RFP- Asphalt Band Lot.pdf

REQUEST FOR QUOTE

Asphalt Replacement Anchor Bay High School

Band Lot

Proposal Due Date:

Thursday, July 31, 2025

10:30 a.m.

Issued By:

Anchor Bay School District

5201 County Line, Suite 100 Casco, MI 48064

ADVERTISEMENT FOR BIDS

PROJECT: Anchor Bay School District –Asphalt Replacement (ABHS)

OWNER: Anchor Bay School District Administration Office 5201 County Line Road Casco, MI 48064

PROPOSAL: Asphalt Replacement

DUE DATE: Bid proposals will be received by the Anchor Bay School District Maintenance Office, 51890 Washington, New Baltimore Mi, 48047 by hand delivery or mail, to the attention of ABSD Maintenance Office by July 31, 2025. Proposals must be sealed with bidder's name on the outside of the envelope and designated as follows

Sealed Bid Enclosed

Anchor Bay School District –Asphalt Replacement Contractor Name, Address, Phone Number

Bid proposals will be publicly opened and read aloud on July 31, 2025 immediately following the bid dead line in the conference room of the Maintenance Office, 51890 Washington, New Baltimore, MI 48047.

The owner shall not open, consider, or accept a bid proposal that is received after the date and time specified for bid submission in the advertisement for bids.

BID DOCUMENTS: Bid documents may be obtained at the Maintenance Office or online at the following address:

http://www.anchorbay.misd.net

Any questions regarding the bid documents should be directed to the Anchor Bay School District – Maintenance Office at (586) 716-3622.

RESERVED

BY THE OWNER: The right to reject any or all bid proposals, either in whole or in part, or to waive any informalities or irregularities therein or award the contract to other than the lowest bidder is reserved by the Anchor Bay School District.

http://www.anchorbay.misd.net/

INSTRUCTIONS TO BIDDERS

1.01.1 Bid proposals will be received by the Anchor Bay School District Maintenance Office, 51890

Washington Street, New Baltimore Mi 48047 by hand delivery or mail, to the attention of ABSD Maintenance Office July 31, 2025. Proposals must be sealed with bidder's name on the outside of the envelope and designated as follows:

Sealed Bid Enclosed Anchor Bay School District –Asphalt Replacement Contractor Name, Address, Phone Number

Sealed bid proposals will be publicly opened and read aloud on July 31, 2025 at 10:30 a.m.

immediately following the bid deadline at the owner’s address listed above by the Anchor Bay School District Maintenance Department.

1.01.2 The Owner shall not open, consider, or accept a bid proposal that is received after the date and time specified for bid submission in this advertisement for bids. Please note that some delivery services consider the Anchor Bay School District a rural route. Some delivery services will not deliver overnight packages until late in the afternoon. It is the responsibility of the bidder to verify the delivery date and time of their bid proposal.

1.01.3 By making a bid, each bidder represents that he has read and understands the documents, has correlated with their observations with the requirements of the documents, and has based their bid upon the required services by the documents.

1.01.4 No oral, facsimile, telegraphic, telephone proposal, modification or interpretation will be considered.

1.01.5 Substitutions: Bids shall be based on the specifications indicated in the bid documents. The bidder is encouraged to submit proposals with voluntary alternates that meet or exceed the bid specifications. Proposed substitutions shall be detailed and included in the bid as voluntary alternates. Voluntary alternates found to meet or exceed the specifications will be considered by the owner.

1.01.6 Bidders shall submit as part of the bid, an itemized list of products as well as unit prices for each.

Unit prices will govern the addition or deletion to the contract. The owner reserves the right to add or subtract to the quantities using the unit price given. If the dealer has stipulations, they must specify them at the time of bid.

1.01.7 Bids shall be submitted in duplicate on the forms furnished. Each copy shall be properly executed and signed by the person or persons legally authorized to bind the bidder to a contract. The copies shall be enclosed in a sealed envelope marked, “Sealed Bid Enclosed, Anchor Bay School District –Asphalt Replacement, Address, and Phone Number”.

1.01.8 Bids may be modified or withdrawn before the time established for receipt of bids. After such time bids shall remain firm for (ninety) 90 days.

1.01.9 Rights Reserved by the Owner: The right to reject any or all bid proposals, either in whole or in part, or to waive any informalities or irregularities therein or award the contract to other than the lowest bidder is reserved by the Anchor Bay School District.

1.01.10 Taxes: The undersigned affirms that payment of applicable federal, state and local taxes are included herein. The Anchor Bay School District is exempt from state sales tax for equipment purchases.

1.01.11 The laws of the State of Michigan shall govern the rights, obligations and remedies of the Parties under this quote and any agreement reached through this process.

1.01.12 All of the information included in your quote response is subject to the “Freedom of Information Act” and may be disclosed in its entirety after the formal, public quote opening has been completed.

1.01.13 The vendor agrees to hold and save the school system, its officers, agents, and employees harmless from liability of any kind, including costs and expenses, with respect to any claim, action, cost or judgment for patent, copyright or trademark infringement arising out of the purchase or use of equipment or use of equipment, materials, supplies or service covered by this contract.

1.01.14 Anchor Bay School District requires all contractors to procure and maintain for the duration of any work performed, commercial liability with Anchor Bay School District listed as additional insured. The preferred limit for general liability is $1,000,000. Also required is workers’ compensation insurance with Anchor Bay School District listed as certificate holder. Anchor Bay School District, prior to the beginning of work for the district, must receive an accept your certificate of insurance.

FAMILIAL DISCLOSURE: All bidders must provide the following familial disclosure in compliance with MCL 380.1267

Familial Relationship (complete A or B):

A. None _________

B. The following are familial relationships between the owner or any employee of the bidder and any member of the board, intermediate school board, or board of directors or the superintendent of the school district, intermediate superintendent of the intermediate school district, or chief executive officer of the public-school academy. Provide employee name, associated family contact, family contact position, and familial relationship.

FAMILIAL DISCLOSURE FORM

All bidders must complete the following familial disclosure form in compliance with MCL 380.1267.

By this sworn and notarized statement we are disclosing familial relationship(s) that exists (as noted above) between the owner or any employee of the bidder and any member of the board, intermediate school board, or board of directors or the superintendent of the school district, intermediate superintendent of the intermediate school district, or chief executive officer of the public-school academy. (Anchor Bay School District will not accept a bid that does not include this sworn and notarized disclosure statement.)

Disclose any familial relationship and complete the form below in its entirety:

Complete this portion whether or not a familial relationship exists:

Signature(s): _____________________________________________Title:_________________________________

Name of firm: _________________________________________________________

STATE OF MICHIGAN )

) SS

COUNTY OF ____________________________________)

On this __________ day of _______, 20__, before me a Notary Public in and for said county, personally appeared

___________________________________, agent of the said firm ________________________, and who acknowledged the same to be his free act and deed as such agent.

Notary Public

CERTIFICATION OF COMPLIANCE- IRAN ECONOMIC ACT

MICHIGAN PUBLIC ACT NO. 517 OF 2012

The undersigned, the owner, or authorized officer of the below-name company (the “company”), pursuant to the compliance certification requirement provided in the Anchor Bay School

District’s Request For Proposal (the “RFP”), hereby certifies, represents, and warrants that the

Company (which includes officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act NO 517 of 2012

(the “Act”), and that in the event the Company is awarded a contract by the Anchor Bay School

District as a result of the aforementioned RFP, the Company is not and will not become an “Iran

Linked Business” at any time during the course of performing any services under the contract.

The Company further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000 or two (2) times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the Anchor Bay School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the dates that it is determined the person has submitted the false certification.

Name of Company

Name and Title of Authorized Representative

Signature

Date

PROPOSAL FORM

Name of Bidder: ____________________________________________________________

Address of Bidder: ____________________________________________________________

Telephone Number: ____________________________________________________________

Fax Number: ____________________________________________________________

Costs: By making a bid, each bidder represents that he has read and understands the documents, has correlated their observations with the requirements of the documents, and has based there bid upon the materials and equipment required by the documents.

Delivery Date: ____________________________________________________________

Warranties: ____________________________________________________________

Please attach manufacturer’s warranty sheets, if applicable.

Please attach sheets listing variations to specifications.

Acceptance of Proposal: In submitting this bid, it is understood that the right to reject any or all bid proposals, either in whole or in part, or to waive any informalities or irregularities therein or award the contract to other than the lowest bidder is reserved by the Anchor Bay School District.

Date: ____________________________________________________________

Signature: ____________________________________________________________

Title: ____________________________________________________________

Witness: On this ____________________ day of ____________________, 20__, the aforesaid personally appeared to me as the person(s) described in and who executed the foregoing instrument, and acknowledged it was executed as a free act and deed.

Notary Public

County: ____________________________________________________________

Commission Expires: ___________________________________________________________

Signature: ____________________________________________________________

Scope of Work (SOW)

Project Title: Asphalt Replacement, Seal Coating, and Striping

Location: Anchor Bay High School, 6319 County Line Road, Fair

Haven, MI 48023

1. Project Overview

This project involves the removal and replacement of deteriorated asphalt pavement, application of a protective seal coat, and re-striping of parking lot or roadway markings to restore functionality.

2. Asphalt Replacement

2.1. Demolition & Removal

• Saw-cut and remove approximately 7,000 SF existing damaged asphalt to a depth of 2-4 inches.

• Haul away and dispose of debris in accordance with local regulations.

2.2. Subgrade Preparation

• Inspect and recompact the existing base.

• Add and compact new aggregate base material as needed.

2.3. Asphalt Installation

• Install new hot mix asphalt (HMA) to a depth of 4 inches.

• Compact asphalt using vibratory rollers to achieve proper density and smoothness.

3. Seal Coating

3.1. Surface Preparation

• Clean asphalt surface using blowers and brooms to remove debris and dirt.

• Treat oil spots and cracks with appropriate primer or crack filler.

3.2. Seal Coat Application

• Apply 1 coats of commercial-grade asphalt emulsion sealer. Approximately 90,000 SF

• Allow proper curing time between coats and before reopening to traffic.

4. Striping and Pavement Markings

4.1. Layout

• Re-establish layout based on existing markings. To be painted as a football field.

Layout will be provided by owner.

4.2. Painting

• Use high-durability traffic paint (white)

5. Project Schedule

• Estimated Start Date: August 1, 2025

• Estimated Completion Date: August 10, 2025

6. Safety and Compliance

• Follow OSHA safety standards.

• Maintain traffic control and signage during construction.

• Ensure ADA compliance throughout.

Labor:

This quote should be based on straight-time labor rates for work performed during normal business hours.

Insurance:

Include insurance & liability information as stated in bidder instructions.

Site Visit: (optional) Tuesday, July 22, 2025 10:00 a.m.

Middle School South 48650 Sugarbush New Baltimore, MI 48047

Tuesday, July 22, 2025 11:30 a.m.

Anchor Bay High School 6319 Countyline Road Fair Haven, MI 48023

Anchor Bay High School South Entrance Base Bid:

Remove & replace approximately 7,000 SF damaged asphalt Replace with 4” Seal Coat Stripe

ANCHOR BAY SCHOOL DISTRICT

Asphalt Replacement

ANCHOR BAY HIGH SCHOOL

BID FORM

Vendor Name:

Contact Name:

Vendor Address:

Vendor Phone Number:

ANCHOR BAY HIGH SCHOOL

ASPHALT REPLACEMENT

SEAL COAT

STRIPE

PROJECT TOTAL