RFP_Architect_Letter_Nahunta.pdf
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- Solicitation number
- PE-66562-NONST-2026-000000004
- Issued by
- Brantley County, Georgia
About this file
This is a Request for Proposals issued by the City of Nahunta, Georgia, for architectural services to support a U.S. Department of Agriculture (USDA) Community Facilities Loan project. The City seeks an architectural firm to provide pre- and post-award services including planning, design, cost estimating, bidding, contracting, construction oversight, quality control, and project closeout for a new City Hall facility. The project scope encompasses preparation of plans and specifications, surveying, bid documents, bid analysis, contractor performance management, inspections, change order preparation, and submission of required reports and documentation. Proposals must be submitted to City Clerk Angela Wirth at the City of Nahunta, 9911 Main Street North, P.O. Box 156, Nahunta, GA 31553, by 2:00 p.m. on December 2, 2025. No proposals received after this deadline will be accepted. Interested firms should contact Michael Jacobs at the Southern Georgia RC, (912) 285-6097, to request the Statement of Qualifications Form and RFP scoring criteria.
Selection will be based on firm qualifications including years in business, resource capability, community knowledge, professional licenses, errors and omissions insurance, experience with federal grants or loan projects, proposed timeline for completion of final plans and specifications, and key personnel qualifications. Firms must provide three references and a detailed cost estimate for all architectural services from project start through final closeout. Scoring will be evaluated on a scale of 1 to 4 points (Poor, Fair, Good, Excellent) across multiple qualification categories. The City of Nahunta reserves the right to accept or reject any and all proposals and to waive informalities in the process. All contracts will be subject to federal and state contract provisions prescribed by the USDA as the awarding agency. The City has committed to affirmatively furthering fair housing and providing equal access to services and employment regardless of protected characteristics.
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Text version
City of Nahunta 9911 Main Street, North/P.O. Box 156
Nahunta, GA 31553
(912) 462-5631
October 29, 2025
REQUEST FOR PROPOSALS FOR ARCHITECTURAL SERVICES
The City of Nahunta is requesting qualifications and proposals for selection of an Architectural Firm to provide pre- and post-award services for a U.S. Department of Agriculture (USDA) Community Facilities Loan project. Pre-and Post-award services will include, but are not limited to, planning, design, cost estimating, bidding, contracting, construction oversight, quality control, and project closeout. The City is in dire need of adequate facilities to house City Hall and will apply for USDA funds.
Selection of an Architect for the project will be based on qualifications as they relate to community and economic development needs. All contracts are subject to Federal and State contract provisions prescribed by the awarding agency.
Firms interested in submitting proposals for this project are asked to contact Michael Jacobs at the Southern Georgia RC, 1725 South Georgia Parkway, W, Waycross, GA 31503, (912) 285-6097 to request the Statement of Qualifications Form and the RFP scoring criterion. Your firm will be asked to mail your reply to the following:
City Clerk Angela Wirth
City of Nahunta 9911 Main Street, North/P.O. Box 156
Nahunta, GA 31553 Office No. (912) 462-5631 or Fax (912) 462-7189
Proposals mailed to or received at any location other than the above address will not be accepted.
Proposals must be received at the above address no later than 2:00 p.m. December 2, 2025. No proposals will be accepted after this time and date. The City of Nahunta reserves the right to accept or reject any and all proposals and to waive informalities in the proposal process.
The City of Nahunta is committed to Affirmatively Further Fair Housing. The City of Nahunta is committed to providing all persons with equal access to its services, programs, activities, education and employment regardless of race, color, national origin, religion, sex, familial status, disability or age.
Selections will be based on qualifications, timeframes, and monies, as they relate to the following.
However, your firm is encouraged to request the Statement of Qualifications form and the RFP scoring criterion. Scoring of RFP’s will be as follows: Poor (1 point), Fair (2 points), Good (3 points), and Excellent (4 points).
Request for Proposals The City of Nahunta
Page Two
QUALIFICATIONS AND TIME FRAMES:
1. Years in Business in Present Form.
2. Firm’s History and Resource Capability to Perform Required Services.
3. Firm’s knowledge of the community.
4. Titles, Names, and Addresses of all Officers.
5. List categories in which firm is legally qualified to do business. Include Licenses and
Registrations where applicable.
6. Does your firm carry errors and omissions insurance?
7. If you are awarded the post award services for this project, what will your fee be? SEE BELOW
8. Has your firm been involved in the construction of Federal Grants or Loan projects before? If
“YES”, give specific projects, including project name, location, owner, year, grant/total project amount, contact person(s), and nature of firm’s responsibility.
9. If your firm is selected for this project, what timeframe do you feel you will need to have final plans and specifications ready for approval by any and all applicable agencies? Please provide this information in months, such as 3 months.
10. List key personnel (with qualifications) likely to be involved on these projects and explain their specific roles.
11. List three (3) references for the Firm.
COST:
Please provide a specific cost estimate of what you will charge the City to provide Architectural services for this project from start to final close-out, to include but not limited to the following:
• Cost estimates
• Preparation of Plans and Specs and Final Design
• Surveying, for final project, if funded
• Bid Documents
• Assistance in Bid Opening
• Perform Bid Analysis
• Management of Contractor Performance, Inspections, Preparation of Change Orders, and Approval of Contractor’s Request for Payments
• Prepare and submit all required Reports and Documentation
Please be sure to state all costs in your proposal.
If you have any questions pertaining to this RFP, please call Michael Jacobs at (912) 285-6097, or email mvjacobs@sgrc.us.
cc: The City of Nahunta File SGRC Procurement File
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