RFP Addendum 1- Q and A.pdf

ADDENDUM 1

ADDENDUM

RFP - Logo wear Apparel Provider

May 29, 2025

ADDENDUM 1

to

RFP for LOGO WEAR APPAREL AND PROMOTIONAL ITEMS

This Addendum modifies the RFP documents only to the extent indicated below. All other areas not changed or otherwise modified by this Addendum shall remain in full force and effect. This Addendum is hereby made an integral part of the RFP. Proposers must be responsive to any requirements of this Addendum as if the requirements were set forth in the RFP. Failure to do so may result in Proposal rejection. Proposers must reference the RFP regarding requests for clarification, change, or protest of this Addendum, and applicable deadlines.

This Addendum must be acknowledged on the Proposer Information Sheet. Failure to acknowledge receipt of this Addendum may be cause to reject a Proposal.

CLARIFICATIONS:

Q1: Could you please provide a minimum order quantity (MOQ) for the promotional items? Will the quantities listed in the RFP be ordered each time, or are they the total quantities for the duration of the contract?

A1: Promotional items will be ordered on an as-needed basis. Quantities will vary depending on programmatic and promotional needs. The figures provided in the RFP reflect typical purchase volumes or potential reorder quantities over the course of the contract term. Examples include:

• Lip balm: 3,500

• Ring fliers (Frisbees): 250–500

• Bike lights: 500

• Sunglasses: 1,000

• Reflective arm bands: 500

• Pet bandanas: 500

• Water bottles (plastic): 500

• Pet waste bag dispensers: 250

• Stickers and tote bags: quantities vary

Q2: What is the expected in-hand date for the initial order?

A2: Order timing will vary depending on item type and program need. Initial orders for employee logo wear and select promotional items may begin immediately upon contract execution.

Q3: Can you provide the previous bid tabulation?

A3: Due to staffing transitions, records from the previous solicitation are not available.

Q4: Do you have Pantone color numbers for your logos, or should we color-match from the samples provided in Attachment D?

A4: Yes, our brand style guide includes Pantone specifications for our logos. Please refer to the attached style guide for exact color details.

Q5: For the 2,500 bike lights, are you seeking front LED lights, rear safety blinkers, or another specific type?

Are there any requirements for brightness, battery life, or certifications?

A5: Bike lights are intended as giveaway items for both youth and adults. We typically use lights that clip onto a bike, backpack, or pet collar. No specific requirements for brightness, battery life, or certifications are necessary for this use.

Q6: What is your preferred style for the standard T-shirt—crew neck, v-neck, or pocket style?

A6: Crew neck is the preferred style for standard T-shirts.

Q7: Do you have any preferences regarding screen printing inks?

A7: We do not have a preference for screen printing ink.

Q8: Are there any specific requirements for the online ordering website?

A8: Yes. The online storefront must comply with federal accessibility standards, including appropriate color contrast and compatibility with screen readers. Additionally, the site must support secure credit card transactions for both organizational and individual purchasers, following industry best practices for data security and user privacy.

Q9: The document mentions “Attachment E-Sample Contract” but we do not see that attachment. Can you please forward to us?

A9: I will make sure the sample contract is a seperate attachment in OregonBuys.

Q10: Do you have an estimated annual spend for apparel and promotional items?

A10: The average annual spend with the current vendor is $38,400.00.

Q11: Can you provide an additional information on the scope of work/format of the online store/website you are looking for?

A11: We need the website to have custom selections for different employee groups via a menu or tab structure.

It must have a visual component and size charts available for a shopping experience.

JoAnna Edwards Business Analyst Bend Park and Recreation District

– END OF ADDENDUM –

style guide

SPECIAL

EDITION

2024-25

Bend Park & Recreation District Style Guide 2

WELCOME TO THE

BEND PARK & RECREATION DISTRICT

STYLE GUIDE!

We are excited to assist you in development of communication and marketing materials to represent our “Play for Life” brand campaign.

Included in this document are guidelines that should be followed when representing the district in any kind of marketing or advertising format. If you have any questions about the guideline information, please contact the Marketing Team at (541) 706-6112.

The Play for Life tagline and design represents the spirit and personality of our growing BPRD services, family and commitment to the community.

Modern and approachable, the design crosses demographics with a style that appeals to all. The colors are fresh and positive, hopeful and charismatic. We believe the design is attention-getting and friendly, yet still professional and sustainable — and we hope you love it, too!

Bend Park & Recreation District Style Guide 3

TABLE OF CONTENTS

Mission & Values

Brand Statement

Logo Usage................................................................................ 6 - 7

Play for Life Usage

Color Palette and Color Usage.............................................. 10-11

Fonts

Graphic Elements

Layout Guidelines

50th Anniversary logo usage

Bend Park & Recreation District Style Guide 4

BPRD MISSION & VALUES

OUR MISSION:

To strengthen community vitality and foster healthy, enriched lifestyles by providing exceptional park and recreation services.

WE VALUE:

Excellence by striving to set the standard for quality programs, parks and services through leadership, vision, innovation and dedication to our work.

Environmental Sustainability by helping to protect, maintain and preserve our natural and developed resources.

Fiscal Accountability by responsibly and efficiently managing the financial health of the District today and for generations to come.

Inclusiveness by reducing physical, social and financial barriers to our programs, facilities and services.

Partnerships by fostering an atmosphere of cooperation, trust and resourcefulness with our patrons, coworkers and other organizations.

Customers by interacting with people in a responsive, considerate and efficient manner.

Safety by promoting a safe and healthy environment for all who work and play in our parks, trails, facilities and programs.

Staff by honoring the diverse contributions of each employee and volunteer, and recognizing them as essential to accomplishing our mission.

Bend Park & Recreation District Style Guide 5

BPRD BRAND STATEMENT

It is about living in the moment, but also about creating a legacy for the future.

We embrace the obvious! We believe that play holds the key to happy and healthy lives in our community — here and now, as well as 50 years ahead.

How do we do it? Through play, BPRD engineers a joyous mixture of exploration and discovery — and plants the seed for amazing experiences.

We offer opportunities to grow and to thrive.

Play for Life brings possibility to all ages in our community, from 1 to 100.

Don’t get us wrong. We take our playful role seriously.

We are instigators, planners and stewards, encouraging our community to Play for Life and Live to Play.

Bend Park & Recreation District Style Guide 6

LOGO USAGE: TRADITIONAL VS. BRANDING STYLE

TRADITIONAL, THREE-COLOR LOGO:

The district’s traditional, three-color logo should be used for all official business. This is the logo that has been associated with the district for many years, and will be associated with the district for years to come. Examples of use of the traditional logo include:

• The official district logo should be worn on all professional-wear, with the “play for life” branding artwork ap-plied secondarily.

• Colors are specified in the Logo Wear policy.

BRANDING LOGO:

“Play for Life” and the associated design standards represent our brand. A branding look/feel is not used forever, but is a body of work designed to send a message at this time in our organiza-tion. The district’s logo doesn’t change, but the treatment of it does. When using the district logo, use it in solid white within a designated block of color. Use the “play for life” tagline artwork as specified in these design standards. Examples of when to use the branding logo and “play for life” artwork:

• Staff are encouraged to wear branding-wear while teaching recreation programs, putting on events and rep-resenting the district to the general public. The “play for life” artwork takes priority over the District logo, though both are important and used together.

colorful. The “play for life” artwork is to be white or black.

Bend Park & Recreation District Style Guide 7

LOGO USAGE

Because we believe our logo is a symbolic mark that continues to identify who we are to our community, we didn’t alter it, but we did explore ways to use it so that it would be consistent with our new color choices. We are recommending that, wherever possible, we use a solid white (reversed) version of our logo positioned against a black or solid color “tag.” Position, size and color, along with the spatial and proportional relationships of the logo elements are predetermined and should not be altered. Again, if you have any questions, give the Marketing Team a call.

RESIZING

The icon and font that make up the logo should NEVER be re-sized independently of each other.

EFFECTS

The logo should never have special effects applied. This includes displaying it at an angle, distorting the shape or cropping in any manner.

ACCESSING THE FILES

The artwork is available on the P Drive in the Community Relations folder. Look for “Graphics” then “BPRD Play for Life Branding Campaign.”

Bend Park & Recreation District Style Guide 8

LOGO COLORS

It’s important to use the logo colors consistently.

Use the following colors along with black and white.

FILE FORMATS

Understanding the basic applications of various file formats will help ensure a quality reproduction of the logo. If you are working with an external vendor, be sure to ask which file type is preferred for any given application.

EPS: (Encapsulated Post Script) EPS files are best for applications such as full-color printing, spot color printing (t-shirts, banners, etc.) and for insertion in design programs like InDesign and Illustrator. They are also scalable, so they provide a good amount of flexibility.

JPG or JPEG: (Joint Photographic Experts Group) JPG files are best suited for on-screen applications such as websites and PowerPoint presentations. If they are low-resolution, they should not be scaled to large formats.

GIF: (Graphics Interchange Format) GIF files are designed strictly for on-screen formats ONLY. They are low-resolution and should not be scaled beyond their original size.

TIFF: (Tagged Image File Format) TIFF files are often hi-res images that while being flexible in the ability to size, limits the ability to alter the image (and typography) elements.

FULL COLOR LOGO

The full color logo (shown below) is for official district use. Please use the reversed white logo for marketing efforts.

HORIZONTAL LOGO

Use the horizontal format sparingly. When possible use the vertical format as default.

district usemarketing use

Use sparingly.

district use (if needed)

PMS 302

K 50

PMS 3425

K 42

Bend Park & Recreation District Style Guide 9

PLAY FOR LIFE TAGLINE ARTWORK USAGE

Make sure there’s plenty of breathing room all around. Have at least .5 inch around it.

Never, ever on a busy pattern.

A tagline is a brief phrase used to relay a brand’s value. We use our tagline “Play for Life” to create a lasting impression and tell our patrons about BPRD without ever mentioning who we are or what we offer. Because our tagline is so compelling and unique, we recommend that the area immediately surrounding it be kept free of distraction in order to preserve the integrity of the tagline and best showcase the words. We recommend avoiding strong colors and visually distracting backgrounds and suggest keeping at least a .5-inch safety area around the tagline. To help the “Play for Life” tagline stand out as needed, do not use any script fonts in your layout. Various colors and file formats are available on the server.

Not so tiny that it’s unreadable.

Bend Park & Recreation District Style Guide 10

PMS 476

K 45

PMS 226

K 0

PMS 279

K 0

PMS 115

K 0

PMS 144

K 0

PMS 368

K 0

PMS 2603

K 2

PMS 319

K 0

BLACK

K 100

Main Colors These core colors are to be used for headlines, large boxes and backgrounds.

Use one main color with other colors (main or accents) as accents. Use a maximum of four colors plus white in layout.

Accent Colors Accent colors are the “spice” or “pop” for a piece. Use sparingly to highlight text or a graphic. For example, use for call-out text boxes, circles or a subhead. Do not use these colors for large boxes, backgrounds or header text.

Color conjures strong visual associations and is an important component of the BPRD style guide! Following is a breakdown of the color palette. Colors are specified as PMS (Pantone®) numbers, CMYK (for print use) and RGB (for web use) breakdowns. There will be color themes set up for you in Publisher and Word.

COLOR PALETTE

Bend Park & Recreation District Style Guide 11

Main color used with logo treatment

Accent color lowercase headlines

SPRING

P

LA

Y

LI

ST

re c re a ti o n p ro g ra m g u id e youth & adult activities registration opens february 5 - 7

Main color used with logo treatment

Readability is key

COLOR APPLICATION

Accent color

Main color used with logo treatment

Bend Park & Recreation District Style Guide 12

Headlines

Montserrat Regular

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z a b c d e f g h i j k l m n o p q r s t u v w x y z 1 2 3 4 5 6 7 8 9 0

Body Copy

Garamond Regular

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z a b c d e f g h i j k l m n o p q r s t u v w x y z 1 2 3 4 5 6 7 8 9 0

Tagline

Various colors and file formats are available on the server at:

(public/Graphics/Play for Life Branding Campaign/Play for Life Artwork).

FONTS

The typography chosen for the Play for Life tagline was selected to convey the personality and voice of the new brand.

The sans-serif style for headlines was favored for its legibility and strength of communication, as well as its friendly persona and approachability. The serif font for the body copy was selected for its classic good looks and style, confident, but not snooty. In order to protect the integrity of our brand, the logotype must never be altered or replaced by any other type in communications and marketing materials.

Font files are available on the server (public/Graphics/Play for Life Branding Campaign/Play for Life Fonts) for your use on your PC. Simply open the font files and click “install” to add to your computer’s font file folder at C:\Windows\Fonts.

You may need to close and re-open your software before you can use the font.

- These fonts are for use in promotional design (flyers, postcards, ads) and not for district communication.

- Do not add effects to the fonts. Bold and Italic treatment is OK.

- Use only these fonts. No substitutions.

Bend Park & Recreation District Style Guide 13

GRAPHIC ELEMENTS

No clip art, please.

Call attention to important activities by putting them in a circle tipped at 7-15 degree angle.

These 3-D elements are available on the server to use for important information. Place your text on top as needed. You can find elements at:

(public/Graphics/Play for Life Branding Campaign/Play for Life Artwork/Notepad Art)

TRY AN ART CLASS! ........REGISTRATIONIS OPEN! ........FOUR NEWTRAILS!

To contribute to the personality of our new communication, these elements are available to help call attention to important messages and add a bit of fun to our marketing pieces. Please use sparingly and don’t combine too many elements. Ask the Marketing Team for help.

Bend Park & Recreation District Style Guide 14

1pt. border with square corners

.375” inset all around white logo sits in a solid colored “tag” centered at the top OR bottom of the page

LAYOUT GUIDELINES : Flyers

For 3-up pieces use a .25” inset all around headline in lower case.

headline in lower case. headline in lower case.

To help represent the approachability of our new communication, we are using lowercase headlines, 3D elements and groupings of our logo, tagline and important information (website, phone numbers). Even the wording in some of the copy reflects a fun, spirited tone.

You can find templates on the server at: public/Graphics/Play for Life Branding Campaign/Play for Life Templates.

white logo sits in a solid colored “tag” centered at the top OR bottom of the page

Bend Park & Recreation District Style Guide 15

Register at:

www.bendparksandrec.org

Questions? Call (541) 389-7275 headline goes here.

Sample text about a program goes here. Here’s more text about a program. Sample text about a program goes here. Here’s more text about a program. Sample text about a program goes here. Here’s more text about a program. More information about program.

Program: ######

Fee: $## ID #OD

Day Time

Session: ##/## - ##

Program Title or Subhead

Sample text about a program goes here. Here’s more text about a program. Sample text about a program goes here. Here’s more text about a program. Sample text about a program goes here. Here’s more text about a program. More information about program.

Program: ######

Fee: $## ID #OD

Day Time

Session: ##/## - ##

Program Title or Subhead

Sample text about a program goes here. Here’s more text about a program. Sample text about a program goes here. Here’s more text about a program. Sample text about a program goes here. Here’s more text about a program. More information about program.

Program: ######

Fee: $## ID #OD

Day Time

Session: ##/## - ##

Program Title or Subhead

LAYOUT GUIDELINES: Flyers

Keep these three elements in the same place with the same proportion every time.

Lowercase headline

Header font:

Montserrat

Body font:

Garamond

Bend Park & Recreation District Style Guide 16

GRAND

OPENING

COME

CELEBRATE

BEND’S

NEWEST

PARK!

Biking, walking and transit encouraged.

Extra parking and shuttle service available at Caldera High School, south of the park.

For more information, visit bendparksandrec.org or call (541) 389-7275

A community celebration!

Southeast Bend has a new community park to serve as a hub for recreation activities, community gatherings, opportunities to enjoy nature and connection to trails.

Check out the new park and connect with neighbors!

Friday, July 15 4:00 - 8:00 pm

61049 SE 15th St.

in Bend park alpenglow

FUN ACTIVITIES

Lawn games, crafts, passport game and prizes, Zumba fitness fun, dog agility demonstrations, community fire truck and more!

LIVE MUSIC

Enjoy the stage and event space with musical acts including:

4:00 pm Danza Libélula - traditional Mexican dancers 6:00 pm ¡Chiringa! - Latin rock dance band

BRING A PICNIC

Pack a picnic meal, chairs, blanket and a smile.

Limited food trucks with offerings for purchase too!

Sorry, no glass or alcohol.

MEET YOUR

NEIGHBORHOOD LEADERS

SE Bend, Old Farm and Larkspur neighborhood associations and community partners will be on site.

Keep these three elements in the same place with the same proportion every time.

LAYOUT GUIDELINES: Posters

Lowercase headline

Use of 3-D element

Bend Park & Recreation District Style Guide 17

Make your splash at your choice of two great fitness and swim facilities in Bend!

Featuring four pools, Larkspur Community Center and

Juniper Swim & Fitness Center offer:

RECREATION SWIM | FAMILY SWIM

PARENT-CHILD SWIM

Schedules, fees and more at bendparksandrec.org/recswim or call (541) 388-1133

Juniper Swim & Fitness Center 800 NE 6th St.

Larkspur Community Center

1600 SE Reed Mrkt Rd.

play together

R

ECREATION SW

IM$6.00 PER ADULT WITH PAID CHILD

LAYOUT GUIDELINES: Ads

Keep these three elements in the same place with the same proportion every time.

Lowercase headline

Circle element to call attention to important information

Bend Park & Recreation District Style Guide 18

Agenda and Reports Board of Directors

Bend Metro Park & Recreation District

July 18, 2023 bendparksandrec.org

LAYOUT GUIDELINES: Covers

Keep these three elements in the same place with the same proportion every time.

Header font:

Montserrat

Body font:

Garamond

Bend Park & Recreation District Style Guide 19

LAYOUT GUIDELINES: BPRD Logo Wear

Bend Park & Recreation District Logo Wear - BPRD Logo

Polo shirt or Button-down shirt Logo & “play for life” treatment: embroidery or screenprinting Logo & “play for life” colors: black or white text

STYLE: BPR-1

Uses: All departments

Right sleeve detail

Right sleeve detail back detail

Bend Park & Recreation District Logo Wear - BPRD Logo

Outerwear Jacket or Vest Colors: Dark blue, black, gray Logo & “play for life” treatment: embroidery or screenprint Logo & “play for life” colors: black or white text

STYLE: BPR-2 STYLE: BPR-3

STYLES: BPR-2 & BPR-3

Uses: All departments

Bend Park & Recreation District Style Guide 20

LAYOUT GUIDELINES: BPRD Logo Wear

Right sleeve detail

Bend Park & Recreation District Logo Wear - BPRD Logo

T-Shirt: crew neck or v-neck Logo & “play for life” treatment: embroidery or screenprint Logo & “play for life” colors: black or white text

STYLE: BPR-4

Uses: All departments

Bend Park & Recreation District Style Guide 21

LAYOUT GUIDELINES: “Play for Life” Branded Garments

Bend Park & Recreation District - Play for Life Branding

T-Shirt: crew neck, scoop neck or v-neck - OR - Polo Shirt Colors: Branding colors - brown, periwinkle, orange, purple, bright green Logo & “play for life” treatment: embroidery or screenprint, single-color Logo & “play for life” colors: white or black text

Right sleeve detail

STYLES: PFL-1 & PFL-2

Uses: Recreation & Community Outreach

STYLE: PFL-1 STYLE: PFL-2

Right sleeve detail

Bend Park & Recreation District - Play for Life Branding

T-Shirt: crew neck, scoop neck or v-neck Colors: Branding colors - brown, periwinkle, orange, purple, bright green Graphic treatment: screenprint, single-color Graphic colors: white or black text

STYLE: PFL-3

Uses: Recreation

Bend Park & Recreation District Style Guide 22

LAYOUT GUIDELINES: “Play for Life” Branded Garments

Bend Park & Recreation District - Play for Life Branding

T-Shirt: crew neck, scoop neck or v-neck Colors: Branding colors - brown, periwinkle, orange, purple, bright green Graphic treatment: screenprint, single-color Graphic colors: white, brown or black

STYLE: PFL-4

Uses: Recreation

Right sleeve detail

Bend Park & Recreation District - Play for Life Branding

T-Shirt: crew neck, scoop neck or v-neck Colors: Branding colors - white, black, brown, periwinkle, orange, purple, bright green Graphic treatment: screenprint, single-color Graphic colors: white, brown or black

STYLE: EV-1

Uses: Recreation & Community Outreach pride skate

Logo treatment to be consistent with guidance above. No altering of the logo is permitted for District Event Branded Garments.

Event name and year are permitted as primary design elements to be centered on front of garment. District event Branded Garments are permitted no more than 30 days prior to the event and are not permitted as uniform logowear following a completed event. See director for any exception requests.

Bend Park & Recreation District Style Guide 23

LAYOUT GUIDELINES: Vehicles

“play for life” artwork on quarterpanel traditional logo on center of door

Temporary use “Now Hiring” magnets apply today now hiring bendparksandrec.org/jobs

Bend Park & Recreation District Style Guide 24

LAYOUT GUIDELINES: 50th Anniversary logo usage

p. (541) 389-7588

1001 SW Bradbury Way

For schedules, fees and more, visit thepavilioninbend.com let’s skate the pavilion

COVERED OUTDOORICE RINK

Ice skating and sports shine in the heart of Bend!

Come skate at The Pavilion - Central Oregon’s only NHL-sized ice rink.

Check online schedules for the following:

• Open Skate

• Family Skate

• “Cheap Skates”

• Skating Lessons

• Curling League

• Curling Lessons

• Hockey Games

• Hockey Skills & Drills

50th anniversary “button” slightly overlaps the solid color on the tag while leaving the BPRD logo entirely visible.

There is a white and brown option. Use whichever stands out best in the layout.

Use in an email signature

Más información en:

bendparksandrec.org/bikepark

¿Preguntas?

Llame al (541) 389-7275

Viernes, 9 de junio | 4:00—7:00 pm

¡Los invitamos a la inauguración del primer parque de bicicletas de Bend. Actividades, snacks, información y más!

Circuito pump track Oportunidad de “bombear” en este circuito sin pedalear.

Circuito de trial Un circuito donde los ciclistas intentan atravesar una pista de obstáculos sin poner los pies sobre el suelo.

Área de aprendizaje Área para desarrollar tu confianza en habilidades básicas y menos técnicas.

Circuito de habilidades en bicicleta Circuito unidireccional con una variedad de características para desarrollar habilidades técnicas, ganar fuerza física y aumentar tu confianza.

Senderos de superficies naturales Los senderos son estrechos y cuentan con obstáculos y rutas alternativas para evitarlos.

El parque ofrece: