RFP 951700-26-R-0004 v3 final.pdf

Document Number: 951700-26-R-0004 Page 1 of 62

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

T3314-26-IQ-00001

PAGE 1 OF

5. SOLICITATION NUMBER

951700-26-R-0004

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

07/06/2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME See Text

b. TELEPHONE NUMBER (No collect calls) 8. OFFER DUE DATE / LOCAL

TIME

07/22/2026

12:00 ET

CODE 951700

United States Agency for Global Media

Office Of Contracts

330 Independence Avenue SW

Cohen Building, Room 4360

Washington, DC 20237

9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED 0 Days: 0.00 %

0 Days: 0.00 % 0 Days: 0.00 %

0 Days: 0.00 %

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

X RFQ IFB RFP

14. METHOD OF SOLICITATION

CODE15. DELIVER TO CODE 95170016. ADMINISTERED BY

United States Agency for Global Media Office Of Contracts 330 Independence Avenue SW Cohen Building, Room 4360 Washington, DC 20237

FACILITY

CODE

CODE

Telephone No.

17a. CONTRACTOR/

OFFEROR

951700CODE18a. PAYMENT WILL BE MADE BY

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

This is a FAR Part 13 solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and no other request for proposals will be issued. This solicitation sets forth requirements for proposals for a contract to provide Janitorial Services as described in the Statement of Work (SOW). Proposals conforming to the solicitation requirements will be evaluated in accordance with the evaluation and award criteria set forth herein. Neither the solicitation nor any part of an Offeror's proposal shall be part of the contract except to the extent expressly incorporated therein by the Contracting Officer. The Offeror's proposal submitted in response to this solicitation shall constitute a firm offer. No contract shall be formed unless and until the Contracting Officer has countersigned the SF 1449 submitted by an Offeror and delivered to the Contractor a copy of the SF1449 with original signatures together with the contract reflecting the Offeror's proposed prices.

Note: The Government has scheduled a site visit at the USAGM PHILIPPINES TRANSMITTING STATION TINANG, CONCEPCION TARLAC for Monday July 13, at 8:00 A.M. Philippines Time. See Section 5.2 ADDENDUM TO FAR 52.237-1 Site Visit for additional information.

25. ACCOUNTING AND APPROPRIATION DATA

N/A

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE X ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. _____________________________ OFFER

DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT)

Natalie Ellis

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

Document Number: 951700-26-R-0004 Page 2 of 62

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 02/2012) BACK

Document Number: 951700-26-R-0004 Page 3 of 62

Table of Contents

Section Description Page Number

1 Continuation Sheet 1 Statement of Work - Janitorial Services

2 Contract Clauses 52.252-2 Clauses Incorporated by Reference (Feb 1998) 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023) 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) 52.204-12 Unique Entity Identifier Maintenance (Oct 2016) 52.204-13 System for Award Management Maintenance (Oct 2018) 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders- Commercial Products and Commercial Services (Jan 2025) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.225-14 Inconsistency Between English Version and Translation of Contract (Feb 2000) 52.228-3 Workers' Compensation Insurance (Defense Base Act) (July 2014) 52.228-5 Insurance-Work on a Government Installation (Jan 1997) 52.229-6 Taxes-Foreign Fixed-Price Contracts (Feb 2013) 52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 1952.232-91 Electronic Invoicing and Payment Requirements - Invoice Payment Platform (IPP) (April 2016) 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) 52.242-15 Stop-Work Order (Aug 1989)

3 Documents, Exhibits, or Attachments 1 Attachment 1 - GOVERNMENT FURNISHED PROPERTY 2 Attachment 2 - CONTRACTOR FURNISHED PROPERTY 3 Attachment 3 - Overseas Vetting Questionnaire 4 Attachment 4 - SAMPLE QUALITY ASSURANCE MONITORING FORM 5 Attachment J - Drawings

4 Solicitation Provisions 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) 52.212-2 Evaluation-Commercial Products and Commercial Services (Nov 2021) 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024) 52.214-34 Submission of Offers in the English Language (Apr 1991) 52.217-5 Evaluation of Options (July 1990) 52.222-56 Certification Regarding Trafficking in Persons Compliance Plan (Oct 2020) 52.237-1 Site Visit (Apr 1984) 52.204-7 System for Award Management (Nov 2024) 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) 52.204-26 Covered Telecommunications Equipment or Services-Representation (Oct 2020) 52.209-7 Information Regarding Responsibility Matters (Oct 2018) 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023)

5 Solicitation Provision Addendum 1 Addenda I - Addendum to FAR 52.212-1 PROPOSAL SUBMISSION INSTRUCTIONS TO

OFFERORS

2 ADDENDUM TO FAR 52.237-1 Site Visit

Document Number: 951700-26-R-0004 Page 4 of 62

Section 1 - Continuation Sheet

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

1 Non-Capiltalized Goods

<25k

Firm Fixed Price

PSC:

12.000000 MO

Description: CLIN 0001 BASE YEAR - Standard Services Janitorial Services

Reference Line: T3314-26-IQ-00001 - 1

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

2 Non-Capiltalized Goods

<25k

Firm Fixed Price

PSC:

12.000000 MO

Description: CLIN 0002 BASE YEAR - Additional Temporary Services (SOW Section 1.3.7) Janitorial Services

Reference Line: T3314-26-IQ-00001 - 1

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

3 Non-Capiltalized Goods

<25k

Firm Fixed Price

PSC:

12.000000 MO

Description: CLIN 0003 OPTION YEAR 1 - Standard Services (SOW Section 1.3.7) Janitorial Services

Reference Line: T3314-26-IQ-00001 - 2

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

4 Non-Capiltalized Goods

<25k

Firm Fixed Price

PSC:

12.000000 MO

Description: CLIN 0004 OPTION YEAR 1 - Additional Temporary Services Janitorial Services

Reference Line: T3314-26-IQ-00001 - 2

Document Number: 951700-26-R-0004 Page 5 of 62

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

5 Non-Capiltalized Goods

<25k

Firm Fixed Price

PSC:

12.000000 MO

Description: CLIN 0005 OPTION YEAR 2 - Standard Services Janitorial Services

Reference Line: T3314-26-IQ-00001 - 3

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

6 Non-Capiltalized Goods

<25k

Firm Fixed Price

PSC:

12.000000 MO

Description: CLIN 0006 OPTION YEAR 2 - Additional Temporary Services (SOW Section 1.3.7) Janitorial Services

Reference Line: T3314-26-IQ-00001 - 3

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

7 Non-Capiltalized Goods

<25k

Firm Fixed Price

PSC:

12.000000 MO

Description: CLIN 0006 OPTION YEAR 3 - Standard Services (SOW Section 1.3.7) Janitorial Services

Reference Line: T3314-26-IQ-00001 - 4

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

8 Non-Capiltalized Goods

<25k

Firm Fixed Price

PSC:

12.000000 MO

Description: CLIN 0008 OPTION YEAR 3 - Additional Temporary Services Janitorial Services

Reference Line: T3314-26-IQ-00001 - 4

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

9 Non-Capiltalized Goods

<25k

12.000000 MO

Document Number: 951700-26-R-0004 Page 6 of 62

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

Firm Fixed Price

PSC:

Description: CLIN 0009 OPTION YEAR 4 - Standard Services Janitorial Services

Reference Line: T3314-26-IQ-00001 - 5

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

10 Non-Capiltalized Goods

<25k

Firm Fixed Price

PSC:

12.000000 MO

Description: CLIN 0010 OPTION YEAR 4 - Additional Temporary Services (SOW Section 1.3.7) Janitorial Services

Reference Line: T3314-26-IQ-00001 - 5

1 Statement of Work - Janitorial Services

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1. SCOPE OF WORK

The Contractor shall perform janitorial services in all designated spaces including, but not limited to halls, offices, restrooms, work areas, entranceways, lobbies, and storage areas. The Contractor shall also perform escorted cleaning services in sensitive transmitter areas including, but not limited to dusting/vacuuming the exterior of the transmitter cubicles, cleaning of air filters/grills, flushing of drains and water ways, and other general housekeeping tasks associated with fifteen (15) high-powered broadcast transmitters.

1.1. BACKGROUND/OBJECTIVES/PURPOSE

1.1.1 Background

The USAGM Transmitting station in the country of Philippines supports the Agency mission to inform, engage, and connect people around the world in support of freedom and democracy. The station broadcasts a broad spectrum of programs created by the VOA for audiences across East and South Asia. The station owns approximately 9,000 square meters of warehouse and office space.

1.1.2 Purpose The purpose of this fixed price contract is to obtain janitorial services for real property owned or managed by the U.S.

Government at USAGM Transmitting Station, Concepcion, Tarlac, Philippines.

1.1.3 Objectives

The Contractor shall furnish all managerial, administrative, and direct labor personnel that are necessary to accomplish the work in this contract. Contractor employees shall be on site only for contractual duties and not for other business purposes.

1.2. DUTIES AND RESPONSIBILITIES

1.2.1 Contract Type: Firm Fixed Price

1.2.2 Period of Performance: The contract period of performance will be one (1) Base Year, and four (4) one year option periods.

1.2.3 Place of Performance: USAGM Transmitting Station, Concepcion, Tarlac, Philippines

1.2.4 Transition Plan: The Contractor shall develop a plan for preparing the Contractor to assume all responsibilities for janitorial services. The plan shall establish the projected period for completion of all clearances of Contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

1.3 DETAILED SCOPE OF WORK/STANDARD SERVICES/TEMPORARY SERVICES

Standard Services shall include the following work:

1.3.1 Daily Cleaning Requirements shall consist of:

1.3.1.1 Sweeping all floor areas including damp mopping of areas such as tile, linoleum, concrete floors, and public areas. Floors shall be free of dust, mud, sand, footprints, liquid spills, and other debris. Chairs, trash receptacles, and easily moveable items shall be tilted or moved to clean underneath. The frequency may be higher than once per day when it rains. When completed, the floor and halls shall have a uniform appearance with no streaks, smears, swirl marks, detergent residue, or any evidence of remaining dirt or standing water.

Document Number: 951700-26-R-0004 Page 7 of 62

1.3.1.2 Dusting and cleaning all furniture including desks, chairs, credenzas, computer tables, telephone tables, bookshelves with or without glass doors, coat racks, umbrella stands, pictures, maps, telephones, computers and CRT screens, lamps and other common things found in an office environment. All furniture shall be free of dust, dirt, and sticky surfaces and areas.

1.3.1.3 Vacuuming all clean rugs and carpets, runners, and carpet protectors so that they are free from dust, dirt, mud, etc. When completed, the area shall be free of all litter, lint, loose soil and debris. Any chairs, trash receptacles, and easily moveable items shall be moved to vacuum underneath and then replaced in the original position.

1.3.1.4 Thorough cleaning of toilets, bathrooms, mirrors, and shower facilities, using suitable non-abrasive cleaners and disinfectants.

All surfaces shall be free of grime, soap-scum, mold, smudges and stains. Scrubbing water closets (commodes) and urinals with chemicals approved by the COR. Thoroughly scrubbing the interior underside or rims of water closets and urinals and applying disinfectant to eliminate odors and encrustations. The Contractor shall refill paper towels, toilet paper, and soap in all bathrooms. The Contractor shall check those areas used by personnel visiting the station several times daily to ensure that the facilities are always clean and neat.

1.3.1.5 Emptying all wastepaper baskets, ashtrays and washing or wiping them clean with a damp cloth, replacing plastic wastepaper basket linings and returning items where they were located. All trash cans shall be emptied each day before closing of business. No trash shall be left inside the buildings after cleaning. See 1.3.1.8 below.

1.3.1.6 Cleaning of glasses, cups, dishes, and coffee services in conference facilities and in the Manager's office area. The Contractor shall clean the items in hot soapy water and rinse, dry and polish so that a presentable appearance is maintained.

1.3.1.7 Removing any grease marks or fingerprints from walls, doors, door frames, radiators, windows and window frames, exterior of the transmitter cubicles, glass desk protectors, reception booths and partitions.

1.3.1.8 Removing trash to designated areas as directed by the COR and keeping trash area in a reasonably clean condition.

1.3.1.9 Reporting to the Facilities Supervisor (FACSUP) situations or problems encountered during cleaning that require FACSUP action such as broken office windows, stopped up or clogged up drains, roof leaks, broken mirrors, etc.

1.3.1.10 Janitorial personnel are not authorized to perform any other cleaning services unless directed by the Contracting Officer through a contract modification.

1.3.2 Weekly Cleaning Requirements shall consist of:

1.3.2.1 Polishing all brass surfaces including door and window handles, plaques, etc.

1.3.2.2 Dusting tops of tall furniture, tops of picture frames and areas not covered in daily dusting.

1.3.2.3 Spot cleaning baseboards and walls as needed.

1.3.2.4 Spot waxing and polishing floors as needed.

1.3.2.5 Shampooing (small area spot clean as needed) carpets.

1.3.2.6 Dusting windowsills and blinds.

1.3.2.7 Cleaning shutters as required.

1.3.2.8 Scrubbing of cement floors at the main entrance of buildings or as needed.

1.3.2.9 Polishing with buffing machine all accessible floors and common hallways and spot wash areas that have lost their sheen and other areas as directed by the COR.

1.3.3 Bi-Weekly Cleaning Requirements: Reserved[MK1.1]

1.3.4 Monthly Cleaning Requirements shall consist of:

1.3.4.1 Cleaning air conditioning louvers or as needed.

1.3.4.2 Cleaning interior and exterior of all accessible lighting fixtures or as needed.

1.3.4.3 Cleaning major appliances inside and out, including vacuuming dust from around motor areas.

1.3.4.4 Cleaning and removal of spider/cobwebs from the transmitter power vault rooms and power vault floorings (this needs technical personnel escort).

1.3.4.5 Wiping window blinds with a damp cloth to ensure that all smudges are removed.

1.3.4.6 Washing all interior window frames, glass panes, and sashes.

1.3.4.7 Moving all furniture and vacuuming or polishing the floor under the furniture as appropriate.

1.3.5 Quarterly Cleaning Requirements shall consist of:

1.3.5.1 Washing the outside of the windows. When completed, the windows shall be free of smudges, lint, or streaks from the surfaces.

1.3.5.2 Removing and washing window blinds.

1.3.5.3 Shampooing the entire surface of carpets in the high traffic areas.

1.3.5.4 Cleaning and sanitizing the trash holding area.

1.3.5.5 Dusting and wiping light fixtures. When completed, the light fixtures shall be free from bugs, dirt, grime, dust, and marks.

1.3.5.6 Cleaning ceiling fans. When completed, ceiling fan blades shall be free from cobwebs, dirt, grime, dust, and marks.

1.3.6 Semi-Annual Cleaning Requirements shall consist of:

1.3.6.1 Strip wax and seal coats down to the bare floor surface, cleaning the bare surface, and reapplying a seal coat twice a year.

1.3.6.2 Shampooing carpets in all areas.

1.3.6.3 Cleaning all light fixtures using appropriate methods to restore the original luster to the fixtures.

Document Number: 951700-26-R-0004 Page 8 of 62

1.3.7 Temporary Additional Services: The Contractor shall control overtime through efficient use of the workforce. Individual work schedules shall not exceed 40 hours per week to preclude overtime being part of the standard services provided under the contract.

Overtime may be necessary under Temporary Additional Services.

1.4 SPECIFIC TASKS FOR ALL BUILDINGS/GENERAL INSTRUCTIONS

The Contractor shall prepare general instructions for the workforce. The Contractor shall provide drafts to the Contracting Officer's Representative (COR) for review within thirty days after contract award. The Contracting Officer's Representative must approve these general instructions before commencement of work.

All standard services are to be delivered on regular working days, in accordance with Section 2.2 Performance Work Schedule, unless otherwise specified.

Certain areas listed in Section 3.1 Escorts below require an escort and can only be entered during scheduled times. The General Instructions shall emphasize safety requirements so that accidental injuries do not occur.

Contractor shall schedule routine cleaning requirements to ensure that these are done in the order and time framed that are most efficient and have the least impact on normal operations. They are to be performed daily.

Contractor shall schedule periodic cleaning requirements so that it causes minimal disruption to the normal operation of the facility/ building. The COR shall only approve presented schedules that meet the needs of that facility/building.

The specific facility/building information is provided in the tables below:

Main Compound

Bldg. # Locations Area (Sq M) 101 Transmitter & Administration (T&A) &

Penthouse 3,674

102 SIS Building 204 103 Facilities Maintenance Office (FMO) &

Mezzanine 1,469

104 A/C Repair Shop 8 105 Paint House 38 106 Water Pump House 95 107 FMO Work Shops 589 108 Canteen 183 109 Compressed Gas Storage 25 110 Guard House (Gate 1) 16 111 Fuel Pump House 15 112 TDY Quarters 313

SUB-TOTAL (Main Compound) 6,629

Transportable Compound (TT2) Bldg. # Locations Area (Sq M) 201 Kitchen / Mess Hall

210 Equipment Storage 204 Storage 248 205 Pump House 8 207 Guard House 20 209 Open Storage 54

SUB-TOTAL (TT2 Compound) 1,110 Other Buildings & Structures Covered by this Contract

Bldg. # Locations Area (Sq M) 301 230 KV Substation 105 302 Guard House (Gate 2) 16 401 Power Plant 715 701 PNP Barracks 220

Switch Bay Shelter – 4 each 28 Switch Bay Restroom Camp Site Restroom. 7

Sub-Total 1091

SUB-TOTAL

Document Number: 951700-26-R-0004 Page 9 of 62

GRAND TOTAL AREA SQUARE M 8,830

Applicable cleaning actions specified in sections 1.3.1 through 1.3.6.

1.4.1 Transmitter Building Penthouse:

1.4.1.1 Applicable daily cleaning actions specified in section 1.3.1.

1.4.1.1 The contractor shall perform daily cleaning of all insect nets in the penthouse to ensure air can freely enter through the ventilation openings.

1.4.2 TDY Quarters Building only: consists of living quarter rooms, # 1, 2, 3, 5 & 6, and #4 which is divided into two sections – the front area is an exercise room (mini-Gym) and the back area is a technical room where some of the network equipment is located. The building also has a laundry room. In addition to applicable cleaning actions specified in sections 1.3.1 through 1.3.6, the Contractor shall perform the following except for Room #4 and the laundry room:

1.4.2.1 Changing bedding and towels in occupied TDY Quarters – frequency will depend on the request of the occupant FSO.

1.4.2.2 Weekly in Exercise Room #4 only, wipe down the surface of all exercise equipment using an alcohol-based solution.

1.4.2.3 Monthly in Technical Room #4, clean of TVRO equipment racks (requires an escort per paragraph 3.1)

1.4.2.4 Refer to 1.3.4.5

1.4.3 For the PNP Barracks:

Applicable cleaning actions specified in section's 1.3.1. through 1.3.6.

1.4.4 For the Guardhouses at Gate 1, Gate 2, and TT2 Compound:

1.4.4.1 Daily Cleaning between 8:00 a.m. and 9:00 a.m., and between 1:00 p.m. and 2:00 p.m. shall consist of:

1.4.4.1.1 Refer to 1.3.1.1.

1.4.4.1.2 Refer to 1.3.1.5.

1.4.4.1.3 Refer to 1.3.1.7.

1.4.4.1.4 Refer to 1.3.1.9.

1.4.4.1.5 Refer to 1.3.1.10.

1.4.4.2 Monthly Cleaning shall consist of:

1.4.4.2.1 Refer to 1.3.4.1, 1.3.4.2, 1.3.4.6 & 1.3.4.7

1.4.4.3 Quarterly Cleaning shall consist of:

1.4.4.3.1 Refer to 1.3.5.1 thru 1.3.5.6.

1.4.5 Canteen Area only consisting of kitchen, sales counter, main dining room and outside picnic table area to be cleaned between the hours of 2:00 p.m. and 4:00 p.m.:

1.4.5.1 Applicable cleaning actions specified in sections 1.3.1 thru 1.3.6.

1.4.5.2 Refer to 1.3.5.1. Exterior windows.

1.4.6 For the B&G other building Camp Site & Switch Bay Restroom:

1.4.6.1 Daily Cleaning Requirements shall consist of:

1.4.7.1.1 Refer to 1.3.1.4

1.4.7.1.2 Refer to 1.3.1.5

1.4.7 Garbage Segregation at Main and TT2 Compounds:

1.4.7.1 Garbage Segregation

1.4.7.1.1 Separate biodegradable and non-biodegradable trash into respective containers in the various dumpsite locations in accordance with the provisions of Republic Act No. 9003 - Ecological Solid Waste Management Act of 2000.

1.4.7.2 Cleaning of Garbage Dumpsites

1.4.7.2.1 Wash down and sweep inside flooring and vicinity of dumpsites.

1.4.7.2.2 Clean/dust inside and outside walls and ceilings.

1.4.7.2.3 Wash and clean garbage containers inside the dumpsites.

1.4.7.2.4 Apply Government-furnished disinfectant.

1.4.7.2.5 Always maintain a high degree of cleanliness at the dumpsites between the hours of 8:00 a.m. to 4:30 p.m.

1.4.7.3 Locations of Trash House/Garbage Dumpsites

1.4.7.3.1 Refer to Facilities Supervisor for further instructions.

2.0 MANAGEMENT AND SUPERVISION

2.1 Contractor Representatives: The Contractor shall designate a representative who shall always be responsible for on-site supervision of the Contractor’s workforce. This supervisor shall be the focal point for the Contractor and shall be the point of contact with U.S. Government personnel. The supervisor shall have sufficient English language skill to be able to communicate with members of the U.S. Government staff. The supervisor shall have supervision as his or her sole function.

2.2 Performance Schedule: The Contractor shall maintain schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. For those items other than routine daily services, the Contractor shall provide the COR with a detailed plan as to the personnel to be used and the time frame to perform the service. Maintenance Services shall be delivered between the hours of 8:00 AM and 4:30 PM Monday through Friday, except for US Embassy Manila approved holidays. Embassy Manila approved holidays. For maintenance items other than routine

Document Number: 951700-26-R-0004 Page 10 of 62 daily services (i.e. - monthly, quarterly, annual services), the Contractor shall provide the COR with a detailed plan as to the personnel to be used and the time frame to perform the service. Other hours may be approved by the Contracting Officer's Representative. The Contractor must provide at least 24-hour advance notice to the COR who will consider any deviation from the hours identified above.

2.3 The Contractor shall be responsible for quality control. The Contractor shall perform inspection visits to the work site on a regular basis. The Contractor shall coordinate these visits with the COR. These visits shall be surprise inspections to those working on the contract.

3.0 LOCATIONS FOR JANITORIAL SERVICES

3.1 Escorts: As ordered by the COR, escorts will be provided for restricted locations when required. The Government will provide access to such areas on an as-needed basis. Office escort requirements are other wise color-coded in Attachment J, Sheets 3 - 10. The ledger is as follows:

3.1.1 Green - primarily consists of kitchens, restrooms, lobbies, and hallways. Green zones are considered common areas and may be accessed for cleaning purposes without further permission, escort, or otherwise.

3.1.2 Blue- Includes office spaces, TDY quarters, conference room and training rooms. When unoccupied or utilized, contract workers shall request permission from the occupants to proceed with cleaning. When not occupied, these spaces may be treated like common areas.

3.1.3 Yellow - Workshops, storage rooms, equipment spaces, and other work zones where some level of sensitivity may be present.

These spaces are generally unlocked and open to foot traffic but also include locked equipment rooms and controlled access areas.

Regardless of whether occupied or not, contract workers shall request permission from the area supervisor prior to performing work in these spaces. This is to minimize disruption of ongoing maintenance activities, sensitive work, or testing processes. Warehouse spaces are classified as Yellow Zones due to property control requirements.

3.1.4 Red - Consists of electrical hazard areas, locations of extremely sensitive equipment, and the cashier cage. These spaces require a USAGM escort prior to allowing contractor access. The term "escort," as used in this contract, does not exclusively refer to the physical presence of a USG Employee monitor. Rather, it entails the Government providing access to said area and ensuring the needed precautions have been taken to ensure Contract employee safety. Prior to allowing access to Red Zones, the Government shall perform the necessary electrical lockouts and grounding to ensure a safe work environment is provided to the Contractor. Once accomplished, the Government may allow Technical Custodians to proceed with contract performance without direct oversight.

4.0 PERSONNEL

4.1 General. The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.

4.2 STANDARD OF CONDUCT

4.2.1 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat, and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR).

4.2.2 The neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

4.2.3 Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

4.2.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

4.2.5. Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

• Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records.

• Unauthorized use of Government property, theft, vandalism, or immoral conduct.

• Unethical or improper use of official authority or credentials.

• security violations; or,

• organizing or participating in gambling in any form

4.2.6 Key Control. The Contractor shall receive, secure, issue, and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The Contractor shall not duplicate keys without the COR's approval. Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from this contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR.

In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system.

4.3. Notice to the Government of Labor Disputes

The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

Document Number: 951700-26-R-0004 Page 11 of 62

4.4. Personnel Security

4.4.1 After award of the contract, the Contractor shall provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. The Government will run background checks on these individuals. It is anticipated that security checks will take 21-days to perform. For each individual, the Contractor shall provide:

• Completed RSO Overseas Vetting Questionnaire (OVQ - see attachment 3)

• 3 pcs. 2"x2" colored ID picture

• Local police clearance

• Barangay clearance

• Original copy NBI clearance (not more than 6 months old) For replacement or new personnel, the above information shall be submitted 30 days prior to their proposed utilization.

4.4.2 The Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall always display identity card(s) on the uniform while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

4.5 Safety Requirement

The Contractor shall comply with all applicable safety and health regulations while performing janitorial services. The following minimum safety requirements shall be observed:

• Ensure that all janitorial personnel are properly trained in safe work practices and the proper use of cleaning equipment, tools, and chemicals.

• Provide appropriate Personal Protective Equipment (PPE), including gloves, safety shoes, face masks, and other protective gear as required by the nature of the work.

• Maintain Safety Data Sheets (SDS) for all cleaning chemicals and ensure that such chemicals are properly labeled, stored, handled, and disposed of.

• Place warning signs, barricades, or caution markers in areas where cleaning activities may create hazards, such as wet or slippery floors.

• Immediately report any accident, injury, unsafe condition, or property damage to the Contracting Officer’s Representative (COR).

• Ensure that all cleaning equipment is in safe operating condition and regularly inspected to prevent accidents.

• Keep work areas clean and free from obstructions that may cause slips, trips, falls, or other hazards.

• Prohibit the use of alcohol, illegal drugs, or any substance that may impair the performance of personnel while on duty.

• Comply with all station security, safety, and emergency procedures, including fire prevention and evacuation protocols.

The Contractor shall be responsible for the safety of its personnel and for preventing damage to government property arising from its operations.

Failure to comply with these safety requirements may be grounds for corrective action, suspension of work, or termination of the contract, as determined by the Government.

5.0. CONTRACTOR FURNISHED MATERIALS AND EQUIPMENT

The Contractor shall provide all necessary janitorial supplies and equipment, including mops, brooms, dust rags, etc. to perform the work identified in this contract. Refer to Attachment 2 - CONTRACTOR FURNISHED PROPERTY.

5.1 The Contractor shall provide a vehicle suitable to be used for the transportation of people, tools, and material between buildings located on the transmitting station. All costs associated with this vehicle, including maintenance/repairs, fuel, insurance, access to the Area C, and any and all fines, shall be supplied by the Contractor.

6.0. GOVERNMENT FURNISHED PROPERTY/EQUIPMENT

6.1 The Contractor has the option to reject any or all Government furnished property or items (see Attachment 1 - GOVERNMENT FURNISHED PROPERTY). However, if rejected, the Contractor shall provide all necessary property, equipment or items, adequate in quantity and suitable for the intended purpose, to perform all work and provide all services at no additional cost to the Government. All Government furnished property, or items are provided in an "as is" condition and shall be used only in connection with performance under this contract. The Contractor is responsible for the proper care, maintenance and use of Government property in its possession or control from time of receipt until properly relieved of responsibility in accordance with the terms of the contract.

The Contractor shall pay all costs for repair or replacement of Government furnished property that is damaged or destroyed due to Contractor negligence.

6.2 The Contractor shall maintain written records of work performed, and report the need for major repair, replacement and other capital rehabilitation work for Government property in its control.

6.3 The Contractor shall physically inventory all Government property in its possession. Physical inventories consist of sighting, tagging or marking, describing, recording, reporting and reconciling the property with written records. The Contractor shall conduct these physical inventories periodically, as directed by the COR, and at termination or completion of the contract.

7.0 INSURANCE

7.1 Amount of Insurance. The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

Document Number: 951700-26-R-0004 Page 12 of 62

7.2 General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

1. Bodily Injury stated in US Dollars or the equivalent in local currency:

Per Occurrence $ 2,500.00 or the equivalent in local currency Cumulative $ 12,500.00 or the equivalent in local currency

2. Property Damage stated in US Dollars or the equivalent in local currency: Per Occurrence $2,500.00 or the equivalent in local currency Cumulative $ 12,500.00 or the equivalent in local currency The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

7.3 For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers' compensation insurance in accordance with FAR52.228-3.

7.4 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

a) any property of the Contractor,

b) its officers,

c) agents,

d) servants,

e) employees, or

f) any other person arising from an incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

7.5 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

7.6 The Contractor shall provide comprehensive third -party insurance for all contract staff, including hospitalization, prescription drug coverage, annual medical check-ups, and laboratory tests. This coverage is to be provided in addition to the mandatory Philippines Health Insurance (PhilHealth). Additionally, all contract employees must undergo and pass annual wellness examination.

7.7 Government as Additional Insured. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

7.8 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) calendar days after contract award. The Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

8.0. LAWS AND REGULATIONS

8.1 Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. In the event of a conflict among the contract and requirements of local law, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer. The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

9.0 DELIVERABLES

The following items shall be delivered under this contract:

• General Instructions: Prior to the start of work, the Contractor shall submit General Instructions to the COR outlining work schedules, cleaning procedures, safety requirements, proper handling of cleaning materials and equipment, waste disposal procedures, emergency contacts, and reporting procedures for accidents, damages, and service deficiencies. The Contractor shall ensure that all personnel are briefed on and comply with the approved instructions throughout the contract period. Any revisions shall be submitted to the COR for approval.

• Schedule: Prior to the commencement of work, the Contractor shall submit to the COR a detailed janitorial services schedule indicating the areas to be serviced, frequency of cleaning, work hours, and personnel assignments. The schedule shall ensure that all required cleaning activities are performed in a timely and efficient manner with minimal disruption to station operations. Any changes to the approved schedule shall be coordinated with and approved by the COR in advance.

• List of Personnel: The Contractor shall submit to the COR a complete list of all personnel assigned to perform janitorial services under the contract. The list shall include each employee’s full name, job title or function, assigned area or shift, and a recent identification photo. The Contractor shall also provide updated information whenever there are changes in personnel assignments.

Only approved and duly cleared personnel shall be allowed to access and perform work within Government premises.

• Evidence of Insurance: The Contractor shall submit to the COR valid and current Certificates of Insurance 10 days after award and throughout the duration of the contract. Coverage shall include, at a minimum, workers’ compensation or equivalent employee insurance, general liability insurance, and other insurance required by applicable laws and contract provisions.

The insurance policies shall be sufficient to cover risks associated with janitorial operations, including bodily injury, property damage, and accidents occurring within Government premises. The Contractor shall ensure that all policies remain in force for the entire contract period and shall provide updated proof of renewal without delay. Failure to maintain required insurance coverage may result in suspension or termination of the contract.

Document Number: 951700-26-R-0004 Page 13 of 62

• Licenses and Permits: The Contractor shall submit valid copies of all required licenses, permits, and registrations applicable to the performance of janitorial services on the date of contract award. These shall include, but are not limited to, business registration, local government permits, and any other regulatory authorizations required under applicable laws.

All submitted licenses and permits must be current, valid, and maintained throughout the duration of the contract. The Contractor shall be responsible for ensuring continued compliance and shall provide updated documentation to the COR upon renewal or request.

Failure to maintain required licenses and permits may result in suspension or termination of the contract.

• Transition Plan: The Contractor shall develop a plan for preparing the Contractor to assume all responsibilities for janitorial services.

The plan shall establish the projected period for completion of all clearances of Contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

Description of deliverables and deliverable due dates are established in the table below:

Description Quantity Delivery To Date General Instructions 1 COR At award Schedules 1 COR Weekly List of Personnel 1 COR 10 days after award Evidence of Insurance 1 COR 10 days after award Licenses and Permits 1 COR Date of award Transition Plan 1 COR 15 days after award

11. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Para Performance Threshold Services.

Performs all janitorial services set forth in the scope of work.

1.3.1 thru 1.3.6 All required services are performed and no more than one (1) customer complaint is received per month.

11.1 SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

11.2 STANDARD. The performance standard is that the Government receives no more than one (1) customer complaint per month.

The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

11.3 PROCEDURES.

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

12. OBSERVED HOLIDAYS

Holiday Country Date Observed New Year’s Day U.S. & PHL Jan 1, Thurs Birthday of Martin Luther King, Jr. U.S. Jan 19, Mon Washington’s Birthday U.S. Feb 16, Mon Eid-ul-Fitr (Feast of Ramadan) * PHL Mar 19, Thurs, or Mar 20, Fri* Maundy Thursday PHL Apr 2, Thurs Good Friday PHL Apr 3, Fri Araw ng Kagitingan (Day of Valor) PHL Apr 9, Thurs

Document Number: 951700-26-R-0004 Page 14 of 62

Labor Day PHL May 1, Fri Memorial Day U.S. May 25, Mon Independence Day PHL Jun 12, Fri Juneteenth National Independence Day U.S. Jun 19, Fri Independence Day U.S. July 3, Fri National Heroes Day PHL Aug 31, Mon Labor Day U.S. Sep 7, Mon Columbus Day U.S. Oct 12, Mon Veterans Day U.S. Nov 11, Wed Thanksgiving Day U.S. Nov 26, Thurs Bonifacio Day PHL Nov 30, Mon Christmas Day U.S. & PHL Dec 25, Fri Rizal Day PHL Dec 30, Wed Last Day of the Year PHL Dec 31, Thurs

• Date is subject to confirmation.

Section 2 - Contract Clauses

52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/ these address(es):

https://www.acquisition.gov/browse/index/far [Insert one or more Internet addresses]

(End of clause)

52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights--

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any…