RFP 6982AF26R000002 CA FLAP SCRT5(1A) MBSST MITIGATION.pdf

REQUEST FOR PROPSAL (RFP)

Issuing Office: United States Department of Transportation

Federal Highway Administration (FHWA) Central Federal Lands Highway Division (CFLHD)

12300 W. Dakota Avenue Lakewood, CO 80228

Agency Contact: Kelly Palmer, Contract Specialist Telephone: 720-963-3621 Email: kelly.palmer@dot.gov / CFLAcquisitions@dot.gov

Solicitation Number: 6982AF26R000002

Title: CA FLAP SCR T5(1A) Monterey Bay Sanctuary Scenic

Trial Mitigation

Solicitation Release Date: April 14, 2026

Technical Questions Due Date: May 4, 2026

Proposals Due Date: May 15, 2026 mailto:kelly.palmer@dot.gov mailto:CFLAcquisitions@dot.gov

PART I

SECTION – A

RFP INFORMATION AND INSTRUCTIONS FOR PREPARATION OF PROPOSALS

RFP INFORMATION

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Revolutionary Federal Acquisition Regulation Overhaul (RFO )part 12. This announcement constitutes only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation Number 6982AF26R000002 is issued as a Request for Proposal (RFP) for the mitigation site restoration and enhancement for CA FLAP SCR T5(1A) Monterey Bay Sanctuary Scenic Trial Mitigation.

This acquisition is set aside for 100% small business concerns. the North American Industry Classification System (NAICS) code is 113210 – Forest Nurseries and Gathering Forest Product with an industry size standard of $20.5M. Prospective offerors are responsible for checking System for Award Management (SAM) to obtain any amendments or other information pertaining to the solicitation. Prospective offerors are encouraged to register for notifications.

This solicitation incorporates provision and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquistion.gov and https://www.acquisition.gov/far-overhaul/far-part-deviation-guide

All offerors must be actively registered in the System for Award Management (www.SAM.gov) at the time of proposal submission in order to be eligible to receive an award under this RFP.

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in DOT solicitations. Examples include:

• 52.222-25, Affirmative Action Compliance, and

• 52.212-3(d), Offeror Representations and Certifications—Commercial Products and Commercial Services.

Contracting officers will not need to consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

The Government shall not award any contract if the resulting contract would not represent a "best value" to the Government using the tradeoff process procedures as required by the Revolutionary Federal Acquisition Regulation Overhaul (RFO).

To ensure timely and equitable evaluation of proposals, offerors are cautioned to strictly comply

A-1 file://cflprnt2.cflhd.local/common/P&A/ACQTEAM/FAR%20Overhaul/Part%2012/www.acquistion.gov https://www.acquisition.gov/far-overhaul/far-part-deviation-guide http://www.sam.gov/ with all instructions within this solicitation to ensure submission of a complete proposal.

Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and those identified as evaluation factors and sub-factors.

Failure to furnish a complete proposal, at the time of submission, may result in the proposal being unacceptable to the Government and eliminated from consideration for award.

The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer's opinion, adequate price competition exists, no additional cost information will be requested and certification under RFO 15.403-1 will not be required. However, if at any time during this competition, the Contracting Officer determines that adequate price competition no longer exists, offerors may be required to submit information to the extent necessary for the Contracting Officer to determine the reasonableness and affordability of the price.

If an offeror believes that requirements in these instructions contain an error, omission, or are otherwise flawed, the Offeror shall immediately notify the Contracting Officer in writing (email is the preferred method) with supporting rationale by the due date provided. All concerns and questions shall be submitted to the Contracting Officer, Attention Kelly Palmer at CFLAcquisitions@dot.gov.

This RFP does not commit the Government to any costs incurred in the preparation and submission of a proposal or for any other costs incurred by any firm submitting a proposal in response to this solicitation. Note specifically that the Offeror will not be participating in a sealed bid procurement process under this acquisition method. Issuance of this RFP does not constitute an award commitment on the part of the Government.

A proposal that is orderly and sufficiently documented will enable the Government to perform a thorough and fair evaluation. Proposals that fail to address any of the evaluation criteria may be deemed incomplete, and the proposal may be removed from further consideration.

Proposals must set forth full, accurate, and complete information as required by this RFP, (including attachments), if applicable. The penalty for making false statements is prescribed in 18 U.S.C. 1001.

Proposal must be valid for a minimum of 60 days.

Interchangeable Words: The following roles/words denote different legal terms and ramifications: contractor, offeror, firm and company, however for the purpose of this solicitation they are used interchangeably. In addition, the word “requirement” can be used interchangeably to mean one, a combination, or all of the following: 1) Specifications, and 2) Solicitation.

Alternate proposals are not authorized and will not be accepted.

Award is subject to and based on the availability of funds.

A-2 mailto:CFLAcquisitions@dot.gov

Including all other factors, to qualify for award, an offeror must be determined responsible in accordance with RFO Subpart Part 9.

The Standard Form (SF) 1449 Solicitation/Contract/Order for Commercial Items must be returned along with the SF 30 Amendment of Solicitation/Modification of Contract if any amendments are issued for the RFP to be considered responsive.

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INSTRUCTIONS FOR PREPARATION OF PROPOSALS

In responding to this RFP, proposals MUST include the following:

1. Technical Proposal: Narrative discussion addressing the quoter’s technical approach and technical merit factors identified in Part III, Evaluation of Proposals. A description of how the Statement of Work or Performance Work Statement requirements will be completed.

2. Price Proposal: Submitted pricing in the format of the Schedule of Service, Contract Line-Item Number (CLIN) Structure table shown in Part II.

3. Past Performance References: Please provide a matrix of recent relevant past performance (within the last six (6) years), which shall include the following: a short description of the work, the dates of work performance, the name of the client and a contact phone number and email address, so a reference check can be conducted.

Proposals shall include at least three (3) references.

4. Organizational Information: Proposals shall include the following mandatory business information regarding your company in the body of the cover email message:

a. Confirmation your company accepts government purchase orders

b. Business Size (Small, Woman-Owned, Disadvantaged, Hub-Zone, Large, Non-

Profit, etc.)

c. Payment Terms (Government Standard is NET 30)

d. Unique Entity Identifier (UEI) and Electronic Funds Transfer (EFT) Indicator (if applicable):

e. Federal Tax Identification Number (TIN) (9-Digits)

f. Correct Mailing Address for the order (include name, telephone, email address);

Note: Mailing address and entity name shall match the information in www.sam.gov

g. Verification company information listed in the System for Award Management (SAM) current and accurate? https://www.sam.gov/SAM/

5. Instructions for Preparation of Quotations: Proposals shall be submitted electronically as Adobe (pdf) files with the technical capability, pricing, past performance and organizational information sections submitted in an email whose size shall not exceed 25 Megabyte, multiple emails are allowed, but must state if it is email 1 of 1 or 1 of 2 etc.

6. Evaluation of Proposals: See RFO Clause 52.212-2 Evaluation – Commercial Product Commercial Services for the Evaluation Factors and Subfactors.

7. The Period of Performance will start upon award and will end five (5) years from the date of award.

NOTE: Failure to furnish all information required above may result in your proposal being considered non-responsive and eliminated from further consideration.

A-4 http://www.sam.gov/ https://www.sam.gov/SAM/

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30. HFLCEO260102PR

6982AF26R000002

KELLY PALMER

720-963-3621

69050001 100

FEDERAL HIGHWAY ADMINISTRATION

CENTRAL FEDERAL LANDS DIVISION

12300 WEST DAKOTA AVENUE, LAKEWOOD CO 80228

69050001

FEDERAL HIGHWAY ADMINISTRATION

CENTRAL FEDERAL LANDS DIVISION

12300 WEST DAKOTA AVENUE, LAKEWOOD CO 80228

PAYMENT WILL BE MADE BY

FEDERAL HIGHWAY ADMINISTRATION

CENTRAL FEDERAL LANDS HIGHWAY DIVISION

12300 W. DAKOTA AVENUE, SUITE 167

LAKEWOOD, COLORADO 80228

101 SEE BID SCHEDULE (PART I, SECTION B)

113210

$20.5

04/14/2026

LOCAL TIME

05/15/2026

2:00 P.M. MDT

690500001

FEDERAL HIGHWAY ADMINISTRATION

CENTRAL FEDERAL LANDS DIVISION

12300 WEST DAKOTA AVENUE, SUITE 167

LAKEWOOD, COLORADO 80228

A-5

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

A-6

SECTION – B

SCHEDULE OF SERVICES/BID SCHEDULE

Bidder/Offeror please note: Before preparing the bid, carefully read the Solicitation Provisions. Insert a unit bid price, in figures, for each pay item for which a quantity appears in the bid schedule. Unit bid prices should be quoted no more precisely than the nearest cent (2 decimal places). Unit bid prices quoted more precisely will be rounded up to the nearest cent by the Government. Multiply the unit price by the quantity for each pay item and show the amount bid. Should any mathematical check made by the Government show a mistake in the amount bid, the corrected unit price extension shall govern. When the word "LPSM" (Lump Sum) appears as a unit bid price, insert an amount for each lump sum pay item. When a sum based on a fixed rate appears for any pay item in the amount bid column, include the Government inserted amount bid for the item in the total bid amount. Total all of the amounts bid for each pay item and show the total bid amount.

BID SCHEDULE

Bid Schedule Project: CA FLAP SCR T5(1A), MONTEREY BAY SANCTUARY SCENIC TRAIL MITIGATION

Page B-1

BID SCHEDULE

Project No : CA FLAP SCR T5(1A) Schedule : A

Project Name : MONTEREY BAY SANCTUARY

SCENIC TRAIL MITIGATION

Schedule Type : Base

Contract Quantity Pay Items

No Contract Quantity Pay Items

AMD# Line Item Number

Pay Item Number

Description Supplemental Description

Quantity Unit Unit Price Amount

A0020 15101-0000 MOBILIZATION ALL LPSM

A0040 15201-0000

CONSTRUCTION

SURVEY AND

STAKING

ALL LPSM

A0060 15301-0000 CONTRACTOR

QUALITY CONTROL ALL LPSM

A0080 15501-0000 CONSTRUCTION

SCHEDULE ALL LPSM

A0100 15701-0000 SOIL EROSION

CONTROL ALL LPSM

A0120 15720-0000

STORMWATER

POLLUTION

PREVENTION PLAN

ALL LPSM

A0140 20201-0000 SELECTIVE CLEARING (INVASIVE EXOTIC

PLANT REMOVAL) 3.500 ACRE

A0160 21202-0000 SITE GRADING 6,500.000 SQYD

A0200 61901-3400 FENCE,

COMBINATION WIRE

(CATTLE EXCLUSION

FENCE) 3,500.000 LNFT

A0240 61902-5300 GATE, COMBINATION

WIRE

(CATTLE EXCLUSION

GATE) 5.000 EACH

A0260 62201-0250

DUMP TRUCK, 10

CUBIC YARD MINIMUM

CAPACITY

80.000 HOUR

A0280 62201-0450

BACKHOE LOADER, 4

CUBIC FOOT MINIMUM

RATED CAPACITY

BUCKET, 18-INCH

WIDTH

80.000 HOUR

A0300 62201-0850

WHEEL LOADER, 1

CUBIC YARD MINIMUM

RATED CAPACITY

80.000 HOUR

A0320 62301-0000 GENERAL LABOR 80.000 HOUR

A0340 62302-1000

SPECIAL LABOR,

HIRED TECHNICAL

SERVICES

80.000 HOUR

A0360 62302-1100

SPECIAL LABOR,

HIRED SURVEY

SERVICES

80.000 HOUR

A0380 62303-1010

SPECIAL LABOR,

HIRED TECHNICAL

SERVICES,

BIOLOGICAL

SERVICES

(BIOLOGICAL

MONITOR)

ALL LPSM

A0400 62511-1000 SEEDING, DRY

METHOD 6,500.000 SQYD

A0420 62516-1000 MULCHING, DRY

METHOD 6,500.000 SQYD

A0440 62542-1000 SEEDING

SUPPLEMENTS, SEED

(COLLECTION AND

STORAGE) 50.000 LB

A0460 62601-0000

PLANTINGS (COLLECTION/PROPA

GATION, BALTIC

RUSH, TREE BAND)

620.000 EACH

Bid Schedule

Page B-2

A0480 62601-0000

PLANTINGS (COLLECTION/PROPA

GATION, BOG RUSH,

TREE BAND)

620.000 EACH

A0500 62601-0000

PLANTINGS (COLLECTION/PROPA

GATION, CALIFORNIA

BLACKBERRY, TREE

BAND)

200.000 EACH

A0520 62601-0000

PLANTINGS (COLLECTION/PROPA

GATION, DENSE

SEDGE, TREE BAND)

620.000 EACH

A0540 62601-0000

PLANTINGS (COLLECTION/PROPA

GATION, MONTEREY

SEDGE, TREE BAND)

620.000 EACH

A0560 62601-0000

PLANTINGS (COLLECTION/PROPA

GATION, SALT MARSH

BACCHARIS, TREE

BAND)

620.000 EACH

A0580 62601-0000

PLANTINGS (INSTALLATION,

BALTIC RUSH, TREE

BAND)

620.000 EACH

A0600 62601-0000 PLANTINGS (INSTALLATION, BOG

RUSH, TREE BAND) 620.000 EACH

A0620 62601-0000

PLANTINGS (INSTALLATION,

CALIFORNIA

BLACKBERRY, TREE

BAND)

200.000 EACH

A0640 62601-0000

PLANTINGS (INSTALLATION,

DENSE SEDGE, TREE

BAND)

620.000 EACH

A0660 62601-0000

PLANTINGS (INSTALLATION,

MONTEREY SEDGE,

TREE BAND)

620.000 EACH

A0680 62601-0000

PLANTINGS (INSTALLATION, SALT

MARSH BACCHARIS,

TREE BAND)

620.000 EACH

A0700 62603-0000

PLANTINGS (5-YEAR

MAINTENANCE

PERIOD)

ALL LPSM

A0720 62604-5000 CUTTINGS, WILLOW

POLE

(ARROYO WILLOW &

PACIFIC WILLOW) 2,000.000 EACH

Submitted By: Schedule Total:

Bid Schedule

Page B-3

Total-Schedule(s) and Option(s) Bid Total

Schedule A $0.00

BID SCHEDULE SUMMARY

Schedule Bid Total

Schedule A - Base $0.00

Bid Schedule Project: CA FLAP SCR T5(1A), MONTEREY BAY SANCTUARY SCENIC TRAIL MITIGATION

NOTE: Unless otherwise negotiated and approved, the contractor will be paid the FFP of each CLIN upon successful completion and Government acceptance. The contractor may also request milestone payments in accordance with work completed and accepted by the Government. Satisfactory completion and acceptance will be made by the Government Representative

Page B-4

SECTION – C

SPECIFICATIONS

CA FLAP SCR T5(1A)

MONTEREY BAY SANCTUARY SCENIC TRAIL MITIGATION

C-1

Section 101. — TERMS, FORMAT, AND DEFINITIONS

101.01 Meaning of Terms. These specifications are generally written in the imperative mood. In sentences using the imperative mood, the subject, "the Contractor", is implied. Also implied in this language are "shall", "shall be", or similar words and phrases. In material specifications, the subject may also be the supplier, fabricator, or manufacturer supplying material, products, or equipment for use on the project. Wherever "directed", "required", "prescribed", "requested", or "ordered" are used, the "direction", "requirement", "prescription", or "order" of the Contracting Officer is intended. Wherever something is to be "submitted" or "submitting to", the Contracting Officer is intended. Similarly, wherever "approved", "acceptable", "suitable", "satisfactory", or similar words are used, the words mean "approved by", "acceptable to", or "satisfactory to" the Contracting Officer.

The word "will" generally pertains to decisions or actions of the Contracting Officer.

101.02 Specifications Format. These specifications are divided into 10 Divisions. Division 100 consists of general contract requirements for which no direct payment is made. The requirements contained in Division 100 apply to all contracts.

Division 150 consists of project contract requirements that apply to all contracts. Work under Division 150 is paid for directly or indirectly according to Subsection 109.05. If there is no pay item in the bid schedule, no direct payment is made.

Divisions 200 through 600 consist of construction contract requirements for specific items of work. Work under these Divisions is paid for directly or indirectly according to Subsection 109.05. If there is no pay item in the bid schedule, no direct payment is made.

Division 700 contains the material requirements for Divisions 150 through 600. No direct payment is made in Division 700. Payment for material is included as part of the work required in Divisions 150 through 600.

The first three digits of the pay item number in the bid schedule identify the Section under which the work is performed.

101.03 Abbreviations.When these abbreviations are used, they represent the following:

(a) Acronyms.

3D — Three-Dimensional

AASHTO — American Association of State Highway and Transportation Officials

ACI — American Concrete Institute

ANSI — American National Standards Institute

ASTM — American Society for Testing and Materials (ASTM International)

C-2

AWG — American Wire Gauge

BCM – Baseline Construction Schedule

BMP — Best Management Practice

CFR — Code of Federal Regulations

CO — Contracting Officer and authorized representatives

CDR — Contractor’s Daily Record

CPM — Critical Path Method

CTSM — Contingent Sum

EPA — Environmental Protection Agency

FAR — Federal Acquisition Regulations (48 CFR Chapter 1)

FHWA — Federal Highway Administration

FLH — Federal Lands Highway

GPS — Global Positioning System

GSA — General Services Administration

LPSM — Lump Sum

NTP — Notice to Proceed

OSHA — Occupational Safety and Health Administration

PVC — Polyvinyl Chloride

QA — Quality Assurance

QC — Quality Control

QCM — Quality Control Manager

QCP — Quality Control Plan

RECP — Rolled Erosion Control Product

SDS — Safety Data Sheet

SF — Standard Form

C-3

SWPPP — Storm Water Pollution Prevention Plan

TAR — Transportation Acquisition Regulations (48 CFR Chapter 12)

U.S. — United States

U.S.C. — United States Code

(b) Unit abbreviations and symbols.

°F — degree Fahrenheit temperature ft — feet length ft2 — square feet area ft3 — cubic feet volume gal — gallon volume in — inches length in2 — square inches area in3 — cubic inches volume lb — pound mass mi — mile length min — minute time oz — ounces mass ppm — parts per million concentration psi — pounds per square inch pressure sec — second time yd — yards length yd2 — square yards area yd3 — cubic yards volume

(c) Slope notation. Slopes are expressed as the ratio of vertical to horizontal (V:H).

C-4

101.04 Definitions. Unless otherwise specified, the following terms are defined as follows:

Award — The written acceptance of a bid by the CO.

Backfill — Material used to replace or the act of replacing material removed during construction. Material placed or the act of placing material adjacent to structures.

Bid — A written offer by a bidder to perform work at a quoted price.

Bidder — An individual or legal entity submitting a bid.

Bid Guarantee — A form of security assuring that the bidder will not withdraw a bid within the period specified for acceptance and will execute a written contract and provide required bonds.

Bid Schedule — The prepared schedule included with the bid forms, containing the estimated quantities of pay items for which unit bid prices are invited.

Commercial Certification — See Subsection 106.03.

Completion Date — The date by which all contract work is to be complete.

Construction Limits — The limits that establish the area disturbed by construction operations and beyond which no disturbance is allowed.

Contract — The written agreement between the Government and the Contractor setting forth the obligations of the parties for the performance of and payment for the prescribed work.

Contracting Officer — An official of the Government with the authority to execute, administer, and terminate contracts, and make related determinations and findings. The term includes authorized representatives of the CO acting within the limits of their authority as delegated by the CO.

Contract Modification — A written change in the terms of the contract. Contract modifications are of the following forms:

(a) Administrative change. A unilateral contract change, in writing, that does not affect the substantive rights of the parties (such as a change in the paying office or the appropriation data).

(b) Change order. A written order, signed by the CO, directing the Contractor to make a change that FAR Clause 52.243-1 Changes-Fixed-Price authorizes the CO to order without the Contractor’s consent.

(c) Supplemental agreement. A contract modification that is accomplished by the signature of the CO (unilateral contract modification) or by the signature of the CO and the Contractor (bilateral contract modification).

Contractor — The individual or legal entity contracting with the Government for performance of prescribed work.

Contract Time — The specified time allowed for completion of the contract work.

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Cross-Section — A vertical section of the ground or structure at right angles to the centerline or baseline of the roadway or other work.

Day — A calendar day starting and ending at midnight.

Drawings — Design sheets or fabrication, erection, shop drawing, or construction details submitted to the CO by the Contractor according to FAR Clause 52.236-21 Specifications and Drawings for Construction. Also refers to submissions and submittals.

Federal Land Management Agencies — Federal agencies including, but not limited to, the National Park Service, U.S. Forest Service, U.S. Fish & Wildlife Service, U.S. Army Corps of Engineers, Bureau of Land Management, and Bureau of Reclamation.

Final Acceptance — The point at which the Government formally accepts the work and relieves the Contractor of further responsibility for the maintenance of the project. This excludes warranties, which remain in effect until they expire. See FAR Clause 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services (o) Warranty.

Government — The Government of the United States of America.

Highway, Street, or Road — A general term denoting a public way primarily designed for purposes of multimodal travel.

Masterworks — A web-based system used by the Government, Contractors, and Subcontractors on this Government contract to prepare CDRs, measurement notes (pay notes and field measurement documentation), and transmit submittals, and documents and drawings.

Material — Substances specified or necessary to complete the contract work.

Measurement — The process of identifying the dimensions, quantity, or capacity of a pay item. See Section 109 for measurement methods, terms, and definitions.

Notice to Proceed — Written notice to the Contractor to start the contract work.

Offeror — An individual or legal entity submitting a bid.

Pay Item — A specific item of work consisting of a unit, quantity, and method of measurement furnished by the Government and a price established by the contract.

Payment Bond — The security executed by the Contractor and surety or sureties and provided to the CO to ensure payments as required by law to persons supplying labor or material according to the contract.

Performance Bond — The security executed by the Contractor and surety or sureties and provided to the CO to guarantee completion of the contract work.

Plans — The contract plans furnished by the Government showing the location, type, dimensions, and details of the work.

Production Certification — See Subsection 106.03.

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Professional Engineer — Engineers holding valid state licenses permitting them to offer engineering services directly to the public. Engineers that are experienced in the work for which they are responsible, take legal responsibility for their engineering designs, and are bound by a code of ethics to protect the public health.

Project — The specific section of the property on which construction is to be performed under the contract.

Right-of-Way — Real property necessary for the project, including roadway, buffer areas, access, and drainage areas.

Shop Drawings — See "Drawings"

Solicitation — The complete assembly of documents (whether attached or incorporated by reference) furnished to prospective bidders.

Specifications — The written requirements for performing work.

Standard Form — Numbered form issued by the GSA for use as contract documents.

Subcontract — The written agreement between the Contractor and an individual or legal entity setting forth the obligations of the parties for the performance of and payment for a specific portion of the work to be performed by the subcontractor.

Subcontractor — An individual or legal entity with which the Contractor sublets part of the work. This includes subcontractors and material suppliers in all tiers.

Substantial Completion —For mitigation site work, the point at which all initial construction activities, including but not limited to selective clearing, grading, planting, seeding, mulching, fencing, and gate installation are complete, and the only remaining work is the multi-year plant maintenance period.

Superintendent — The Contractor’s on-site representative who has authority to act for the Contractor and is responsible for directing and supervising construction operations on behalf of the Contractor.

Surety — An individual or corporation legally liable for the debt, default, or failure of a Contractor to satisfy a contract obligation.

Work — The providing of labor, material, equipment, and other incidentals necessary to complete the project according to the contract.

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Section 102. — BID, AWARD, AND EXECUTION OF CONTRACT

102.01 Acquisition Regulations. Bid, award, and execution of the contract is governed by the FAR and

TAR.

102.02 Preparation of Proposal. Follow the requirements of FAR Provision 52.212-1 Instructions to Offerors - Commercial Products and Commercial Services.

Insert a numeric unit proposal price for each pay item for which a quantity appears in the schedule.

Multiply the unit price by the quantity for each pay item and show the amount proposed. If mathematical checks made by the Government show a mistake in the amount proposed, the corrected unit price extension governs.

If "LPSM" appears as a unit of measure in the bid schedule, insert an amount bid for each lump sum pay item.

If "CTSM" appears as a unit of measure in the bid schedule, include the Government inserted amount for the pay item in the total bid amount.

Total the amounts bid for each pay item and show the total bid amount.

The quantities listed in the schedule are approximate, unless designated as a contract quantity, and are used for the comparison of bids. Payment will be made for the actual quantities of work performed and accepted or material provided according to the contract. The scheduled quantities may be increased, decreased, or deleted. Bid schedule quantities are considered the original contract quantities.

102.02A Physical Data.

Data and information furnished or referred to below is for the Contractor's information. The Government is not responsible for any interpretation of, or conclusion drawn from the data or information by the Contractor.

(a) The indications of physical conditions on the drawings and in the specifications are the result of site investigations by:

(1) Final Hydrologic and Hydraulic Technical Memorandum.

(b) Weather conditions: Contact the National Weather Service.

102.03 Bid Guarantee. Follow the requirements of FAR Clause 52.228-1 Bid Guarantee.

102.04 Individual Surety. Follow the requirements of FAR Clause 52.228-11 Individual Surety-Pledge of Assets.

Complete and date the SF 28, Affidavit of Individual Surety after the solicitation date. The individual surety shall personally sign the SF 28. Bidders cannot serve as their own surety. See FAR 28.203 Individual Sureties.

After reviewing the SF 28, the CO may request the surety to submit further documentation with respect

C-8 to its assets, debts, or encumbrances. The information may be required to be provided under oath. Failure of the surety to respond with the requested documentation within 7 days of receipt of the request is cause for rejection of the surety.

Any material misstatement by the surety, overstatement of assets (either as to ownership or value), or understatement of liabilities is cause for rejection of the surety. Substitution of individual sureties to support a bid bond after the bid opening will not be allowed.

Provide documentary evidence as to the ownership and value of the assets pledged in support of the bond and details of the security interest in the assets by the individual sureties for the apparent low bidder within 14 days after the opening of bids. Failure to submit evidence within the time required will be grounds for declaring the surety unacceptable.

After reviewing the SF 28 and documentary information on the security interest and the assets pledged, the CO may request the surety to submit further information and documents with respect to the documents submitted. The information may be required to be provided under oath. Failure of the surety to respond with the requested information or documents within 7 days of receipt of the request is cause for rejection of the surety.

102.05 Not Used.

102.06 Performance and Payment Bonds. Follow the requirements of FAR Clause 52.228-16 Performance and Payment Bonds - Other than Construction.

Use SF 25, Performance Bond and SF 25A, Payment Bond for submitting the bonds.

Follow the requirements of Subsections 102.03 and 102.04.

Submit the documentary evidence for individual sureties at the same time as the Affidavit of Individual Surety and security interest in assets pledged. A Contractor submitting an unacceptable individual surety in satisfaction of a performance or payment bond before the issuance of the NTP will be allowed one opportunity to substitute an acceptable surety or sureties within 7 days of receipt of notification that the surety is unacceptable.

The Government’s right to direct the substitution of sureties to ensure the continuing acceptability of the bonds during the performance of the contract according to FAR Clause 52.228-2 Additional Bond Security is not restricted.

The requirements of this Subsection are in addition to the requirements in FAR 28.2, except where in conflict with the requirements in the FAR, in which case the FAR supersedes the requirements of this Subsection.

The bond amounts may be reduced when the CO issues substantial completion for grading, planting, seeding, and fencing; and the only remaining work will be maintenance of the site to ensure viability of the vegetation.

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Section 103. — SCOPE OF WORK

103.01 Intent of Contract. The intent of the contract is to provide for completion of the work described in the contract documents. The precise details of performing the work are not described, except as considered essential for the successful completion of the work. Provide labor, material, equipment, tools, transportation, and supplies necessary to complete the work according to the contract.

103.02 Disputes. Follow the requirements of FAR Clause 52.233-1 Disputes (Alternate I).

103.03 Not Used.

103.04 Contractor Records. Follow the requirements of FAR Clause 52.222-8 Payrolls and Basic Records.

Upon request, provide records related to the contract to the Government for up to 3 years after final payment or for longer periods as provided by law.

Include a provision in subcontracts at all tiers giving the Government the same rights as provided above with respect to the subcontractor’s records.

103.05 Partnering. To facilitate the contract, the CO offers to participate in a partnership with the Contractor. This partnership draws on the strengths of each organization to identify and achieve reciprocal goals. Partnering strives to resolve problems in a timely, professional, and non-adversarial manner. If problems result in disputes, partnering encourages, but does not require, alternative dispute resolution instead of the formal claim process. The objective is effective and efficient contract performance to achieve a quality project within budget and on schedule.

Acceptance of this partnering offer by the Contractor is optional, and the partnership is bilateral.

If the partnering offer is accepted by the Contractor, mutually agree with the CO on the level of organizational involvement and the need for a professional to facilitate the partnering process. Engage the facilitator and other resources for key Contractor representatives and the CO to attend a partnership development and team-building workshop. Hold additional progress meetings upon mutual agreement.

The direct cost of partnering facilities, professional facilitation, copying fees, and other miscellaneous costs directly related to partnering meetings will be shared by the Contractor and Government. Secure and pay for facilities, professional fees, and miscellaneous requirements. Submit invoices to the CO. The Government will reimburse the Contractor for 50 percent of the agreed costs incurred for the partnering process. The Government’s share will not exceed $5,000.

Each party is responsible for making and paying for its own travel, lodging, and meal arrangements. No time extension for the completion of the project will be made for the use of partnering. No changes to the contract can result from discussions during partnering sessions.

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Section 104. — CONTROL OF WORK

104.01 Authority of the Contracting Officer. As stated in FAR 1.402-1(a), the CO has authority to execute, administer, or terminate contracts and make related determinations and findings. The CO may delegate authority to representatives to decide on acceptability, progress, and suspension of work, interpretation of the contract, and acceptable fulfillment of the contract.

104.02 Authority of Contracting Officer’s Representative. As stated in FAR 1.404, CORs will be designated in writing by the CO to act on behalf of the CO to administer the contract. The COR will administer the contract according to the contract documents and the FAR. The COR lacks authority to make commitments outside of the terms of the contract; issue changes that affect price, quality, quantity, delivery, or other terms and conditions of the contract; or direct the Contractor or its subcontractor to operate in conflict with the contract terms and conditions.

104.03 Authority of Inspectors. Inspectors are authorized to inspect work, including the preparation, fabrication, or manufacture of material for the project. Inspectors are not authorized to alter or waive contract requirements, issue instruction contrary to the contract, act as foreperson for the Contractor, or direct the Contractor’s operations. Inspectors have the authority to identify non-conforming work until the issue can be referred to and decided by the CO. An inspector is permitted to stop work in circumstances of imminent and substantial risk of death or injury.

104.04 Electronic Documentation. Provide documents and drawings electronically using Masterworks.

Request the Masterworks User Account Form (Form Masterworks-001) and submission instructions.

Complete and electronically submit Form Masterworks-001 for each individual requiring Masterworks access. Allow 7 days for system access.

Contact the CO to schedule a training session on the use of Masterworks. The virtual training session will be either a video presentation or live training as determined by the CO. The Contractor is responsible for training additional staff that were not present during the original training session.

Maintain active Masterworks accounts for all Contractor staff who use Masterworks. Notify the CO within 24 hours after an account holder is reassigned or no longer employed by the Contractor and submit a Form Masterworks-001 requesting their account be disabled.

Provide documents and drawings in their native file format (the format produced by the software that the document and drawing was created in) upon request.

Documents and drawings include but are not limited to correspondence, submittals, measurement notes, reports, plans, diagrams, qualifications, certifications, payrolls, schedules, invoices, notifications, requests, permits, and agreements.

Provide a resolution quality with color, text, and lines clearly discernible. Submit each document and drawing in an individual file. Name files with a unique document name.

Documents and drawings delivered after 5:00 pm local time will be considered received on the next business day.

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The CO will reject documents that are unreadable, corrupted, illegible, or include malicious content.

104.05 Signatures for Electronic Documentation. Sign documents requiring a signature by electronic signature or by wet signature.

(a) Definitions.

(1) Electronic signature. A computer data compilation of symbols or series of symbols executed, adopted, or authorized by an individual to be the legally binding equivalent of the individual’s handwritten signature.

(2) Wet signature. A signature of ink from pen, or a scanned copy of an actual signature of ink from pen.

(b) Electronic signature. Unless the CO requests a wet signature, an electronic signature may be provided. Assume responsibility for the validity of electronic signatures. The Government will assume that the authorized individual’s electronic signature is authentic.

Provide electronic signatures in the following formats:

(1) A digital signature from an encryption application;

(2) A digitized image of a paper signature; or

(3) A unique form or individual identification that can be used as a means of authenticating a record, record entry, or document.

(c) Wet signature. After signing a document by wet signature, scan the complete document into an electronic format.

104.06 Specifications and Drawings. Follow the requirements of FAR Clause 52.236-21 Specifications and Drawings for Construction.

(a) General. Submittals include both documents and drawings required to construct the work. Review submittals for accuracy, completeness, and compliance with the contract. Submittals that do not include evidence of Contractor review and verification may be returned for resubmission.

Time for approval starts over when submittals are returned for revision or when additional information is requested. Perform work related to submitted documents or drawings only after they are approved.

Obtain written approval before changing or deviating from the approved submittals.

Submit documents and drawings according to Subsection 104.04.

(1) Drawings. Drawings include:

(a) Layouts that show the relative position (vertical and horizontal as appropriate) of work to be performed;

(b) Fabrication details for manufactured items and assemblies;

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(c) Installation procedures;

(d) Details of systems;

(e) Traffic control implementation drawings;

(f) Methods for performing work near existing structures or other areas to be protected; and

(g) Calculations that support each drawing.

Show drawing dimensions in the same units as shown in the plans. Limit drawings to a maximum size of 24 by 36 inches. Include the project number, name, and other identification as shown in the contract on each drawing and calculation sheet.

Drawings will be reviewed in the order they are received. Allow 30 days for approval of drawings.

Submit additional drawings for unique situations to clarify layout, construction details, or method if requested.

(2) Documents other than drawings. Documents other than drawings include descriptive literature, illustrations, schedules, performance and test data, certifications, and similar material submitted to certify or explain specific portions of the work required by the contract. Allow 14 days for approval unless otherwise specified.

(b) As-built drawings. Maintain a separate set of plans exclusively for as-built drawings. Use the color "red" to identify changes. Use approved methods to record changes accurately and neatly.

Include details and notes on additional information discovered during construction. Note additions or revisions to the location, character, and dimensions of work. Strikeout details shown that are not applicable to the completed work.

Retain as-built drawings at the project site or an alternate location as approved.

Keep as-built drawings current and maintain a revision log of changes made. Check and initial plan sheets that were incorporated in the completed work without change. Meet with the CO to jointly review as-built drawings and log for accuracy, completeness, and legibility before submission of each monthly invoice. The CO may retain a portion of the progress payment if as-built drawings are not current.

Submit as-built drawings and revision logs before the final inspection. Correct errors and omissions found during the final inspection and resubmit as-built drawings for approval within 7 days after the final inspection.

When as-built drawings are approved, submit the final as-built drawings according to Subsection 104.04.

Include the following in the final as-built drawings:

(1) Title sheet.

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(a) "AS-BUILT DRAWINGS" (bold text);

(b) Name of Contractor;

(c) Project completion date;

(d) Revisions to project length;

(e) Revisions to begin and end stations of project;

(f) Revisions to index to sheets;

(g) Plan notes; and

(h) A note stating, "Work was constructed as designed unless otherwise noted."

(2) Summary of quantities and tabulation sheets.

(a) Revisions to quantities, locations, notes, remarks, including totals;

(b) Strikeout unused pay items; and

(c) Revisions to application rates.

(3) Planting sheets. Note additions or revisions to the location, character, and dimensions of the following items:

(a) Fencing layout and gate locations;

(b) Planting boundary and acreage;

(c) Plant species and quantities; and

(d) Construction limits.

(4) Grading sheets. Note additions or revisions to the location, character, and dimensions of the following items:

(a) Grading limits; and

(b) Pothole locations.

(5) Standard and detail sheets. Note the additions or revisions to the character and dimensions of details.

104.07 Coordination of Contract Documents. The FAR, TAR, Specifications, and Plans are contract documents. A requirement in one document is binding as though occurring in all the contract documents.

The contract documents are intended to be complementary and to describe and provide for a complete contract. In case of discrepancy, calculated and shown dimensions govern over scaled dimensions. The

C-14 contract documents govern in the following order:

(a) FAR;

(b) TAR;

(c) Specifications; and

(d) Plans.

104.08 Load Restrictions. Follow the requirements of FAR Clause 52.236-10 Operations and Storage Areas.

Comply with legal load restrictions while hauling material and equipment on public roads and bridges to and from the project. Regardless of the legal or posted load limit, control loads to prevent damage to existing and new infrastructure within the project limits.

Obtain necessary oversize or overweight vehicle permits and escorts for moving oversized or overweight loads. Provide a copy of the permits and associated loading calculations for roads and bridges within the project limits. A special permit does not relieve the Contractor of liability for damage resulting from moving or using material or equipment to or within the job site.

Unless otherwise permitted, do not operate equipment or vehicles that exceed the legal load limits over new or existing structures, or pavements within the project. Ensure loads do not damage subgrade or utilities.

Replace or restore infrastructure damaged during operations to original condition.

104.09 Not Used.

104.10 Inspection at the Nursery. Work may be inspected at the point of propagation and growing for plant material. Nursery plants may be inspected for compliance with the project’s specified growing methods and California’s License to Sell Nursery Stock requirements per California Food and Agricultural Code § 6721. Material samples may be obtained for laboratory testing for compliance with genetic quality requirements. Allow entry during normal operating hours to the parts of the nursery producing the work.

104.11 Other Contracts. Follow the requirements of FAR Clause 52.236-8 Other Contracts.

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Section 105. — CONTROL OF MATERIAL

105.01 Source of Supply and Quality Requirements. Follow the requirements of FAR Clause 52.236- 5 Material and Workmanship. Select sources and submit acceptable material. Notify the CO of proposed sources before delivery to the project to expedite material inspection and testing. Do not incorporate material requiring submittal into the work until approved.

Material may be approved at the source of supply before delivery to the project. Provide source quality test results dated within 12 months from NTP. Approval of a material source does not constitute acceptance of material submitted from the source. If an approved source fails to supply acceptable material during the life of the project, further use of that source may be denied.

Submit samples of material for source quality verification testing for material if requested.

Certify, according to Subsection 107.10(d), that sources of rock, sand, gravel, earth, subsoil, or other natural material imported into the project construction limits are noxious weed free.

105.02 Material Sources.

(a) Government-listed sources. The Government may list possible material sources. The Government makes no representation as to the quality or quantity of materials, or rights to the availability of material from these sources. These sources are considered to be Contractor-located sources under (b) below.

The Government has acquired the rights to remove plant seeds and plant cutting material from the Bureau of Land Management (Cotoni-Coast Dairies National Monument) and California State Parks (Wilder Ranch) property identified in the contract. Do not perform work within a source until a source development plan is approved per Section 626.03. Comply with the right of entry agreement acquired by the Government for California State Parks property (see Appendix).

(b) Contractor-located sources. The Contractor is responsible for Contractor-located material sources, including established commercial material sources. Use sources that fulfill the contract quantity and quality requirements. Determine the quantity, type of equipment, and work necessary to select and produce an acceptable material. Secure permits and clearances for use of the source and submit copies of the documents to the CO. Follow the environmental requirements of Subsection 107.10(d). Submit available historical data indicating acceptable material can be produced from the source.

105.03 Material Source Management. Notify the CO at least 14 days before starting operations in the source.