RFP 693JJ921R000008.pdf

693JJ921R000008

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 75

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

693JJ920RQ00027011/19/2020

X

693JJ9

National Highway Traffic Safety Adm Office of Acquisition Management 1200 New Jersey Avenue, S.E.

Washington DC 20590

1400 ET 12/23/2020

DAVID LARSON 202

david.larson@dot.gov

366-4843

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X

X

X

X

X

X

X

X

X

X

X

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PAGE(S)

Sherese Gray

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

1-2 3-19

20-23 24-25 27-29 30-39 40-47

48-53

55-61

62-71

72-75

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____0_________ calendar days (60 calendar days unless a different period is inserted

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 75

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

693JJ921R000008

(A) (B) (C) (D) (E) (F)

Title: Small Business Behavioral Safety Research

Support

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

Request for Proposal (RFP)

Solicitation 693JJ921R000008

Title: Small Business Behavioral Safety Research Support

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SUPPLIES/SERVICES

a. The contractor shall provide all the necessary personnel, materials, supplies and services

(other than that identified in this contract as being government-furnished Property (GFP), which are necessary to perform Behavioral Safety Support). The Contractor shall fulfill work requirements in accordance with the Statement of Work (SOW), Section C and other terms and conditions of the contract. All support services provided to the

Government shall be performed by the Contractor employees or personnel otherwise retained by the Contractor.

b. The resultant Contract will be an Indefinite Delivery, Indefinite Quantity (IDIQ) Type

Contract, whereby Firm Fixed Price (FFP), Cost Plus Fixed Fee (CPFF) and Time and

Materials, or combination thereof, Task Orders shall be issued in accordance with FAR

16.5. Sole source, Task Order awards are allowed under this IDIQ.

B.2 OBLIGATION SUMMARY

Minimum Obligation of the Government. The minimum guaranteed obligation of this

IDIQ contract is the firm fixed price of $TBD for services required for participation in a kick-off meeting under this Contract.

Maximum Obligation of the Contractor. The Contractor shall be obligated to provide supplies and services up to the maximum contract value amount of $TBD for the entire sixty (60) month period of performance inclusive of the thirty-six (36) month Base period and two (2) one-year option periods.

The Ceiling Amounts established for each contract year comprises the total value of all

Task Orders awarded during that contract year. These Ceiling Amounts may be increased upon agreement by both parties and formal modification to the contract.

B.3 CONTRACT PRICES

Prices shall be effective for those periods shown in each of the contract Price Schedules

(B.6).

B.4 PRICE SCHEDULE DEFINITIONS AND SPECIAL PROVISIONS

B.4.1 Hourly Rates

B.4.1.1 T&M Hourly Rates

As used in this contract, the term “T&M Hourly Rates” means the hourly labor rates applicable to work performed under Time and Materials type Task Orders. T&M Hourly

Rates appearing in the Price Schedules B.6 are “fully loaded” (i.e. total of the unloaded labor rate paid to the employees assigned to those labor categories plus applicable indirect costs and fee). Fully loaded T&M Hourly Rates are negotiated and fixed at time of contract award.

B.4.1.2 CPFF Estimated Hourly Rates

As used in this contract, the term “CPFF Estimated Hourly Rates” means the unloaded hourly labor rates estimated to be paid to contractor employees assigned to the specified labor categories (excluding any indirect costs and fee). These rates shall be the basis upon which the contractor shall prepare its labor cost proposals for Cost Plus Fixed Fee

Task Orders. The indirect costs applicable to CPFF Estimated Hourly Rates appear in

Section G.2 of this contract. Applicable fixed fee shall apply to the total cost of labor, other direct costs, and applicable indirect costs. This fee shall be negotiated on a Task

Order by Task Order basis and fixed at time of Task Order award.

CPFF Estimated Hourly Rates are not expected to exceed the annual escalation rate identified in Section G.4 of this contract. Rates exceeding this escalation rate must be justified by the contractor and approved by the contracting officer prior to Task Order award.

B.4.1.3 Subcontractor Labor T&M Hourly Rates

As used in this contract, the term “Subcontractor Labor T&M Hourly Rates” means the hourly labor rates applicable to work performed by Subcontractors under Time and

Materials type Task Orders. T&M Hourly Rates appearing in the Price Schedules B.6 are

“fully loaded” (i.e. total of the unloaded labor rate paid to the subcontractor’s employees assigned to those labor categories plus the subcontractor’s applicable indirect costs and the subcontractor’s fee). Fully loaded Subcontractor Labor T&M Hourly Rates are negotiated and fixed at time of contract award.

NOTE: Cost of Subcontractor Labor is considered to be another Direct Cost and shall be treated in accordance with Paragraph B.4.2 below for T&M Task Orders.

B.4.1.4 Subcontractor Labor CPFF Hourly Rates

Hourly rates applicable to Subcontractor labor under CPFF Task Orders are not pre-defined in this contract but shall be fully supported by the Subcontractor when included as part of the contractor’s CPFF Task Order proposal.

NOTE: Hourly rates proposed for FFP shall be consistent with T&M or CPFF

B.4.2 ODC

As used in this contract, “ODC” means “Other Direct Costs.” ODCs are costs other than the Contractor’s labor costs and may include such things as subcontractor costs, travel, and material. Travel costs shall be reimbursed in accordance with FAR Part 31.205-46.

B.4.3 ODC Indirect Cost Category, Base, and Rates

As used in this contract, “ODC Indirect Cost Category and Base” means the type of indirect cost (e.g., G&A, F&A, O/H, etc.) and the base on which the indirect cost is applied (e.g., travel costs, subcontracting costs, all other direct costs).

B.4.3.1 for T&M Task Orders: ODC Indirect Costs are permitted only to the extent that those costs are not already recovered as part of the Contractor’s T&M

Hourly Rates. These rates are identified in the Price Schedule B.6.

B.4.3.2 for CPFF Task Orders: ODC Indirect Costs shall be applied to the contractor’s Other Direct Costs in accordance with the Contractor’s established and approved accounting system. CPFF Task Order Indirect Costs are presented in

Section G.1 of this contract.

B.4.4 Profit or Fee

B.4.4.1 for T&M Task Orders: Profit or Fee shall apply only to the contractor’s direct labor rates and is included within the Contractor’s T&M Hourly Rate. The contractor’s profit or fee may never be added to any Other Direct Cost (to include subcontractor labor, travel, materials, etc).

B.4.4.2 for CPFF Task Orders: Profit or Fee may be applied to the total of all direct costs (including contractor labor, subcontractor labor, and all Other Direct

Costs) and applicable indirect costs. This fee shall be negotiated and fixed at time of

Task Order award.

B.5 LABOR CATEGORIES AND DESCRIPTIONS

The following paragraphs define the duties each labor category is responsible for performing. Subject to prior written approval of the Contracting Officer, the Contractor may revise the list and/or labor category descriptions provided.

B.5.1 Principal Investigator /Project Manager

A principal investigator has overall responsibility for the conduct of the project, develops and monitors the Contractor’s work plan, and organizes and monitors staff to provide optimum scientific integrity and project support to meet

NHTSA’s objectives for the project. The principal investigator plans and budgets the contract and/or task order effort and serves as main point of contact with the

NHTSA Contracting Officer’s Representative (COR) and/or Contracting Officer

Representative, Task Order (COR (TO)). The principal investigator will be a behavioral scientist and will develop the project methodology, including any research design, determination of appropriate variables, method of coordinating data or other project information, and determining appropriate conclusions.

B.5.2 Administrative Manager

An administrative manager oversees the day-to-day use of resources related to the project, including Contractor staff level of effort, budget, and maintaining milestones and deliverables.

B.5.3 Quality Assurance Reviewer

A Quality Assurance Reviewer (QAR) is a senior-level person who reviews task order deliverables such as work plans, data collection, and analysis plans; and interim, draft final, and final reports. The QAR reviews these documents for adherence to the SOW and scientific integrity. The QAR also reviews for clarity, grammar, and readability. After initial drafts, the QAR also reviews to ensure that

NHTSA’s comments from previous drafts have been addressed.

B.5.4 Statistician

A statistician oversees the statistical analysis of the project, including specifying the types of analysis that will be performed on the data, determining the appropriate sampling approach, statistical methods, and software packages. The statistician conducts the analyses and works with the Contractor staff in interpretation of the results, and in describing any methodological limitations.

B.5.5 Human Factors Specialist

A human factors specialist develops data collection plans and conducts data collection and analyses based on a human/environment interface perspective.

B.4.6 Engineer

An engineer develops data collection plans and conducts data collection and analyses based on technological requirements of equipment and the specifications of the project.

B.4.7 Research Associate/Assistant

A research associate (higher level) or research assistant (lower level) assists the principal investigator in conduct of the study, for example in obtaining archival documents or data, making phone calls and other contacts, recruiting subjects, working with subjects, collecting data, or compiling data.

B.5.8 Focus Group Moderator

A focus group moderator interacts with focus group participants and encourages participation from all participants in a comfortable non-judgmental manner.

B.5.9 Document Designer/ Graphic Artist

A document designer and/or graphic artist prepares the graphics and layout design of deliverables such as final technical reports, “How To” manuals, instructor and student materials, and briefing materials, and project materials such as surveys or handouts for subjects.

B.5.10 Data Entry

A data entry person enters data collected from the field or lab into a database(s).

B.5.11 Clerical

A clerical staff person performs office administration functions including typing, copying, filing and making travel arrangements.

B.5.12 Editor

An editor reviews written products during the course of the project and also task order deliverables such as interim, draft final, and final reports to ensure clarity, grammatical correctness and readability.

B.6 PRICE

B.6.1 Price Schedule – Base Period (Year 1)

The ceiling price for the Base Period (Year 1) is $________

(The ceiling amount will be established at the time of award)

BASE PERIOD (YEAR 1)

(Date of Contract Award through 12 Months)

CLIN ITEM DESCRIPTION

FIXED UNIT

PRICE

0101 Kickoff Meeting $

HOURLY LABOR RATES

CLIN LABOR CATEGORIES

T&M Fixed

Hourly Rates CPFF Hourly

Rates Unloaded, applies to CPFF

Orders

Fully Loaded, applies to T&M

Orders

0001 Principal Investigator/Program Manager $ $

0002 Administrative Manager $ $

0003 Quality Assurance Reviewer $ $

0004 Statistician $ $

0005 Human Factors Specialist $ $

0006 Engineer $ $

0007 Research Associate $ $

0008 Research Assistant $ $

0009 Focus Group Moderator $ $

0010 Data Entry $ $

0011 Clerical $ $

0012 Editor $ $

Other Labor Categories (If Applicable)

Hourly Rates

CPFF Hourly

Rates Fully Loaded, applies to T&M Orders

Unloaded, applies to

CPFF Orders

0013 $ $

0014 $ $

0015 $ $

0016 $ $

0017 $ $

0018 $ $

0019 $ $

0020 $ $

B.6.1 Price Schedule - Base Period (Year 1) Continued

NOTE: Price Schedules for FFP Task Orders will be developed at the Task Order level.

Subcontract Labor (If Applicable)

Hourly Rates* Fully Loaded, applies to T&M

Orders

0021 $

0022 $

0023 $

*The potential for disclosure of subcontractor business confidential information exists if both the loaded T&M and unloaded CPFF hourly rates are provided. For this reason, only the T&M

Hourly Rate appears in this schedule.

0024 Contractor’s Indirect Rate applied to ODCs (for T&M Task Orders) ________%

0025 Contractor’s Indirect Rate applied to Travel (for T&M Orders) ________%

NOTE: No overtime shall be used in the performance of the work without prior written approval of the Contracting Officer.

B.6.2 Price Schedule – Base Period (Year 2)

The ceiling price for the Base Period (Year 2) is $________

BASE PERIOD (YEAR 2)

(End of Base Period (Year 1) through 12 Months)

Hourly Rates CPFF Hourly

Rates Unloaded, applies to CPFF

Orders

Fully Loaded, applies to T&M

Orders

1001 Principal Investigator/Program Manager $ $

1002 Administrative Manager $ $

1003 Quality Assurance Reviewer $ $

1004 Statistician $ $

1005 Human Factors Specialist $ $

1006 Engineer $ $

1007 Research Associate $ $

1008 Research Assistant $ $

1009 Focus Group Moderator $ $

1010 Data Entry $ $

1011 Clerical $ $

1012 Editor $ $

Hourly Rates

CPFF Hourly

Rates Fully Loaded, applies to T&M Orders

Unloaded, applies to

CPFF Orders

1013 $ $

1014 $ $

1015 $ $

1016 $ $

1017 $ $

1018 $ $

1019 $ $

1020 $ $

B.6.2 Price Schedule - Base Period (Year 2) Continued

Hourly Rates* Fully Loaded, applies to T&M

Orders

1021 $

1022 $

1023 $

1024 Contractor’s Indirect Rate applied to ODCs (for T&M Task Orders) ________%

1025 Contractor’s Indirect Rate applied to Travel (for T&M Orders) ________%

B.6.3 Price Schedule – Base Period (Year 3)

The ceiling price for the Base Period (Year 3) is $________

BASE PERIOD (YEAR 3)

(End of Base Period (Year 3) through 12 Months)

Hourly Rates CPFF Hourly

Rates Unloaded, applies to CPFF

Orders

Fully Loaded, applies to T&M

Orders

2001 Principal Investigator/Program Manager $ $

2002 Administrative Manager $ $

2003 Quality Assurance Reviewer $ $

2004 Statistician $ $

2005 Human Factors Specialist $ $

2006 Engineer $ $

2007 Research Associate $ $

2008 Research Assistant $ $

2009 Focus Group Moderator $ $

2010 Data Entry $ $

2011 Clerical $ $

2012 Editor $ $

Hourly Rates

CPFF Hourly

Rates Fully Loaded, applies to T&M Orders

Unloaded, applies to

CPFF Orders

2013 $ $

2014 $ $

2015 $ $

2016 $ $

2017 $ $

2018 $ $

2019 $ $

2020 $ $

B.6.3 Price Schedule - Base Period (Year 3) Continued

Hourly Rates* Fully Loaded, applies to T&M

Orders

2021 $

2022 $

2023 $

2024 Contractor’s Indirect Rate applied to ODCs (for T&M Task Orders) ________%

2025 Contractor’s Indirect Rate applied to Travel (for T&M Orders) ________%

B.6.4 Price Schedule – Option Period 1 (Year 4)

The ceiling price for the Option Period 1 (Year 4) is $________

OPTION PEROD 1 (YEAR 4)

(End of Base Period (Year 3) through 12 Months)

Hourly Rates CPFF Hourly

Rates Unloaded, applies to CPFF

Orders

Fully Loaded, applies to T&M

Orders

3001 Principal Investigator/Program Manager $ $

3002 Administrative Manager $ $

3003 Quality Assurance Reviewer $ $

3004 Statistician $ $

3005 Human Factors Specialist $ $

3006 Engineer $ $

3007 Research Associate $ $

3008 Research Assistant $ $

3009 Focus Group Moderator $ $

3010 Data Entry $ $

3011 Clerical $ $

3012 Editor $ $

Hourly Rates

CPFF Hourly

Rates Fully Loaded, applies to T&M Orders

Unloaded, applies to

CPFF Orders

3013 $ $

3014 $ $

3015 $ $

3016 $ $

3017 $ $

3018 $ $

3019 $ $

3020 $ $

B.6.4 Price Schedule – Option Period 1 (Year 4) Continued

Hourly Rates* Fully Loaded, applies to T&M

Orders

3021 $

3022 $

3023 $

3024 Contractor’s Indirect Rate applied to ODCs (for T&M Task Orders) ________%

3025 Contractor’s Indirect Rate applied to Travel (for T&M Orders) ________%

B.6.5 Price Schedule – Option Period 2 (Year 5)

The ceiling price for the Option Period 2 (Year 5) is $________

OPTION PEROD 2 (YEAR 5)

(End of Option Period 1 (Year 4) through 12 Months)

Hourly Rates CPFF Hourly

Rates Unloaded, applies to CPFF

Orders

Fully Loaded, applies to T&M

Orders

4001 Principal Investigator/Program Manager $ $

4002 Administrative Manager $ $

4003 Quality Assurance Reviewer $ $

4004 Statistician $ $

4005 Human Factors Specialist $ $

4006 Engineer $ $

4007 Research Associate $ $

4008 Research Assistant $ $

4009 Focus Group Moderator $ $

4010 Data Entry $ $

4011 Clerical $ $

4012 Editor $ $

Hourly Rates

CPFF Hourly

Rates Fully Loaded, applies to T&M Orders

Unloaded, applies to

CPFF Orders

4013 $ $

4014 $ $

4015 $ $

4016 $ $

4017 $ $

4018 $ $

4019 $ $

4020 $ $

B.6.5 Price Schedule – Option Period 2 (Year 5) Continued

Hourly Rates* Fully Loaded, applies to T&M

Orders

4021 $

4022 $

4023 $

4024 Contractor’s Indirect Rate applied to ODCs (for T&M Task Orders) ________%

4025 Contractor’s Indirect Rate applied to Travel (for T&M Orders) ________%

B.6.6 Price Schedule – FAR 52.217-8 Option to Extend Services (Nov 1999)

The ceiling price for the Option to Extend Services (Nov 1999) is $________

Option to Extend Services (Nov 1999)

(End of Option Period 2 (Year 5) through 6 Months)

Hourly Rates CPFF Hourly

Rates Unloaded, applies to CPFF

Orders

Fully Loaded, applies to T&M

Orders

5001 Principal Investigator/Program Manager $ $

5002 Administrative Manager $ $

5003 Quality Assurance Reviewer $ $

5004 Statistician $ $

5005 Human Factors Specialist $ $

5006 Engineer $ $

5007 Research Associate $ $

5008 Research Assistant $ $

5009 Focus Group Moderator $ $

5010 Data Entry $ $

5011 Clerical $ $

5012 Editor $ $

Hourly Rates

CPFF Hourly

Rates Fully Loaded, applies to T&M Orders

Unloaded, applies to

CPFF Orders

5013 $ $

5014 $ $

5015 $ $

5016 $ $

5017 $ $

5018 $ $

5019 $ $

5020 $ $

(End of Section B)

B.6.6 Price Schedule – FAR 52.217-8 Option to Extend Services (Nov 1999)

Hourly Rates* Fully Loaded, applies to T&M

Orders

5021 $

5022 $

5023 $

5024 Contractor’s Indirect Rate applied to ODCs (for T&M Task Orders) ________%

5025 Contractor’s Indirect Rate applied to Travel (for T&M Orders) ________%

(End of Section B)

SECTION C - DESCRIPTION, SPECIFICATION, WORK STATEMENT

STATEMENT OF WORK

C.1 BACKGROUND

The National Highway Traffic Safety Administration (NHTSA) is an agency of the U.S.

Department of Transportation (DOT). NHTSA’s mission is to save lives, prevent injuries and reduce economic costs due to road traffic crashes. The agency achieves this mission through education, research, safety standards, and enforcement activity.

NHTSA’s Office of Behavioral Safety Research directly supports the Agency’s efforts to reduce traffic fatalities and injuries by providing the scientific basis for the development of effective behavioral countermeasures to reduce the occurrence and severity of traffic crashes. Behavioral Safety Research studies unsafe driving behaviors that contribute significantly to death and injury from crashes on our highways. The research results support the development and refinement of countermeasures to deter unsafe behaviors and promote safe alternatives. Behavioral Safety Research also evaluates the relative effectiveness of programs to reduce fatalities and injuries on our highways, which is critical to achieving further progress toward meeting national goals and performance targets. Research, analysis, and evaluation program results address existing and emerging highway safety problems and are disseminated to the States to use to identify effective traffic safety countermeasures for implementation through the highway safety formula grant program (Section 402). Examples of studies can be found in the Behavioral Safety

Research collection at the National Transportation Library (https://rosap.ntl.bts.gov/).

Research topics include drug-impaired driving, alcohol-impaired driving, seat belt usage and child passenger safety (occupant protection), pedestrian and bicyclist safety, motorcyclist safety, distracted driving, drowsy driving, older drivers, young and novice drivers, safe speeds and speed management, Emergency Medical Services, Automated

Driving Systems human factors research, and Advanced Driver Assistance Systems driver adaptation research.

C.2 PURPOSE

The purpose of this contract is to procure, on a Cost Reimbursement, Time and Materials

(T&M), and/or a Firm Fixed Price (FFP) basis, professional and technical services to conduct behavioral safety research projects. Under this contract, the Government will issue Task Orders to obtain professional and technical services.

C.3 REQUIREMENTS

Each Task Order will include specific requirements for that Task Order. This section describes the types of services that may be required under this contract. The listing below is provided as an example and does not represent any current or known https://rosap.ntl.bts.gov/ requirement.

The Contractor will be required to conduct behavioral traffic safety research. This may include any or all of the following activities: research design, data collection, subject recruitment, conducting focus groups, program development, program implementation, literature reviews, data analyses, performance analyses, technological design, human-environment interface, statistical analysis, interpretation of data and results, and report preparation. Any of these activities may involve data collection at a local, state, or federal level.

Typical examples of data to be collected include the following:

• driver records;

• law enforcement records, such as enforcement activity, police stops, and arrest data;

• court records, such as conviction records and sanction records;

• vehicle data, such as instances and circumstances of braking or speed change;

• crash data, including fatal crash data;

• public attitudes;

• safety equipment uses (e.g., observation of seat belt or child restraint use);

• human and environment or technological interface;

• the impairing effects of alcohol or drug use;

• human performance;

• attitudes and opinions of traffic safety officials; and,

• program process information (e.g., how well a program runs from an operations viewpoint).

The Contractor will be required to obtain data in various formats. Some data may be available archival data, such as DWI arrest records. In some cases, the contractor will be able to obtain data in an electronic format. In other cases, data will be available in hard copy only, which will require more extensive labor to organize. In some cases, the

Contractor may need to collect data during the task order, such as seat belt observations or vehicle speeds. In many instances, data collection procedures may require prior approval from the Office of Management and Budget (OMB) and an institutional review board (IRB).

Of the different potential research activities listed above, research activities may include:

Field Data Collection;

Crash and Injury Statistical Analyses;

Program Evaluation; and

Human Factors/Technology Evaluation.

These activities are explained in more detail below:

Field Data Collection will require the Contractor to send staff to specific locations to collect the data underlying the research activity. An example would be gathering information on the number of passengers in vehicles leaving a high school student parking lot at the end of a school day. The Contractor may be required to collect data on how many cars left the parking lot, how many drivers had passengers, and the sex of the driver and front seat passengers. Another example would be collecting seat belt use at areas frequented by different groups of drivers, such as at a sports bar frequented by college students and a restaurant near a retirement community. Activities would include collecting, organizing and delivering data to the COR (TO).

Crash and Injury Statistical Analyses require analyzing existing data from a variety of sources that may include States’ crash files, hospital or medical cost files, or NHTSA’s crash files such as the Fatality Analysis Reporting System (FARS) or the Crash Report

Sampling System (CRSS). Examples of projects include analyzing characteristics of fatal non-intersection crashes involving young adult drivers on rural roadways using FARS data, analyzing injury severity of different age groups of drivers using CRSS data, or analyzing teen licensure rates based on State data. These projects shall require the

Contractor to conduct statistical analyses on specific data sets and interpret the findings.

Program Evaluation is an evaluation of a program (countermeasure) developed and implemented by a State or local government. Examples include assessing the impact of a demonstration program to increase seat belt use in rural communities; evaluating the impact of a local primary seat belt ordinance; or evaluating a program designed to encourage parents to actively monitor their teen’s driving. The appropriate evaluation approach may be a process evaluation, an outcome evaluation, a safety impact evaluation, or some combination. The Contractor shall use sound evaluation methodology and techniques to address all evaluation questions.

Human Factors/Technology Evaluation project explores drivers’ and/or passengers’ interactions with the vehicle, including advanced driver assistance systems. Examples include implementing and evaluating an in-vehicle monitoring system for teen drivers;

developing, implementing and evaluating technologies designed to encourage seat belt use among at-risk populations; using driving simulators for driver training. Through human factors psychology and/or human factors engineering, the Contractor may be required to implement and evaluate various technologies.

C.4 KICK-OFF MEETING

Within two (2) weeks from Contract award, key members of the Contractor’s staff who will be assigned major responsibilities for carrying out the tasks of the task order shall meet with the NHTSA Contracting Officer (CO), Contracting Specialist (CS), COR (TO) and/or COR and other NHTSA staff. The purposes of the initial “Kick-Off” meeting shall be to:

1. Review any contractual matters, including terms and conditions of the Contract;

2. Review and discuss Section C.3 of the Contract to ensure a common understanding of the general requirements; and

3. Respond to any questions the parties may have.

At the discretion of the agency, the kick-off meeting may take place in person, or over the phone.

(End of Section C)

SECTION D - PACKAGING AND MARKING

D.1 GENERAL INSTRUCTIONS

Preservation, and packing of all shipments or mailing of all work delivered under this

Contract shall be done in accordance with good commercial practices and to ensure acceptance by common carrier (if applicable) and safe transportation at the most economical rate(s).

Any deliverables required by this contract shall be submitted to the applicable personnel identified in Section F of this contract. Due to security concerns, deliverables transmitted via regular U.S. Mail experience significant delay in reaching an intended destination and, as part of the screening process, may be damaged. For these reasons, the U.S. Mail should not be used to transmit deliverables. Rather, the Contractor is encouraged to use electronic mail to the maximum extent possible.

D.2 FORMATTING TEXT AND IMAGE DELIVERABLES (JUN 2009)

For those deliverables submitted electronically as text or image files, the following specifications apply.

D.2.1 Text

Text files shall be delivered in Microsoft Word 2016 format. Font type of Times

New Roman with a font size of 12 shall be used throughout the document. The

Contractor shall minimize additional formatting as much as possible, for example, avoid using columns. Avoid using any design/layout elements (however, see

D.2.2, D.2.3, and D.2.4 below.)

D.2.2 Charts and Graphs

The Contractor shall develop charts or graphs using Microsoft Excel 2016 and shall insert these in the appropriate places within the text document. The

Contractor shall also provide the Microsoft Excel source file from which charts or graphs were developed.

D.2.3 Illustrations

NHTSA’s Office of Communication Services is responsible for developing or acquiring most illustrations found in NHTSA publications. These illustrations can take two forms:

a. Graphics – In the majority of cases, the Office of Communication

Services will develop any needed graphics in collaboration with the COR

(TO) and/or COR. The Contractor shall provide text, graphs, and charts following the guidelines stipulated in D.2.1 and D.2.2 above. In some cases, the Contractor may be required to develop graphics. In these cases, the Contractor shall use only software approved by the U.S. Government

Printing Office (e.g., Adobe Illustrator).

b. Photographs – When photos are used in Agency publications, the Office of Communication Services typically uses existing photos or photos purchased through royalty-free sources. In the event the Contractor must supply photos for use in a publication, the photos must be high resolution images at least 300 dpi at the size used in the publication. Photos shall be supplied on a CD or DVD in either .tif format (for scanned images) or .jpg

(for images downloaded to the CD or DVD directly from the digital camera.). NOTE: If a photograph is supplied by an outside source

(Contractor, grantee, national organization, etc.), a release form must accompany the photo indicating that the human subjects in the photo authorize NHTSA to use the photo in its publications and on its Internet site. The Contractor shall not use a release form under this contract that has not been first reviewed and approved for use by the Agency. The

Contractor also is responsible for ensuring that the necessary arrangements have been made with the photographer and the subjects in the photo to ensure that NHTSA has unlimited rights to use the images in print and on the web. The Contractor shall obtain, and provide to NHTSA, a written statement indicating that NHTSA has unlimited, unrestricted rights to the use of such photos.

D.2.4 Web-based Images

The Contractor is cautioned that copyrights may restrict use of web-based images even if it is not expressly indicated at the website. Additionally, the resolution of most web-based images is not high enough to provide a clear image when published. For these reasons, web-based images typically should not be used under this contract and need to first be approved by the COR (TO).

(End of Section D)

SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

The contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.arnet.gov/far.

NOTE: Those clauses marked with an “X” are hereby incorporated by reference.

[X] 52.246-4 Inspection of Services—Fixed-Price (AUG 1996)

[X] 52.246-5 Inspection of Services – Cost – Reimbursement (APR 1984)

[X] 52.246-6 Inspection – Time-and-Material and Labor-Hour (MAY 2001)

E.2 INSPECTION AND/OR ACCEPTANCE

The Contracting Officer’s Representative (COR) as designated in this contract will be responsible for the overall administration of this contract. Each Task Order under this contract will name a Contracting Officer’s Representative/Task Order (COR (TO)). The

COR (TO) will be responsible for performing the inspection of all supplies or services rendered under the Task Order. This includes recommending acceptance or replacement/correction of services or materials that fail to meet the contract and/or task order requirements to the contracting officer.

The COR (TO) will also be responsible to the Contracting Officer for recommending acceptance or replacement/correction of nonconforming supplies or services that fail to meet the Contract requirements.

Rejection of a final report will delay final payment of costs incurred under a Task Order.

The most common causes for rejecting final reports are:

Incomplete description of the work objective and its relationship to other work performed in the area.

Inadequate description of methodology.

Insufficient or inconsistent technical information to support the findings or conclusions.

Poorly conceived graphs, charts, and displays.

Incorrect spelling and grammar.

(End of Section E)

SECTION F - DELIVERIES OR PERFORMANCES

F.1 PERIOD OF PERFORMANCE

F.1.1 Base Period

All work required hereunder, including preparation, submission, review of any and all reports, shall be completed within the Base Period of thirty-six (36) months after the effective date of the Contract.

F.1.2 Option Period

The Government reserves the right to exercise options to extend the term of the

Contract, on a twelve (12) month basis for two (2) renewable option periods, subject to the provisions of Section I.3.1, OPTION TO EXTEND THE TERM

OF THE CONTRACT. The total possible period of performance (to include option periods) is sixty (60) months.

F.2 FAR 52.252-2 CONTRACT CLAUSES INCORPORATED BY REFERENCE

(FEB 1998)

This contract incorporates one or more clauses by reference with the same force and their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/far/

[X] 52.242-15 Stop Work Order (AUG 1989)

[X] 52.247-35 F.O.B. Destination, Within Consignee’s Premises (APR 1984) https://www.acquisition.gov/far/

F.3 DELIVERABLES / MILESTONES

F.3.1 Deliverables/Milestone Schedule:

Item

No.

Deliverables (D) / Milestones (M) Due Date

1 Kickoff (M) Within two weeks of contract award

2 Submit Consolidated Status Report (D)

No later than the 15th of the month following the month being reported

3 Task Order Progress Reports (D) Refer to individual Task

Orders for specific requirements

F.3.2 Place of Delivery

Unless otherwise specified, deliverables shall be furnished, electronically, to the following addresses:

Item No. Address

2 COR Name and email address to be provided at time of contract award

David Larson

Department of Transportation

National Highway Traffic Safety Administration

Office of Acquisition Management (NFO-300)

1200 New Jersey Avenue, S.E.

Washington, DC 20590

Email: David.Larson@dot.gov

Contracting Officer’s Technical Representative (COR) Task Order (TO)

(Name and Address to be provided in each awarded Task Order)

F.4 STANDARD REPORTING FORMATS

F.4.1 Consolidated Status Report Description

On or before the 15th of each month following the month being reported, the

Contractor shall submit a letter-type Consolidated Status Report that provides the following information for each active Task Order (and shall also note completed task orders):

1. Task Order Name

2. Task Order Number

3. Task Order Manager

4. Costs incurred during the reporting period, for each task order and across mailto:David.Larson@dot.gov all task orders (i.e., the total cost incurred)

5. For each task order, major accomplishments

6. For each task order, remaining deliverables and status

7. For each task order, a chart that summarizes funds status by the following categories: Invoice #, Invoice Date, Activity Period, Date Paid, Invoice

Total, Amount Paid Against that Invoice, Total Charges to Date, and

Remaining Funds. Highlight any difference between invoiced amount and paid amount from previous invoices.

8. A response to the following statement: “Based upon expenditures to date, the actual total cost incurred in the performance of this contract is (Over

Budget), (On Budget) (Under Budget) for the current contract term.”

9. Any actions proposed to correct an “Over Budget” situation (see above) if applicable.

F.4.2 Section 508 Compliance

All electronic and information technology procured, developed or delivered under this contract shall meet applicable accessibility standards, as specified in 36 CFR

Part 1194. 36 CFR Part 1194 implements Section 508 of the Rehabilitation Act of 1973, as amended, and is viewable at https://www.section508.gov.

All contract deliverables covered by Section 508 shall be accessible to people with disabilities. Reports and other deliverables provided in electronic media, including web-based intranet and internet format shall conform to applicable accessibility standards, including at a minimum, the following provisions:

1194.21, Software Applications and Operating Systems

1194.22, Web-Based Intranet and Internet Information and Applications

1194.24, Video and Multimedia Products

1194.31, Functional Performance Criteria

1194.41, Information, Documentation, and Support

This standard is available for viewing at the Access Board web site at http://www.access-board.gov/sec508/standards.htm and guides for specific sections are available at http://www.access-board.gov/sec508/guide/.

(End of Section F) https://www.section508.gov/ http://www.access-board.gov/sec508/standards.htm http://www.access-board.gov/sec508/guide/

SECTION G - CONTRACT ADMIISTRATION DATA

G.1 MATERIALS, SUBCONTRACTS, AND ALL OTHER NON-LABOR COSTS

For T&M Task Orders: For all materials, supplies, subcontracts, and all costs other than the contractor’s direct labor costs, the Contractor shall be reimbursed at cost.

Indirect costs may also be applied to these other direct costs as long as they are clearly excluded from the Loaded Fixed Labor Rate and allocated in accordance with the Contractor’s usual accounting practices consistent with FAR Part 31. No fee or profit shall be applied to materials, supplies, subcontracts, or costs other than the

Contractor’s direct labor costs.

If the Offeror elects to apply indirect costs to Other Direct Cost (ODC), then it must identify the indirect cost rate (or multiplier) applicable to the ODCs for the Base Period and Option Periods in Section B, Price Schedules. These rates will also remain fixed for the life of the Contract.

For Cost Reimbursement Task Orders: Direct Costs, Indirect Costs, and Profit will be paid in accordance with FAR 16.306 and FAR Part 31.

G.2 TRAVEL COSTS

Travel costs will be reimbursed in accordance with FAR Part 31.

G.3 INDIRECT COST RATES (Applicable to CPFF and FFP Task Orders)

Pending the establishment of final indirect cost rates which shall be negotiated based on audit of actual costs as provided in FAR Subpart 42.7, Indirect Cost Rates, the Contractor shall be reimbursed for allowable indirect costs hereunder at the rates established below.

a. Fringe Benefit

The fringe benefit rate(s) applicable to this contract is/are as follows:

RATE TYPE RATE BASE EFFECTIVE PERIOD

b. Overhead

The overhead rate(s) applicable to this contract is/are as follows:

c. General and Administrative (G&A)

The G&A rates applicable to this contract are as follows:

NOTE:

a. applied to:

b. applied to:

c. applied to:

To prevent substantial over or under payment, and to apply either retroactively or prospectively, provisional rates may, at the request of either party, be revised by mutual agreement on an annual basis.

This Indirect Cost provision does not operate to waive the LIMITATION OF COST

Clause (incorporated by reference in Section I). The Contractor's audited final indirect costs are allowable only insofar as they do not cause the Contractor to exceed the total estimated costs for performance of the contract listed in Section B.

G.4 REQUIRED INVOICE INFORMATION

G.4.1 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Payment request means a bill, voucher, invoice, or request for contract financing payment or invoice payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices,” this clause, and the applicable Payment clause included in this contract.

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

a. Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a

Governmentwide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

b. The Department of Transportation utilizes the Delphi eInvoicing web-portal for processing invoices. For vendors submitting invoices, and certain grantees submitting payment requests, they will be required to submit invoices to Operating Agency

(NHTSA) electronically via the Delphi eInvoicing web-portal which is accessed via https://einvoice.esc.gov, and is authenticated via www.login.gov. All persons https://einvoice.esc.gov/ accessing the Delphi eInvoicing web-portal will be required to have their own unique user Delphi eInvoicing ID and be credentialed through login.gov. See www.login.gov for instructions.

c. In order to receive payment and in accordance with the Prompt Payment Act, all invoices submitted as attachments in the Delphi eInvoicing web-portal must contain the following:

1) Name and address of the Contractor.

2) Invoice date and invoice number. The Contractor should date invoices as close as possible to the date of the mailing or transmission.

3) Timeframe covered by the invoice.

4) NHTSA Contract number.

5) NHTSA Contracting Officer’s Name.

6) NHTSA Contracting Officer’s Representative’s, name.

7) Itemization of costs to include:

• Number of hours worked for each Labor Category billed;

• Associated Labor Rate for each Labor Category billed;

• Other Direct Costs incurred for that invoice period and associated indirect costs (if applicable.);

• Total reimbursement requested for that specific invoice;

• Cumulative Total of reimbursements to date; and

• Labor charges are to be substantiated by individual daily job time cards or a record of time worked showing personnel used, hours worked, and amounts charged, with such records to be retained by the Contractor and made available for the Government’s inspection on an “as-required” basis.

• Fixed Fee:

If the contract includes allowances for travel, all invoices which include charges pertaining to travel expenses will catalog a breakdown of reimbursable expenses with the appropriate receipts to substantiate the travel expenses.

(1) Electronic authentication. See www.login.gov for instructions. Click on the following link for instructions on establishing a login.gov account: https://login.gov/help/.

(2) To create a login.gov account, the user will need a valid email address and a working phone number. The user will create a password and then login.gov will reply with an email confirming the email address.

(3) Agency POC’s will be responsible for communicating with vendor POC’s to initiate the

Delphi eInvoicing account creation process. Vendor POC’s who will require access to the eInvoicing web-portal for invoice submission and payment tracking purposes will be required to provide their full name, valid email address, and current phone number to the agency POC to initiate the Delphi eInvoicing web-portal account. Vendor users and the agency POC will be notified via e-mail when the account is created. The vendor user will be provided detailed instructions for logging into their Delphi eInvoicing account.

(4) Training on Delphi. To facilitate use of DELPHI, comprehensive user information is available at http://einvoice.esc.gov.

http://www.login.gov/ https://login.gov/help/ http://einvoice.esc.gov/

(5) Account Management. Vendors are responsible to contact the Delphi Help Desk when their firm’s points of contacts will no longer be submitting invoices, so they can be removed from the system. Instructions for contacting the Delphi Help Desk can be found at http://einvoice.esc.gov

* NHTSA vendors will submit invoices to NHTSA electronically via the Delphi eInvoicing web-portal. To initiate this process, you are requested to provide NHTSA with the following information (company name, contract number/purchase order [PO] number, and up to two Points of Contact [POC] full names and their email addresses) as shown on the table below.

Company

Name

NHTSA

Contract #

Primary

POC First

Name

Primary

POC Last

Name

Primary

POC Email

Secondary

POC First

Name

Secondary

POC Last

Name

Secondary

POC Email

Email the above information to the following email address: NHTSAISPVendors@dot.gov

Please note that the POCs you provide are the individuals you authorize to submit invoices to

NHTSA on behalf of your company. Your POCs will then receive a welcome letter from Delphi eInvoicing processing center with instructions on creating a Login.gov user account. This account can then be used to access the eInvoicing web-portal.

G.4.2 Payment Due Date

All payments shall be subject to the submission and acceptance of a proper invoice in accordance with Section G.1.1. Invoices shall be submitted upon delivery and acceptance of the final test report and other final test deliverables (e.g., film, data tape).

a. Payments under this contract will be due as follows:

(1) Contract payments shall be made on the 30th calendar day after receipt of a proper voucher/invoice in the designated billing office. In the event that an audit or other review of a specific voucher/invoice is required to ensure compliance with the terms and conditions of the contract, the designated payment office is not compelled to make payment by the due date specified.

(2) The final invoice payment by the designated payment office shall be the later of the following two events:

(a) The 30th day after the designated billing office has received a proper invoice from the Contractor.

(b) The 30th day after Government acceptance of supplies delivered or service performed by the Contractor. On a final invoice where the payment http://einvoice.esc.gov/ mailto:NHTSAISPVendors@dot.gov amount is subject to contract settlement actions, acceptance shall be deemed to have occurred on the effective date of the contract settlement.

b. The date of the check issued in payment or the date of payment by wire transfer through the Treasury Financial Communications System shall be considered to be the date payment is made.

c. The Final Test Report is rejected for failure to conform to the technical requirements of the contract, or for damage in transit, the payment due date shall be calculated from the date of new submission.

G.4.3 Interest on Overdue Payments

a. The Prompt Payment Act, Public Law 97-177 (96 Stat. 85, 31 USC 1801), requires the payment to contractors of interest on overdue payments and improperly taken discounts, but only when they occur after delivery and acceptance, and if not subject to further contract settlement actions.

b. Determinations of interest due will be made in accordance with the provisions of the Prompt Payment Act and Office of Management and Budget Circular A-125.

NOTE: The final invoice is not subject to interest payment under the Prompt Payment Act. The

Contracting Officer will process the final invoice as a routine part of the closeout process.