RFP_Amendment_1.pdf
PDF 206 KB Posted
- Attached to
- Continuing Education Seminars and Newsletters: Tennessee Auctioneer Commission - UPDATED
- Solicitation number
- RFP 33501-267301
- Issued by
- Davidson County, Tennessee
About this file
This is an amendment document to an RFP issued by the State of Tennessee Department of Commerce and Insurance for continuing education seminars and newsletters for the Tennessee Auctioneer Commission. The amendment updates the RFP Schedule of Events with revised dates and confirms key milestones, including a pre-response conference on February 2, 2026, a written questions deadline of February 6, 2026, and a proposal submission deadline of March 4, 2026 at 2:00 p.m. (Central Time). The State will complete technical response evaluations by March 25, 2026, open and score cost proposals on March 26, 2026, conduct optional negotiations between March 30 and April 1, 2026, and release the Notice of Intent to Award on April 2, 2026. The contractor signature deadline is April 13, 2026. The solicitation pertains to providing three continuing education seminars per fiscal year, with at least one seminar in each of Tennessee's three grand divisions, consisting of a minimum of six instructional hours each, offered in in-person, electronic/livestream, and on-demand formats, in addition to developing and distributing two newsletters per fiscal year. The contract term spans 60 months from July 1, 2026, through June 30, 2031, with no renewal options specified.
The amendment clarifies that non-profit entities are eligible to submit responses as prime respondents, and contractors must maintain records of attendance, certificates, and continuing education compliance for five years from the final payment date, subject to State audit. Historical attendance data from July 1, 2021, through June 1, 2025, shows 187 total in-person attendees, 124 online attendees, and 49 on-demand attendees. Responses must be submitted to DeRenne Raley, Sourcing Specialist, at the Department of General Services, Central Procurement Office, William R. Snodgrass Tennessee Tower, 3rd Floor, 312 Rosa L. Parks Avenue, Nashville, TN 37243. The maximum contract liability is capped at $300,000 over the five-year period, with an estimated annual allocation of $60,000 per fiscal year. Compensation is structured on a per-attendee rate basis, varying by seminar delivery format and geographic division, plus a per-newsletter rate, with contractors proposing rates for each of the five fiscal years.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP_Amendment_1.pdf | ||
| Release_1.pdf | ||
| RFP_Amendment_2.pdf | ||
| Release%20Notice.pdf | ||
| Release%20Notice.pdf | ||
| Release_1.pdf | ||
| Release_1.pdf | ||
| Release%20Notice.pdf |
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Text version
09-20-18 RFP-AMEND
RFP # 33501-267301 – Amendment # 1 Page 1 of 3
STATE OF TENNESSEE
DEPARTMENT OF COMMERCE AND INSURANCE
REQUEST FOR PROPOSALS # 33501-267301
AMENDMENT # 1
FOR CONTINUING EDUCATION SEMINARS AND
NEWSLETTERS FOR THE TENNESSEE AUCTIONEER
COMMISSION
DATE: February 25, 2026
RFP # 33501-267301 IS AMENDED AS FOLLOWS:
1. This RFP Schedule of Events updates and confirms scheduled RFP dates. Any event, time, or date containing revised or new text is highlighted.
EVENT
TIME
(central time zone)
DATE
1. RFP Issued January 26, 2026
2. Disability Accommodation Request Deadline 2:00 p.m. January 29, 2026
3. Pre-response Conference 2:00 p.m. February 2, 2026
4. Notice of Intent to Respond Deadline 2:00 p.m. February 3, 2026
5. Written “Questions & Comments” Deadline 2:00 p.m. February 6, 2026
6. State Response to Written “Questions & Comments” February 25, 2026
7. Response Deadline 2:00 p.m. March 4, 2026
8. State Completion of Technical Response Evaluations March 25, 2026
9. State Opening & Scoring of Cost Proposals 2:00 p.m. March 26, 2026
10. Negotiations (Optional) 4:30 p.m. March 30 – April 1, 2026
11. State Notice of Intent to Award Released and RFP Files Opened for Public Inspection 2:00 p.m. April 2, 2026
12. End of Protest Period April 9, 2026
13. State sends contract to Contractor for signature April 10, 2026
14. Contractor Signature Deadline 2:00 p.m. April 13, 2026
2. State responses to questions and comments in the table below amend and clarify this RFP.
RFP # 33501-267301 – Amendment # 1 Page 2 of 3
Any restatement of RFP text in the Question/Comment column shall NOT be construed as a change in the actual wording of the RFP document.
RFP
SECTION
PAGE
# QUESTION / COMMENT STATE RESPONSE
1. Are we needing to renew our approval with the state of Tennessee for continuing to provide quality auctioneer education per Tennessee's auction license requirements?
This is a Tennessee Auctioneer Commission solicitation for services to provide continuing education seminars and newsletters. The State is not requesting that individuals or entities regulated by the Tennessee Auctioneer Commission take any required administrative actions.
2. Prime Respondent Eligibility Can the State confirm whether the prime Respondent must be a for-profit entity, or whether a nonprof it trade association (such as the Tennessee Auctioneers Association) may submit as the prime Respondent?
Non-profit entities are not excluded f rom submitting a response. Any Respondent awarded a contract f rom this solicitation must meet all requirements in Request for Proposals (“RFP”) #33501-267301, including the Pro Forma Contract (RFP Attachment 6.6.)
Pro Forma Contract
(RFP
Attachment 6.6.)
Section D.11.
44 3. Record Retention Is the Contractor expected to maintain long-term records of attendance, certif icates, and CE compliance, and is there a required retention period?
Yes. Per pro forma section D.11, “The books, records, and documents of the Contractor, for work performed or money received under this Contract, shall be maintained for a period of f ive (5) full years f rom the date of the f inal payment and shall be subject to audit at any reasonable time and upon reasonable notice by the State, the Comptroller of the Treasury, or their duly appointed representatives.”
Request for Proposals Section 3.2.4.
9 4. If submitting RFP electronically, where do we send the f lash drive that is required?
A Respondent must ensure that the State receives a response no later than the Response Deadline time and date detailed in the RFP Section 2, Schedule of Events at the following address:
DeRenne Raley, Sourcing Specialist Department of General Services, Central Procurement Office William R. Snodgrass Tennessee Tower, 3rd Floor 312 Rosa L. Parks Avenue Nashville, TN 37243 615-251-5173 DeRenne.Raley@tn.gov
Request for Proposals Section 3.2.4.
9 5. If submitting RFP electronically, where do we send the f lash drive that is required?
A Respondent must ensure that the State receives a response no later than the Response Deadline time and date detailed in the RFP Section 2, Schedule of Events at the following address:
RFP # 33501-267301 – Amendment # 1 Page 3 of 3
RFP
SECTION
PAGE
# QUESTION / COMMENT STATE RESPONSE
DeRenne Raley, Sourcing Specialist Department of General Services, Central Procurement Office William R. Snodgrass Tennessee Tower, 3rd Floor 312 Rosa L. Parks Avenue Nashville, TN 37243 615-251-5173 DeRenne.Raley@tn.gov
6. During the last period for this RFP, can you give the exact number of attendees per session per location that you have included in the cost proposal?
The State has the following attendance records from July 1, 2021, through June 1, 2025:
Total In person Attendance - 187 Total Online Attendance - 124 Total On-demand Attendance - 49
3. RFP Amendment Effective Date. The revisions set forth herein shall be effective upon release. All other terms and conditions of this RFP not expressly amended herein shall remain in full force and ef fect.
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