RFP Blue River Rec Path_ Structure Design_06-07-24.pdf

Town of Breckenridge Request for Proposals – Riverwalk Corridor Structures Design

REQUEST FOR PROPOSALS

Riverwalk Corridor Structures Design

June 7, 2024

TABLE OF CONTENTS

Page

SECTION I: TERMS AND CONDITIONS

A. Invitation

B. Procurement Schedule

C. Form of Response

D. Selection Process

E. Pre-proposal Conference

F. Inquiries

G. Addenda

H. Consideration of Proposals

I. Disclosure of Proposal Contents

J. Original Proposal

K. Investigation of Conditions

L. Withdrawal of Proposal

M. Single Proposal Response

N. Conflicts and Inconsistencies

O. Contract Award

P. News Releases

Q. Cost of Proposal Preparation

R. Omission of Details

SECTION II: SCOPE OF SERVICES

A. Background

B. Consultant Scope of Work

C. Deliverables

D. Town of Breckenridge Responsibilities

SECTION III: SUBMITTAL FORMS

PROPOSAL SUBMITTAL CHECKLIST

ATTACHMENT A

ATTACHMENT B

ATTACHMENT C

ATTACHMENT D

SECTION I: TERMS AND CONDITIONS

A. Invitation Qualified individuals, firms or consortiums are invited to submit a sealed proposal to the Town of Breckenridge (“hereinafter referred to as “TOWN”) to provide consulting design services as outlined in this document for the feasibility and design of pedestrian and bicycle bridge and underpass infrastructure for the Blue River Recreation Path.

The purpose of this solicitation is to bind a competent, experienced consultant into a formal Agreement with the TOWN to perform the work described in the Request for Proposals. The complete Request for Proposals document can be obtained by emailing shannons@townofbreckenridge.com.

This invitation should not to be construed as a commitment of any kind on the part of the TOWN, nor does it commit the TOWN to pay for any costs incurred in the submission of a proposal package, nor for any costs incurred prior to the execution of a formal Agreement.

B. Procurement Schedule To be considered, proposals must be received by the TOWN as one PDF document via email before 10:00a.m. MST on July 24th . Proposals shall be submitted to:

Town Clerk websiteclerk@townofbreckenridge.com

Any proposal received after that time shall not be considered, and shall be returned unopened to the proposer. Procedural and technical questions are to be submitted in writing to Shannon Smith, Town Engineer, at shannons@townofbreckenridge.com.

To be considered, individuals are required to adhere to the following schedule for this procurement:

Deadline for RFP questions June 28th at 10:00 a.m.

Proposals are Due July 24th at 10:00 a.m.

Date: June 7, 2024 s/Shannon Smith Town Engineer

However, TOWN shall be under no obligation to comply with the schedule shown above, provided that all prospective proposers or other interested parties known to the TOWN shall be notified equally of changes made to this schedule by the TOWN within a reasonable time after such changes are made. In no event shall any proposer have any redress to the TOWN, be it financial or otherwise, in the event that the TOWN alters this schedule in any way. Responsibility for submitting the proposal to the TOWN on or before the above stated time shall remain solely and strictly that of the proposer. The TOWN shall in no way be responsible for delays in the delivery of any proposal by U.S. mail or any other method of conveyance. The TOWN shall not be responsible for premature opening of proposals that are not marked properly as described above.

C. Form of Response This subsection contains detailed instructions to which proposers must adhere in the preparation and submittal of proposals to the TOWN.

Proposers are advised that proposal content and completeness are most important, and that clear and effective presentations are preferred, with unnecessarily elaborate, decorative or extraneous materials discouraged. Each section within the proposal shall be clearly defined for easy reference. The proposal shall be submitted as one PDF document. All electronic submittals shall be sent through email to shannons@townofbreckenridge.com

The proposal shall contain the following information and attachments:

Cover Letter: Identify the proposer’s name, mailing address, telephone number and contact person(s). The letter must be signed by the proposer, and should be limited to two (2) pages.

Consortiums, joint ventures or teams submitting proposals, although permitted and encouraged, will not be considered to be responsive unless it is established that all contractual responsibility shall rest solely with one firm or one legal entity, which shall not be a subsidiary or affiliate with limited resources. Indicate the entity responsible for execution on behalf of the team.

Organizational Information: Provide a statement of the proposer’s corporate status and background, including but not necessarily limited to the following: Legal status; organizational structure; current list of owners, officers and principals; management philosophy; brief history;

type(s) of business conducted; business locations and facilities; customer base; and ability to obtain the required insurance.

References: List any similar projects which included recreation path projects within underpasses and experience in Colorado mountain towns that have been performed by the proposer.

Provide the following information for each reference:

Client Name: ______________________________________ Address: ______________________________________ Contact Person: __________________________Telephone: (___) _____________ Project Dates: _______________________________ Project Description ____________________________________________ Original Project Budget: ______________________________ Final Project Cost: ______________________________ Explanation of variation from original budget to final project cost: ___________

Project Manager and Personnel: Describe the qualifications, experience, and availability of the proposer’s candidate for project manager. Proposers are advised that failure to provide the individual selected as project manager as indicated in the proposal may constitute cause for cancellation of contract award or termination of any Agreement between the TOWN and the proposer. Additionally, describe other key personnel who will contribute to the Project with appropriate expertise in municipal facility operations, design and construction. Such descriptions shall include, but not necessarily be limited to name and job title, years of experience, qualifications, expertise, and availability. Include resumes as available.

Project Approach: Describe the approach that the proposer would take in designing the project to meet the Town needs. Project approach should be concise. Design processes and elements should be detailed in this section of the proposal. Any other creative or innovative ideas should be detailed in this section.

Project Schedule: Provide an estimated project design schedule that includes Project kick-off, Base Mapping, Conceptual Design, Public Involvement, Preliminary Design, Final Design, and Bid Documents. The proposer shall consider constraints, critical issues, meeting dates, review periods and delivery of documents.

Below is a list of approximate milestone dates developed by the Owner:

Advertisement for Proposals June 2024 Notice of Award August 2024 Conceptual Design February 2025 30% FIR Design June 2025 90% FOR Design September 2025 Bid Documents January 2026

Fee Schedule: Proposal shall include a fee schedule for each phase of the work, as outlined in Section II: Scope of Services. Fees shall include all items from project kick-off to bid documents.

Provide a complete line item budget for the work with explanations as necessary to complete the Project as specified in the RFP, its attachments and other documents referenced. Each proposer shall certify that its price proposal shall remain valid for a period of at least one hundred and twenty (120) days. In the event that a contract award by the TOWN is delayed beyond the 120-day period, such award shall be conditioned upon the proposer's acceptance.

DBE Goal: For this project, The Colorado Department of Transportation has assigned a Disadvantage Business Enterprise Goal of 10%. Provide detail on how your proposed team meets this goal.

Attachment A: Acknowledgment of Receipt of RFP Packet and Addenda: This form must be completed and signed by the proposer, and attached to the proposal. The form is attached to this RFP.

Any proposal not submitted in this format shall be deemed to be non-responsive and shall not be considered further by the TOWN. The signer of the proposal must declare that the only person(s), company or parties interested in the contract as principals are named herein; that it is, in all respects, fair and in good faith without collusion or fraud; and that the signer of the proposal has the authority to bind the principal firm.

D. Selection Process Each responsive proposal received by the TOWN shall be evaluated in a consistent manner as described in this subsection. A responsive proposal is one, which complies with all material aspects of the solicitation, both as to the method and timeliness of submission, and as to the substance of any resulting contract. Prospective proposers are advised to submit all required forms, attachments, and other information as requested in the RFP. The TOWN shall identify up to three (3) proposers who are considered to be best qualified to perform the work required by the

TOWN.

An evaluation committee comprised of Town staff will review all responsive proposals. Proposals will be evaluated on the completeness, ideas, qualifications, experience, schedule and price.

At the Town’s option, the best qualified firms may be invited to participate in oral interviews with the evaluation committee for the purpose of clarifying and confirming offerings and assertions made in the proposals.

The TOWN reserves the right to delay making an award as necessary to permit proper study and analysis of all proposals received, to split award on proposals, to reject any or all proposals received, and to make a pre-award survey to determine the capability of any or all proposers. The TOWN reserves the right to reject any or all proposals if it believes there is a sound documented business reason for doing so, and to negotiate matters of Consultant performance, project schedule and other issues not directly related to the proposal price submitted prior to awarding a contract. The TOWN further reserves the right to cancel the procurement process at any time during the evaluation process if it appears that the proposals received are not suitable for any reason whatsoever.

E. Pre-proposal Conference There will be no pre-proposal conference held for the project. Consulting firms are encouraged to become familiar with the site and contact the Town representative with any questions concerning the project.

F. Inquiries Any and all proposers may make inquiries in writing to TOWN at any time prior to June 28, 2024 at 10:00a.m. Any written question of a proposer regarding the meaning or interpretation of the RFP, work scope, specifications, etc., must be submitted to the TOWN prior to the above-specified date. All clarifications given to any prospective proposer shall be similarly furnished to all prospective proposers in summary form as an addendum to this RFP if the lack of such information could reasonably be considered prejudicial towards uninformed proposers. No technical assistance shall be given by the TOWN to any proposer in preparation of its proposal.

Written inquiries shall be directed to:

Shannon Smith Town Engineer P.O. Box 168 Breckenridge, Colorado 80424 Phone: 970 453-3196 ShannonS@townofbreckenridge.com

G. Addenda Any or all changes, additions, or clarifications in connection with this RFP shall be issued by the TOWN in the form of written addenda. Each proposer must sign the “Acknowledgment of Receipt of RFP Addenda” form (Attachment A) and submit the executed form with its proposal. Oral comments, responses and/or representations shall not be binding upon the TOWN.

H. Consideration of Proposals The TOWN reserves all rights to investigate the qualifications of any and all individuals and firms under consideration, to perform a financial audit of one or more firms, to confirm any part of the information furnished in a proposal, and to require further evidence of managerial, financial or professional capabilities which are considered necessary for the successful performance of work described in this RFP. The TOWN reserves the right to reject any or all proposals and to waive informalities and minor irregularities in proposals received.

I. Disclosure of Proposal Contents All proposals and supporting documents, except such information that discloses proprietary or financial information submitted in response to qualification statements, becomes public information held in custody of the TOWN after the proposal submittal date given in this RFP. The TOWN assumes no liability for the use or disclosure of technical or cost data submitted by any proposer.

Nevertheless, if a proposal contains information that the respondent does not want disclosed to the public, or used for any purpose other than the evaluation of this offer, all such information must be indicated with the following or similar statement:

"The information contained on pages ________ shall not be duplicated, used in whole or in part for any purpose other than to evaluate the proposal provided; that if a contract is awarded to this firm as a result of the submission of such information, the Town of Breckenridge shall have the right to duplicate, use or disclose this information to the extent provided in the contract. This restriction does not limit the Town of Breckenridge’s right to use the information contained herein if obtained from another source."

All such nondisclosure items specified in the proposal shall be subject to disclosure as provided in Part 2 of Article 72 of Title 24, C.R.S. ("The Colorado Public Records Act") or as otherwise provided by law

J. Original Proposal The successful proposal must be an original work product of the submitting individual, firm or team. Copying, paraphrasing, or otherwise using significant portions of the work product of another organization when presenting a proposal to the TOWN shall not be permitted. Failure to adhere to this instruction may result in the rejection of the proposal.

K. Investigation of Conditions All proposers are encouraged to review this RFP carefully and to investigate all conditions involved in the execution of work. The selected firm shall not be allowed additional compensation for items on which it has failed to inform itself prior to the opening of proposals.

L. Withdrawal of Proposal Prior to the due date indicated in the RFP packet, any proposer may withdraw its proposal submitted to the TOWN by written, telegraphic, or fax notification, or in person by a firm principal or authorized representative, provided his/her identity is made known and a receipt is signed for the return of the proposal. Regardless of form, such notice must be in written form and received by the TOWN prior to the hour and date specified for receipt of proposals. After proposals are opened as prescribed herein, no proposal may be withdrawn for a period of one hundred and twenty

(120) calendar days. Negligence on the part of a proposer in preparing its proposal shall not confer a right of withdrawal after the date proposals are received by the TOWN.

M. Single Proposal Response In the event that only one (1) proposal is received in response to this RFP, the TOWN may require assistance from the single responsive and responsible proposer in the preparation of a proposal price analysis in order to determine whether the single proposal received by the TOWN is fair and reasonable.

N. Conflicts and Inconsistencies In the event of a conflict or inconsistency between any of the RFP and attachments, including drawings, specifications, or Appendix thereto, the Town shall resolve such conflict or inconsistency and provide written notice of the single interpretation to all known proposers by written addendum.

O. Contract Award The TOWN maintains the right, but shall be under no obligation, to award a contract to the responsive and responsible proposer whose offer is deemed by the TOWN to be most advantageous to the TOWN as determined by capability, qualifications and other factors set forth herein.

P. News Releases Written approval by the TOWN is required prior to any public disclosure regarding this RFP or any subsequent awards.

Q. Cost of Proposal Preparation The TOWN shall not be liable for any costs or expenses incurred for preparation of proposals submitted in response to this RFP or for any other cost incurred prior to issuance of a formal Notice to Proceed. Proposers shall not include such expenses as part of the price proposed. The TOWN shall be held harmless and free from any and all liability, claims or expenses whatsoever incurred by, or on behalf of, any person or organization responding to this RFP.

R. Omission of Details No advantage shall be taken by any proposer as a result of the omission of any parts or details which are necessary for the provision of detailed design and engineering services even though such details may not be mentioned in this RFP.

SECTION II: SCOPE OF SERVICES

A. Background

Description: The proposed project is a planning and design project focused on increasing the accessibility and safety for users of the Blue River Recreational Path in downtown Breckenridge between French Street and S. Park Avenue. By creating safe and intuitive recreation path routes, with grade separated underpasses and/or bridge connections across the Blue River, Watson Ave, and Ski Hill Rd, this project looks to support and encourage the increasing volume of users of the existing multimodal shared use path in downtown Breckenridge.

The recreation path currently intersects multiple roadways at uncontrolled midblock crossings.

Implementing grade separated crossings will increase safety and reduce congestion by removing the need for vehicles to yield to pedestrians and bikes crossing the roadways. In the downtown corridor of Breckenridge, the recreation path is also disjointed in areas and requires dismounting by cyclists, which leads to user confusion and may be discouraging use of the pathway system. Adding pedestrian/bike bridges at strategic connection points will increase usability and access to the system.

The Blue River Pathways DRAFT Master Plan (Attachment D) is a working document that will provide conceptual direction for the locations of the recreation path bridges and underpasses along the project corridor. The engineering and design associated with this RFP will dictate the final locations of all structures within the project scope.

This project will improve safety, usability, and access to Breckenridge’s extensive multimodal network. It will help reduce vehicle trips and in turn reduce congestion, vehicle emissions, and improve the physical health of both residents and community guests.

This project is being partially funded by the Colorado Department of Transportation (CDOT) through the Multimodal Transportation and Mitigation Option Fund grant originating as Federal ARPA funds. As such, the design must meet all CDOT and Town design and construction standards. Project documents will be reviewed by a CDOT representative to ensure compliance with all standards and specifications. The project will follow all requirements of the current Local Agency Manual. A Disadvantage Business Enterprise Goal of 10% has been established for the project.

B. Consultant Scope of Work The selected Consultant shall lead the project from conceptual design through construction documents. Work shall include all ancillary study, reports, and documentation as required to meet both CDOT and grant requirements of the project. The below describes the general scope of work for the conceptual design phases and construction documents. Additional deliverables are described in more detail in Section C.

Conceptual Design: This task will investigate and select structures for various locations along the project corridor.

• Location 1: Watson Avenue. The Consultant shall explore options for eliminating the existing at-grade crossing where the Blue River Recreation Path crosses Watson Ave and replacing the crossing with a grade separated design that successfully connects the Rec Path from the north side of Watson Avenue to the Rec Path on the east side of the river.

• Location 2: Ski Hill Road. The Consultant shall provide options for eliminating the existing at-grade crossing where the Blue River Recreation Path crosses Ski Hill Road and replacing with a grade separated crossing and the proposed cantilevered trail section in the Master Plan.

• Location 3: Ice House Lot. The Consultant shall provide options for replacing the existing covered bridge crossing the Blue River at the South end of the Ice House Parking Lot with a bicycle friendly or ADA compliant bridge.

• Additional Locations: Identify up to 3 additional locations for bridge or structure replacement along the project corridor to facilitate connectivity and ADA access.

• Analyze realignment options for the current recreational path adjacent to the proposed structures to provide smooth transitions to the structures meeting ADA requirements and pathway widths established in the Master Plan. Connections to the roadway shall also be provided for users to enter/exit the rec path. These connections should be designed to discourage users continuing on the rec path from crossing at-grade.

• Hydraulic Analysis, Modeling, and Floodplain Delineation: Analyze the hydraulic capacity of existing culverts at Watson Ave and Ski Hill Rd. Recommend replacement and design of new hydraulic structures if needed for either hydraulic capacity to meet current standards or if required for the addition of the new pedestrian structures. The current effective model for this reach of the Blue River was developed in HEC-2 and will need to be updated, corrected, and converted to a current conditions model based on the topographic mapping developed for the project. The effective model should be updated for the reach of the Blue River between S. Park Avenue on the south to the French Street crossing downstream. Both low flow and flood flow conditions are important factors for project design and will need to be considered.

• Evaluate site constraints, community needs, and community impacts to develop conceptual designs.

• Provide preliminary cost estimates of all project options.

Progress Plan Set Preparation: The consultant shall prepare interim plan sets, draft project specifications, and draft cost estimates meeting CDOT requirements for FIR and FOR review.

Construction Documents Preparation: The consultant shall prepare complete 100% Construction Documents for the chosen structures and all other improvements, including geometric layout, vertical alignment, grading, utilities, storm water management, water quality, and lighting. In addition to the plan set, the consultant shall prepare construction cost estimates, schedule, specifications, and bid all other documents needed to bid the project.

C. Deliverables

1. Project Management, Coordination and Meetings: This effort shall include, but not limited to, the following tasks:

a) In-person initial kick-off meeting with Town staff to review and confirm project scope and schedule.

b) Monthly project meetings with Town Staff to discuss project progress and design review. Meetings may be in-person at Town offices or through an online interface.

c) Four review meetings with CDOT and Town to evaluate conceptual design, 30% submittal, 90% submittal, and final design milestones.

d) Meeting agendas and meeting minutes shall be completed at each.

Consultant to incorporate all Town and CDOT comments.

e) Project correspondence, reviews, and all other project coordination necessary.

2. Project Design Schedule: The Consultant will be expected to refine and maintain the

Project Schedule prepared for this proposal for the duration of the design effort. The schedule shall include all milestones required to ensure a successful project.

3. Project Base Mapping: The Town will provide base survey along the Blue River between Watson Avenue and South Park Avenue. The Consultant shall review the survey information described in Attachment C and complete the following survey updates:

a) Survey the project area for additional surface features as needed. Survey work shall include updated survey work to map the Recreation Shared-Use Path alignment, utility connections, and other topo/features as necessary where existing base mapping is not sufficient.

b) River cross sections.

c) Survey and pothole existing utilities to meet requirements of SUE (Colorado

Senate Bill 18-167).

d) Link to existing local survey control network.

4. Floodplain Delineation and Modeling: The current effective model for this reach of the Blue River was developed in HEC-2 and will need to be updated, corrected, and converted to a current conditions model based on the topographic mapping developed for the project. The effective model should be updated for the reach of the Blue River between S. Park Avenue on the south to the French Street crossing downstream. Both low flow and flood flow conditions are important factors for project design and will need to be considered.

5. Geotechnical Report: The Consultant shall complete a geotechnical report for the project area which completes geotechnical borings and provides recommendations for underpass or bridge foundations. Design pavement sections and document in the Geotechnical Report.

6. Environmental Impact Report: Prepare any Environmental Impact Statements, Categorical Exclusions, and/or Environmental Assessments necessary for compliance with CDOT NEPA requirements. This may include a wetlands delineation, wildlife survey, etc. This report should also include any mitigation measures needed for the project.

7. Public Outreach: This effort includes assisting the Town with outreach to inform the Town staff, Town Council, and residents about the proposed improvements. The effort shall include the following tasks

a) Prepare conceptual-level exhibits to share with Town Staff, Town Council, and the Public

b) Attend two Town Council work session to discuss conceptual plan and compile feedback.

c) Attend two Town Council work sessions at the 30% design milestone to discuss the chosen options and compile feedback.

8. Conceptual Design: The Consultant will be required to prepare a minimum of two conceptual design plans for each at-grade crossing of the Blue River Recreational path at the locations described above for a total of 12 conceptual design options.

Town Staff will review conceptual designs and choose the preferred option for each location. This conceptual design will include a scoping report addressing the following:

a) Existing conditions and proposed site plan

b) Design controls and criteria stated clearly

c) Design exceptions required

d) Maintenance concerns

e) Environmental issues

f) ADA facilities identified

g) Safety mitigation features

h) Impacts to the community during construction.

i) Constructability risk assessment including utility relocations.

j) Impact to adjacent structures.

k) Hydraulics study to determine if the exiting culverts meet current design standards.

l) Potential access issues

m) Locations for incorporating Public Art into the infrastructure design.

9. 30% Preliminary/FIR Plans & Specifications: This effort includes the development of

30% Construction Plans consistent with the level of information, as appropriate for CDOT FIR review. Preliminary plans and specs shall be reviewed by Town staff as well as CDOT. Consultant shall meet with Town to review comments on preliminary plans. Preliminary plans shall include, but not be limited to the following:

a) Title Sheet

b) Existing Conditions Sheet

c) Demolition Sheets

d) Construction Phasing

e) Storm Water Management Plans

f) Site Plan

g) Structural Construction Plan, Profile, and Details

h) Grading Plan

i) Storm Drainage Infrastructure Plans (Inlets, Stormlines, & Water Quality)

j) Any Other Plan Sheets Necessary

10. 90% Plans/FOR & Specifications: This effort includes the development of Construction Plans consistent with the level of information required for CDOT FOR Review. The plans and specifications shall be reviewed by Town staff as well as CDOT. Consultant shall meet with Town to review comments on the plans. The plans shall include, but not be limited to the following:

a) Title Sheet

b) General Notes

c) Summary of Quantities

d) Existing Conditions Sheet

e) Project Survey Control Plan

f) Erosion Control Plan

g) Demolition Sheets

h) Utility Relocation Plan

i) Site Plan

j) Shared Use Path Plan & Profile

k) Grading & Drainage Plan

l) Storm Drainage Infrastructure Plans (Inlets, Storm lines, & Water Quality)

m) Storm Water Management Plan

n) Typical Sections

o) Pedestrian Lighting Plan

p) Signing & Striping Plan

q) Landscaping & Restoration Plan

r) Construction Phasing Plan

s) Detail Sheets

t) Project Specifications

u) Any Other Plan Sheets Necessary

11. Final Construction Documents: This effort includes the development of final

Construction Plans consistent with the level of information, as appropriate for the bidding, permitting, and construction of the project. Final plans shall include, but not be limited to the following:

a) Title Sheet

b) General Notes

c) Summary of Quantities

d) Existing Conditions Sheet

e) Project Survey Control Plan

f) Erosion Control Plan

g) Demolition Sheets

h) Utility Relocation Plan

i) Site Plan

j) Shared Use Path Plan & Profile

k) Grading & Drainage Plan

l) Storm Drainage Infrastructure Plans (Inlets, Storm lines, & Water Quality)

m) Storm Water Management Plan

n) Typical Sections

o) Pedestrian Lighting Plan

p) Signing & Striping Plan

q) Landscaping & Restoration Plan

r) Construction Phasing Plan

s) Detail Sheets

t) Project Specifications

u) Any Other Plan Sheets Necessary

12. Cost Estimates: The Consultant shall develop construction cost estimates based on the unit bid items and quantities for the construction of the project as determined by the preliminary plans, 90% plans, and final construction documents.

13. SUE Plans (SB18-167): The project is expected to meet the thresholds which require Subsurface Utility Engineering Plans meeting SB18-167. Consultant shall complete potholing, surveying, and SUE plans per SB18-167.

14. Access & Construction Easements; Right-of-Way Acquisition: Prepare access easements, construction easements, Right-of-Way changes, and any other easements which may be necessary on the properties near the project limits.

Consultant shall prepare final legal documents for easements or right-of-way changes and record with Summit County.

15. Drainage Report: The Consultant shall analyze historic and developed drainage for the project area, existing Blue River culverts at Watson Ave and Ski Hill Road, and the offsite drainage into the Blue River. Analysis shall include routing of offsite flows, hydraulic and hydrologic calculations/modeling, storm sewer design, open channels, bmp’s, permanent water quality facilities, and detention. The drainage report will be reviewed by Town Staff and Consultant shall meet with Town to review comments.

16. Bidding Services: The Consultant’s bidding services shall include providing final bid documents, responding to questions submitted by bidders, and attending pre-bid conference.

17. Other Items: The Consultant shall include in the cost proposal any other items not included above that the Consultant believes necessary to ensure a successful project.

D. Town of Breckenridge Responsibilities

The Town of Breckenridge will provide the following services/items for the project:

• Existing survey mapping for the Blue River Corridor.

• Traffic data from the summer of 2023 that includes pedestrian, bicycle, and automotive traffic where the shared use path intersects Watson Avenue and Ski Hill Road

• Coordinate with property owners for construction easements and relocation of driveway access.

• Provide Town GIS data for project area.

• Provide reviews, comments, and feedback from Town Staff on Consultant Deliverables.

• Provide Town of Breckenridge Engineering Standards and Technical Specifications.

Town specifications will not be sufficient on their own for the project and Consultant will be expected to complete project special specifications.

SECTION III: SUBMITTAL FORMS

PROPOSAL SUBMITTAL CHECKLIST

This form must be completed and returned with the proposal submittal.

Description

Proposer’s Initials

Town’s Initials

Signed Cover Letter

Organizational Information

References

Project Management and Personnel

Project Approach

Project Schedule

Fee Schedule

Attachment A - Acknowledgment of Receipt of RFP Packet and Addenda

Signature of Proposer: _________________________________________________

Company: _________________________________________________

Date: __________________________________________________

ATTACHMENT A

ACKNOWLEDGMENT OF RECEIPT

OF ADDENDA

The undersigned hereby acknowledges receipt of the Town of Breckenridge Request for Proposals (RFP) addenda issued during the procurement process.

Addendum #1: ______________________________________ dated _________

Addendum #2: ______________________________________ dated _________

Addendum #3: ______________________________________ dated _________

Failure to acknowledge receipt of all addenda may cause the proposal to be considered non-responsive to this solicitation.

Name of Proposer: _______________________________

Signature of Proposer: _______________________________

Date: _______________________________

ATTACHMENT B

Town of Breckenridge Engineering Division Consultant Proposal Evaluation Form

EVALUATION CRITERIA VALUE FIRMS SUBMITTING PROPOSALS

RFP QUALITY 10

SIMILAR PROJECTS EXPERIENCE &

TEAM QUALIFICATIONS

ESTIMATING & COST CONTROL

CAPABILITIES

PROJECT APPROACH 20

FEE SCHEDULE 20

REFERENCES 10

TOTAL 100

ATTACHMENT C

Base Survey Information (provided under separate cover)

ATTACHMENT D

Blue River Pathways Master Plan-DRAFT (provided under separate cover)