RFP-84127P0001.pdf

Zohran Mamdani The City of New York Mike Flynn Mayor Department of Transportation Commissioner

Division of Bridges

REQUEST FOR PROPOSALS

FOR

TOTAL DESIGN (TD) AND CONSTRUCTION SUPPORT SERVICES (CSS)

FOR

CROCHERON PARK PEDESTRIAN BRIDGE OVER BCIP

BOROUGH OF QUEENS

CONTRACT NO. HBQ231880

BIN 2-23188-0

E-PIN: 84127P0001

PIN: 84126QUBR780

ANTICIPATED CONTRACT TERM: 2192 Consecutive Calendar Days from the Date of Written Notice to Proceed for the Preliminary Design Phase until the Final Completion of Construction Contract.

Ozgur Manuka Highlight

Ozgur Manuka Highlight

TABLE OF CONTENTS: PAGE #

SECTION I SUMMARY OF THE REQUEST FOR PROPOSALS 3-4

A) Purpose of the RFP B) Site Visit and/or Inspection of Materials C) Anticipated Contract Term D) Anticipated Payment Structure E) Key Personnel F) Exclusion From Participation in Subsequent Solicitations G) Joint Ventures and Other Consultant Relationships

SECTION II SCOPE OF SERVICES AND M/WBE REQUIREMENTS 5-7

A) Agency Goals and Objectives B) Agency Assumptions Regarding Consultant Approach C) Participation by Minority-Owned and Women-Owned Business

Enterprises in City Procurement D) Compliance with Local Law 34 – Doing Business Data Form E) Contract Provisions and Requirements (Appendix A) F) Compliance with the Iran Divestment Act G) New York City Mayoral Executive Order No. 39 Rider H) Community Hiring Requirements I) Procurement and Sourcing Solutions Portal (PASSPort) Disclosure Filing (formerly known as Vendor Information Exchange System (VENDEX) Forms or Certificate of No Change) J) Responding to the Request for Proposals

SECTION III PROPOSAL EVALUATION

AND CONTRACT AWARD PROCEDURES 8

A) Evaluation Procedures B) Evaluation Criteria C) Basis for Contract Award.

SECTION IV GENERAL INFORMATION TO PROPOSERS 9-10

SECTION V ATTACHMENT

A) Proposed Contractual Agreement

SECTION I: SUMMARY OF THE REQUEST FOR PROPOSALS

A. Purpose of RFP

The Agency is seeking an appropriately qualified vendor to provide Total Design (TD) and Construction Support Services (CSS) for Crocheron Park Pedestrian Bridge Over BCIP (2-23188-0), Borough of Queens as described in the RFP. The technical proposal shall include understanding and approach of the Preliminary Design Phase, Detailed (Final) Design Phase, and the Construction Support Services. However, the Job Titles and Hours and cost proposal shall be submitted for Preliminary Design Phase only.

The selected prime consultant should have at least 51% of the total contract hours to be considered a Prime Consultant.

B. Site Visit and/or Inspection of Materials:

The Agency has the sole discretion in its determination whether site visits for the corresponding project may take place. Appointments for site visits must be made to the Authorized Contact Person.

Plans and specifications will be available for your review upon request. The request should be emailed to the Authorized Agency Contact Person. Subsequently, the Agency will email the firm a confidentiality agreement.

Only the individual who signs the agreement will be able to review the plans and specifications. Upon receipt of the signed confidentiality agreement, the Agency will then provide the firm with instructions and a secured login link to review the documents.

C. Anticipated Contract Term

It is anticipated that the term of the contract(s) awarded from this RFP will be 2192 consecutive calendar days from the date of written notice to proceed for the preliminary design phase until final completion of the construction contract. The agency reserves the right, prior to contract award, to determine the length of the contract term

Anticipated Time Required for completion of Phase I, Preliminary Design Services: 545 consecutive calendar days.

Anticipated Time Required for completion of Phase II, Detailed (Final) Design services: 551 consecutive calendar days.

Anticipated Time Required for completion of Phase III, Construction Support Services: 1096 consecutive calendar days.

D. Anticipated Payment Structure

It is anticipated that the payment structure for the contract awarded from this RFP will be based on a combination of direct technical salary costs times a multiplier, specified direct non-salary costs subject to an overall "not-to-exceed" fee (upset amount) and performance outcome measures and related financial incentives and/or disincentives. The multiplier shall be applied only to technical salary costs and shall be considered as including provisions for indirect costs (overhead) and profit.

However, DOT will consider proposals to structure payment in a different manner and reserves the right to select any payment structure that is in the City’s best interest.

E. Key Personnel

Below are the minimum requirements per title for the Key Personnel required for the project. The Consultant is required, as part of its proposal, to identify the individuals who will perform services as Key Personnel. DOT will evaluate the information and resumes provided. Greater consideration will be given for proposed individuals who meet or exceed the following requirements:

PROJECT MANAGER:

• Minimum of ten (10) years of total professional experience in Civil Engineering

• Minimum of six (6) years of direct bridge design experience

• Qualified for ASCE Grade V and above

• Baccalaureate degree in civil engineering from an accredited college

• Valid NYS P.E. License

• At least two (2) years of experience as Project Manager on bridge design project(s) completed within the last five years.

• Familiar with NYC DOT and NYSDOT standards

PROJECT ENGINEER:

• Minimum of six (6) years of direct bridge design experience

• Qualified for ASCE Grade IV and above

• Baccalaureate degree in civil engineering from an accredited college

• Valid NYS P.E. License

• Prior experience as Project Engineer on a bridge design project successfully completed within the last five years

• Familiar with NYC DOT and NYSDOT standards

F. Exclusion From Participation In Subsequent Solicitation(s)

This RFP is for Total Design (TD) and Construction Support Services (CSS) for Crocheron Park Pedestrian Bridge Over BCIP (2-23188-0), Borough of Queens. The selected proposer from this RFP shall not be allowed to participate, whether as a consultant or sub-consultant, in response to a subsequent solicitation(s) utilizing the specifications they drafted, except as provided under New York City’s Procurement Policy Board Rules.

G. Joint Ventures and Other Consultant Relationships:

There is no minimum requirement for the proportion of work by either of the two joint venture partners. Joint ventures must carry the required insurance either as policies written specifically for the joint venture entity, or by using their existing single entity policies with endorsements written for the joint venture activity.

DOT does not recognize the corporate configuration wherein one company is “in association with” another.

Relationships between two or more firms shall be either as joint venture partners or prime consultant/sub-consultant. In the event that a proposal is received wherein two or more firms are described as being "in association with" each other, DOT will treat the relationship as one of prime consultant/sub-consultant(s). The RFP evaluation will be handled accordingly, and if chosen as a winner, the contract documents will show only the prime firm on the signature page, and all other firms will be relegated to sub-consultant category.

SECTION II: SCOPE OF SERVICES AND M/WBE REQUIREMENT

A. Agency Goals and Objectives for this RFP

The Agency’s goals and objectives for this RFP are to have Total Design (TD) and Construction Support Services (CSS) for Crocheron Park Pedestrian Bridge Over BCIP (2-23188-0), Borough of Queens to ensure the safety of New York City bridges in relation to their structural integrity and repair as stipulated in the Proposed Contractual Agreement & Specifications for the Preparation of Record Drawings and Electronic Media.

B. Agency Assumptions Regarding Consultant Approach

The agency’s assumptions regarding which approach will best achieve the goals and objectives set out above are reflected in detail in the Proposed Contractual Agreement.

Agency Assumptions Regarding Proposer’s Experience

Agency’s assumption is that the firm that would be selected from this procurement have the following certifications, experience and qualifications:

• Professional engineers licensed by the State of New York.

• Prior successful relevant total design [TD - preliminary & detailed (final) design] and construction support services (CSS) experience as the prime design engineering consultant in bridge design projects.

• The average total relevant experience of the firm’s project manager is 10 years or more.

• The average total relevant experience of the firm’s project engineer is 6 years or more.

• Both the Project Manager and Project Engineer shall be licensed Professional Engineers in the State of New York and have accredited Bachelor's Degrees in Civil Engineering.

• Proven ability to provide TD/CSS services in a pro-active manner with special focus on ability to work with other bureaus and agencies to solve problems arising during TD/CSS phases.

• Proven ability to provide expeditious direction and solutions during TD/CSS phases.

• Proven ability to obtain timely approval letters from all affected parties including various bureaus, community boards and agencies during TD phases.

Agency Assumptions Regarding Proposer’s Organizational Capability

In order to accomplish the goals and objectives as set out above, the Contractor would at a minimum, to the sole satisfaction of the Agency:

• A minimum of 30 full time technical employees must be employed.

• Employ at least 4 Professional Engineers on staff who successfully completed a bridge project within the last five years

• A minimum of 10 full-time Bridge Design Engineers must be employed.

• The firm must have successfully completed three “Medium” or “Large” Bridge Design Projects, as the prime consultant, within the last five year and/or as a sub consultant to a prime consultant involved in structural design of bridges, in this case a letter from the prime consultant shall be submitted. The letter should show the type of design work performed and the construction cost.

• Over the previous 3 years, the attrition rate of technical employees of the firm must not exceed an average of 20% annually. If the attrition rate exceeds specified limits due to a firm’s elimination of a unit unrelated to bridges, supporting documentation may be submitted with the application for consideration.

• The firm must have a published and adopted Employee Manual.

• The firm must have a published and adopted QA/QC procedure manual.

• The firm must have the ability to provide CADD drawings, that it must possess two CADD Stations.

• The firm must have an available line of credit in excess of $500,000, or equivalent that must be verified by an officer of the lending institution in writing.

Agency Assumptions Regarding Proposer’s Approach

In order to accomplish the goals and objectives as set out above, the Contractor would at a minimum, to the sole satisfaction of the Agency shall provide a detailed statement describing Proposer’s strategic approach to the Project, including:

• Its understanding of the technical design issues, construction environment and complexities of the Project as related to TD/CSS Services

• Its understanding of different tasks anticipated to be performed and their relationship

• Its methodology for tracking and maintaining the Project’s budget and timely schedule with proper staffing

• Its understanding of potential problems and techniques for problem solving

• Its ability to recommend innovative approaches to assist in achieving the project goals and objectives.

NOTES:

For Agency’s assumptions regarding the scope of TD/CSS phases throughout the duration of the project, refer to

1. Proposed Contractual Agreement, Section V, Attachment A and

2. Specifications for the Preparation of Record Drawings and Electronic Media (Documents Section)

C. Participation by Minority-Owned and Women-Owned Business Enterprises in City Procurement

If the contract resulting from this Request for Proposals will be subject to M/WBE participation requirements under Section 6-129 of the Administrative Code of the City of New York, as indicated by the inclusion of Schedule B – M/WBE Utilization Plan and the Participation Goals indicated in Part I thereof, proposers must complete the Schedule B – M/WBE Utilization Plan and submit it with their proposal. Please refer to the Schedule B – M/WBE Utilization Plan and the Notice to All Prospective Contractors (attached in Documents section of PASSPort) for information on the M/WBE requirements established for this solicitation and instructions on how to complete the required forms. If the proposer intends to seek a full or partial waiver of the Participation Goals on the grounds described in Section 10 of the Notice to All Prospective Contractors, including but not limited to, proposer’s intention to use its own forces to perform any or all of the required contract work would result in a failure to attain the Participation Goals, the proposer must request and obtain from the Agency a full or partial waiver of the Participation Goals (M/WBE Utilization Plan, Part III) in advance of proposal submission and submit the waiver determination with the proposal. Please note that if a partial waiver is obtained, the proposer is required to submit a completed Schedule B-M/WBE Utilization Plan based on the revised Participation Goals in order to be found responsive.

D. Compliance with Local Law 34 of 2007 (Doing Business Data Form)

In order for the City to obtain necessary information to establish the required database, vendors responding to this solicitation are required to complete the Doing Business Data Form in PASSPort when they are submitting their proposal. Organizations which hold 10% or more ownership of the entity must now be reported.

E. Contract Provisions and Requirements (Appendix A) (Documents Section)

The Contract shall incorporate the City’s general contract provisions, in substantially the form that they appear in “Appendix A—General Provisions Governing Contracts for Consultants, Professional and Technical Services”. In addition, the Contractor will be subject to the Procurement and Sourcing Solutions Portal (PASSPort) Disclosure Filing Requirements.

F. Compliance with the Iran Divestment Act (Questionnaire Section)

Pursuant to State Finance Law Section 165-a and General Municipal Law Section 103-g, the City is prohibited from entering into contracts with persons engaged in investment activities in the energy sector of Iran. Each proposers is required to complete the attached Bidders Certification of Compliance with the Iran Divestment Act, certifying that it is not on a list of entities engaged in investments activities in Iran created by the Commissioner of the NYS Office of General Services. If a proposer appears on that list, the Agency/Department will be able to award a contract to such proposer only in situations where the proposer is takings steps to cease its investments in Iran or where the proposer is a necessary sole source. Please refer to the Affirmations section of the Questionnaire for information on the Iran Divestment Act required for this RFP and review https://ogs.ny.gov/iran-divestment-act-2012 for additional information concerning the list of entities.

G. NYC Mayoral Executive Order No. 39 Rider (Questionnaire Section)

The Order applies to all contracts that have an estimated value of $2,000,000 or more and include a scope of work that, in order to be performed, will require the utilization (1) of a City-contracted Vehicle (2) within the City of New York on a weekly or more frequent basis. This includes all subcontracts under the aforementioned contracts, regardless of monetary value, if the subcontracted vehicle is utilized within the City of New York on a weekly or more frequent basis

H. Community Hiring Requirements (Documents Section)

Authorized under Section 3502 of the New York City Charter, the contract awarded pursuant to this solicitation will be subject to the Community Hiring requirements set forth in the rules promulgated under Title 74 of the Rules of the City of New York ("Community Hiring Rules"). The City requires that the awarded contractor will agree to make best efforts to employ Community Hires.

I. Procurement and Sourcing Solutions Portal (PASSPort) Disclosure Filing (formerly known as Vendor Information Exchange System (VENDEX) Forms or Certificate of No Change)

All organizations intending to do business with the City of New York should complete an online disclosure process to be considered for a contract. This disclosure process was formerly completed using Vendor Information Exchange System (VENDEX) paper-based forms. The organization must create online accounts in the new Procurement and Sourcing Solutions Portal (PASSPort) and file all disclosure information. Paper submissions, including certifications of no changes to existing VENDEX packages will not be accepted in lieu of complete online filings.

For more information about PASSPort, please visit;

https://www.nyc.gov/site/mocs/passport/about-passport.page

J. Responding to the Request for Proposals

This RFP is released through PASSPort, New York City’s online procurement portal. Responses to this RFP must be submitted via PASSPort. To access the RFP, vendors should visit the PASSPort public Portal at the link provided in Section II (H) above and click on the “Search Funding Opportunities in PASSPort” blue box. Doing so will take one to the public portal of all procurements in the PASSPort system. To quickly locate the RFP, insert the EPIN:

84127P0001 into the Keyword search field. In order to respond to the RFP, vendors must create an account within the PASSPort system if they have not already done so.

Any inquiries concerning this RFP should go through the PASSPort communication function. Questions/inquiries must be submitted by 5:00 PM (E.S.T) on the “questions due date” indicated on the View RFx tab.1

In PASSPort, an RFx is synonymous with the solicitation released to vendors. An RFx can be a Request for Proposals (as in this instance), Invitation for Bids, Request for Information, Request for Quotes, etc.

https://ogs.ny.gov/iran-divestment-act-2012

SECTION III: PROPOSAL EVALUATION AND CONTRACT AWARD PROCEDURES

A. Evaluation Procedures

All proposals accepted by the Agency/Department will be reviewed to determine whether they are responsive or nonresponsive to the requisites of this RFP. Proposals that are determined by the Agency to be non-responsive will be rejected. The Agency shall rank proposers by technical merit, and pursuant to the City’s Quality-Based Selection Method.

The proposals will be ranked in order of highest to lowest technical score and the Agency will establish a shortlist of all the proposals scoring at or above the cut-off score of 70 percent.

Based on these rankings, a “short-list” will be established of only those proposers who submit highly relevant and technically viable proposals with relevant and adequate experience, overall project understanding, approach and innovativeness in all project areas. Proposers not included on the “short-list” will not be further considered. The Agency reserves the right to limit the number of firms shortlisted.

The Agency reserves the right to conduct site visits and/or interviews and/or to request that proposers make oral or visual presentations in support of their proposals or to exhibit or otherwise demonstrate or clarify the information contained in their proposals. Subsequent to any such presentations, the CSC will prepare revised rating sheets.

Proposals from New York State or City certified M/WBEs shall receive a point preference of 5% of the total technical points earned in the evaluation of the proposal.

The price proposal of ONLY the highest technically ranked firm will be opened and reviewed by the evaluation committee to determine whether it is responsive.

The agency will then consider price by negotiating a fair and reasonable price with the highest technically ranked proposer(s). In the event that such a fee is not successfully negotiated, the agency may conclude such negotiations, and enter into negotiations with the next ranked vendor(s), as necessary.

Although discussions may be conducted with proposers submitting acceptable proposals, the agency reserves the right to award contracts on the basis of initial proposals received, without discussions; therefore, the proposer’s initial proposal should contain its best programmatic and cost terms.

B. Evaluation Criteria

Each proposal package will be evaluated based on the following technical criteria and weights:

1. Demonstrated Quantity and Quality of Successful Relevant Experience 25%

2. Demonstrated Level of Organizational Capability 20%

3. Quality of Proposed Approach 55% 100%

C. Basis for Contract Award

A contract will be awarded to the responsible proposer whose proposal is determined to be the most advantageous to the City, taking into consideration the price and such other factors or criteria which are set forth in this RFP.

Contract award shall be subject to the timely completion of contract negotiations between the Agency and the selected proposer. Pursuant to the City Quality Based Selection (QBS) Method, DOT will award this contract to the highest technically ranked firm from a shortlist established based on criteria described above in the Evaluation Procedures. The price proposal of ONLY the highest technically ranked firm will be opened. In the event that the fee is not successfully negotiated with the highest technically ranked firm, the agency may conclude such negotiations, and enter into negotiations with the next ranked vendor(s), as necessary.

SECTION IV - GENERAL INFORMATION TO PROPOSERS

A. Complaints. The New York City Comptroller is charged with the audit of contracts in New York City. Any Proposer who believes that there has been unfairness, favoritism or impropriety in the proposal process should inform the Comptroller, Office of Contract Administration, 1 Centre Street, Room 1005, New York, NY 10007;

contract@comptroller.nyc.gov, or at (212) 669-2323. In addition, the New York City Department of Investigation should be informed of such complaints at its Investigations Division, 80 Maiden Lane, New York, NY 10038; the telephone number is (212) 825-5959.

B. Applicable Laws. This Request for Proposals and the resulting contract award(s), if any, unless otherwise stated, are subject to all applicable provisions of New York State Law, the New York City Administrative Code, New York City Charter and New York City Procurement Policy Board (PPB) Rules. A copy of the PPB Rules may be obtained by contacting the PPB at (212) 788-0010 or at https://www.nyc.gov/site/mocs/regulations/ppb.page

C. General Contract Provisions. Contracts shall be subject to New York City’s general contract provisions, in substantially the form that they appear in “Appendix A with Addendum - General Provisions Governing Contracts for Architects and Engineers (November 2018 Final).” or, if the Agency utilizes other than the formal Appendix A, in substantially the form that they appear in the Agency’s general contract provisions. A copy of the applicable document is available through the Authorized Agency Contact Person..

D. Contract Award. Contract award is subject to each of the following applicable conditions and any others that may apply: New York City Fair Share Criteria; New York City MacBride Principles Law; submission by the proposer of the requisite New York City Department of Business Services/Division of Labor Services Employment Report and certification by that office; submission by the proposer of the requisite PASSPort Questionnaires/Affidavits of No Change and review of the information contained therein by the New York City Department of Investigation; all other required oversight approvals; applicable provisions of federal, state and local laws and executive orders requiring affirmative action and equal employment opportunity; and Section 6-108.1 of the New York City Administrative Code relating to the Local Based Enterprises program and its implementation rules

E. Proposer Appeal Rights. Pursuant to New York City’s Procurement Policy Board Rules, proposers have the right to appeal Agency non-responsiveness determinations and Agency non-responsibility determinations and to protest an Agency’s determination regarding the solicitation or award of a contract.

F. Multi-Year Contracts. Multi-year contracts are subject to modification or cancellation if adequate funds are not appropriated to the Agency to support continuation of performance in any City fiscal year succeeding the first fiscal year and/or if the contractor’s performance is not satisfactory. The Agency will notify the contractor as soon as is practicable that the funds are, or are not, available for the continuation of the multi-year contract for each succeeding City fiscal year. In the event of cancellation, the contractor will be reimbursed for those costs, if any, which are so provided for in the contract.

G. Prompt Payment Policy. Pursuant to the PPB Rules, it is the City’s policy to process contract payments efficiently and expeditiously.

H. Prices Irrevocable. Prices proposed by the proposer shall be irrevocable until contract award, unless the proposal is withdrawn. Proposals may only be withdrawn by submitting a written request to the Agency prior to contract award but after the expiration of 90 days after the opening of proposals. This shall not limit the discretion of the Agency to request proposers to revise proposed prices through the submission of best and final offers and/or the conduct of negotiations.

I. Confidential, Proprietary Information or Trade Secrets. Proposers should give specific attention to the identification of those portions of their proposals that they deem to be confidential, proprietary information or trade secrets and provide any justification of why such materials, upon request, should not be disclosed by the City. Such information must be easily separable from the non-confidential sections of the proposal. All information not so identified may be disclosed by the City..

J. RFP Postponement/Cancellation. The Agency reserves the right to postpone or cancel this RFP in whole or in part, and to reject all proposals.

K. Proposer Costs. Proposers will not be reimbursed for any costs incurred to prepare proposals.

L. PASSport Fees. Pursuant to PPB Rule 2-08(f)(2), the contractor may be charged a fee for the administration of the PASSPort system.

mailto:contract@comptroller.nyc.gov http://www.nyc.gov/site/mocs/regulations/ppb.page

M. Charter Section 312(a) Certification. [IF APPLICABLE]

__X__The Agency has determined that the contract(s) to be awarded through this Request for Proposals will not result in the displacement of any New York City employee within this Agency. See attached Displacement Determination Form.

_____ The Agency has determined that the contract(s) to be awarded through this Request for Proposals will result in the displacement of New York City employee(s) within this Agency. See attached Displacement Determination Form.

_____ The contract to be awarded through this RFP is a task order contract that does not simultaneously result in the award of a first task order; a displacement determination will be made in conjunction with the issuance of each task order pursuant to such task order contract. Determinations for any subsequent task orders will be made in conjunction with such subsequent task orders.

Message from the NYC Vendor Enrollment Center: Get on mailing lists for NYC contract opportunities!

Submit a NYC-FMS Vendor Application - Call 212/857-1680

Message from New York City’s Department of Small Business Services

The Department of Small Business Services (SBS) offers One-on-One Technical Assistance to businesses that are interested in bidding on City contracts for the following goods and services: construction, construction related, standardized and architectural and engineering.

If you plan on bidding on this or any other City contract, contact SBS to schedule an appointment. The Department of Small Business Services will meet with you to review your particular proposal or submission, and provide feedback and guidance to help you submit the best proposal possible.

To schedule One-on-One Technical Assistance, email techassist@sbs.nyc.gov and an SBS representative will contact you.

mailto:techassist@sbs.nyc.gov

SECTION V – ATTACHMENT

A) PROPOSED CONTRACTUAL AGREEMENT

NEW YORK CITY

DEPARTMENT OF TRANSPORTATION

DIVISION OF BRIDGES

SCOPE OF WORK

TOTAL DESIGN (TD)

AND

CONSTRUCTION SUPPORT SERVICES (CSS)

FOR

CROCHERON PARK PED BRIDGE OVER BCIP

BIN 2-23188-0

BOROUGH OF QUEENS

CONTRACT NO. HBQ231880

COMMUNITY BOARD

QUEENS 11

COUNCIL DISTRICT

QUEENS 19

ii

Table of Contents Section 1 – General

1.01 Project Description and Location

1.02 Project Location

1.03 Critical Design Element

1.04 Existing Nonstandard / Nonconforming Features

1.05 Description of the Proposed Work

Section 2 – General Expectations

2.01 Project Familiarization

2.02 Project Management and Administration

2.03 Policy and Procedures

2.04 Standards & Specifications

2.05 Sub-Consultants

2.06 Sub-Contractors

2.07 Public Outreach Plan (POP)

2.08 Utilities

Section 3 – Project Specific

3.01 Railroads

3.02 Project specific Meetings

3.03 Public Outreach Plan (POP)

3.04 Public Design Commission (PDC)

3.05 Project Specific Utilities

3.06 Aesthetics

Section 4 - Preliminary Design

4.01 Design Survey

4.02 Soil Investigation Program / Geotechnical Foundation Report

4.03 Statement of Hazardous Materials

4.04 In-depth Field Inspection

4.05 Pavement Evaluation

Section 5 - Traffic/Operational Data Collection & Analysis

5.01 Determination of Existing Conditions

5.02 Crash Data and Analysis

5.03 Data Collection

5.04 Capacity Analysis

5.05 Future Plans for Roadway and Coordination with Other Projects Section 6 - Environmental

6.01 CEQR Classification

iii

6.02 NEPA Classification

6.03 Permits and Approvals

6.04 Public Hearing

Section 7 - Establish ROW

7.01 The Consultant will perform, but not limited to, the following tasks:

7.02 Preparation of Right of Way (R.O.W.) Plan

Section 8 - Design Development

8.01 Design Criteria

8.02 Work Zone Traffic Control (WZTC)

8.03 Development of Alternatives

8.04 Cost Estimate

8.05 Preparation of Draft Design Approval Document (DAD)

8.06 Advisory Agency Review

8.07 Preparation of Final Design Approval Document

8.08 Preliminary Design Plans

Section 9 – Detailed (Final) Design

9.01 Advance Detail Plans (ADP)

9.02 Final Contract Documents

9.03 Cost Estimate

9.04 Utilities

9.05 Railroads

9.06 Bridge Inventory and Load Rating Forms

9.07 Information Transmittal

Section 10 – Preparation of Uniform Land Use Review Procedure (ULURP) needs to be identified during Preliminary Design Phase and to be completed under Final Design Phase

10.01 Damage and Acquisition Maps

10.02 Preparation of ULURP Application

10.03 Field Visits, Public Meetings, Presentations, Public Hearings, etc

10.04 Property Appraisals

10.05 Appraisal Review

10.06 Negotiations and Acquisition of Property

10.07 Relocation Assistance

Section 11 - Advertisement, Bid Opening and Award

11.01 Advertisement

11.02 Bid Opening (Letting)

11.03 Award

iv

Section 12 – Construction Support Services(CSS)

12.01 Construction Support Services

PROJECT BRIDGE DATA (BIN 2-23188-0)

TABLE 1. Design Services Time of Completion Schedule

Appendix

EXHIBIT A: TIME OF COMPLETION SCHEDULE-BAR CHART…...…… 1 Page EXHIBIT B: BIN 2231880 - NYCDOT INSPECTION REPORT 2025 (Documents are available for review by appointment only)…9 Pages EXHIBIT C: BIN 2231880 - Firm Qualifications and Key Personnel…………………………………………………………2 Pages

NEW YORK CITY DEPARTMENT OF TRANSPORTATION

DIVISION OF BRIDGES

SCOPE OF SERVICES FOR TOTAL DESIGN (TD) AND CONSTRUCTION SUPPORT SERVICES

(CSS) FOR CROCHERON PARK PED BRIDGE OVER BCIP (BIN 2-23188-0)

BOROUGH OF QUEENS

CONTRACT NO. HBQ231880

Section 1 – General

1.01 Project Description and Location

The project is located over the Belt Cross Island Parkway (BCIP) between Crocheron Park and Little Neck Bay.

The pedestrian bridge is oriented west-east while Belt Cross Island Parkway is oriented north-south. The surrounding neighborhood is a park space and residential area consisting of low-rise single-family houses with few commercial uses along BCIP.

The bridge carries Crocheron Park Pedestrian Bridge and crosses the BCIP in Queens. It was built in 1941 and as per our available information, no major rehabilitation has taken place since then. It is a 7-span structure which consists of a Steel Girder and Floor Beam System along three spans while the remaining four spans consist of a Timber Girder System which made up the stairs on the bridge. The bridge is 181 feet long and 12.9 feet wide with a total deck area of approximately 2,300 sq.-ft. (an additional area is to be considered for the installation of ADA compliant ramps). The bridge can be accessed via stairs on the Eastside and a pedestrian walkway on the Westside.

Location Map 1

N

Location Map 2

Bridge Elevation View Looking North

Span 1 Girder

Underside of Deck

1.02 Project Location

STREET NAME, INTERSECTIONS

FROM / TO

Belt Cross Island Parkway between 35th Avenue & 33rd Road

BIN 2-23188-0

BOROUGH Queens COUNCIL DISTRICT Queens 19 COMMUNIITY BOARD Queens 11

1.03 Critical Design Element

The consultant shall verify and evaluate all the critical design elements as listed below, but not limited to;

Feature Details Feature Carried Crocheron Park Pedestrian Bridge Feature Crossed Belt Cross Island Pkwy (BCIP) NYS Functional Classification

12 – Principal Arterial Expressway As defined by https://gis.dot.ny.gov/html5viewer/?viewer=FC

NHS Crocheron Park Pedestrian Bridge: No Belt Cross Island Parkway: Yes

Truck Route No Bike Route No (bike route adjacent to the bridge) Bus Route No Posted Speed Limit 50 mph (below) Lane Widths No lanes pedestrian path only Sidewalk Widths Crocheron Park Pedestrian Bridge: Not Applicable

Belt Cross Island Parkway: 11’-3’’ Vertical Clearance Below: 13’-7” Min; 14’-0’’ Max (Standard one lane must be Min

14’-0’’) Load Rating Information unavailable Load Posting No Load Posting Vertical Clearance Posting Above: Not Applicable / Below: 12’-6’’ Northbound &

Southbound Tree impact There are trees within the project limits

1.04 Existing Nonstandard / Nonconforming Features

Listed below are potential existing nonstandard / Nonconforming features, but not limited to and the consultant shall evaluate:

1) Horizontal clearance

2) Vertical clearance

3) Pedestrian stairs

4) Railings

5) Lighting https://gis.dot.ny.gov/html5viewer/?viewer=FC

Existing Characteristics of Concern:

Based on inspection report dated May 15, 2025 (AASHTO Element Rating), the bridge has a NYS General Recommendation of 4. The NBI rating is 5 for the deck and superstructure and NBI rating for the substructure is

4. There is an urgent NSCO 25-28132 issued for the bridge girders and repair request #RR2231880-00012 has been issued by the flags department indicating that all steel members must be repainted.

Crash History: Using NYSDOT CLEAR Crash Viewer, there was only 1 recorded crash in the past 10 years identified within a radius 1/3 of a mile of the bridge limits.

1.05 Description of the Proposed Work

As per available information, this project will restore the structural integrity and functional service life of the bridge through replacement of the existing superstructure and rehabilitation of the substructure elements, while incorporating the construction of an ADA-compliant ramp to meet current accessibility standards. The extent of rehabilitation/replacement work involved will be decided after performing the field investigation and in-depth inspection which is included during the preliminary design that involves collection of detailed structure condition data, condition assessment of structural deck, assessment of structural integrity of the existing bridge and the potential for restoring full capacity through rehabilitation/replacement actions, assessment of structural vulnerabilities to potential modes of failure.

Need for the Project

Based on the inspection report dated 05/15/2025, the need for the Project is demonstrated based on the following major areas of concern:

Superstructure:

• The timber deck planks exhibit wear, checks and decay/section loss.

• The flanges (top and bottom) of girders exhibit significant Lamellar Corrosion (Flakes) as per Urgent

NSCO 25-28132 issued. The girders also exhibit corrosion holes/section loss, impact damage and are bent downwards.

• Floor beams and lateral bracing exhibit heavy corrosion.

• Timber stringers exhibit cracked/chipped areas and section loss along with rusting and surface corrosion.

• The timber railing exhibit deterioration, section loss and checks/splits.

The superstructure element condition ratings explanation includes, but is not limited to the following:

Steel Open Girder/Beam – 204 ft. total o 201 ft. out of 204 ft. have deficiencies (CS2) that signify the progression of the deterioration process. These quantities of the element may need rehabilitation.

o 3 ft. out of 204 ft. have advanced deterioration (CS3). Therefore, they may need to be replaced.

Timber Open Girder/Beam – 515 ft. total o 515 ft. out of 515 ft. have deficiencies (CS2) that signify the progression of the deterioration

Timber Stringer – 629 ft. total o 617 ft. out of 629 ft. have deficiencies (CS2) that signify the progression of the deterioration o 12 ft. out of 629 ft. have advanced deterioration (CS3). Therefore, they may need to be replaced.

Steel Floor Beam – 84 ft. total o 84 ft. out of 84 ft. have deficiencies (CS2) that signify the progression of the deterioration process.

These quantities of the element may need rehabilitation.

Timber Deck – 2287 sq. ft. total o 2063 sq. ft. out of 2287 sq. ft. have deficiencies (CS2) that signify the progression of the deterioration process. These quantities of the element may need rehabilitation.

o 224 sq. ft. out of 2287 sq. ft. have advanced deterioration (CS3). Therefore, they may need to be replaced.

Metal Bridge Railing – 358 ft. total o 358 ft. out of 358 ft. have deficiencies (CS2) that signify the progression of the deterioration

Timber Bridge Railing – 358 ft. total o 355 ft. out of 358 ft. have deficiencies (CS2) that signify a progression of the deterioration process.

o 3 ft. out of 358 ft. have advanced deterioration (CS3). Therefore, they may need to be replaced.

Steel Protective Coating – 2940 sq. ft. total o 2232 sq. ft. out of 2940 sq. ft. have deficiencies (CS2) that signify a progression of the deterioration process. These quantities of the element need to be repainted.

o 2 sq. ft. out of 2940 sq. ft. have advanced deterioration (CS3). Therefore, they need to be repainted.

o 706 sq. ft. out of 2940 sq. ft. have severe deterioration (CS4). Therefore, they need to be repainted.

Substructure:

• Timber columns exhibit deterioration, splits/checks, and rot.

• Bearings exhibit surface corrosion with evidence of pack rust, and the nuts exhibit deterioration/heavy corrosion.

• Abutment cellars exhibit a spall with exposed rebar.

• Timber bracing on timber pier cap exhibits long crack, the timber cross bracings exhibit splits/checks.

The substructure element condition ratings explanation includes, but is not limited to the following:

Timber Column – 18 total o 8 out of 18 have deficiencies (CS2) that signify a progression of the deterioration process. These quantities of the element may need rehabilitation.

o 10 out of 18 have advanced deterioration (CS3). Therefore, they may need to be replaced.

Reinforced Concrete Abutment – 17 ft. total o 16 ft. out of 17 ft. have deficiencies (CS2) that signify the progression of the deterioration process.

o 1 ft. out of 17 ft. have advanced deterioration (CS3). Therefore, they may need to be replaced.

Reinforced Concrete Pile Cap/Footing – 211 ft. total o 60 ft. out of 211 ft. have deficiencies (CS2) that signify a progression of the deterioration process.

Timber Pier Cap – 96 ft. total o 96 ft. out of 96 ft. have deficiencies (CS2) that signify a progression of the deterioration process.

Movable Bearing – 2 total o 2 out of 2 have advanced deterioration (CS3). Therefore, they may need to be replaced.

Fixed Bearing – 6 total o 6 out of 6 have deficiencies (CS2) that signify a progression of the deterioration process. These

Erosion or Scour – 211 ft. total o 146 ft. out of 211 ft. have deficiencies (CS2) that signify a progression of the deterioration process.

Curb – 174 ft. total o 174 ft. out of 174 ft. have deficiencies (CS2) that signify a progression of the deterioration process.

Secondary Members – 9 total o 9 out of 9 have deficiencies (CS2) that signify a progression of the deterioration process. These

Backwall – 12 total o 12 out of 12 have deficiencies (CS2) that signify a progression of the deterioration process. These

Pier Pedestal – 6 total o 2 out of 6 have deficiencies (CS2) that signify a progression of the deterioration process. These o 4 out of 6 have advanced deterioration (CS3). Therefore, they may need to be replaced.

Abutment Pedestal – 2 total o 2 out of 2 have deficiencies (CS2) that signify a progression of the deterioration process. These

Wingwall – 86 ft. total o 86 ft. out of 86 ft. have deficiencies (CS2) that signify a progression of the deterioration process.

These quantities of the element may need rehabilitation. `

Listed below are some project constraints, but not limited to:

1) Obtaining lane closures on Belt Cross Island Parkway will be very limited.

2) There are trees near the bridge in the adjacent green areas.

The general scope of work may include, but is not limited to the following major items:

A. Superstructure

Rehabilitation or replacement of superstructure elements including, but not limited to timber deck, steel and timber open girders/beams, metal and timber bridge railing, timber stringer, and steel floor beam.

B. Substructure Rehabilitation or replacement of substructure elements including, but not limited to timber column, reinforced concrete abutment, abutment pedestal, reinforced concrete pile cap/footing, movable and fixed bearing, backwall, pier pedestal, and timber pier cap

C. Utilities/Drainage All existing utilities on the bridge will be protected, relocated, or replaced if necessary, as per utility Companies or other agency requirements. In the event that additional utilities are identified during subsequent inspections or construction operations, appropriate measures will be implemented to protect, replace, or relocate the utilities as required, in accordance with the utility companies or other agency requirements.

D. Work Zone Traffic Control (WZTC) Provide WZTC scheme and plans for rehabilitation or replacement time period. Special consideration will be given to the WZTC and construction staging to minimize traffic disruption in the area; minimum of two lanes should be open in each traffic direction during construction. WZTC stipulations and approval will be obtained from OCMC and NYCDPR.

E. Electrical & Street Lighting All existing electrical and mechanical systems attached to the bridge and/or within Project limits will be protected or replaced or relocated as necessary during construction.

F. Aesthetics Including Pedestrian Fencing Historic Aesthetics will be part of design of the bridge and be subjected to Public Design Commission and/or Landmark Preservation Commission review and approval.

G. Landscape Design If necessary, the Consultant will provide Landscape Architect and Arborist Services to design green spaces disturbed by construction and staging. All drawings and/or specifications including Landscape Design must be reviewed and approved by NYCDOT, and NYCDPR.

H. ADA Compliance There are no ramps present on the bridge. Therefore, the consultant will determine the best location and number of ramps to be constructed, which will help with the cost estimate. The construction limit is to be determined during the development of alternatives within the stated project limit. The bridge rehabilitation will include the demolition of the stairs and construction of ramps which should be in compliance with Americans with Disabilities Act (ADA) standards for Belt Cross Island Parkway.

Section 2 – General Expectations

2.01 Project Familiarization

The following documents are available for the project:

1. The latest Bridge Inspection and Condition Reports.

2. The as-built plans for the existing bridge are not available (or the available plans are inadequate). It is the Consultant’s responsibility to verify the accuracy of information from the existing drawings.

The Consultant shall perform field investigation into the existing structure to the extent necessary in order to prepare the Design Approval Document.

Before starting any other work, The Consultant will become familiar with the Project. The Consultant will thoroughly review the Project-related information supplied by NYCDOT and identify any missing information or need for updated project approach if any.

For any investigative efforts the Consultant will make a determination of permits/approvals required from all applicable agencies including, but not limited to: OCMC, NYCDPR and estimate the time needed for obtaining the permits/approval required to perform investigative field studies to complete preliminary design.

2.02 Project Management and Administration

The Consultant will prepare for and attend all meetings as directed by NYCDOT. Scope shall include the following minimum Meetings may be held to:

• Regular progress meetings, monthly or as needed

• Present, discuss and receive direction on the progress and scheduling of work in this Contract.

• Present, discuss and receive direction on Project specifics.

• Present, discuss and receive direction for concepts under development and selection of concepts moving forward

• Discuss and resolve comments resulting from review of Project documents, advisory agency review, and coordination with other agencies.

• Manage sub- consultants and sub-contractors.

The Consultant will be responsible for the preparation of all meeting minutes; the minutes will be submitted to meeting attendees within one (1) week of the meeting date.

For the duration of this Contract, the Consultant will prepare and submit to NYCDOT on a monthly basis a Progress Report in a format approved by the Engineer. The Progress Report must contain the Cost Control Report. The beginning and ending dates defining the reporting period must correspond to the beginning and ending dates for billing periods, so that this reporting process can also serve to explain billing charges. (In cases where all work under this Contract is officially suspended by NYCDOT, this task will not be performed during the suspension period.)

The consultant shall notify DOT in a timely manner if there is extra work incurred, and a request for extra work must be submitted in writing with proper justifications and cost estimate for approval prior to performing any extra work. If the additional work request is accepted by the city, a change order will be processed. For minor extra or out-of-scope work, requests for additional funds will not be processed until the present total direct labor budget is exceeded.

2.03 Policy and Procedures

The design of this Project will be progressed in accordance with the current Local Projects Manual (LPM).

1. Compliance with documents

All work shall conform to current editions of the following documents but not limited to Federal, State and City standards and other applicable documents.

AASHTO LRFD Bridge Design Specifications

NYCDOT Seismic Design Guidelines for Bridges in Downstate Region

AASHTO Guide Specifications for Fatigue Evaluation of Existing Steel Bridges

NYSDOT Bridge Deck Evaluation Manual

AASHTO Manual for Bridge Evaluation NYSDOT Bridge Detail (BD) Sheets

AASHTO Guide for the Planning, Design, and Operation of Pedestrian Facilities

AASHTO LRFD Guide Specifications for Design of Pedestrian Bridges

ADA Accessibility Guidelines for Buildings and Facilities

NYSDOT Bridge Inventory Manual

A Policy on Design Standards - Interstate System, AASHTO

NYSDOT Prestressed Concrete Construction Manual (PCCM)

A Policy on Geometric Design of Highways and Streets, American Association of State Highway and Transportation Officials (AASHTO)

NYSDOT LRFD Bridge Design Specifications

NYSDOT Bridge Inspection Manual NYSDOT Steel Construction Manual (SCM)

NYSDOT Bridge Manual NYSDOT Local Projects Manual (LPM)

NYSDOT Bridge Safety Assurance Seismic Vulnerability Manual

NYSDOT Project Development Manual

NYSDOT Comprehensive Pavement Design Manual

NYSDOT Right Of Way Mapping Procedure Manual

NYSDOT Design Consultant Manual NYSDOT Standard Specifications for Construction and Materials

New York State Eminent Domain Procedure Law Guidelines

AASHTO Standard Specifications for Highway Bridges

NYSDOT Engineering Bulletins NYSDOT Structures Design Advisories https://www.dot.ny.gov/portal/page/portal/divisions/engineering/design/dqab/hdm/ https://www.dot.ny.gov/portal/page/portal/divisions/engineering/design/dqab/hdm/ https://www.dot.ny.gov/portal/page/portal/divisions/engineering/structures/manuals https://www.dot.ny.gov/portal/page/portal/divisions/engineering/structures/manuals https://www.dot.ny.gov/portal/page/portal/divisions/engineering/structures/manuals https://www.dot.ny.gov/portal/page/portal/divisions/engineering/structures/manuals https://www.dot.ny.gov/portal/page/portal/divisions/engineering/design/dqab/pdm https://www.dot.ny.gov/divisions/engineering/design/dqab/cpdm https://www.dot.ny.gov/divisions/engineering/design/dqab/cpdm https://www.dot.ny.gov/portal/page/portal/divisions/engineering/design/design-services/land-survey/standards-procedures https://www.dot.ny.gov/portal/page/portal/divisions/engineering/design/design-services/land-survey/standards-procedures…