RFP Addendum 3.docx

RFP Addendum 3.docx is a document issued by the State of Oregon's Department of Administrative Services (DAS) State Procurement Services on behalf of the Department of Environmental Quality (DEQ) related to the Climate Equity and Resilience Through Action (CERTA) Measure 11: Food Waste Processing Improvement Grant. The addendum supports a professional services contract to manage a competitive grant process focused on improving food waste processing infrastructure and reducing greenhouse gas emissions. The project aims to recover 25% of food waste, advancing from the current 10% baseline in 2020. The RFP was originally issued on August 20, 2025, with proposal submissions due on September 19, 2025, at 5:00 PM. The contract term is expected to conclude on May 31, 2029, with the contractor responsible for developing application templates, conducting technical assistance, organizing review committees, issuing subgrant agreements, managing subawardees, performing financial management, and preparing quarterly and final reports.

The procurement has an anticipated contract budget of $28 million, with $25.8 million allocated for subgrants to end recipients. The project is funded by a $197 million EPA grant and will operate on a time and materials compensation structure with a maximum not-to-exceed total amount and potential retainage of up to 10% on each invoice. While no specific set-aside designations are explicitly detailed, the project emphasizes benefiting low-income and climate-vulnerable communities. The compensation structure suggests a preference for contractors with comprehensive experience in grant lifecycle management, performance monitoring, and ensuring compliance with federal, state, and local regulations related to environmental sustainability and food waste reduction.