Relevant Experience – Limited to 20 pages (a maximum of 5 forms per contractor/subcontractor, see Paragraph 2.E.(4)(a)(i) below)

(d) Factor #2, Past Performance – No page limitation

Tables of content, proposal cover letters, and tabs between proposal information do not count toward any page limitations in the proposal.

(4) Detailed Submission Requirements for the Technical Proposal. The following is a detailed description of the information to be submitted under each TAB.

(a) Tab A, Factor 1, Key Subcontractors & Key Personnel

(i) By naming these firms and personnel, the Offeror is making a commitment that barring unforeseen circumstances, they are the firms and personnel that will be working on this project.

Any substitutions shall be approved by the Contracting Officer. All key personnel and subcontractor personnel working on this project must be U.S. citizens or documented U.S.

workers and must be able to provide proof of U.S. citizenship or other authorized documentation.

(ii) Key Subcontractors: Identify the potential Key Subcontractors chosen for demolition, design, fabrication, and fitting, describing the extent of their involvement in the project. Submit no more than five Relevant Experience forms (Attachment 1) for each Key Subcontractor.

Subcontractors shall be selected from the list of potential subcontractors.

(iii) Key Personnel: The Offeror must provide resume data for the following key construction personnel: Project Manager (if applicable), Project Scheduler, Quality Control (QC) Manager, Site Superintendent, Site Safety and Health Officer (SSHO), and Design Quality Control (DQC) Manager. Minimum qualifications for the Construction Site Superintendent and Quality Control (QC) Manager shall be as required by Section 01 30 00 ADMINISTRATIVE REQUIREMENTS and Section 01 45 00 QUALITY CONTROL. SSHO minimum requirements shall be as shown in Section 01 35 26 GOVERNMENTAL SAFETY

REQUIREMENTS.

The Offeror must provide resume data for the following key design personnel: Lead Architect, Lead Structural Engineer, Lead Mechanical Engineer, Lead Electrical Engineer (as applicable), Project Manager (if applicable), and other team members that demonstrate the qualifications necessary for this project, which includes proposed role, relevant education and training, professional licensure, and a minimum of 5 years relevant experience in similar type work, to manage, control, and perform design.

Resume information to be provided shall be limited to no more than two (2) pages per person and shall include the following information as a minimum (Attachment 3):

(a) Name and title

(b) Project assignment

(c) Name of firm with which associated

(d) Years of experience with this firm and with other firms

(e) Education degree(s), year, specialization, if applicable

(f) Active professional registration, year first registered, if applicable

(g) Other experience and qualifications relevant to same/similar work required under this contract

(iv) Organization/Management: Provide information that describes the offeror’s organization.

Limit the information to 5 pages or less to include the required organization charts; clearly but concisely describe the organization the 5-page limit does not include unequivocal letters of commitment submitted for key personnel, unequivocal letters of commitment for teaming subcontractors, or the joint venture agreement.

(a) Organization: Describe what firms, their resources and how their resources will be utilized, their roles and responsibilities and any contractual arrangements that have been established. Clearly describe any teaming or joint venture arrangements, including a clear description of each firm’s roles and responsibilities on the project. A copy of the teaming or joint venture agreement(s) shall be appended to the plan (not included in the page limitation). Include a simple organizational chart, illustrating the organization, including the proposed quality control group(s). Present a matrix of responsibilities for each firm in executing the key work breakdown structure activities of the project, including construction activities for each major feature. Identify the firms chosen for the project, if not to be self-performed. Offerors will be required to identify the specific firm(s) chosen for Architectural, Structural, Electrical, and Mechanical work as applicable. The Offeror shall be required to obtain the Contracting Officer’s approval for any substitution of firms listed. Describe the proposed management structure for the team, describing how the construction process will be managed and the authorities and the delegations of authority within the team.

Include a key personnel organization chart that clearly depicts the key positions and the names of the personnel, their firm affiliations and their job locations, their job/position title within the organization. The key personnel organization chart shall be consistent with the corporate organization chart, with the matrix of responsibilities assigned to the firms, and with the list of key personnel.

(b) Subcontractor Approach and Management: Describe how subcontractors are managed by the contractor. Discuss how subcontract relationships are structured to assure proper balance and flow-down of contract requirements, duties, responsibilities, and properly balanced and proportioned risk management. Discuss how non-performance by subcontractors is handled by the general contractor. The Government wants to understand that the general contractor places emphasis on strong business relationships with subcontractors to maximize the number of quotes the general contractor obtains that demonstrates market competition and the best valued prices are being provided to the government. General Contractors that do not maintain solid business practices with subcontractors increase business costs to the Government. Limit one (1) page.

(v) Evaluation Criteria: The Government will evaluate the resumes to determine how well the Offeror identifies and demonstrates key personnel meet or exceed minimum qualifications necessary to perform their assigned roles. Offerors providing resumes for key personnel for this project that have experience in similar key positions on the projects shown under Factor 1 will be viewed more favorably by the Government. Performance of key personnel proposed for this project may be considered when it comes to the attention of the Government. The Government will evaluate the clarity and strength of the overall organization and how well it is organized, structured, and staffed to execute the entire scope of work. If applicable, joint venture participants’/teaming subcontractor’s contribution to the organization should be commensurate with their skills and background.

(b) Tab B, Subfactor 1, Technical Approach

(i) Technical Approach for Design and Construction: Describe the technical approach to design and construction for the new powerhouse roof. Discuss how design and construction is completed. Describe your proposed phasing plan for design and construction for this work.

Limit the information to 10 pages or less concisely describe the technical approach to project management and execution.

(ii) Offeror’s Understanding: Describe challenges, risk, and constraints associated with the project and how the offeror intends to address each with means and methods, resources, or internal organizational processes. Describe the team’s safety approach, corporate systems and capabilities to maintain safety requirements during construction. Describe the proposed safety organization, including the proposed staffing plan. The intent is to provide enough detail to demonstrate the Offeror’s understanding; however, it is not the intent to provide the amount of detail that will be required in the pre-work submittal as outlined in the Division 01 specifications.

(iii) Collaborative Approach for Design and Construction: Describe interactions within the team and with the Corps of Engineers during the design and construction. Discuss how the configuration management system will track and control design evolution and changes during design for quality control and to facilitate quicker Government reviews. Describe the role of the construction team members during design. Describe the role and interaction of the design team with the construction team during construction, addressing, as a minimum, maintaining configuration management of the design during construction, including control and approval of revisions to the accepted design; requests for information; shop drawing and submittal reviews and approvals; progress meetings; site visits, if any; contract completion, closeout, as-built and completion documentation. Limit three (3) pages.

(iv) Self-Performed Work: Generally, describe the items the Offeror will self-perform to comply with the requirements in Revolutionary Federal Acquisition Regulation Overhaul (RFO) 52.236-1 for self-performed work. All other items not self-performed will be assumed by the Government to be subcontracted. It is the position of the government that self-performance of items allows the general contractor greater control of the work and yields in cost savings to the government as the amount of subcontracted markups are reduced and provide a cost savings to the government and government customers.

(v) Planning and Scheduling: Describe the time control capabilities and systems to be used to plan, design, and construct the facility and how the schedule will be used to manage the design and construction. Provide enough detail to demonstrate an understanding of the requirement including any constraints that can be anticipated (e.g., labor or material availability, permits, weather, site restrictions, security, etc.). Show planned sequencing and milestones of major activities and phases. Discuss internal procedures for handling delays to minimize time growth or ”schedule creep”. Discuss experience with interfacing scheduling software with Resident Management System (RMS) if applicable. Limit one (1) page.

(vi) Quality Control: Describe the team’s quality control approach, corporate systems and capabilities to maintain quality control of the design and construction. Describe the proposed quality control organization, including the proposed staffing plan. Provide an organizational chart showing lines of communications and authority. Provide specific information on how you will manage design quality control, track design evolution and changes during design to meet the schedule and to facilitate quicker Government reviews. Provide information on how you will handle internal and external requests for information, shop drawings, submittal reviews, progress meetings, site visits, contract completion, closeout, as-built, and completion documentation. In addition to the required designer-of-record roles specified within the RFP for maintaining integrity of the design, describe any other DOR involvement in the quality control process, if any. There is no need to submit a quality control plan as the successful offeror will provide that after award. In phase 1, the Government is interested in demonstrable capabilities to assure and control quality and how the offeror can achieve or exceed the contract’s minimum quality control system requirements. Limit one (1) page.

(vii) Evaluation Criteria: The Government will evaluate the strengths, weaknesses and any deficiencies in the organization and technical approach. The Government will evaluate the firm’s understanding of Design-Build (D-B),the requirements in described in the Division 01 requirements of the Solicitation, and the capability to execute the project. Some additional specific evaluation considerations are listed below. This list is not all-inclusive.

The Government will evaluate the offeror’s understanding of the challenges and risks associated with this project and the specific methods, resources, or internal processes that will be employed to mitigate those challenges and risks.

The Government will evaluate clarity and strength of the overall organization, the structure and staffing to execute the entire scope of work. The government will evaluate the general contractor’s ability to develop and maintain strong subcontractor and small business relationships. The government will evaluate the general contractor’s subcontractor management model and processes. The Offeror is required to select and commit to design firms to achieve an “acceptable” rating.

The Government will evaluate the Offeror’s capabilities and understanding of the contractually required quality control processes for construction. The Government will evaluate the adequacy of the staffing plan to cover all required tasks and responsibilities.

(c) Tab C, Subfactor 2, Relevant Experience

(i) The Offeror and subcontracted design firm(s) (or prime contractor if design is to be self-performed) shall each demonstrate the experience on projects same/similar in size and complexity to that described in the solicitation for same/similar design and construction services. If using subcontractors as part of the proposed team to demonstrate experience, describe the role they will play in this project and the percentage of work they will perform.

(ii) The Offeror and subcontracted design firm(s) shall complete a minimum of three (3), but not more than ten (10) “Relevant Experience Information” forms, attached at the end of this section (Attachment 1), in response to this factor. All blocks must be filled in and all data should be accurate, current, and complete. All projects submitted must be at least 50% complete and completed within the last 5 years. If the Offeror’s firm has multiple locations, projects should have been completed by the regional office that would be performing the work for this solicitation. The Government preference is that project examples submitted be of completed projects (i.e. construction complete). Design firms may list prime contractors they have worked for or Government, private or commercial customers. The Offeror shall select the design firm(s). The offeror should describe any previous teaming experience between current team members, if not described in the project list. If any, identify experience in design-build projects.

The Offeror and design firm(s) must each submit for projects of similar size and scope as outlined in the RFP. At least two (2) of the projects provided must be valued at over $1,000,000.

For evaluation purposes, “similar” is defined as:

(a) Projects demonstrating experience with Design-Build delivery.

(b) Projects demonstrating experience with the demolition of existing roof assemblies.

(c) Projects demonstrating experience with the design and construction of new TPO roof assemblies on existing structures, including the structural analysis of the new roof assembly on the existing structure.

(d) Projects demonstrating experience with the design and construction of roof drainage systems.

(e) Projects demonstrating experience with the design and construction of misc. roof appurtenances such as roof ladders, roof ventilation, and parapet coping.

(f) Demonstrated experience with local conditions.

(g) Demonstrated experience with applicable codes and Government regulations and design criteria.

An Offeror may demonstrate its experience in all four of the above areas through either one project or a combination of projects submitted. Each project summary must include the following for each project: a description of the project; scope; location; firms on the proposed team that constructed the project; construction contract award amount and final construction cost; the original contract finish date and actual finish date (if finished).

(iii) Narratives of each project should include a brief overview of each project and its relevance to this project. All summaries should also contain the name, address, telephone, and e-mail, of a representative of the customer familiar with the proposer’s experience on the project and can verify the experience cited.

(iv) If any of the information required is not included in the form, then the Offeror will be considered non-responsive and evaluated as unacceptable.

(v) Evaluation Criteria: The Government will evaluate the extent of recent, related experience of the Offeror, design firms, and subcontractors in design, construction, and design-build construction, as relevant to their role on this project. If the design will be accomplished in-house, rather than by subcontract, then the design element of relevant experience will still be evaluated, realizing that the work is being done in-house. Experience on the similar projects identified in the project lists will receive more consideration than experience provided in the supplemental narrative. The Government will place greater importance on projects performed as a prime contractor and design firm, than as a subcontractor.

The Government will consider extent of recent experience, degree of relationship of such experience to this project, demonstrated familiarity with applicable codes and local conditions.

Some examples of relevancy to this project may include, but not be limited to:

(a) Number, size, type work, complexity, location.

(b) Projects completed after 2020.

(c) Firm's role and extent of work performed.

(d) Project delivery type (Design-Build).

(e) Projects constructed at Powerhouses or on Government property.

(f) Projects involving pre-cast or modular elements.

(g) Projects with a value over $1M.

Previous design-build experience is not necessary for an acceptable rating. The Government may consider previous D-B experience a strength, even if the experience is on different type projects than this project. Similarly, the Government may consider previous recent teaming experience among the team members as value added, even if on different type design and/or construction projects than this project.

(vi) The Government reserves the right to verify the experience record of cited projects or other recent projects by reviewing the Corps of Engineers Construction Contractor (or Architect- Engineer) Appraisal Support System, other DOD or Government appraisal systems or to interview owners or references. The Government may check any or all cited references to verify supplied information.

(d) Tab D, Factor 2, Past Performance

(i) For each project submitted, Offerors shall submit available performance documentation. If no performance documentation is available, state so on the project information worksheet. The Government will review the experience forms submitted as well as query the Contractor Performance Assessment Reporting System to validate past performance ratings on Department of Defense contracts and any other past performance information the Government deems necessary to evaluate a contractor’s past performance. Firms without a history of past performance will be given a neutral rating. For non-Corps of Engineers contracts, provide a copy of the performance rating issued by the contracting agent.

(ii) For each project that does not have a final CPARS evaluation, Offerors shall provide a questionnaire (See Attachment 2) to the point of contact, clearly identifying the project to be evaluated. A sample Past Performance Evaluation Questionnaire is included at the end of this section. When completed, these forms shall be mailed, faxed or e-mailed to the Tulsa District Contract Specialist identified in the RFP letter prior to proposal closing date. It is the contractor’s responsibility to ensure that the reference documentation is provided, as the Government may not make additional requests for past performance information from the references. The evaluation form shall be provided to the Contract Specialist directly from the reference.

(iii) The information contained in the questionnaires will be used to evaluate the Offeror’s past performance. If any negative past performance information is received, the contractor will be given an opportunity to provide rebuttal. Each contractor shall provide at least three (3) past performance ratings. Any rating an Offeror has IN CPARS for the projects listed under Factor 1, Subfactor 2 will count toward this requirement.

The Offeror is responsible for ensuring that the KO has received a minimum of three (3) questionnaires prior to that date/time or has provided written notification to the KO that they have current ratings in CPARS. Entities that have no past customers shall notify the KO in writing, prior to the date and time established for the RFP closing, that they have had no previous clients and that the minimum number of questionnaires cannot be provided. It is the contractor’s responsibility to ensure that the reference documentation is provided, as the Government may not make additional requests for past performance information from the references.

Do not request past performance questionnaires on projects that have final CPARS evaluations. If a past performance questionnaire is received on a project where a final CPARS evaluation exists, the CPARS evaluation will serve as the official rating of record for evaluation purposes.

(iv)…