RFP_Attachment_E_Transmittal_Letter.doc

RFP FA8526-20-R-0020

ATTACHMENT E

Transmittal Letter

Transmittal Letter for Government Sources to Accompany Present/Past Performance Questionnaire

[TO BE COMPLETED BY OFFEROR]

FOR OFFICIAL USE ONLY

MEMORANDUM FOR: [OFFEROR’S/JOINT VENTURE MEMBERS’S POC]

FROM:

[OFFEROR’S ADDRESS AND POINT OF CONTACT]

SUBJECT:

Present/Past Performance Questionnaire for Contract(s) .

1. We are currently responding to the Department of the Air Force (AF), Warner Robins Air Logistics Complex, Request for Proposal (RFP) FA8526-20-R-0020, for the procurement of C-17 Terrain Awareness and Warning System (TAWS) Tool and Annual Database (DB) Sustainment. This RFP is being conducted as a Tradeoff Source Selection and specifically requires that we, as an offeror, do the following:

The offeror shall send out – and track the -- Present/Past Performance Questionnaire to each of the offeror’s, critical subcontractors’, teaming contractors, and/or joint venture members’ Points of Contact (POCs). The responsibility to send out and track the Present/Past Performance Questionnaires rests solely with the offeror - i.e., it shall not be delegated to any subcontractors and/or joint venture partners. The completed Present/Past Performance Questionnaire shall be submitted directly to the Government not later than [Offeror to fill-in closing date]. Each of the offeror’s POCs may submit its completed Present/Past Performance Questionnaire either electronically, by fax or by mail. If sending electronically, the following applies:

Exchanges of source selection information between Government and offerors will be controlled by the Buyer and Contracting Officer. Email may be used to transmit such information only if the email can be sent encrypted, and must include "Source Selection Information - See FAR 2.101 and 3.104" in the subject line of the email. Otherwise, source selection information will be transmitted via direct mailing. In order to facilitate the sending and receiving of encrypted emails, offerors must use MS Outlook email configured to support encryption or a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your source selection information via encrypted email, you will need to contact the Buyer/Contracting Officer indicated on the face page of the solicitation prior to that first submittal in order to exchange certificates used for encryption. To ensure the process is working correctly, send a test encrypted message first (without including any source selection information). Otherwise, source selection information will be transmitted via direct mailing or DoD SAFE at https://safe.apps.mil/.When submitting source selection information via email, file suppression utilities, to include but not limited to zip files, will not be accepted. Anytime an email is sent, it is highly recommended to contact the Buyer/Contracting Officer by phone to ensure receipt.

If mailing, mail directly to:

AFLCMC/WLMK

ATTN: Captain Stacylee Johnson or Joseph Kiefer

235 Byron St., Ste. 19A

Robins AFB, GA 31098

Reference RFP: FA8534-19-R-0001 If mailing, the outside envelope must be marked as follows:

NOTE: TO BE OPENED BY ADDRESSEE ONLY

The completed questionnaires should be contained in a second envelope marked with the mailing address and the following legend:

SOURCE SELECTION INFORMATION - See FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

2. We have identified subject contract(s) as relevant to this acquisition and you as our POC. As such, please take a few moments of your time to fill out the attached questionnaire and send it directly back to WR-ALC. The information contained in the completed Present/Past Performance Questionnaires is considered sensitive and can not be released to us, the offeror. If you have any questions about the acquisition or the attached questionnaire, your questions must be directed back to the Government’s points of contact identified above. Thank you for your timely assistance.

Sincerely, [OFFEROR’S POINT OF CONTACT]

1 [2?] ATCH

Present/Past Performance Questionnaire

[Client Authorization Letter(s), if applicable]

FOR OFFICIAL USE ONLY