RFP 75H70526R00010.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

CODE 16. ADMINISTERED BYCODE

X

X

811210

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR235

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

05/28/2026

MARY SIMMON

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIME

06/06/2026 1300 CT

b. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION 5. SOLICITATION NUMBER

75H70526R00010

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 12 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Bemidji MN 56601 2225 Cooperative Ct NW, Rm 200

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$34

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

Indian Health Service

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

JENNIFER L. RICHARDSON

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

Provide preventative maintenance, repair, and technical support on Steris Equipment for the Cass Lake and Red Lake Service Units IAW Scope of Work

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

12 2 of

75H70526R00010 Sterilizer PM and Repair Services

SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 CONTRACT ADMINISTRATION DATA

Contract Administration: All contract administration matters will be handled by the following individuals:

CONTRACTOR NAME AND ADDRESS:

EIN/TIN#____________

UIE SAMS#__________

CAGE#______________

NAME: ______________

TELEPHONE: ________

EMAIL: _____________

DELIVERY ADDRESS:

Red Lake Service Unit Cass Lake Service Unit 24760 Hospital Drive 425 7th Street NW Red Lake, MN 56671 Cass Lake, MN 56633

CONTRACTOR REGISTRATION: All required information must be in the System for Award Management (SAM) at www.sam.gov.

GOVERNMENT:

Mary Simon Indian Health Service 2225 Cooperative Ct NW, Rm 202 Bemidji, MN 56601 mary.simon2@IHS.Gov

The associated North American Industrial Classification System (NAICS) code: 811210 Electronic and Precision Equipment Repair and Maintenance PSC: J065 Maintenance, repair, and rebuilding of equipment-Medical

CONTRACT TYPE: Firm-Fixed Price

INVOICES: In accordance with the Prompt Payment Act, payment will be due 15 days after receipt of services or receipt of a proper invoice, whichever is later.

INVOICE INSTRUCTIONS:

mailto:mary.simon2@IHS.Gov

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

- A copy of the Contractor's invoice shall be included with the IPP invoice. If no invoice is attached, the Invoice will be rejected;

- Contractor's Invoice shall contain:

* Contract number

* SAM's Registration - Unique Identity Number (UEI Number)

* EIN or Tax ID Number

* List of deliverables;

- Timesheets if applicable - Number of hours worked with corresponding labor category and rate

HHSAR 352.232-71 Electronic Submission of Invoice Payment Requests (Feb 2022)

(a) Definitions.

Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), "Content of Invoices" and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

Unless otherwise agreed to by the contracting officer per HHSAR 352.232-71(c), the use of IPP shall take precedence over previously established invoicing procedures.

Improperly prepared invoices or statements shall be returned to the contractor and may delay payment.

BID SCHEDULE: BASE PLUS 4 OPTION YEARS

EQUIPMENT DESCRIPTION:

Manufacture Make/Model Serial # Location Steris AMSCO 400 16/20 31832435 Cass Lake Steris AMSCO 400 16/20 32002433 Cass Lake Steris 3052 Washer Disinfector 3615924016 Cass Lake Steris 3052 Washer Disinfector 3619424012 Cass Lake Steris Acu-sInQ 2 2511 Cass Lake Steris AMSCO Drying Cabinet 8869 Cass Lake Steris ACU-SINQ Dosing System 3082 Cass Lake

Manufacture Make/Model Serial # Location Steris AMSCO 400 16/20 32372550 Red Lake Steris AMSCO 400 16/20 30042108 Red Lake Steris AMSCO 2532 Washer 3634920028 Red Lake Steris AMSCO 2532 Washer 3634920027 Red Lake Steris Scale Back Pro 30-75KW SBP000681 Red Lake Steris Scale Back Pro 30-75KW SBP001548 Red Lake Steris InnoWave ECO 10200143549 Red Lake Steris Acu-sInQ 2 1798 Red Lake

BASE YEAR: 06/15/2026 – 06/14/2027

DESCRIPTION MONTHLY TOTAL

RED LAKE

MONTHLY TOTAL

CASS LAKE

ANNUAL TOTAL

RED LAKE

ANNUAL TOTAL

CASS LAKE

Provide preventative maintenance, repair, and technical support on above equipment list for the Cass Lake and Red Lake Service Units IAW Scope of Work

OPTION YEAR 1: 06/15/2027 – 06/14/2028

DESCRIPTION MONTHLY TOTAL

RED LAKE

MONTHLY TOTAL

CASS LAKE

ANNUAL TOTAL

RED LAKE

ANNUAL TOTAL

CASS LAKE

Provide preventative maintenance, repair, and technical support on above equipment list for the Cass Lake and Red Lake Service Units IAW Scope of Work

OPTION YEAR 2: 06/15/2028 – 06/14/2029

DESCRIPTION MONTHLY TOTAL

RED LAKE

MONTHLY TOTAL

CASS LAKE

ANNUAL TOTAL

RED LAKE

ANNUAL TOTAL

CASS LAKE

Provide preventative maintenance, repair, and technical support on above equipment list for the Cass Lake and Red Lake Service Units IAW Scope of Work

OPTION YEAR 3: 06/15/2029 – 06/14/2030

DESCRIPTION MONTHLY TOTAL

RED LAKE

MONTHLY TOTAL

CASS LAKE

ANNUAL TOTAL

RED LAKE

ANNUAL TOTAL

CASS LAKE

Provide preventative maintenance, repair, and technical support on above equipment list for the Cass Lake and Red Lake Service Units IAW Scope of Work

OPTION YEAR 4: 06/15/2030 – 06/14/2031

DESCRIPTION MONTHLY TOTAL

RED LAKE

MONTHLY TOTAL

CASS LAKE

ANNUAL TOTAL

RED LAKE

ANNUAL TOTAL

CASS LAKE

Provide preventative maintenance, repair, and technical support on above equipment list for the Cass Lake and Red Lake Service Units IAW Scope of Work

CUMMULATIVE

BASE: $

Option Year 1: $ Option Year 2: $ Option Year 3: $ Option Year 4: $

TOTAL: $

SCOPE OF WORK

Scope of Work Sterilizer Preventative Maintenance and Repair

Service Agreement

1. Background:

The Indian Health Service Bemidji Area is currently in need of a service agreement to provide comprehensive preventative maintenance and repair services for Steris sterilization systems and supporting equipment located at the Cass Lake and Red Lake Service Units.

2. SCOPE OF WORK:

The Primary purpose of this contract is to provide a full-service contract for preventive maintenance, repairs and parts on central sterilization equipment. The Contractor shall provide all parts, labor, application and technical phone support necessary to perform the preventative maintenance services equipment located at the Cass Lake & Red Lake Service Units. A period of performance of 1 Base year to include 4 option years of service. Work must be done in strict accordance with all schedules, specifications, terms, conditions and provisions of this contract. All services shall be performed in accordance with original equipment manufacturer (OEM) specifications, warranty requirements, and industry best practices to ensure continued warranty compliance.

Equipment services shall include the following:

• Preventive maintenance - Includes all PM parts, labor, and travel to perform scheduled preventive maintenance in accordance with STERIS’s then-current Preventive Maintenance check List.

• Repair and Technical Support as needed – Includes all parts, labor, and travel to perform repair services.

Before performing work, the contractor shall sign in with the Biomedical Engineering/HTM service.

3. PLACE OF PERFORMANCE:

Cass Lake Hospital 425 7Th ST. NW Cass Lake, MN 56633

Red Lake Hospital 24760 Hospital Rd Red Lake, MN 56671

4. CONFORMANCE STANDARD:

All services provided under this contract must be performed in conformance with the National Fire Protection Agency (NFPA), Occupational Safety and Health Administration (OSHA), and Original Equipment Manufacturer standards and specifications.

5. HOURS OF WORK

1. Technical and Application Phone support is Monday through Friday at a minimum from 7:00 a.m. to 8:00 p.m. CST

2. Onsite routine and PM services are 8:00 am through 5:00 pm CST, excluding federal holidays or as otherwise arranged with the facility’s designated point of contact.

Exceptions are made for holidays. The eleven holidays observed by the Federal Government are New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. Also, any other day declared by the President of the United States to be a national holiday.

6. EQUIPMENT DESCRIPTION:

Manufacture Make/Model Serial # Location Steris AMSCO 400 16/20 31832435 Cass Lake Steris AMSCO 400 16/20 32002433 Cass Lake Steris 3052 Washer Disinfector 3615924016 Cass Lake Steris 3052 Washer Disinfector 3619424012 Cass Lake Steris Acu-sInQ 2 2511 Cass Lake Steris AMSCO Drying Cabinet 8869 Cass Lake Steris ACU-SINQ Dosing System 3082 Cass Lake

Manufacture Make/Model Serial # Location Steris AMSCO 400 16/20 32372550 Red Lake Steris AMSCO 400 16/20 30042108 Red Lake Steris AMSCO 2532 Washer 3634920028 Red Lake Steris AMSCO 2532 Washer 3634920027 Red Lake Steris Scale Back Pro 30-75KW SBP000681 Red Lake Steris Scale Back Pro 30-75KW SBP001548 Red Lake Steris InnoWave ECO 10200143549 Red Lake Steris Acu-sInQ 2 1798 Red Lake

7. DOCUMENTATION REPORTS:

After each service call, a service report shall be provided to the facility’s designated point of contact including the following information:

1. Date and total hours of service.

2. Parts installed (part # and part costs).

3. Safety checks.

4. Performance data.

5. Service comments or remarks.

8. REPORTING REQUIREMENTS:

The Contractor shall contact or be contacted by a Biomedical Engineering Personnel and sign in with the department prior to all services being performed. This check-in is mandatory. The contracting personnel will identify him/herself to the Biomedical Engineering section before proceeding to the job site.

The Contractor shall not perform any repairs, modifications, or replacements that would void or exceed warranty coverage unless expressly authorized in writing by the Contracting Officer. The Contactor shall ensure that all personnel performing maintenance are properly trained, qualified, and certified to work on the specific equipment covered under this agreement.

75H70525R00010

FEDERAL ACQUISITION REGULATIONS

52.252-2 Clauses Incorporated by Reference. This contract incorporates one or more clauses by reference, with same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: www.acquisition.gov

52.202-1 Definitions.

52.204-19 Incorporation by Reference of Representations and Certifications.

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities.

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services 52.217-8 Option to Extend Services 52.222-90 Addressing DEI Discrimination by Federal Contractors 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving.

52.225-13 Restrictions on Certain Foreign Purchases.

52.232-39 Unenforceability of Unauthorized Obligations.

52.232-40 Providing Accelerated Payments to Small Business Subcontractors.

52.233-3 Protest after Award.

52.233-4 Applicable Law for Breach of Contract Claim.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

HEALTH & HUMAN SERVICES ACQUISTION REGULATION (HHSAR)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

http://www.hhs.gov/policies/hhsar/subpart301-1.html http://www.acquisition.gov/

75H70525R00010

352.222-70 Contractor Cooperation in Equal Employment Opportunity Investigations.

352.224-70 Privacy Act.

352.226-1 Indian Preference.

352.226-2 Indian Preference Program.

352.237-70 Pro-Children Act.

352.237-74 Non-Discrimination in Service Delivery.