Attachment A - 951700-26-R-0004 Janitorial Services Questions and Answers.pdf

Questions Answer JTG Corporation Pte. Ltd.

Will the janitorial services require our personnel to handle any hazardous materials orsensitive equipment belonging to USAGM while performing their duties on site? Station Technical personnel are handling hazardous materials and sensitive equipment

Astrea Group

1. The solicitation states that the contractor must provide all necessary personnel, including a dedicated supervisor, but does not specify a minimum staffing level. To ensure our proposal aligns with your expectations, could you please clarify if there is a preferred or recommended minimum headcount for this contract?

The station requires minimum of twelve janitorial personnel plus one (1) supervisor for a total of thirteen (13).

2. The solicitation notes that the contractor is responsible for costs related to accessing Area C. Could you please clarify the specific permits, passes, or vehicle clearances required for access to both Area C and the main compound? Additionally, please advise if there are any associated fees or administrative costs for these clearances that should be factored into our financial proposal. see item 4.4.1 for the list of required clearances

SYNERJE Global Solutions, LLC

1. For the housekeeping schedule, would it be possible to implement a shifting schedule? The first shift would begin at **6:00 a.m.** so that office areas can be cleaned before USAGM staff arrive, minimizing staff exposure during cleaning activities that may generate dust and debris.

The schedule for janitorial services is strictly stated in the SOW to be 8AM to 4:30PM Monday to Friday excluding Holidays. For Temporary Aditional Services please see SOW item 1.3.7.

2. Does the contract include the provision of dispensers for hand soap, tissue, alcohol, and air fresheners?

All of these listed items are provided by the station and listed in the Government FurnishedProperty (GFP) see attachment 1

3. Does the contract include the provision of trash bins? Trash bins are provided for by the Station.

4. Is a color-coding system used for trash liners? It is stated in the SOW.

5. During the rainy season, are there any identified leak-prone areas? This information will help us arrange the necessary supplies and equipment for those areas in advance. The station buildings are properly maintained and leaks are minimal.

Shiby, Inc.

1. Whether the 35-page limitation applies to the Technical and Price Proposals combined or separately; and The 35-Page limit is for the Technical Porposal

2. Whether required forms and supporting documents—including the SF-1449, amendments, compliance checklist, licenses and permits, and other requiredattachments—are excluded from the page count.

Form and supporting documents requested in the Solicitation do not count toward the 35-page proposal page limit

3. Attachment 1, “Government Furnished Property,” states that the Government will furnish water, electricity, cleaning consumables, restroom supplies, and chemicals. The listed items include soap, toilet paper, paper towels, detergents, plastic trash bags, disinfectants, carpet shampoo, floor-maintenance chemicals, and related cleaning products.However, Section 5.0 and Attachment 2, “Contractor Furnished Property,” state that the contractor shall provide all equipment, materials, supplies, clothing, and cleaning supplies required for contract performance. Additionally, the Price Proposal Instructions state that the proposed price must include all labor, materials, insurance, overhead, and profit.

The materials mentiopned here to be provided by the offeror is what is listed in the attacment 2 - Contractor Furnished Property and on SOW item 4.5 Safety Requirement - Provide appropriate Personal Protective Equipment (PPE), including gloves, safety shoes, face masks, and other protective gear as required by the nature of the work.

4. If the contractor accepts the Government-furnished property identified in Attachment 1, will the Government provide the listed consumable supplies and cleaning chemicals in sufficient quantities throughout the base and option periods? Yes.

5. Should offerors exclude the acquisition cost of the Attachment 1 consumables and chemicals from their fixed monthly prices while including the labor and administrative costs associated with receiving, storing, distributing, refilling, and using those items?

All items in attachment 1 are being provided by the Government thru the station and being handled by station locally employed staff so should be exlcluded in the fixed monthly prices.

6. Should the contractor’s price include all uniforms, PPE, tools, equipment, vehicles, maintenance, replacement items, spare equipment, and any consumable supplies not specifically identified in Attachment 1? Yes.

7. If an Attachment 1 item becomes unavailable or is furnished in an insufficient quantity during contract performance, will the Government provide contractual direction or an appropriate contract modification before requiring the contractor to purchase the item? No. The station provides all needed materials listed in attachment 1.

8. Please provide the number of restrooms in each building covered by the Statement of Work. If available, please also identify the number of toilets, urinals, sinks, showers, and other restroom fixtures in each location.

Four (4) restroms in the main building (Bldg. 101), two (2) restrooms in Facilities Building (Bldg. 102), one (1) restroom on each TDY quarters for a total of six (6) TDY quarters. One (1) restrooms for each Guard house for total of four (4) Securioty Guard Houses, one (1) restroom at the power plant, and two (2) restrooms at the PNP Barracks.

9. Please provide the estimated average and peak daily occupancy or foot traffic for each building or principal service area. Please indicate whether these estimates include Government employees, contractors, visitors, TDY occupants, security personnel, and other facility users.

This was discussed during the site visit and was answered properly. As for TDY occupants and security personnel - this is confidential.

10. Are there particular buildings, restrooms, or service areas that regularly experience higher-than-average usage or require cleaning and replenishment more frequently than the stated minimum frequencies? The main building (Bldg. 101) restrooms regularly experience higher than average usage.

11. If available, please provide historical restroom-supply consumption information or other usage data that may assist offerors in estimating labor, replenishment activity, and operational requirements. All known information has been provided in the Solicitation

CBRE Government & Defense Services

1.3.7 - Temporary Additional Services: The Contractor shall control overtime through efficient use of the workforce. Individual work schedules shall not exceed 40 hours per week to preclude overtime being part of the standard services provided under the contract. Overtime may be necessary under Temporary Additional Services.

Question: Additional Services is based on the appropriate hourly rate, times the number of required man-hours per month. What is the required man-hours per month?

The government anticipates award of a Labor-Hour contract type for CLINs 0002, 0004, 0006, 0008, 0010 for Additional Temporary Services (SOW Section 1.3.7). These CLINs only require a proposed Firm-Fixed Labor Rate offer. Proposed labor hours are not required.

1.4.2.1 - Changing beddings and towels in occupied TDY Quarters – frequency will depend on the request of the occupant FSO.

Question: Are the beddings and towels to be contractor-supplied? Do beddings and towels require laundry service and supplies? Beddings and towels are provided by the station.

7.7 Government as Additional Insured. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

Question - As per CGL Policy, “United States of America, acting by and through the Department of State” will be the Principal Client, not an additional insured. Does the Government concur? See section 7.7 Government as Additional Insured.

S.C.A. - Shipping Consultants Associated Ltd.

Could you please confirm whether a foreign (UK-registered) company can participate in the referenced bid as a prime contractor with a local, duly licensed supplier? Yes, the company needs to be registered in SAM.gov to be considered for award