6116-0 Sole Source Determination.pdf

SOLE-SOURCE DETERMINATION MEMO

FOR SUPPLIES AND SERVICES

Date: 03.31.2025 Sole source number: 6116 | S-10000-00013369

To: Kirk N. Rhoades, Designated Procurement Officer ODHS Office of Contracts & Procurement

Requestor: Chadwick L. Reinheardt Agency/division: Oregon Dept. of Human Services, herein after referred to as

“Agency” Program/office: Self-Sufficiency/Family Preservation: 5350 NE Elam Young

Pkwy, Hillsboro, OR 97124 Contract specialist: Chadwick Reinheardt / Angela Day

Agency Sole source rule: Sole source authority:

DHS OAR 125-247-0275 OAR 125-246-0170(2)

DAS Delegation 649-11, as amended

Estimated total contract value: $12,000 per year

Description of goods or services:

Approximately 86,400 diapers, warehouse, fulfillment, and administrative costs over the course of a minimum two years. 43,200 diapers yearly - 3,600 diapers received monthly.

1. Background:

This sole source justification applies to the purchase of:

3,600 diapers delivered monthly for a minimum of two years to support Family Preservation work in Washington County. Family Preservation is an approach to equitably serving families and children in their homes and communities instead of foster care, through collaborative efforts between community agencies, families, Tribal nations, Child Welfare and Self-Sufficiency Programs using values-based engagement, concrete supports and connections and tailored services.

The Agency is seeking this procurement due to the high and ongoing need for diapers for our low-income families. PDX Diaper Bank is the only member agency of the National Diaper Bank Network located in the state of Oregon that provides individualized service agreements, including discounted diapering supplies, to support government and nonprofit agencies. For that reason, PDX Diaper Bank is a sole service provider and source of discounted/wholesale diapers for social services agencies in the state of Oregon and can provide diapers at a low cost of $0.25 cents per diaper. This cost includes the ability to cater an order monthly to the sizes needed, warehousing, packaging, and delivery directly to Agency.

2. Prospective contractor/vendor:

Legal entity name: PDX Diaper Bank DBA: PDX Diaper Bank Address: PO Box 22613, Portland OR 97269 Contact person: Rachel Alston, Executive Director Phone: (971)258-2883 Email: rachel@pdxdiaperbank.org

Protests are due by 3:00 PM within seven calendar days after the first date the notice is posted on OregonBuys. Protests must be sent via mail, fax, email, or hand carried to the following address: Protests via telephone will not be accepted.

Oregon Department of Human Services Office of Contracts and Procurement ATTN: Andria Otjen Address: 500 Summer St, E3 Phone: (971) 208-4125 Fax: 503-378-4324 Email: ANDRIA.OTJEN@odhsoha.oregon.gov

Agency reserves the right to purchase additional goods and services for a period of 10 years.

3. Written findings of fact (market research):

The findings below must include factual information supporting the determination that meet the sole source requirement in statute.

Pursuant to ORS 279B.075, Agency must conduct market research that supports the assertion that there is only one source that can provide the goods or services. Market research includes utilization of the internet, trade journals, agency vendor lists, professional organizations, studies, catalogs/industrial periodicals, vendor sources, yellow pages, etc.

For information technology contracts, any ownership or proprietary issues should be fully addressed with written documentation to support facts.

Agency must select at least one of the findings and prepare the determination as it specifically relates to the good or service being procured. More than one finding can be addressed. The findings are as follows:

Pursuant to ORS 279B.075 (2)(a): Provide findings supporting the determination that the efficient utilization of existing goods requires the acquisition of compatible goods or services from only one source. PDX Diaper Bank is the only member agency of the National Diaper Bank Network located in the state of Oregon that provides individualized service agreements, including discounted diapering supplies, to support government and nonprofit agencies. For that reason, PDX Diaper Bank is a sole service provider and source of discounted/wholesale diapers for social services agencies in the state of Oregon or Pursuant to ORS 279B.075 (2)(b): Provide findings supporting the determination that the goods or services required for the exchange of software or data with other public or private agencies are available from only one source.

or Pursuant to ORS 279B.075 (2)(c): Provide findings supporting the determination that the goods or services are for use in a pilot or an experimental project.

or

Pursuant to ORS 279B.075 (2)(d): Any other findings that support the conclusion that the goods or services are available from only one source.

APPROVED:

By:

Signed by DPO electronically via OregonBuys Kirk N. Rhoades or acting DPO