BID PROPOSAL 2026.pdf
PDF 168 KB Posted
- Attached to
- Road Paving
- Solicitation number
- 37836
- Issued by
- Tolland County, Connecticut
About this file
Summary of BID PROPOSAL 2026.pdf
This is a bid proposal document for road paving services issued by the Town of Sterling, Connecticut. The Town is soliciting sealed bids for road paving services covering approximately 2.05 miles of Sterling roads. The solicitation opened July 3, 2026, with sealed bids due by 12:00 p.m. on Wednesday, July 29, 2026, at the First Selectman's Office. Bids will be publicly opened and read at an open public meeting on July 29, 2026, at 6:00 p.m. in Room #15 at Sterling Town Hall. The project encompasses three specific road sections: Snake Meadow Hill Road (approximately 4,150 linear feet, 18'-20' wide), Newport Road (approximately 5,300 linear feet, 16'-18' wide), and Hell Hollow Road (approximately 1,400 linear feet, 20' wide). All three sections require complete paving with tack coat application at seams, leveling course installation, and a one-and-one-half-inch overlay of compacted asphalt with proper keying at all ends. The successful bidder must provide all traffic control during execution. Bidders must be licensed and qualified contractors responsible for providing their own equipment and vehicles compliant with Connecticut DOT guidelines and equipped with warning or flashing lights.
Pricing shall be submitted on a per-linear-foot basis using the Town's Bid Pricing Sheet. The Board of Selectmen reserves the right to reject any or all bids, waive information, and make awards on an item-by-item basis. The successful bidder must submit certificates of insurance showing automobile liability coverage of not less than one million dollars with the Town of Sterling named as additional insured before payment authorization. No payment will be issued until the Town receives copies of all drivers' CDL licenses and proof of insurance for each driver. All personnel must comply with CDL license requirements and state regulations. Written inquiries must be submitted at least five calendar days before the bid opening date and should be directed to the First Selectman; no oral interpretations of bid documents will be provided. The First Selectman reserves the right to cancel the bidding process if deemed in the Town's best interest and may modify or amend the invitation via postings on the Town's website at www.sterlingct.us.
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Text version
BID PROPOSAL
ROAD PAVING
The undersigned hereby offers to supply Road Paving Services for approximately 2.05 miles of
Town roads located in Sterling. It is understood that the bidder will be determined by the most advantageous differential.
The undersigned further certifies that he/she is aware that: the Board of Selectmen may reject any or all bids; awards may be made on an item-by-item basis. Bidder has not included any state or federal taxes for which the Town is not liable and is making this bid without collusion with any other person, individual, or corporation.
COMPANY_____________________________________
REPRESENTATIVE_____________________________
POSITION______________________________________
ADDRESS______________________________________
TELEPHONE #__________________________________
FAX #___________________________________________
EMAIL_________________________________________
SIGNATURE____________________________________
DATE___________________________________________
TOTAL AMOUNT (PER LINEAR FOOT)_______________________
CONTRACT TERMS
The Town of Sterling is inviting sealed bids for road paving services. The Board of Selectmen on behalf of the Town of Sterling reserves the right to waive information on any and all bids when such action is deemed to be in the best interest of the Town.
Sealed bids clearly marked “Bid-Road Paving” will be received until 12:00 p.m., Wednesday, July 29, 2026 at the First Selectman’s Office. Bids will be publicly opened and read at an open public special meeting on Wednesday, July 29, 2026, at 6:00 p.m. in Room #15 at the Sterling Town Hall, by the Board of Selectmen.
INSURANCE REQUIREMENTS/HOLD HARMLESS AGREEMENT
Certificates of insurance showing the coverage shall be filed with the First Selectman on behalf of the
Town by the successful bidder. During the term of this Contract, the Contractor shall comply with the following insurance provisions:
1. Automobile Liability is not less than one million dollars ($1,000,000.00), Combined Single Limit.
2. Town of Sterling added as additional insured.
3. Certificate of Insurance confirming 1 and 2 above.
QUESTIONS
General inquiries should be directed to Myron “Jack” Joslyn, First Selectman at the following address:
Town of Sterling
1183 Plainfield Pike
P.O. Box 157
Oneco, CT 06373
Telephone: 860-564-2904, Ext. 102
Email: jjoslyn@sterlingct.gov
However, no oral interpretations shall be made to any respondent as to the meaning of any of the bid documents. Every request for an interpretation shall be made in writing, addressed and forwarded either to the address above, or emailed to jjoslyn@sterlingct.gov. To receive consideration, such questions must be received at least five (5) calendar days before the established date for receipt of proposals.
SITE CONDITIONS
Bidders should familiarize themselves with the locations. Bid Pricing Sheet of roads is attached. Contact
Town Hall for exact location of roads.
mailto:jjoslyn@sterlingct.gov mailto:jjoslyn@sterlingct.gov
REJECTION/CANCELLATION OF BIDS
The First Selectman reserves the right to cancel the bidding process prior to the established opening date and time, if such action is deemed to be in its best interest to do so. Moreover, the First Selectman reserves the right to reject any or all bids or any part of any or all bids, if it is in its best interest to do so.
The bidder agrees to all the terms and conditions of this invitation to bid. The successful bidder will submit a contract that does not supersede or change the terms of this invitation to bid. Please return this signed bid invitation with your bid.
I agree to the terms listed on the previous page:
Company/Individual
Authorized Person – Title Date
STANDARD INSTRUCTIONS TO BIDDERS
Road Paving Services will require the Contractor to provide their own equipment and/or vehicles equipped for paving the roads.
The Contractor is responsible for providing sufficient drivers/operators to work within the rules, regulations and requirements of the CDL license.
All equipment used by the successful Contractor shall be in good operating condition and shall comply with all laws and regulations of the State of Connecticut.
The Town may, before or after bid opening and in its sole discretion, clarify, modify, amend or terminate this invitation to bid, if the Town determines it is in the Town’s best interest. Any such action shall be affected by a posting on the Town’s website, www.sterlingct.us. Each bidder is responsible for checking the Town’s website to determine if the Town has issued any addends and, if so, to complete its bid in accordance with the invitation to bid as modified by the addends.
NO PAYMENT FOR SERVICES SHALL BE ISSUED UNTIL THE TOWN HAS RECEIVED
THE FOLLOWING FOR ALL DRIVERS:
1. Copy of all drivers’ CDL licenses
2. Certificate of Insurance showing liability coverage not less than one million dollars ($1,000,000.00) with the Town of Sterling added as additional insured
All vehicles used by the successful Contractor to provide the services shall meet State of Connecticut
DOT guidelines. All vehicles used by the successful Contractor to provide the services shall have warning lights or flashing lights that can be seen from any angle.
http://www.sterlingct.us/
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