RFP A23-1484 Sph Room 10 Remodel Project.pdf

RESTRICTIVE NOTICE

THE DRAWINGS AND SPECIFICATIONS INCLUDED IN THIS SOLICITATION ARE THE

PROPERTY OF AMES LABORATORY AND MAY ONLY BE FOR THE EXPRESS PURPOSE

OF PREPARING A RESPONSE TO THIS SOLICITATION. FURTHER DISSEMINATION OF

DRAWINGS AND SPECIFICATIONS OTHER THAN TO POTENTIAL INDIVIDUAL

SUBCONTRACTORS AND/OR SUPPLIERS IS PROHIBITED, AND MAY SUBJECT THE

DISSEMINATOR TO CIVIL PENALTIES. THIS NOTICE SHALL BE MADE KNOWN TO AND

BE APPLICABLE TO ALL POTENTIAL INDIVIDUAL SUBCONTRACTORS AND/OR

SUPPLIERS. DRAWINGS AND SPECIFICATIONS MAY NOT BE PLACED ON THE

INTERNET WITHOUT THE PRIOR WRITTEN PERMISSION OF AMES LABORATORY.

Date:7/7/2023

TO: ALL OFFERORS

Subject: Request for Proposal (RFP) A23-1484

Ames Laboratory, under a prime contract with the U.S. Department of Energy (DOE), has a requirement for construction. With this Request for Proposal (RFP), you are invited to furnish a fixed-price proposal for this requirement. All work is to be performed in accordance with the Contractor Requirements , Appendix B.

The Laboratory intends to award one subcontract resulting from this solicitation to that offeror whose offer conforming to the solicitation will be most advantageous to the Laboratory, the best value, price and other factors as specified, considered. Therefore, your firm is invited to submit a proposal for these requirements.

Below is pertinent information regarding this RFP:

Procurement Event

Due date & time

(ALL TIME LISTED ARE

CENTRAL TIME ZONE)

Optional Pre-Proposal Meeting and Site Tour: Location of event is 2408 Pammel Drive, Ames Iowa 50011. Room 205 TASF

7/14/2023 by 10:00 AM

Explanation or Interpretation of Documents: Questions regarding the solicitation shall be submitted via email to the Procurement Agent no later than:

7/19/2023 by 4:00 PM

Proposal Submission Due Date. Proposals shall be submitted via email to the Procurement Agent no later than:

7/28/2023 by 4:00 PM

Anticipated award date of subcontract is: 8/4/2023

UNDER NO CIRCUMSTANCES SHOULD OFFERORS DIRECTLY CONTACT ANYONE OTHER THAN THE

PROCUREMENT AGENT OR HIS/HER DESIGNEE REGARDING THIS SOLICITATION.

For your information and use in preparing this proposal, we are providing you with the following applicable provisions.

Andrew Saxton Purchasing Agent Ames Laboratory 2408 Pammel Dr.

231 TASF

Ames, IA 50011-1015

(515) 294-4191 saxton@ameslab.gov

Ames Laboratory is operated by Iowa State University for the U.S. Department of Energy. Ames, Iowa 50011-3020.

1. DESCRIPTION AND LOCATION OF WORK

Refer to Construction Specifications.

2. NOTICE OF TOTAL SMALL BUSINESS SET ASIDE

a. Definition. (1) “Small Business Concern,” as used in this clause, means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the size standards defined in this solicitation. (2) “Offer” includes “Bid.”

b. General. (1) Offers are solicited only from small business concerns. Offers received from concerns that are not small business concerns shall be considered non-responsive and will be rejected. (2) Any award resulting from this solicitation will be made to a small business concern.

3. SMALL BUSINESS SIZE STANDARDS

The applicable annual receipt criterion for a small business concern in this area of general construction is a concern that had average annual receipts for the preceding three (3) years not exceeding $45 Mil (NAICS Code(s)236210).

The table of size standards can also be found online in the small business size regulations set forth in the Electronic Code of Federal Regulations. Offerors can also check whether your business is small using the size standards tool.

PLEASE NOTE: The small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

4. PRE-PROPOSAL MEETING (OPTIONAL)

An optional pre-proposal meeting and site tour are scheduled for 10 a.m. CST on 7/14/2023. The meeting provides an opportunity to discuss and clarify this RFP. However, nothing said or represented in the meeting shall be deemed to modify RFP requirements unless followed by a written amendment. Offerors are requested to submit questions relative to the RFP in advance of the meeting so the Laboratory may prepare responses. It is not required for prospective offerors to attend this meeting, but it is encouraged.

5. EXPLANATION OR INTERPRETATION OF RFP DOCUMENTS

Any prospective offeror desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must be requested via e-mail to saxton@ameslab.gov by 4 p.m. CST on 7/19/2023. Verbal answers are not binding on any party. Any information given a prospective offeror concerning a solicitation will be furnished promptly to all other prospective offerors as an amendment to the solicitation, if that information is necessary in submitting proposals or if the lack of it would be prejudicial to the other prospective offerors.

6. PERIOD OF PERFORMANCE

Work on site will commence as negotiated and after the notice to proceed has been issued. The work will be completed no later than 10/20/2023 unless an extension has been approved by the Ames Laboratory Purchasing Representative.

https://www.ecfr.gov/cgi-bin/text-idx?SID=b919ec8f32159d9edaaa36a7eaf6b695&mc=true&node=pt13.1.121&rgn=div5#se13.1.121_1201 https://www.sba.gov/size-standards

Ames Laboratory is operated by Iowa State University for the U.S. Department of Energy. Ames, Iowa 50011-3020.

7. INSURANCE

Certificates of insurance of the types and in the amounts set forth in “Bonds and Insurance” clause in the enclosed Appendix A, Ames Laboratory Terms and Conditions for Fixed-Price Construction Contracts will be required of you before physical work at the site commences. In accordance with paragraph (g) of “Bonds and Insurance” clause, all policies shall provide by appropriate language that Ames Laboratory, Iowa State University and the United States Government are additional insureds, that the insurance afforded by such policies is primary insurance, and that all rights of the insurer for contribution from other insurers of Ames Laboratory, Iowa State University and the United States Government are waived.

8. SAFETY PERFORMANCE REQUIREMENTS

Offerors and their subcontractors shall have a record of good safety performance in order to be determined responsible and, therefore, eligible for contract award by The Ames Laboratory.

9. PRE-AWARD SURVEY

The Ames Laboratory may conduct a pre-award survey to confirm any information furnished by the low offeror. The Laboratory may also require other evidence such as, but not limited to, said offeror’s managerial, financial, technical, safety and other capabilities, the existence of which the Laboratory determines is necessary for the successful performance of the contract.

The apparent low offeror must affirmatively demonstrate its responsibility, and, if requested by the

Laboratory, the responsibility of its proposed subcontractors.

10. SOLICITATION PROVISIONS

10.1. Acceptance of Terms and Conditions

By submission of a proposal, the offeror will be considered to have accepted Appendix A

- Terms and Conditions for Fixed-Price Construction Contracts, dated 5/1/2023.

Resolving extensive exceptions may be time consuming and result in unacceptable delays in the award of a subcontract. A high volume and/or material changes and exceptions to the Subcontract terms and conditions may reflect unfavorably upon an offeror’s proposal.

10.2. Construction Wage Rate Requirements (CWRR)

The minimum wages paid laborers and mechanics engaged in construction work within the scope of this request shall be in accordance with the Department of Labor (DOL) minimum wage determination (see the applicable Labor Standards clauses in the enclosed Appendix A). The appropriate determination will be attached to the proposal as Appendix C. It is incumbent upon the contractor to notice that one or more job categories is/are not listed on the Wage Determinations attachment provided in the Request For Proposal and notify The Ames Laboratory. The Ames Laboratory will request a conformance from the DOL for an approved wage in that category. It is not guaranteed that the wage will be determined before the Request for Proposal from offeror is due. The winning offeror will be required to submit weekly certified payrolls to the Ames Laboratory.

10.3. Representations and Certifications Supplemental.

ALL subcontractors that desire to be considered for a subcontract award valued at $10,000 or more are required to register their company in the Official U.S.

Government System for Award Management (SAM) and complete annual representations and certifications electronically in SAM accessed through www.sam.gov. Additionally, http://www.sam.gov/

Ames Laboratory is operated by Iowa State University for the U.S. Department of Energy. Ames, Iowa 50011-3020.

offerors shall complete the attached Representations and Certifications Supplemental document under Appendix F and submit with proposal response to this RFP.

10.4. Buy American Act

The Buy American Act (41 U.S.C.10) generally requires that only domestic construction material be used in the performance of this contract (see the “Buy American Act – Construction Materials” clause in the enclosed Appendix A).

11. SUBMISSION, MODIFICATION, REVISION, AND WITHDRAWAL OF PROPOSALS

11.1. Proposals and modifications to proposals shall be submitted via email to saxton@ameslab.gov. The email shall reference the solicitation number, and the name and address of the offeror.

11.2. OFFEROR(S) PROPOSAL PACKAGE MUST CONTAIN THE FOLLOWING ITEMS

TO BE CONSIDERED FOR EVALUATIONS FOR AWARD:

✔ 1. The solicitation number.

✔ 2. The time specified in the solicitation for receipt of offers.

✔ 3. The name, address, and telephone number of the offeror.

✔ 4. A description of the services being offered in sufficient detail to evaluate compliance with the requirements in the solicitation.

✔ 5. Line Itemized Price Schedule showing materials, labor and margin and any discount terms.

✔ 6. An estimated project timeline schedule (Preferably in a Gantt Chart) ✔ 7. “Remit to” address, if different than mailing address.

✔ 8. A completed copy of the attached Representations and Certifications Supplemental

(Appendix F).

✔ 10. A copy of Offeror’s W-9.

✔ 11. A completed copy of Appendix D - Contractor Safety & Quality Assurance Information

Questionnaire ✔ 12. A copy of a company Health and Safety Manual.

✔ 13. Acknowledgement of Solicitation Amendments (if any).

✔ 14. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

✔ 15. A statement specifying that “Supplier Name [Offeror] agrees that Ames National Laboratory may accept this offer up to the specified days in the Offer Acceptance Period section of this RFP Document (or specify longer) calendar days from the date of submission of this offer”.

a. Offers and modifications thereof shall be submitted via email to the Procurement Agent identified below, in accordance with the proposal submission instructions in the solicitation.

mailto:saxton@ameslab.gov

Ames Laboratory is operated by Iowa State University for the U.S. Department of Energy. Ames, Iowa 50011-3020.

All proposals shall be submitted via email to:

saxton@ameslab.gov Attention: Andrew Saxton

Contract Manager Reference: RFP No. A23-1484

11.3. All proposals shall be submitted no later than 4 p.m. CST on Friday, June 28, 2019 for consideration. The proposals will not be publicly read at time of receipt. Ames Laboratory will notify all offerors of the results of the proposals upon determination of award.

11.4. Late proposals and revisions. Any proposal received at the office designated in the solicitation after the exact time specified for receipt of offers will not be considered unless it is received before award is made and it is in the best interest of The Ames Laboratory.

11.5. Proposals submitted in response to this solicitation shall be in English and in U.S. dollars.

11.6. Offerors may submit modifications to their proposals at any time before the solicitation closing date and time, and may submit modifications in response to an amendment, or to correct a mistake at any time before award.

11.7. Offerors may submit revised proposals only if requested or allowed by the Laboratory

Procurement Official.

11.8. Proposals may be withdrawn at any time before award. Withdrawals are effective upon receipt of notice by the Ames Laboratory Procurement Official.

11.9. Offers shall be effective for a minimum period of thirty (30) days from due date of RFP.

12. AWARD

The award criteria will be the lowest price technically acceptable (LTPA). The following non-cost factors may be considered:

1.Capacity to accomplish the work in the desired time frame

2. Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules

3. Knowledge and experience with the Department of Energy and Ames Laboratory processes and procedures.

4. HUBZone preference may apply

5. Exceptions taken to RFP terms and conditions

Ames Laboratory reserves the right to reject any and all proposals and to waive informalities and minor irregularities in proposals received and to accept any portion of a proposal if deemed in the best interest of Ames Laboratory. Award may be made without discussion; and hence, your proposal should be submitted initially on the most favorable terms. It is brought to your attention that the authorized Ames Laboratory procurement official is the only individual who can legally commit

Ames Laboratory is operated by Iowa State University for the U.S. Department of Energy. Ames, Iowa 50011-3020.

Ames Laboratory to the expenditure of funds in connection with this proposed procurement. This RFP does not commit Ames Laboratory to pay any cost for the preparation and submission of a proposal.

Your attention is directed to the enclosed documents which constitute requirements for this RFP and should be fully complied with as indicated. Appendix H- SF1413 must be completed and submitted within 14 days of an award notice. Note that this is a Request for Proposal, not a contract.

Ames Laboratory will award a contract to the responsible offeror whose offer, by conforming to the solicitation, will be most advantageous to Ames Laboratory, considering factors specified in the Statement of Work.

13. APPENDICES:

Appendix A - Fixed Price Construction Terms and Conditions rev. 01/2020 Appendix A1 - COVID-19 Workplace Safety and Reentry Framework, Rev 1.3, 3/17/2022 Appendix A2 - Updates to Fixed Price Construction Terms and Conditions – Supplement Appendix B - Contractor Requirements - May 2023 Rev.0 Appendix C - WD IA20230074 Mod.6 dated 06/09/2023 Appendix D - Contractor Safety and Quality Assurance Information Questionnaire Appendix E - Safety Requirements and Deliverables Dated 12/8/2022 Appendix F - Reps and Certs Supplemental 12/8/2022 Appendix G - SF1413-13d

For questions pertaining to this RFP or required documents, contact Andrew Saxton at saxton@ameslab.gov.