RFP Amendment Security Systems.docx

CONFEDERATED TRIBES OF

COOS, LOWER UMPQUA AND SIUSLAW INDIANS

1245 Fulton Avenue - Coos Bay, Oregon 97420 Telephone (541)888-9577 Toll Free 1-888-280-0726 Fax: (541)888-2853

Amendment 1 Purpose To further clarify this RFP for qualified vendors. Vendor would provide new equipment setup and/or repair services for existing building security systems. CTCLUSI’s security system has been built over a period of years as additional properties have been purchased. Each additional property has been added to the existing security system. The purpose of this request is to identify several preferred vendors which would be available for any current/near future new setups or necessary repairs to our current security camera and recording system.

Note: Any new CTCLUSI property acquisition that would require a security system will be sent out and quoted by the preferred vendor(s) who are successfully chosen by this RFP. This will allow for any unforeseen future costs of necessary equipment or supplies.

Scope of Work The scope includes, but is not limited to, the following:

· Vehicle Gate and Fence Entry Systems – Maintenance and/or repairs on automated vehicle gates, access readers, and related control systems.

· Interior and Exterior Door Access Control – Maintenance of card readers, electronic locks, keypads, and control panels.

· Surveillance Cameras – Service of existing interior and exterior IP and analog cameras, including cleaning, alignment, and image quality checks.

· Recording Devices – Maintenance and software updates for NVR/DVR units, including storage health checks and backup integrity.

· System Integration – Ensuring interoperability between access control, camera, and recording systems.

· Emergency Repairs – On-call response for urgent security equipment failures.

· Software/Firmware Updates – Periodic updates to maintain security and compatibility with current system infrastructure.

Existing Equipment The current available equipment list provided by the IT Department file will be provided below.

Submission Instructions - Extension of the Bid Date Quotes must be submitted electronically via email by September 26, 2025 at 2 PM PST to:

Norbert Johnson, MBA, MHEd Procurement Manager njohnson@ctclusi.org Subject Line: RFP – Security Systems Installation & Repair Late submissions will not be accepted.

CTCLUSI reserves the right to reject any or all quotes, negotiate terms, and award to the vendor(s) deemed most advantageous.

Quote Request/Requirements:

1. Existing security equipment repair

a. Labor Rates – Regular hours, after-hours, and emergency rates.

b. Travel/Per Diem Costs – If applicable.

c. Parts & Equipment Mark-Up – Percentage over cost.

d. Warranty Information on replacement equipment – Coverage on labor and parts.

2. Proposal - We would like you to quote an existing two-story building. Two separate quotes (1) scenario with a cloud-based system with IP based surveillance indoor/outdoor cameras, attached to our existing VMS software surveillance system and (2) scenario using NVR attached to our existing VMS software system.

a. Need to include all initial, monthly or yearly equipment or subscription costs associated with cloud-based system CTCLUSI seeks to obtain goods and services that represent “best value” to the Tribe, in accordance with applicable federal and state regulations.

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