RFP Arnold and Moki Playground Replacement.pdf

Project Title Page

City of Rifle – Arnold Park and Moki Park

Playground Replacement

Request for Proposal

January 16, 2024

CITY OF RIFLE

202 RAILROAD AVENUE

RIFLE, COLORADO 81650

Proposal Due Date: April 5, 2024

Award Date: April 17, 2024

Estimated Completion Date: Early Fall 2024

Project Directory

Parks and Recreation Director

Austin Rickstrew

3100 Doaks Lane

Rifle, CO 81650

970-665-6578 arickstrew@rifleco.org

Parks and Facilities Maintenance Manger

Keith Gray

3100 Doaks Lane

Rifle, CO 81650

970-665-6488 kgray@rifleco.org

REQUEST FOR PROPOSAL

For

Arnold Park and Moki Park Playground Replacement

The City of Rifle will require the services of a professional playground firm for the design and installation of a playground at Arnold and Moki Parks. The goal of this RFP is to contract with a qualified firm who will agree to be available to provide quality, professional services in a timely manner to maximize efficiency. Applicant will submit a total fee proposal for performing the entire project as a lump sum. Please subdivide the work based on the scope of service below.

Reimbursable expenses and hourly rates that occur outside of the described work can be submitted on a separate page in the proposal package.

This is a BEST VALUE solicitation. Qualifications, experience, performance on past projects

(good standing), proposed staff and project manager, and availability are critical aspects of our analysis. The review of submittals will look at completeness of proposal, scope of work consistent with RFP, personnel skills and availability, designated project managers, reviewers, commitment to schedule, and cost.

Questions concerning this proposal shall be addressed to Austin Rickstrew, Parks and

Recreation Director at arickstrew@rifleco.org. Questions not answered in the RFP documents will only be responded to via addendum to this RFP issued by the City of Rifle Parks and

Recreation Department. Questions must be submitted in writing or e-mail at the contact above by March 22, 2024 at 3:00 p.m. Answers will be posted no later than March 26 at 3:00 p.m.

Proposals will only be received via Rocky Mountain e-purchasing system (BidNet).

mailto:arickstrew@rifleco.org

Instructions for Proposal The proposal shall be submitted in one part with the following information.

1. Submit a total fee proposal for performing the entire project as a lump sum.

a. Provide lump sum.

b. Cost break down based on scope of service major categories

c. Reimbursable expenses and hourly rates that occur outside of the described work as a separate page.

2. The successful proposer must be capable of providing adequate, knowledgeable personnel to fulfill the requirements of the proposed contract. The proposer shall name the sub-consultants. Include:

a. Resumes for all key management personnel and core production staff.

b. The proposal shall indicate any work intended to be performed by sub-consultants or persons outside of the firm.

3. The successful proposer must be capable of providing quality products. Include:

a. Recent project information of a similar type completed by the firm. Include:

i. The name and telephone number of the point of contact for each project.

ii. Design and construction budget

iii. Scope of work completed.

4. The successful proposer must be capable of taking on this project and performing per expectations. Include:

a. Current workload and ability to complete project(s) no later than the established completion date.

5. The successful proposer must be capable of completing the work within the specified timeframe. Include:

a. Project timeline.

6. Cost per hour fee for work above and beyond what is included in the awarded scope.

Include:

a. Hourly fee breakdown for firm services.

7. A proposed agreement is required as an attachment.

8. Indemnification, Design, and Insurance:

a. The consultant agrees to indemnify the City, its officers and employees, against liability for injury or damage caused by any negligent act or omission by Consultant, or its sub-consultants, in the performance of this agreement and shall hold the City and its agents harmless for any and all claims, suits, expenses, damages, or other liabilities, including reasonable attorney fees, court costs, arising out of damage or injury to persons, entities or property caused or sustained by any person(s) as a result of any intentional or negligent act by Consultant or failure of Consultant to perform this agreement according to its terms.

b. Consultant shall be responsible for the professional quality, technical accuracy, timely completion, and the coordination of all services rendered by consultant and any sub-consultants and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies.

c. Consultant, at its expense, shall procure and maintain in full force and effect for the duration of this Agreement, Worker’s Compensation Insurance, Employers’ Liability Insurance, Commercial General Liability Insurance in the amount of $1,000,000 combined single limits, and Errors and Omissions

Insurance in the amount of $1,000,000. The consultant is not relieved of any liability or other obligations assumed pursuant to this agreement by reason of its failure to obtain or maintain insurance or by reason of its failure to procure or maintain insurance in sufficient amounts, durations, or types.

The City of Rifle reserves the right to reject any and/or all proposals.

Scope of Work:

Arnold Park Designed for ages 5-12

The site is located at 350 Arnold Ave., Rifle, CO 81650. Playground footprint is Approximately 1,600sf.

Timeline for completion in late Summer 2024. City of Rifle staff will remove existing playground equipment and safety surfacing. Selected contactor will be responsible for excavation, grading, installation of all equipment and surfacing (including subsurface drainage if required) per manufacture specifications and accordance with all national playground safety guidelines. Staff would prefer to keep the footprint of the existing playground the same, however is willing to consider all options.

Playground should include but is not limited to:

• Meet All ADA guidelines.

• Playground surfacing must meet all ASTM & National playground surfacing guidelines.

o Acceptable materials are: Pour in place rubber or Engineered Wood Fiber (EWF).

Moki Park Designed for ages 5-12

The site is located at 699 Moki Ave., Rifle, CO 81650. The Playground footprint is approximately 2,900sf.

Timeline for completion in late Summer 2024. City of Rifle staff will remove existing playground equipment and safety surfacing. Selected contactor will be responsible for excavation, grading, installation of all equipment and surfacing (including subsurface drainage if required) per manufacture specifications and accordance with all national playground safety guidelines. Staff would prefer to keep the footprint of the existing playground the same, however is willing to consider all options.

Playground should include but is not limited to:

• Meet All ADA guidelines.

• Playground surfacing must meet all ASTM & National playground surfacing guidelines.

o Acceptable materials are: Pour in place rubber or Engineered Wood Fiber (EWF).

The successful company is required to complete the following tasks;

1. Meet City Staff at the sites to review any existing amenities or site constraints and receive direction regarding site specific requirements.

2. Preparation of two conceptual plans (24x36 bonded color renderings and digital copies) for review. One conceptual design per park location.

3. Other types of professional services of a nature consistent with the intent of the RFP.

4. Provide detailed design, manufacture, and installation for all playground equipment.

Project Schedule

Question Deadline

Proposals Due

March 22, 2024

April 5, 2024

Award (Council meeting) April 17, 2024

Kickoff meeting/Confirm schedule April 22 , 2024

Construction May 2024

Project Completion Early Fall 2024

Interviews

The City may elect to conduct interviews of project teams associated with this solicitation.

Interviews times will be scheduled by the City.