RFP_7964_Clinical_Laboratory_Services_For_The_Nathaniel_Witherell_7_9_2026.pdf

TOWN OF GREENWICH NO.: 7964

PURCHASING DEPARTMENT

101 Field Point Road ISSUE DATE: 07/09/2026 Greenwich, CT 06830

(203) 622-7881 DEADLINE DATE: 07/30/2026

DEADLINE TIME: 11:00 AM

REQUEST FOR BID

X REQUEST FOR PROPOSAL

PREPROPOSAL CONFERENCE:

TIME AND DATE:

LOCATION:

RFB/RFP NAME: CLINICAL LABORATORY SERVICES FOR TNW

LOCATION: GREENWICH, CT

X PREQUALIFICATION

X STANDARDS/SPECIFICATIONS

X INSURANCE REQUIRED

PLEASE NOTE:

1. Sealed Bids/Proposals are due at the Town of Greenwich Purchasing Department on date noted.

NO bids/proposals will be accepted after the date and time specified above. Bidder is responsible for actual delivery of the bid/proposal sent by mail or commercial express service to the PURCHASING DEPARTMENT before the deadline time. Bids/proposals received after the deadline time will not be considered. PLEASE CLEARLY INDICATE BID/PROPOSAL NUMBER ON LOWER LEFT-

HAND CORNER OF ENVELOPE.

2. BIDS/PROPOSALS ARE NOT ACCEPTED BY FAX OR E-MAIL.

3. COMPANY NAME AND ADDRESS MUST CONFORM ON ALL DOCUMENTS INCLUDING

INSURANCE DOCUMENTS. A POST OFFICE BOX ADDRESS IS NOT ACCEPTABLE.

4. Bid/Proposal number must appear on all bids and related correspondence.

5. The Town of Greenwich is exempt from Federal and State Taxes.

6. The Town will consider an alternate bid only if Bidders have been permitted to provide an alternate bid. An alternate bid must be clearly identified as such in order to be considered by the Town.

7. Stated prices are to be FOB destination inside delivery, unless otherwise specified herein.

8. Terms and Conditions indicated on reverse.

Anthony Guardi, Procurement Specialist

An Affirmative Action/Equality Opportunity Employer, M/F/H

Terms and Conditions Bidders shall familiarize themselves with all provisions of the specifications and shall not at any time after submitting bid, dispute any of the specifications or assert that there was any misunderstanding in regard to the furnishing and delivering of the items called for in the proposal.

The Town of Greenwich reserves the right to issue addenda as needed on bids/proposals.

The Town of Greenwich reserves the right to reject any and all bids not deemed to be in the best interest of the Town of Greenwich, or to accept that bid which appears to be in the best interest of the Town of Greenwich. The Town of Greenwich reserves the right to waive any informalities in or reject any or all bids, or any part of any bid.

References to a particular trade name or manufacturer's catalog or model number are made for descriptive purposes to guide the Bidder in interpreting the requirements of the Town of Greenwich. They should not be construed as, nor are they intended to exclude proposals on other types of materials, equipment and supplies. However, the Bidder, if awarded a contract will be required to furnish the particular item referred to in the specification or description unless a departure or substitution is clearly noted and described in the proposal.

Respondents shall provide one proposal and Bidders one bid price for each specified required line item with no more than one total lump sum bid, unless allowed to do otherwise by the solicitation. Respondents shall provide no more than one bid reply unless allowed by the solicitation. Bidders shall not include in their prices any Federal or State taxes from which the Town of Greenwich is exempt.

The successful Bidder/s shall indemnify the Town of Greenwich against all losses, claims, actions and judgments brought or recovered against the contractor or the Town of Greenwich. Any respondent that takes exception to the insurance requirements set forth by the Town of Greenwich Director of Risk Management shall be deemed unresponsive.

No proposal shall be received from, or Contract awarded to, any person, firm or corporation who is in default or in debt to the Town of Greenwich for non-performance of any contract, or who is a defaulter as surety or otherwise from any obligation to the Town of Greenwich.

Bids must be signed in ink by the vendor. No bids shall be made in pencil. Any bids showing any erasures or alterations must be initialed by the Bidder in ink. Failure to sign and give all information requested in the proposal may result in the bid being rejected.

Quantities as listed on the bid sheets are estimated for bidding purposes only. Award of Contract shall be for the quantities actually ordered as needed during the contract period. However, the Town of Greenwich reserves the right to increase or decrease the quantities by 10%.

Unit prices quoted shall be net exclusive of all taxes, and must include all transportation, delivery and unloading costs; fully prepaid FOB destination in place inside delivery. Debris, if any, removed.

The Town of Greenwich reserves the right to make awards on an item by item, total or lump sum basis. Where an award is made on an item by item basis, the unit price prevails. The Town reserves the right to make award in best interest of its own operation. All awards are contingent upon certification by the Town Comptroller that funds are available in appropriate accounts.

It is understood that prices shall hold firm and prevail for the actual quantities required or ordered as needed during the life of the Contract whether more or less than estimated quantities. Unit prices shall not be subject to any increase during the life of the Contract.

All deliveries are to be made within the time period specified in the bid proposal upon receipt of written purchase order or authorized verbal requests except as may be otherwise arranged by Supplier and Purchaser. Receipt of Contract is not authority to ship. Emergency deliveries are to be made within twenty-four (24) hours from receipt of a telephone request from the Town of Greenwich. All deliveries are to be made on business weekdays between the hours of 9:00 am and 4:00 pm except as may be otherwise arranged by the Supplier and Purchaser.

In the event deliveries are not made as specified to a Town delivery point, the Town of Greenwich shall reserve the right to purchase any such bid item on the open market and to charge any increase in price paid over the current contract price to the account of the vendor.

All bids will be awarded or rejected within sixty (60) days of bid opening date or for the stated period of validity, if different. Therefore, Bidder agrees that prices will remain firm for acceptance for that period.

Terms of payment to the Contractor shall be net/30 days after receipt of invoice and acceptance and approval of the services by the Town of Greenwich.

The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin. The contractor, however, will take affirmative action to insure that minority group members are employed and are not discriminated against during employment. Such actions shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising;

layoff or termination; rates of pay or other forms of compensation; and selection of training, including apprenticeship.

The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, religion, color, sex or national origin. The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other Contract of understanding, a notice advising the labor union or worker's representative of the contractors' commitments under this specification and under rules, regulations and orders promulgated by the State.

"Affirmative Action" means procedures which establish hiring and employment goals, timetables, and practices to be implemented, with good faith efforts, for minority group members.

"Minority Group Members" as identified in EEO-4 reports shall mean Black, Hispanic, Asian or Pacific Islanders, American Indian, and Alaskan Natives.

The contractor or subcontractor offers and agrees to assign to the public purchasing body all right, title and interest in and to all causes of action it may have under Section 4 of the Clayton Act, 15 USC. Section 15, or under Chapter 624 of the General Statutes of Connecticut, arising out of the purchase of services, property or intangibles of any kind pursuant to a public purchase contract or subcontract. This assignment shall be made and become effective at the time the public purchasing body awards or accepts such Contract, without further acknowledgment by the parties.

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TOWN OF GREENWICH, CT

REQUEST FOR PROPOSAL #7964 DEADLINE: 07/30/2026 AT 11:00 AM

CLINICAL LABORATORY SERVICES FOR TNW

BACKGROUND

The Town of Greenwich Purchasing Department, on behalf of The Nathaniel Witherell (TNW) Skilled Nursing/Rehabilitation Facility (SNF), is seeking proposals for Clinical Laboratory Services.

RESPONDENT’S REPLY

Respondents shall reply to this Request for Proposal by submitting a written proposal and completing the attached Reply Sheets. Respondents shall indicate their pricing and all other required information in their proposal.

DURATION OF PROPOSAL

The proposal will remain in effect for a minimum of ninety (90) calendar days from the deadline for submission of the proposal or until it is formally withdrawn, a contract is executed, this RFP is canceled, whichever occurs first.

DELIVERY OF PROPOSALS

Proposals shall be delivered via USPS or commercial delivery service (UPS, FedEx etc.) to the Town of Greenwich Purchasing Department, First Floor, Town Hall, 101 Field Point Road, Greenwich, CT 06830 by:

11:00 AM on Thursday, July 30th, 2026

The Purchasing Department is accepting hand-delivered proposals. Proposals received after the deadline date and time will not be accepted and will be returned unopened to the Respondent.

The Reply Sheets must be completed and returned with the proposal in a sealed envelope. Please clearly indicate RFP #7964 on the lower left-hand corner of the envelope.

ISSUANCE OF ADDENDA

The Town of Greenwich reserves the right to amend this solicitation by addenda. Addenda will be posted to the Town's website (www.greenwichct.gov/bids) up to 48 hours in advance of the proposal's due date and time. It is the responsibility of the Respondent to check the Town's website for addenda, the Town will not provide notification. If in the Town's opinion revisions are of such a magnitude, the deadline for this solicitation may be extended in an addendum. In addition, addenda can change Specifications, Reply Sheets, and times/dates for pre-bid meetings as well as due dates/deadlines for questions and proposals.

FEDERAL, STATE, AND LOCAL LAWS

The Respondent shall acknowledge and agree that, should it be awarded the Contract, it shall be solely responsible for strict compliance with all Federal, State, and local statutes, laws, codes, rules, regulations and ordinances, and for the procurement and maintenance of all necessary licenses and permits relating to the performance of services.

http://www.greenwichct.gov/bids

APPLICABLE LAW

The laws of the State of Connecticut shall govern this Contract and any and all litigation related to this Contract. In the event of litigation related to this Contract, the exclusive forum shall be the State of Connecticut, and the exclusive venue for such litigation shall be the Judicial District for Stamford/Norwalk at Stamford.

ACCEPTANCE OF REQUEST FOR PROPOSAL CONTENT

Provisions of this RFP and the contents of the successful response will be used to establish final contractual obligations. The Town retains the option of canceling the award if the successful Respondent fails to accept such obligations. The Town and the successful Respondent shall enter into a written Contract for the services rendered. It is expressly understood that this RFP and the Respondent's proposal shall be attached and included by reference in the Contract signed by the Town and the Contractor.

TAXES

The Town of Greenwich is exempt from the payment of taxes imposed by the Federal Government and/or State of Connecticut, and such taxes shall not be included in the proposal prices.

PAYMENTS

The Town of Greenwich shall make payment net thirty (30) days of receipt of invoice, submittal of documentation, and acceptance of the products and/or services.

PACKAGING

Each proposal shall be sealed to provide confidentiality of the information prior to the submission date and time. Please note the RFP # on the outside of the package. The Town will not be responsible for premature opening of proposals that are not properly labeled.

CONTRACT FORMAT

The Town of Greenwich has included as part of the RFP, Exhibit B, the Personal Service Contract format which shall be used for this procurement.

CONTRACT TERM

The anticipated initial term of the Contract will be for one (1) year November 1, 2026 through October 31, 2027. In addition, there will be four (4) optional years that may be engaged through the mutual consent of both parties, on an annual basis.

CANCELLATION OF AWARD/CONTRACT

If the Contractor fails to perform or observe any material term or condition of the bid/proposal or Contract and such failure continues for thirty (30) days after the Contractor's receipt of written notice, the Town of Greenwich may cancel the Award/Contract without liability for cancellation or termination charges.

MODIFICATION OR WITHDRAWAL OF PROPOSAL PRIOR TO DEADLINE

A Respondent wishing to withdraw a proposal prior to the deadline may do so by preparing a formal written request on company letterhead. The person who signs the letter shall be the same

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Page | 5 person who signs the Reply Sheets. The Town will verify that the signature on the letter matches the signature on the Reply Sheets.

The Town will also verify the request to withdraw the proposal by calling the Respondent at the telephone number supplied on the Reply Sheets.

After the Town is satisfied that a request to withdraw a proposal before the established deadline is valid, the proposal will be returned to the Respondent. The Respondent may then withdraw completely from the bidding process or may modify the proposal and resubmit before the deadline.

MODIFICATION OR WITHDRAWAL OF PROPOSAL AFTER DEADLINE

If bid security is required and a Respondent does not honor their proposal for the specified time, the bid check shall become the property of the Town; or, if a Bid Bond was furnished, the Bid Bond shall become payable to the Town.

After the proposal deadline has passed, the submitted proposals become the property of the Town and are valid offers to be honored by the Respondent for sixty (60) days or longer, as specified in the Request for Proposal.

Respondents who do not honor their proposals for the sixty (60) day (or as specified) period shall be declared irresponsible Respondents.

PROPOSAL COSTS

The Respondent shall be responsible for all costs incurred in the development and submission of their proposal. The Town assumes no contractual obligation as a result of the issuance of this RFP, the preparation or submission of a proposal by a Respondent, or the evaluation of an accepted proposal. The Town shall not be contractually bound until the Town and the successful Respondent have executed a written Contract for the performance of the work.

PRESENTATIONS

Selected Respondents may be required to present their proposals to the Evaluation Committee.

The costs of such presentations and interviews shall be borne solely by the Respondents.

RESERVATION OF RIGHTS

The Town of Greenwich reserves the right to reject any and all proposals not deemed to be in the best interest of the Town, or to accept that proposal which appears to be in the best interest of the Town. The Town reserves the right to waive any and all informalities or reject any or all proposals or any part of any proposal.

INSURANCE REQUIREMENTS

The awarded Contractor will be required to provide insurance coverage as specified on the Insurance Requirements Sheet, Exhibit A, of this RFB/RFP. The Acord certificate of insurance form must be executed by your insurance agent/broker and returned to this office.

The most current Acord form should be used for insurance documentation purposes. Company name and address must conform on all documents including insurance documentation. It is required that the agent/broker note the individual insurance companies providing coverage, rather than the insurance group, on the Acord form. The Contract number (provided to the awarded Contractor), project name and a brief description must be inserted in the “Description of

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Operations” field. It must be confirmed on the Acord Form that the Town of Greenwich are endorsed as an additional insured by having the appropriate box checked off and stating such in the “Description of Operations” field. Contractor’s insurance must be primary and non-contributory.

The Contractor shall be responsible for maintaining the above insurance coverages in force to secure all of the Contractor's obligations under the Contract with an insurance company or companies with an AM Best Rating of A-:VII or better, licensed to write such insurance in Connecticut and acceptable to the Risk Manager, Town of Greenwich. For excess liability only, non-admitted insurers are acceptable, provided they are permitted to do business through Connecticut excess line brokers per listing on the current list of Licensed Insurance Companies, Approved Reinsurers, Surplus Lines Insurers and Risk Retention Groups issued by the State of Connecticut Insurance Department.

The Contractor shall submit with the bid/proposal the signed, original “Insurance Procedure” form, included in the reply sheets, which states that the Contractor agrees to provide the specified insurance coverage for this bid/proposal at no additional charge above any insurance charge declared in the bid/proposal.

STATEMENT OF PROPOSING COMPANY'S QUALIFICATIONS

The "Statement of Proposing Company's Qualifications", included in the Reply Sheets, shall be completed and included with the proposal.

CONFIDENTIALITY/DISCLOSURE

“Contractor” refers to all Bidders/Respondents submitting a bid/proposal.

The Town will afford due regard to the Contractor’s request for the protection of proprietary or confidential information received. However, all materials associated with the Bid/Proposal and the Contract are subject to the terms of the Connecticut Freedom of Information Act (“FOIA”) and all corresponding rules, regulations and interpretations. In making such a request, the Contractor may not state generally that the materials are proprietary or confidential in nature and therefore not subject to release to third parties. The specific sentences, paragraphs, pages or sections that the Contractor believes are exempt from disclosure under FOIA must be specifically identified as such. An explanation and rationale to justify each exemption consistent with FOIA must accompany the request. The rationale and explanation must be stated in terms of the prospective harm to the competitive position of the Contractor that would result if the identified material were to be released and the reasons why the materials are legally exempt from release pursuant to FOIA.

If the Contractor indicates that certain documentation is submitted in confidence, by specifically and clearly marking said documentation as CONFIDENTIAL, the Town will endeavor to keep said information confidential to the extent permitted by law. The Town, however, shall have no obligation to initiate, prosecute or defend any information that is sought pursuant to a FOIA request. The Contractor shall have the burden of establishing the availability of any FOIA exemption in any proceeding where it is an issue. In no event shall the Town, or any representative of the Town, be liable for the disclosure of any documents or information in its possession which the Town believes are required to be disclosed pursuant to FOIA or other requirements as mandated by policy/law.

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Additionally, as per Section 1-210(b) of FOIA – Nothing in the Freedom of Information Act shall be construed to require the disclosure of:

(24) Responses to any request for proposals or bid solicitation issued by a public agency, responses by a public agency to any request for proposals or bid solicitation issued by a private entity or any record or file made by a public agency in connection with the contract award process, until such contract is executed or negotiations for the award of such contract have ended, whichever occurs earlier, provided the chief executive officer of such public agency certifies that the public interest in the disclosure of such responses, record or file is outweighed by the public interest in the confidentiality of such responses, record or file.

ISSUING AUTHORITY

Mr. Anthony Guardi is responsible for the conduct of this procurement. Any inquiries or requests regarding this procurement shall be submitted in writing to Mr. Guardi to the address below by:

11:00 AM on Thursday, July 16th, 2026 Town of Greenwich

Purchasing Department 101 Field Point Road Greenwich, CT 06830

Email: Anthony.Guardi@greenwichct.org

PROPOSAL FORMAT AND REQUIREMENTS

Respondent shall submit one (1) original and four (4) copies along with one (1) Flash Drive of the complete proposal.

Proposals must be submitted in a package/envelope that is clearly marked:

"RFP #7964 – CLINICAL LABORATORY SERVICES FOR TNW"

All proposals shall be addressed to:

Town of Greenwich Purchasing Department 101 Field Point Road Greenwich, CT 06830

At the very beginning of the proposal, the Respondent should include a letter of transmittal signed by an individual authorized to bind the company.

Complete and submit with the proposal all required forms, all Reply Sheets, including the Insurance Procedure Form, and the Statement of Proposing Company’s Qualifications form.

The following questions and RFP form requirements are designed to solicit information critical to the Town’s evaluation of the Respondent’s capabilities. The responses in this section will be a critical component in the evaluation. The Respondent should repeat each question, followed by the answer and/or form. Answers should be concise, but complete. Forms, where required, shall be included. The Respondent is expected to respond specifically to each question in this section.

Failure to respond to all applicable questions and form requirements in this section may result in the rejection of the proposal.

1) State the firm’s full name and home office address. List the name, title, mailing address, telephone number, facsimile number, and email address of the contact person for this proposal. The contact person shall be authorized to sign this contract.

mailto:Anthony.Guardi@greenwichct.org

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2) Describe the firm’s organization, and management philosophy, and provide a brief history of the firm

3) Provide a detailed narrative of the firm's experience (including the number of years of Service) in clinical laboratory Services in skilled nursing facilities

4) Describe the level of expertise of the staff that will be assigned to provide Services for TNW. Provide copies of the staff’s resumes highlighting their direct experience with providing similar Services

5) Describe the current and projected future workload of the staff that will be assigned to provide Services for TNW. Describe their capability and the firm’s capacity to meet all of TNW’s needs.

6) Describe all the resources that the firm will commit to this assignment

7) Describe workflow and present a time schedule that will be followed to complete work orders

8) List all key features that distinguish the firm’s Services from competitors and highlight the competitive advantages pertinent to the required Services

9) Provide a list of a minimum of three (3) other clients for whom the firm is currently providing similar Services. Provide complete contact information including name, address, and telephone numbers.

10) Provide the location of your testing center that will be used during the contract and explain its impact on the Services provided to TNW.

Provide a list of tests eligible for STAT service

EVALUATION PROCESS

The Town shall evaluate all proposals based on the information provided with the proposal.

Proposals will be evaluated by the Evaluation Committee using the following criteria:

CRITERIA MAXIMUM POINTS

The firm’s experience in providing similar services to skilled nursing facilities 30

The expertise of the staff that will be assigned to provide Services to TNW 30

The firm’s distinctive competitive advantages, including prior experiences, business relationships, specialized knowledge;

equipment; awards, certifications; etc

The overall content and quality of the firm’s proposal 10

The firm’s capability, capacity, and commitment to ensure the success of the Services 10

TOTAL 100

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EVALUATION COMMITTEE

The Evaluation Committee’s members will read, and grade (privately and individually) all responsive proposals based on the evaluation criteria specified in this RFP. Each Respondent will be ranked based on the Evaluation Committee’s scores of the proposals. The Evaluation Committee shall select the finalist(s) to be interviewed.

The Evaluation Committee may elect to visit at least one of the locations currently being serviced by the Respondents for the purpose of observing the level of service being provided.

The financial strength of the Respondents and the results of reference checks may also be considered during the Evaluation Process. In addition, exceptions raised by the Respondents (if any) will need to be reconciled to the mutual satisfaction of both parties prior to an award.

The Evaluation Committee shall recommend awarding the proposal which is deemed to be in the best interest of the Town based on the Specifications of this RFP.

SPECIFICATIONS

GENERAL INFORMATION

The Nathaniel Witherell SNF is owned by the Town of Greenwich and operated as a not-for-profit facility. TNW, licensed for 202 beds as a Skilled Nursing Facility by the State of Connecticut Department of Public Health, provides rehabilitation and skilled nursing care.

SCOPE OF WORK:

The awarded Contractor shall provide clinical laboratory testing services, as is appropriate for TNW patient/resident population, to include phlebotomy, routine courier pick-up, and STAT courier pick-up services according to the following deliverables:

a) Routine Services – Monday through Friday (if the Service day falls on a holiday, then the Service shall be provided on the next business day). TNW reserves the right to change the frequency and Service days.

b) STAT – Seven (7) days per week with a 4-hour maximum response time from pick-up to result reporting to the TNW

c) Pricing as per the list

d) The cost of Phlebotomy Services shall be provided on the Reply Sheet and indicated per draw and/or per day of Routine Service

e) Awarded Contractor shall supply test requisitions

f) Awarded Contractor shall supply reference ranges

g) Routine test results shall be reported within 24 hours and any critical lab values called in

h) Awarded Contractor shall supply TNW with a test reporting printer that will be serviced by the Contractor

i) Awarded Contractor shall supply Infection Control reports that are facility specific

j) Awarded Contractor shall be available for quarterly Medical Staff meetings and provide quarterly utilization reports

k) Awarded Contractor shall provide periodic education to Witherell staff

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l) For instances where TNW needs to draw blood internally, the awarded Contractor shall provide testing supplies at TNW’s request

CLINICAL LABORATORY QUALIFICATIONS:

a) Licensed in the State of Connecticut and fully accredited by the College of American

Pathologists (CAP) and the Clinical Laboratory Improvement Amendments (CLIA)

b) Adherence to and following HIPAA/HITECH policies and procedures

c) Contractor is required to participate in proficiency testing and QA programs utilizing an independent third party (e.g. – CAP)

d) Contractor shall have in place and there must be evidence of a Continuous Quality

Improvement Program that sets annual goals and tracks progress

e) Contractor shall have in place a Safety Program that follows Universal Precautions in a safely designed work environment. Annual safety audits shall be performed to ensure compliance with OSHA regulations.

f) Contractor shall provide a 24/7 Client Services Representative

g) Internet access to test results by the TNW and TNW’s Medical Staff is required

CLINICAL LABORATORY BILLING:

a) Awarded Contractor will bill TNW ONLY for those Services for which TNW is responsible for payment due to a bundled Third-Party payor reimbursement rate to TNW

b) Awarded Contractor billing to TNW shall be monthly

c) The Respondent shall include a copy of the Respondent’s Fee Schedule with the proposal, listing prices per test for tests other than those listed below, including any applicable discounts

d) The Respondent shall provide on the Reply Sheets Unit Pricing for the billing to TNW for the following tests:

Code Description Approx. Annual Quantity 80053 Comprehensive Metabolic Panel 313 80048 Basic Metabolic Panel 2030 80061 Lipid Panel 144 80076 Hepatic Function Panel 16 80198 Assay of Theophylline <10 82310 Assay of Calcium 3 82565 Assay of creatinine 13 82607 Vitamin B-12 58 82728 Assay of Ferritin 16 82977 Assay of GGT 50 83540 Assay of Iron 9 83550 Iron Binding Test 20 83615 Lactate (LD) (LDH) Enzyme 2 83690 Assay of Lipase <20 83721 Assay of Blood Lipoprotein <20 83735 Assay of Magnesium 51 83880 Natriuretic Peptide 29

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84075 Assay Alkaline Phosphatase 1 84134 Assay of Prealbumin 4 84153 Assay of PSA, Total <10 84300 Assay of Urine Sodium 2 84436 Assay of Total Thyroxine 19 84439 Assay of Free Thyroxine 55 84443 Assay Thyroid Stim Hormone 159 84450 Transferase (AST) (SGOT) 4 84460 Alanine Amino (ALT) (SGPT) 10 84466 Assay of Transferrin 3 84478 Assay of Triglycerides 3 85025 Complete CBC W/Auto diff WBC 713 85027 Complete CBC W/O diff 1449 86141 C-Reactive Protein, HS 48 87086 Urine Culture/Colony Count 298 87086 Urine Analysis with Reflex 299

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REQUEST FOR PROPOSAL #7964 DEADLINE: 07/30/2026 AT 11:00 AM

CLINICAL LABORATORY SERVICES FOR TNW

REPLY SHEET (Page 1 of 7)

PRICING

The Respondents shall indicate below the total pricing for each line item as per the Specifications of the RFP. The Respondent shall include a copy of the Respondent’s Fee Schedule with the proposal, listing prices per test for all tests other than those listed below, including any applicable discounts. Pricing shall remain in effect for the entire initial term of the Contract. Overhead, profit, equipment, insurance, travel cost, round-trip transportation, delivery costs, etc. shall be included in all of the following rates. All quotes and invoices shall be itemized.

Code Description Unit Price 80053 Comprehensive Metabolic Panel $____________

80048 Basic Metabolic Panel $____________

80061 Lipid Panel $____________

80076 Hepatic Function Panel $____________

80198 Assay of Theophylline $____________

82310 Assay of Calcium $___________

82565 Assay of creatinine $____________

82607 Vitamin B-12 $____________

82728 Assay of Ferritin $____________

82977 Assay of GGT $____________

83540 Assay of Iron $____________

83550 Iron Binding Test $____________

83615 Lactate (LD) (LDH) Enzyme $____________

83690 Assay of Lipase $____________

83721 Assay of Blood Lipoprotein $____________

83735 Assay of Magnesium $____________

RESPONDENT’S COMPANY NAME: _____________________________________________

AUTHORIZED SIGNATURE: _____________________________________________

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REQUEST FOR PROPOSAL #7964 DEADLINE: 07/30/2026 AT 11:00 AM

CLINICAL LABORATORY SERVICES FOR TNW

REPLY SHEET (Page 2 of 7)

PRICING – CONTINUED

Code Description Unit Price 83880 Natriuretic Peptide $____________

84075 Assay Alkaline Phosphatase $____________

84134 Assay of Prealbumin $____________

84153 Assay of PSA, Total $____________

84300 Assay of Urine Sodium $____________

84436 Assay of Total Thyroxine $____________

84439 Assay of Free Thyroxine $____________

84443 Assay Thyroid Stim Hormone $____________

84450 Transferase (AST) (SGOT) $____________

84460 Alanine Amino (ALT) (SGPT) $____________

84466 Assay of Transferrin $____________

84478 Assay of Triglycerides $____________

85025 Complete CBC W/Auto diff WBC $____________

86141 C-Reactive Protein, HS $____________

87086 Urine Culture/Colony Count $____________

Draw fee: $____________/ per draw and/or $____________/ per Service day

STAT fee: $____________/ per draw

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REQUEST FOR PROPOSAL #7964 DEADLINE: 07/30/2026 AT 11:00 AM

CLINICAL LABORATORY SERVICES FOR TNW

REPLY SHEET (Page 3 of 7)

EXCEPTIONS

The Respondent shall indicate below all exceptions (if any) taken to the language of this Request for Proposal, and/or the language of the attached Contract format. Any raised exceptions must be reconciled prior to an award. Insurance requirements have been established by the Town’s Director of Risk Management.

PRICING FOR OPTIONAL YEARS

Respondent shall indicate below if pricing may either increase or decrease in the optional years of the Contract.

_____Yes, pricing may increase or decrease in the optional years.

_____No, pricing will not increase or decrease in the optional years.

If pricing may increase or decrease in the optional years, Respondent shall indicate below the maximum percentage of the potential increases or decreases for each optional year.

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REQUEST FOR PROPOSAL #7964 DEADLINE: 07/30/2026 AT 11:00 AM

CLINICAL LABORATORY SERVICES FOR TNW

REPLY SHEET (Page 4 of 7)

STATEMENT OF NON-COLLUSION

In submitting this bid/proposal, the undersigned declares that this is made without any connection with any persons making another bid/proposal on the same contract; that the bid/proposal is in all respects fair and without collusion, fraud, or mental reservation; and that no elected or appointed official of the Town, or any person or entity in the employ of the Town, is directly or indirectly interested in said bid/proposal or in the supplies or work to which it relates, or in any portion of the profits thereof, except as permitted under the Town of Greenwich Code of Ethics.

CODE OF ETHICS

In submitting this bid/proposal, the undersigned further declares and certifies that a) it has not, and will not induce or attempt to induce any Town of Greenwich employee or officer to violate the Town of Greenwich Code of Ethics in connection with its offer to provide goods or services under, or otherwise in the performance of, such contract, and b) if an elected or appointed official or any person in the employ of the Town has a direct or indirect interest in Vendor or any supplier or Subcontractor expected to be involved with the contract, such person or entity is in compliance with the safe harbor procedures established by the Town of Greenwich Board of Ethics or has received an advisory from the Town’s Board of Ethics with respect to such involvement.

The undersigned further understands that the above declarations are material representations to the Town of Greenwich made as a condition to the acceptance of the bid/proposal. If found to be false, the Town of Greenwich retains the right to reject said bid/proposal and rescind any resulting contract and/or purchase order and notify the undersigned accordingly, thereby declaring as void said bid/proposal and contract or purchase order.

The Town of Greenwich Code of Ethics can be found at www.greenwichct.gov. Relevant provisions of the Town’s Code of Ethics state:

Section 2. DEFINITIONS. (1) Indirect interest, without limiting its generality, shall mean and include the interest of any subcontractor in any prime contract with the Town and the interest of any person or his immediate family in any corporation, firm, or partnership which has a direct or indirect interest in any transaction with the Town. (2) Substantial financial interest shall mean any financial interest, direct or indirect, which is more than nominal, and which is not common to the interest of other citizens of the Town. (3) Town officer shall mean and include any official, employee, agent, consultant, or member, elected or appointed, of any board, department, commission, committee, legislative body, or other agency of the Town. (4) Transaction shall mean and include the offer, sale, or furnishing of any real or personal property, material, supplies, or services by any person, directly or indirectly, as Vendor, prime contractor, subcontractor, or otherwise, for the use and benefit of the Town for a valuable consideration, excepting the services of any person as a Town officer.

Section 3. GIFTS AND FAVORS. No Town officer or his immediate family shall accept any valuable gift, thing, favor, loan, or promise that might influence the performance or nonperformance of his official duties.

Section 4. IMPROPER INFLUENCE. No Town officer having a substantial financial interest in any transaction with the Town or in any action to be taken by the Town shall use his office to exert his influence or to vote on such transaction or action.

By signing below, the undersigned acknowledges reviewing and understanding the Non-Collusion and Code of Ethics statements contained herein and confirms compliance with the contents:

AUTHORIZED SIGNATURE: ___________________________________________________________

PRINT NAME: ________________________________________________________________________

RESPONDENT’S COMPANY NAME: ____________________________________________________

http://www.greenwichct.gov/

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REQUEST FOR PROPOSAL #7964 DEADLINE: 07/30/2026 AT 11:00 AM

CLINICAL LABORATORY SERVICES FOR TNW

REPLY SHEET (Page 5 of 7)

RESPONDENT INFORMATION:

RESPONDENT’S COMPANY NAME __________________________________________________

ADDRESS _____________________________________________________________________

TELEPHONE # ____ FAX #

E-MAIL ADDRESS _____________________________________________________________

WEB SITE ____________________________________________________________________

AUTHORIZED SIGNATURE ____________________________________________________

PRINT NAME _________________________________________________________________

TITLE ________________________________________________________________________

STATE OF CT TAXPAYER ID # ______________________________________________________

FEDERAL TAXPAYER ID # __________________________________________________________

INCORPORATED IN THE STATE OF Corporate Seal Yes No

AWARD/CONTRACT SIGNATURE

The Respondent shall indicate below, the full name, title, email, and the complete mailing address of the authorized person (i.e., officer of the company) who will sign the Contract (if applicable) for this procurement:

REQUEST FOR PROPOSAL #7964 DEADLINE: 07/30/2026 AT 11:00 AM

CLINICAL LABORATORY SERVICES FOR TNW

REPLY SHEET (Page 6 of 7)

INSURANCE PROCEDURE FORM

THE RESPONDENT SHALL RETURN THIS COMPLETED FORM WITH THE BID/PROPOSAL.

FAILURE TO DO SO MAY RESULT IN REJECTION OF THE BID/PROPOSAL.

The Respondent shall forward the Insurance Requirement Sheet (Exhibit A) to the Respondent’s insurance

Agent/Broker (“Agent/Broker”) upon receipt of the RFB/P documents. The Respondent and the

Agent/Broker shall familiarize themselves with the required levels of insurance, and the documentation process necessary for the successful development of a Contract with the Town of Greenwich, CT for this project.

The Respondent shall determine if existing insurance coverage is sufficient, or if any costs for new or additional coverage is required for the specified work noted in this RFB/P. Any bids/proposals which contain exceptions to the insurance requirements may be considered nonresponsive and may be rejected.

Any EXCEPTIONS to this form and/or signatures must be declared on the Reply Sheets to be considered.

STATEMENT OF RESPONDENT AND RESPONDENT’S AGENT/BROKER:

The Respondent and the Agent/Broker have read the insurance requirements for this project. The

Agent/Broker is a duly licensed insurance agent under the laws of the State of _______. We confirm that we are willing and able to document the required levels of coverage as the Town of Greenwich, CT has specified. The Agent/Broker is an authorized representative of all companies which will be affording coverage for Contract to be awarded pursuant to this RFB/P. The bid/proposal pricing submitted reflects all insurance costs for this project.

The Agent/Broker confirms that Respondent’s General Liability policy meets or exceeds the coverage in

Commercial General Liability ISO form CG 00 01 10 01 or CG 00 01 04 13, including contractual liability.

The Respondent and Agent/Broker confirm that the Town of Greenwich shall be given thirty (30) days prior written notice of cancellation, lapse or restrictive amendment (except ten days notice of nonpayment) of the policies listed in the Acord form.

If awarded this Contract, the insurance documentation shall be submitted to the Town of Greenwich, CT within ten (10) days after the date of the award of the Contract. The documentation will be in the form of an Acord for which the Agent/Broker will confirm that the policies have been issued to the insured in the amounts stated and for the periods indicated.

Respondent’s Company Name: ______________________________

Authorized Respondent’s Signature: ______________________________

Date: ______________________________

Respondent’s Insurance Agent/Broker’s Company Name: ______________________________

Authorized Agent/Broker’s Signature: ______________________________

Date: ______________________________

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REQUEST FOR PROPOSAL #7964 DEADLINE: 07/30/2026 AT 11:00 AM

CLINICAL LABORATORY SERVICES FOR TNW

REPLY SHEET (Page 7 of 7)

STATEMENT OF PROPOSING COMPANY'S QUALIFICATIONS

Company Name

Address

Phone Number

When organized

State of incorporation

How many years has company been engaged in business related to this proposal under the present company's name:

Contracts now in hand (gross amount)

Company officers

Have you ever defaulted on a contract or failed to complete a contract within the specified time?

Yes No

If so, please explain:

Respondent agrees prices will remain firm for days.

AUTHORIZED SIGNATURE

PRINT NAME

TITLE

TEL. NO.

TAXPAYER IDENTIFICATION NO.

RFP #7964

EXHIBIT A

Insurance Requirement Sheet Insurance Requirements: Before starting and until final completion and acceptance of the work called for in the Contract and expiration of the guarantee period provided for in the Contract, the Contractor and its subcontractors, if any, shall procure and maintain insurance of the types and amounts checked in paragraphs A through F below for all Contract operations.

If any of the required insurance is on a claims made basis and does not include an extended reporting period of at least 36 months, contractor shall maintain either tail coverage or continuous claims made liability coverage, provided the effective date of the continuous claims made coverage is on or before the effective date of the contract with the Town, for a minimum of months following the later of (i) contractor’s completion and Town’s acceptance of all services required under the contract, or, (ii) Town or contractor termination of contract, or, (iii) the expiration of the claims made policy. The Town of Greenwich shall be given thirty (30) days prior written notice of cancellation, lapse or restrictive amendment (except ten days notice of nonpayment) of the policies listed in the Acord form.

A. General Liability, with minimum coverages for combined bodily injury and property damage liability of $2,000,000 general aggregate, $1,000,000 per occurrence including:

1. Commercial General Liability.

2. Town of Greenwich and Town of Greenwich d/b/a The Nathaniel Witherell as additional insured. Contractor’s insurance must be primary and non-contributory – and stated as such in the Description of Operations section of the ACORD form.

3. Owners and Contractors Protective Liability (separate policy in the name of the Town).

B. Comprehensive Automobile Liability, with minimum coverages of $1,000,000 combined single limit for bodily injury and property damage, including, where applicable, coverage for any vehicle, all owned vehicles, scheduled vehicles, hired vehicles, non-owned vehicles and garage liability.

C. Excess Liability, with minimum coverage of $5,000,000 in umbrella form, or such other form as approved by Town Department Head and Risk Management Director.

D. Workers' Compensation and Employer's Liability, with minimum coverages as provided by Connecticut State Statutes.

E. Professional Liability, per occurrence policy, (for design and other professionals for Errors and Omissions), with minimum coverage of $2,000,000. If the policy is on a claims-made basis, coverage shall be continually renewed or extended for three (3) years after work is completed under the Contract.

F. Other (Builder's Risk, etc.): .

G. CERTIFICATE HOLDER: TOWN OF GREENWICH AND TOWN OF GREENWICH D/B/A

THE NATHANIEL WITHERELL

ATTN: PURCHASING DEPT. (Also fill in on ACORD Certificate of Insurance) 101 Field Point Road, Greenwich, CT 06830.

The Acord certificate of insurance form must be executed by your insurance agent/broker and returned to this office. The most current Acord form should be used for insurance documentation purposes. Company name and address must conform on all documents including insurance documentation. It is required that the agent/broker note the individual insurance companies providing coverage, rather than the insurance group, on the Acord form. The Contract number (provided to the awarded Contractor), project name and a brief description must be inserted in the “Description of Operations” field. It must be confirmed on the Acord Form that the Town of Greenwich and Town of Greenwich d/b/a The Nathaniel Witherell is endorsed as an additional insured by having the appropriate box checked off and stating such in the “Description of Operations” field. A letter from the awarded vendor’s agent/broker certifying that the Town of Greenwich and Town of Greenwich d/b/a The Nathaniel Witherell has been endorsed onto the general liability policy as an additional insured is also mandatory. This letter must follow exactly the format provided by the Purchasing Department and must be signed by the same individual authorized representative who signed the Acord form. If the insurance coverage required is provided on more than one Acord certificate of insurance, then additional agent/broker letters are also required. Contract development will begin upon receipt of complete, correct insurance documentation.

The Contractor shall be responsible for maintaining the above insurance coverages in force to secure all of the Contractor's obligations under the Contract with an insurance company or companies with an AM Best Rating of A-:VII or better, licensed to write such insurance in Connecticut and acceptable to the Risk Manager, Town of Greenwich. For excess liability only, non-admitted insurers are acceptable, provided they are permitted to do business through Connecticut excess line brokers per listing on the current list of Licensed Insurance Companies, Approved Reinsurers, Surplus Lines Insurers and Risk Retention Groups issued by the State of Connecticut Insurance Department.

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EXHIBIT B

PERSONAL SERVICE CONTRACT

Contract No.

THIS AGREEMENT made and entered into this _________day of _____________ 2023, by and between the TOWN OF GREENWICH (hereinafter referred to as “Town”), acting herein by the undersigned official, and ________________________ (hereinafter referred to as “Contractor”), whose principal office is located at ___________________________________________ ,acting herein by __________________________ its ___________________, hereunto duly authorized, W I T N E S S E T H:

WHEREAS, the Town contemplates:

WHEREAS, the Town desires to retain the services of the Contractor to perform the following work:

NOW THEREFORE, in consideration of the mutual covenants and agreements herein contained, the parties agree as follows:

1. Describe services to be performed:

2. Describe method and terms of payment:

This agreement consists of:

Personal Service Contract form (pp. 1-7);

Exhibit A, Insurance Requirements & Certificate of Insurance (pp. XX-XX);

Other exhibit(s) (yes/no) entitled (pp. );

Other attachment(s) (yes/no) entitled (pp. );

for a total number of numbered pages (hereinafter collectively referred to as "Contract").

3. Any conflict between this Contract and any invitation to bid, request for proposal, bid or response to request for proposal shall be resolved in favor of this Contract, with the exception that any provision of an invitation to bid, request for proposal, bid or response to request for proposal, that is attached as an Exhibit to this Contract, which Exhibit provides for a higher standard of obligation or service by Contractor, shall control as to the standard of obligation and service required of the Contractor and shall thereby supplement this Contract.

4. The Town may at any time, and for any reason, direct the discontinuance of the services and work contemplated under this Contract for a period of time. Such direction shall be in writing and shall specify the period during which the work shall be discontinued. The work shall be resumed on the dates specified in such direction, or upon such other date as the Town may thereafter specify in writing. The period during which such work shall have been discontinued shall be deemed added to the time for performance. Stoppage of work under this article shall not give rise to any claim against the Town.

5. The service and work contemplated under this Contract shall be completed in full on or before .

6. The Town may at any time and for any reason terminate this Contract by written notice specifying the termination date, which shall be not less than seven (7) days from the date such notice is given. In the event of such termination, services shall be paid for in such amount as shall compensate for the portion of the work satisfactorily performed prior to termination.