RFP Addendum 2~1.docx

RFP: # S-DASOBO-00014628 – CERTA Grant Coordinator Amendment/Addendum RFP:#S-DASOBO-00014628; CLIMATE EQUITY AND RESILIENCE THROUGH ACTION (CERTA) MEASURE 11: FOOD WASTE PROCESSING IMPROVEMENT COORDINATOR – Amendment/ADDENDUM # 2

PURPOSE

The purpose of this addendum is:

i. MODIFICATION OF SECTION 4.10.2

ii. MODIFICATION OF SECTION 4.11 AND SUBSECTIONS 4.11.1 & 4.11.2

iii. MODIFICATION OF ATTACHMENT D – FINANCIAL CONTROLS

MODIFICATIONS

Clarification of Sections below, are modified as follows, new language is indicated by bold and underline font, deleted language is indicated by [brackets] and strikethrough font:

CLARIFICATION OF SECTION 4.10.2 – COST PROPOSAL

For scoring purposes, DAS SPS shall calculate a score using the submitted Cost Proposals maximum Not to Exceed total amount (see Section 3.3.6).

The Proposal that provides the lowest price [in each Service Category] will receive 100% of the total maximum 30 points available. Each of the other Proposals [in each Service Category] will receive a percentage of the maximum available points based on the percentage of their proposed price as it relates to the lowest proposed price using the formula below and rounded to the nearest tenth of a point.

CLARIFICATION OF SECTION 4.11 - RANKING OF PROPOSERS, PARAGRAPH 3.

Agency may, in Agency’s sole discretion, determine an apparent successful Proposer [in each Category] with no additional rounds of competition. If additional rounds are conducted, Agency will rank advancing Proposers[, in each Category,] at the conclusion of each subsequent round and may determine an apparent successful Proposer[, in each Category,] at any time during the solicitation process.

CLARIFICATION OF SECTION 4.11.1 - COMPETITIVE RANGE DETERMINATION.

If Agency, in its sole discretion, determines that one or more additional rounds of competition is necessary, it will select a Competitive Range to indicate the Proposers[, in each Category,] that will be invited to participate in a subsequent round. The Competitive Range may include all, or at Agency’s sole discretion, some (based primarily on a natural break in the distribution of scores, consistent with OAR 125-247-0260), of the Proposers from a previous round. Agency will post a notice in OregonBuys of its Competitive Range Determination and provide details about the process and schedule for the subsequent round.

CLARIFICATION OF SECTION 4.11.2 – COMPETITIVE RANGE PROTEST

Proposers[, in a specific Category,] excluded from a round may submit a Written protest of Competitive Range. Protests must:

Be emailed to the SPC;

Reference the OregonBuys bid number;

Identify Proposer’s name and contact information;

Be sent by an authorized representative;

[Identify the Category;] State the reason for the protest; and Be received within seven (7) calendar days after issuance of the Notice of the Competitive Range unless a different due date and time is specified in such notice.

Agency will address all protests within a reasonable time and will issue a Written decision to the respective Proposer. Protests that do not include the required information may not be considered by Agency.

CLARIFICATION OF ATTACHMENT D – FINANCIAL CONTROLS

i. Introduction:

This questionnaire is adapted from EPA Form 6600-01 and designed to help [Applicants] Proposers examine their administrative and financial policies and procedures.

ii. Section I. -Accounting and Financial Management, Question 2:

Who in your organization is responsible for monitoring, administering and overseeing agreements similar to one described in this RFP and Sample Contract (Attachment A) [from the CCI program]? Please list names and titles.

iii. Section I. -Accounting and Financial Management, Question 9:

Does your organization have written procedures for drawing funds and issuing payments including:

iv. Section I. -Accounting and Financial Management, Question 10:

Deleted in it’s entirety.

v. Section I. -Accounting and Financial Management, Question 12:

Deleted in it’s entirety.

vi. Section I. -Accounting and Financial Management, Question 12:

Does your organization currently receive funds for projects that have similar goals as descrbed in this RFP and Sample Contract (Attachment A) [to the CCI program]?

vii. Section II. - Procurement:

1. [16] Does your organization have written procurement policies and procedures that have:

• Guidelines for documenting contract files?

PROTEST

Protests to this amendment/addendum must be submitted in the same manner required in RFP section 4.4 and are due by 5:00 p.m. Pacific Time on the second Business Day following the issuance of the Amendment/Addendum.

PROPOSER NOTE

Please Note – The revised Request For Proposal (RFP), that has the Addendum 2 changes included, is the current uploaded version in OregonBuys. Please make sure you are using the most updated version, for Proposal creation.

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