RFP Addendum 1.docx

RFP: # S-DASOBO-00014628 – CERTA Grant Coordinator Addendum RFP:# S-DASOBO-00014628; CLIMATE EQUITY AND RESILIENCE THROUGH ACTION (CERTA) MEASURE 11: FOOD WASTE PROCESSING IMPROVEMENT COORDINATOR – ADDENDUM # 1

PURPOSE

The purpose of this addendum is:

i. MODIFICATION OF SECTION 1.1 - Introduction, 4th Paragraph.

ii. MODIFICATION OF SECTION 3.3.5 – Financial Oversight; Numbering.

iii. MODIFICATION OF SECTION 3.3.7 – Cost Proposal; Numbering.

MODIFICATIONS

Clarification of Sections below, are modified as follows, new language is indicated by bold underlined font, deleted language is indicated by [brackets] and strikethrough font:

CLARIFICATION OF SECTION 1.1, paragraph 4 – Introduction.

Based on Proposals meeting all of the requirements of the RFP, Agency anticipates the award of one (1) Contract from this solicitation. The anticipated budget for this contract is $28.4M with $25.8M to be granted out to end recipients. The initial term of the Contract is anticipated to end May 31, 2029.

CLARIFICATION OF SECTION 3.3.5 – Financial Oversight.

3.3.5 Financial Oversight

I. [ 3.3.6 ] Describe Proposer’s administrative processes and financial controls that ensure federal funds are properly managed, tracked, and segregated from other funds?

II. Describe how Proposer’s financial management system supports accurate, timely reimbursement requests, and compliance with federal and state financial regulations?

III. Identify Proposer’s key personnel responsible for financial oversight and demonstrate their qualifications to manage large-scale, federally funded programs?

IV. Describe Proposer’s financial controls that are:

i. already in place, or

ii. require development, and

iii. present a plan to implement or strengthen these systems, if needed? If not needed, please explain why.

CLARIFICATION OF SECTION 3.3.7 – Cost Proposals (SUMMARY OF ESTIMATE FOR SERVICES)

3.3.6 [3.3.7] Cost Proposals (SUMMARY OF ESTIMATE FOR SERVICES) Proposers shall submit a cost proposal in a separate uploaded folder.

Proposer must base their SES on the services and deliverables as described in the Statement of Work (Attachment A, Exhibit A) and Proposer’s Proposal. Proposer must include all additional cost assumptions for their Proposal in their SES, including but not limited to staff hours by job title for each deliverable.

The SES must include the Proposer’s proposed total time and materials costs and maximum not to exceed total amount to provide all Services described in the Statement of Work (at Attachment A, Exhibit A), and Proposer’s Proposal, and a maximum not to exceed amount for each deliverable as described in the Statement of Work (at Attachment A, Exhibit A).

Proposed costs for travel must be included on the SES as separate line items (proposed travel costs must be in accordance with state travel requirements in Attachment A, Section 5.4).

Costs submitted by Proposers are considered firm offers, and remain in effect for a period of 180 days from the RFP due date.

The Cost Proposal submitted will be scored based on Section 4.10.2.6.

PROTEST

Protests to this amendment/addendum must be submitted in the same manner required in RFP section 4.4 and are due by 5:00 p.m. Pacific Time on the second Business Day following the issuance of the Amendment/Addendum.

PROPOSER NOTE

Please Note – The revised Request For Proposal (RFP), that has the Addendum 1 changes included, is the current uploaded version in OregonBuys. Please make sure you are using the most updated version, for Proposal creation.

Version 1.0 Page 1 of 2