RFP_693JJ324R000003.pdf

693JJ324R000003

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 79

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CONTACT:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

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J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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E

D

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SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

03/05/2024

693JJ3

FEDERAL HIGHWAY ADMINISTRATION

OFC OF ACQUISITION AND GRANTS MGMT

1200 NEW JERSEY AVE., SE

WASHINGTON DC 20590

1200 ET 04/04/2024

Jessica Prutz Jessica.Prutz@dot.gov;

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PAGE(S)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____180_________ calendar days (60 calendar days unless a different period is inserted x

HRSO30240002PR

See section L

See section L

Bob.P.Brown@dot.gov

Aimee S. Drewry

SECTION B - Supplies or Services and Prices

B.1 IDIQ MINIMUM AND MAXIMUM CONTRACT AMOUNTS

This is an Indefinite Delivery/Indefinite Quantity (IDIQ) Contract utilizing Firm Fixed Price (FFP) and Time-and-Materials (TM)/Labor Hour (LH) Task Orders (TOs) in accordance with FAR 16.500.

During the term of the contract, the Government shall place orders totaling a minimum of $50,000.00.

The maximum amount of all Task Orders issued against all contracts awarded as a result of this acquisition shall not exceed a ceiling of $16,972,000.00.

B.2 SCHEDULE OF RATES

All Task Orders issued on a FFP/TM/LH basis will be subject to the pricing set forth in Attachment J.1, Labor Rate Schedule. Labor categories and hourly labor rate ceilings governing TOs under this IDIQ contract shall conform to Attachment J.1. The hourly labor rates (unit of issue) are the maximum burdened rates allowable for TM/LH TOs. The Contractor may elect to propose lower hourly rates on a TO basis. The rates that are proposed and accepted at the time of TO award shall remain in effect with the TO award.

The hourly labor rates reflect fully burdened hourly rates for each labor category with all proportional overhead, fringe, profit/fee, G&A, etc. The labor rates under this contract represent the blended hourly rates and include Contractor employee labor, subcontractor employee labor, and consultant labor. The labor rates set forth in the table reflect the rate applicable for performance at a Government site or for performance at a Contractor site.

At any time and throughout the life of the contract, at the request of either the Contractor or the Government, the Contractor may propose additional labor categories, rates, and descriptions in addition to the Government labor categories. These additional labor categories, rates, and descriptions will be negotiated on a case-by-case basis.

NOTE: Price proposals shall adhere to the pricing structure established in Attachment J.1 and instructions in Section L. The fully burdened TM/LH ceiling rates awarded at initial IDIQ contract award shall serve as the basis for all future year pricing for those ceiling rates. Resulting IDIQ contracts will include Attachment J.1 with the accepted Contractor fully burdened hourly rates inserted in the pricing table.

(End of Section B)

SECTION C - Description/Specifications/Statement of Work

C.1 BACKGROUND

Introduction

The Federal Highway Administration’s Office of Safety, Research and Development (R&D), Human Factors (HF) Team is the lead organization responsible for human factors activities in the Research, Development and Technology (RD&T), Safety, and Operations program areas. To fully meet its research responsibilities and the agency’s mission in a timely and effective way, the HF Team requires both technical and administrative support.

The HF Team is seeking support in human factors and highway engineering to provide effective program administration and the special skills needed to address complex technical program issues. This contract will provide support to the FHWA with the administration and execution of its behavioral research programs requiring human factors, experimental design and data analysis, and traffic engineering expertise. However, ultimate decision-making responsibility remains with the FHWA.

Contractor staff, under Government oversight, will handle technical and administrative program activities. FHWA staff will always handle programmatic decision-making. This Request for Proposals will procure that support from a fully qualified non-Federal source. The nature of this work demands that the Contractor does not engage, nor have a potential to engage, in other activities that give rise to either perceived or real conflicts of interest.

Specific technical capabilities will be required of the Contractor. In particular, detailed knowledge of and practical experience in (1) human factors and behavioral research concerning highway safety; (2) human factors and behavioral research concerning highway operations; (3) traffic engineering; (4) Intelligent Transportation Systems/Connected and Automated Vehicles; (5) driving simulator experiments and analysis, and (6) simulation research including virtual reality.

Availability of contract staff in the Washington, D.C. area is necessary, to facilitate the needed close working relationship with FHWA staff required by the effort. Section C.4 below denotes the staff that shall be located at FHWA’s Turner-Fairbank Highway Research Center (TFHRC) in McLean, Virginia.

Organization of Human Factors Team

FHWA’s Human Factors Program cuts across many programs within the areas of safety and operations such as intersection, roadway, pedestrian/bicyclist, visibility, traffic control device, weather, work zone, and ITS/Connected and Automated Vehicles. Consequently, funding sources for human factors studies come from various FHWA offices and programs such as Office of Operations, Office of Safety, and the Exploratory Advanced Research Program.

The work described in this Statement of Work (SOW) is primarily for support of the Human Factors Team within the Office of Safety R&D. Most research studies will be conducted at the Human Factors Laboratory (HFL) at the TFHRC in McLean, Virginia or at field sites in the greater Washington D.C.

metropolitan area. The Contracting Officer’s Representative (COR) will supply the contractor with

Government furnished equipment and facilities to conduct such studies, including for any materials that may be performed offsite. Funding will also be provided for payment of subjects, or the Government will reimburse the contractor at cost for the acquisition of any additional equipment, materials or services as needed.

Human Factors Research Resources Located at TFHRC

1. Highway Driving Simulator (HDS): The HDS is a fully interactive highway driving simulator and it is used for a variety of behavioral studies related to safety and operations conducted for FHWA and other stakeholders. The simulator consists of a full automobile chassis surrounded by a semicircular projection screen. Three high resolution, digital projectors render a seamless 240-degree view (motorists’ field-of-view) of high-fidelity, computer-generated roadway scenes. HDS was recently upgraded to enhance the motion base, from 3 to 6 degrees of freedom. This improvement makes the motion and vestibular feedback much more realistic. Although HDS is serviced and operated by a separate contract, the Contractor under this prospective contract shall be able to perform technical and administrative support for the HDS as requested by the Contracting Officer’s Representative (COR).

2. Field Research Vehicles (FRV): The FRVs include an instrumented 2012 Infiniti M37, and a 2019

Lexus RX 450h. FRV has been outfitted with equipment to record GPS position, vehicle speed, and vehicle acceleration. FRV is also equipped with an eye-tracking system that consists of two infrared (IR) light sources and three face cameras mounted on the dashboard of the vehicle.

3. Sign Design and Research Facility: This facility, known as the “Sign Lab,” consists of a 60in.

LED/LCD Hi-definition TV connected to a computer control center which enables researchers to present traffic signs to participants in a controlled environment. In the development of new traffic signs, it is important to determine the maximum distance at which the sign can be recognized as well as testing a participant’s comprehension. To this end, signs are displayed as small distant objects and are enlarged such that their appearance approximates that of driving towards the sign at a specified speed. The size of the image at the moment the sign is recognized is then used to approximate the sign's recognition sight distance. Precise control of sign display duration, image size, and the measurement of participant reaction time are achieved through computer control. Sign comprehension is generally recorded using open-ended questions relating to a participant’s understanding of a traffic sign.

4. MiniSimTM Driving Simulator: In partnership with the National Highway Traffic Safety

Administration (NHTSA), the MiniSimTM is a part-task simulator consisting of a quarter cab set up that includes an adjustable driver's seat, driver controls, and meter cluster. Recently, MiniSimTM was upgraded to three 42" forward display LCD TVs, as well as software upgrades, and computers for generating driving scenes and controlling vehicle dynamics. This tool is useful for evaluating driver performance in simpler environments.

5. Data Analysis Facility: This facility is used for the review and analysis of analog and digital imagery and data recorded during behavioral research experiments. The facility uses customized video analysis software and high-end video capture and data recording devices.

6. Virtual Reality (VR) Lab: The VR Lab places participants in immersive, computer generated, 3-D environments that they can interact with. The current VR Lab consists of a full 2 lane roadway, a VR Driver, an Omnidirectional treadmill, and is developing a VR Bike. This facility is used to test complex interactions with vulnerable road users in a safe yet realistic manner. The VR lab utilizes multiple different headsets depending on the study requirements. Parts of the Turner-Fairbank Highway Research Center campus have been modeled along with the new signal installed by the Saxton Operations Research Laboratory.

7. Vulnerable Road User Test Bed: The vulnerable road user test bed consists of a two-lane, two-way roadway, two signalized intersections, and a marked midblock crossing in a flat, open area at TFHRC. The primary intersection is equipped with Infrared Thermal Imaging Sensors, LiDAR sensors, CCTV, RSU, and a cabinet space with power and communications. In addition to this smart intersection there are a child, an adult, and a bicyclist crash safety dummy available. Lastly, there is a self-propelled wheelchair, a manual bicycle, and an electric scooter that are available to be used to test various vulnerable road user groups at the smart intersection.

C.2 OBJECTIVE

The objective of this contract is to provide support in human factors and transportation engineering to address complex technical program issues.

C.3 SCOPE

The contractor shall furnish non-personal technical support services to perform the activities described under this contract titled “Human Factors On-Site Support Services”.

The Contractor will provide support to FHWA with the administration and execution of its research studies, under Government oversight. Some FHWA research entails close cooperation with State, local and private entities. The Contractor must be able to provide objective, independent, technical support be free from any competitive threat to FHWA program partners; and adequately assure FHWA that proprietary information will remain confidential.

C. 3 DETAILED REQUIREMENT

Specific work to be performed will be set forth under individual Task Orders. Task Orders under this IDIQ contract will be determined and issued on an as-needed basis by the FHWA and will generally consist of work in the areas outlined below. When Task Orders are issued, the place of performance will vary between working onsite at the TFHRC facilities or at field sites in the greater Washington D.C. area. The Contractor shall have knowledge, experience, and perform work as detailed in individual Task Orders. The requirements of individual Task Orders will relate to the following Task Areas:

Task Area A: Project Management and General Support Planning Task Area B: Conduct Empirical and Analytical Human Factors and Behavioral Research Task Area C: Provide Support on Contract Research Activities Related to the Human Factors Program Task Area D: Provide Support on Activities Related to the Human Factors Laboratory (HFL) Task Area E: Provide Support on FHWA Initiatives to Further Develop the Human Factors Program

TASK Area A – Project Management and General Support Planning:

• Kick-off Meeting to be held in person at TFHRC or via video conference;

• Establish and maintain updated computer and paper files for efforts, staff studies, and program related items (e.g., updated status synopses, budget information, etc.);

• Establish and maintain a quality assurance plan for all deliverables to FHWA;

• Provide support in the preparation of letters or other materials for use by FHWA in responding to congressional and other inquiries;

• Prepare visual aids and support in writing reports and presentations;

• Provide support on outreach activities related to the Human Factors Program, including lab tours and travel to Government designated meetings and conferences for the purpose of disseminating information;

• Provide support for activities related to the Highway Driving Simulator and other Human factors research resources located at TFHRC;

• Provide other technical support as required by the COR.

TASK Area B – Conduct Empirical and Analytical Human Factors and Behavioral Research:

• Obtain and maintain approval from an Internal Review Board (IRB) that all research complies with all regulations and provisions for the protection of human research subjects as stated in section H.19 Protection of Human Subjects, and TAR Clause 1252.233-72 Protection of Human Subjects

• Conduct research in one or more of the following areas: intersection, roadway, vulnerable road users, visibility, traffic control device, weather, work zone, ITS/Connected Vehicle and Automated Vehicles, Pooled Fund Studies, SHRP2 and other naturalistic data, and Exploratory Advanced Research

• Prepare research work plans, cost estimates, and other required documents;

• Perform literature reviews and gather other background information;

• Interface with other researchers conducting joint efforts within FHWA;

• Prepare experimental designs;

• Participate in peer review of work plans for in-house studies;

• Prepare and test experimental apparatus and equipment;

• Recruit, transport, and pay research subjects;

• Train, instruct, and prepare subjects for experimental procedures;

• Obtain subjects’ informed consent;

• Collect data;

• Conduct statistical and other analyses on obtained data;

• Prepare draft and final reports of study results; and

• Present research findings to FHWA staff and others.

TASK Area C – Provide Support on Contract Research Activities Related to the Human Factors Program:

• Produce annotated bibliographies and develop state-of-the-art synthesis reports;

• Conduct technical reviews of work plans and other documents submitted;

• Meet with research contract staff to conduct technical reviews of ongoing or planned projects;

• Perform technical review and editing of documents such as executive summaries, interim draft reports, and final technical reports;

• Provide support in the preparation of report publication documents and forms; and

• Provide support in the processing of reports through the review, approval, and publication cycles.

TASK Area D – Provide Support on Activities Related to the Human Factors Laboratory (HFL):

• Implement enhancements and upgrades to equipment as required by the COR;

• Provide input to periodic reviews of scientific equipment needs and other technical issues;

• Provide technical support as required by the COR;

• Provide maintenance support;

• Manage participant payments; and

• Provide other laboratory support as required by the COR.

TASK Area E – Provide Support on FHWA Initiatives to Further Develop the Human Factors Program:

• Within the program requirements, define objectives; develop flow charts, schedules, and estimate costs;

• Provide full and detailed program descriptions, including summaries of each study within the program, how the work will be coordinated with other Federal programs, and potential benefits of the research; and

• Provide supporting program documentation as required by the COR.

NOTE: All project related travel requires Government approval/authorization and notification to the

COR.

C.4 LABOR CATEGORIES

The Contractor’s project team must possess the necessary combination of qualifications and experience to provide support and products to the satisfaction of Federal Highway Administration (FHWA). Due to the highly specialized technical nature of the work performed under this contract, the following labor categories, skills/disciplines, and/or expertise are required for the successful completion of all anticipated work under this contract.

On-Site Staff

• A Project Manager to oversee the support service staff and to work with the Human Factors Team Leader and COR in carrying out Team’s responsibilities.

• Research Psychologists/Human Factors Specialists ranging from mid- to senior level who will be assigned to manage and conduct behavioral research in one or more projects.

• A Statistician/Data Analyst ranging from mid- to senior level who will conduct statistical analysis from various projects.

• An Electronics Technician to assist with a variety of technical activities related to the Human Factors Team.

• An Administrative Assistant to provide word processing, fiscal record management, and other assistance as assigned by the Human Factors Team.

Other Staff

• Transportation Engineer(s) ranging from mid- to senior level to assist in managing and conducting behavioral research in one or more projects.

• Research Assistants who will provide support to human factors/behavioral research in one or more projects.

Qualifications

Project Manager

Minimum requirements for the project manager include the following:

• At least a Master’s degree in human factors/behavioral science with a minimum of ten years of research experience.

• Demonstrated skill and extensive experience in:

o Achieving high quality work completed on or ahead of schedule, o 5 or more years’ experience managing large multi-disciplinary teams of professionals, o Supervising subordinate personnel, o Analyzing research programs and needs, and developing and reviewing complex research programs, o Interfacing with Government personnel, o Communicating technical information to audiences with diverse backgrounds, o Providing technical and administrative support in developing Government programs and budgets, o Providing support in certain Government procurement activities,

• Allocating human resources to meet the requirements of this contract,

• Ability to serve as a principal investigator and lead research studies.

Research Psychologist/Human Factors Specialist

Minimum requirements for research psychologist/human factors specialist positions include the following:

• Advanced degree in experimental psychology or human factors with a minimum of five years demonstrated experience in research specific to the transportation field including highway safety and operations.

• Demonstrated skill and extensive experience in:

o Managing subordinate technical personnel in a multi-disciplined environment, o Developing complex behavioral research efforts related to transportation safety and operations, o Designing and conducting applied behavioral research studies, o Designing data collection procedures and assuring quality control in data collection, o Performing statistical analyses and interpreting the results, o Preparing research reports and summaries of research activities, o Reviewing and evaluating complex research studies and programs, o Performing thorough literature reviews and summarizing technical information, o Interfacing with Government technical and business personnel, o Communicating technical information to audience with diverse background, o Providing support in developing Government programs.

• Ability to serve as a principal investigator and lead research studies.

Statistician/Data Analyst

Minimum requirements for statistician/data analyst include the following:

• Advanced degree in statistics, or relevant field approved by COR/TOCOR, with a minimum of three years demonstrated experience in analyzing data related to transportation and human factors/behavior studies.

• Demonstrated skill and extensive experience in:

o Designing experiments and data collection procedures related to various types of transportation studies, o Performing statistical analyses and interpreting the results, o Preparing research reports and summaries of research activities, o Interfacing with Government technical and business personnel, o Communicating technical information to audiences with diverse backgrounds, o Providing support in developing Government programs.

Transportation Engineer

Minimum requirements for the transportation engineer position(s) include:

• Advanced degree in civil engineering with a concentration in transportation with a minimum of three years demonstrated experience in human factor research related to highway design and operations studies.

• Demonstrated skill and experience in:

o Utilizing engineering terminology and theories, including but not limited to crash and safety analysis, roadway design, traffic control devices, highway operations, and driver behavior, o Performing operational analyses of proposed changes to highway design standards, o Managing research in the area of traffic control devices, o Reviewing documents to assure that transportation issues are appropriately addressed, o Applying findings to highway design standards, o Interfacing with Government technical and business personnel, and o Understanding of the Manual on Uniform Traffic Control Devices for Streets and Highways.

Electronics Technician

Minimum requirements for the electronics technician include:

• An Associate’s degree in electronics and at least four years of demonstrated experience in setting up, operating, and maintaining laboratory equipment related to transportation and human factors/behavior studies.

• Demonstrated skill and experience in:

o Developing, evaluating, operating, and maintaining various types of electronic and mechanical equipment, o Experience interfacing with researchers and research tools such as Virtual Reality and

Driving Simulators, o Assisting with setting up programs for computer control of experimental research equipment, o Assisting with various phases of human factors/behavior experiments and data collection, and o Interfacing with Government technical and business personnel.

Research Assistant

Minimum requirements for research assistant positions include:

• An Associate’s or Bachelor’s degree in psychology, human factors, engineering, or an equivalent field and demonstrated experience in behavioral research or highway transportation research.

• Demonstrated skill and experience in:

o Independently conducting literature reviews and assisting in summarizing technical information, o Participating in designing and conducting research studies related to transportation safety research, o Performing data collection activities including subject procurement, scheduling, and preparation, field and laboratory data collection, and subject debriefing, o Carrying out instructions of senior level research team members with minimal supervision, o Maintaining logs and experimental notes, o Setting up and operating certain experimental equipment, https://mutcd.fhwa.dot.gov/ o Preparing draft versions of technical research reports and summaries.

Administrative Assistant

Minimum requirements for the administrative assistant include:

• Demonstrated skill and experience participating in administrative duties of a research organization:

o Monitoring, maintaining, and tracking various types of research and administrative information, o Preparing, organizing, and checking research and administrative documents, o Arranging various technical and administrative activities, o Coordinating and setting up various activities such as meetings and conference calls, o Interacting with government personnel or others to coordinate events, and o Developing and maintaining physical and computer files to easily track past and ongoing technical and other activities.

C.5 KICK-OFF MEETING

The Contractor shall attend an onsite kick-off meeting within three weeks of the contract award. The objective of this meeting is to introduce attendees, to provide an opportunity for Contractors to meet with the Contracting Officer (CO) and/or Contract Administrator, the Contracting Officer’s Representative (COR), define roles and responsibilities, and respond to questions. Key Personnel must attend this meeting.

The costs incurred to attend the kick-off meeting are unallowable direct costs under the contract and, therefore, cannot be charged as direct costs to the Government.

C.6 IDIQ PROGRESS REPORTS

The Contractor shall submit an electronic copy (Microsoft Office or Adobe Acrobat) of a contract level consolidated monthly progress report to the Contracting Officer (CO) and/or Contract Administrator, and the COR, by the 10th of the month following the calendar month being reported. The costs incurred in the administrative reporting are unallowable direct costs under the contract and, therefore, cannot be charged as direct costs to the Government. Contractors are to handle such costs in accordance with their disclosure statements/cost accounting systems.

The report shall provide, for all active TOs under the contract, a summary that includes at a minimum:

• TO number, TO title, TO type (i.e., FFP or TM), period of performance, TOCOR.

• A description of any problem encountered or anticipated that will affect the completion of any individual TO within the time and fiscal constraints as set forth in the TO, together with recommended solution to such problem; or, a statement that no problem was encountered.

• For TM/LH only, a tabulation of the planned, actual, and cumulative person-hours expended by the personnel identified in each TO.

• For TM/LH only, a chart showing:

o Current and cumulative expenditures versus planned expenditure for each TO.

o Cumulative expenditures versus obligated funds.

• A summary on a task-by-task basis for all work under the specific TO that includes:

o A clear and complete account of work performed on each task and an outline of the work to be accomplished during the next reporting period.

o Identified risks.

o Plan to mitigate identified risks.

o Project schedule status based on opinion of the PM, shown as red (major delays and significant impact overall), yellow (slight delay to schedule but minimum impact overall), and green (on schedule).

• For TOs that the period of performance has expired and/or the technical requirements have been completed, the Contractor shall include a statement indicating this status.

C.4 ANNUAL REPORT

The contractor shall furnish 1 electronic copy (in Microsoft Office or Adobe Acrobat) of a letter-type annual report to the Contract Specialist (CS) and to the (COR) on or before 30 calendar days before the end of each contract year. The annual report shall contain the following:

(a) A brief narrative commenting on performance during the reporting period for each of the following areas:

(1) Quality of Product/Service

(2) Schedule

(3) Cost Control

(4) Business Relations

(5) Management of Key Personnel

(6) Utilization of Small Businesses

(7) Other

The annual report will be used by the COR as part of the annual performance review.

(End of Section C)

SECTION D - Packaging and Marking

D.1 PACKAGING

Preservation, packing, and packaging of items for shipment shall be in accordance with best commercial practices and adequate for acceptance by common carrier for safe transportation at the most economical rates.

D.2 SHIPMENT AND MARKING

All deliverables submitted to the CO and the designated COR shall be accompanied by a packing list or other suitable shipping document that shall clearly indicate the following:

(a) Contract number;

(b) Task Order number;

(c) Name and address of the consignor;

(d) Name and address of the consignee;

(e) Government bill of lading number covering the shipment (if any); and

(f) Description of the item/material shipped, including Deliverable Item Number (If applicable), Report Requirement, or Project Title under which the item is being delivered.

Specific marking objectives may be addressed in individual Task Orders.

The Offeror shall take all necessary precautions to ensure that all sensitive data developed under this contract are delivered to the Government in a secure manner.

D.3 F.O.B. POINT

The F.O.B. point for any hard copy submittals and delivered items, unless otherwise directed by the Government shall be:

Federal Highway Administration Turner-Fairbank Highway Research Center Office of Safety and Operations Research and Development 6300 Georgetown Pike McClean, VA 22101 Attn: (COR to be specified at time of award)

D.4 EQUIPMENT REMOVAL

Any and all Contractor-owned equipment, accessories, and devices located on Government property shall be dismantled and removed from Government premises by the Contractor, at the Contractor’s expense, within 30 calendar days after contract expiration. Exceptions to this requirement shall be mutually agreed upon by the Government and the Contractor and written notice issued by the CO. Specific objectives will be addressed in individual Task Orders.

(End of Section D)

SECTION E - Inspection and Acceptance

E.1 INSPECTION AND ACCEPTANCE

All work hereunder shall be subject to review by the Government. The COR, or TOCOR at the Task Order level, will be responsible for inspection and acceptance of all incoming shipments, documents, and services. Satisfactory services provided is contingent upon the Contractor performing in accordance with the terms and conditions of the contract, any Task Order issued, and all modifications. Acceptance of the final deliverables shall be made in writing by the COR/TOCOR.

E.2 GOVERNMENT ACCEPTANCE PERIOD

Unless stated elsewhere, the FHWA will have 15 calendar days to review draft deliverables and make comments. The contractor shall have 5 calendar days to make revisions and return the revised deliverable to the Government. Upon receipt of the final deliverables, the FHWA will have 10 calendar days for final review prior to acceptance or providing documented reasons for non-acceptance.

Certification by the COR/TOCOR or CO of satisfactory services provided is contingent upon the Contractor performing in accordance with the terms and conditions of the contract, any TO issued, and all modifications. Deliverable items rejected under any resulting TO shall be corrected in accordance with the applicable clauses. Reports, documents, and narrative type deliverables will be accepted when all discrepancies, errors, or other deficiencies, identified in writing by the Government, have been corrected.

The COR/TOCOR shall have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of rejection of any deliverable, the Contractor shall be notified in writing by the COR of the specific reasons why the deliverable is being rejected. Unless otherwise directed by USDOT, the Contractor shall have 21 calendar days to correct the rejected deliverable and return it per delivery instructions.

Deliverable items rejected under any resulting TO shall be corrected in accordance with the applicable clauses.

Technically acceptable deliverables and publications will be submitted to a publication review and approval process. The publication review and approval process will typically require 30 days for presentations, fact sheets, infographics, posters, and equivalent deliverables.

E.3 CLAUSES INCORPORATED BY REFERENCE

52.246-4 Inspection of Services – Fixed-Price (Aug 1996)

52.246-6 Inspection – Time-And-Material and Labor-Hour (May 2001)

52.246-9 Inspection of Research and Development (Short Form) (Apr 1984)

52.246-16 Responsibility for Supplies (Apr 1984)

(End of Section E)

SECTION F - Deliveries or Performance

F.1 PERIOD OF PERFORMANCE

The period of performance of this Indefinite Delivery/Indefinite Quantity Contract (for the purpose of placing orders) is 60 months from the date of award.

NOTE: For purposes of Task Orders that extend beyond the expiration date of the contract, the final contract year’s pricing shall be used. Orders may be issued up to the final day within the period of performance of this contract provided that they can be completed within 12 months past the end of the period of performance of this contract. There are no option periods under the contract; however, options may be included in Task Orders issued under this contract.

F.2 METHOD OF DELIVERY

Electronic copies shall be delivered using MS Office suite tools (for example, MS Word, MS Excel, MS PowerPoint, MS Project, or MS Access format), unless otherwise specified by the COR. Electronic submission shall be made via email, unless otherwise agreed to by the COR.

F.3 PLACE OF DELIVERY

The contractor shall submit interim and final deliverables electronically to the COR. The contractor shall include the contract number (and Task Order number if appropriate) in the email for each deliverable.

F.4 DELIVERABLE/DELIVERY SUMMARY

For task orders issued under this contract, specific deliverables and due dates will be specified in the Task Order documents. Below is a general guide for the anticipated deliverables under the contract.

Deliverable Delivery Date Medium / Format Recipient

Progress Reports

Monthly, submitted by the 10th of the month following the month reported.

Electronic copy in Microsoft or Adobe Acrobat format.

CS and

COR

Annual Report

Annually, on or before 30 calendar days before the end of each contract year.

Electronic copy in Microsoft or Adobe Acrobat format.

CS and

COR

Kick-off Meeting Report

Once, 15 days following the kick-off meeting.

Electronic copy in Microsoft or Adobe Acrobat format.

COR

F.5 PLACE OF PERFORMANCE

The location of work performed under this contract will be generally at TFHRC or the Contractors’ facility and may be required at other sites as needed. Place of performance will be specified at the TO level.

F.6 TASK ORDER DELIVERABLES

For Task Orders issued under this contract, specific deliverables, performance standards, and due dates will be specified in the Task Order documents.

F.7 MINIMUM REQUIREMENTS FOR MATERIALS TO BE POSTED ON FHWA

WEBSITES

All web-based deliverables shall conform to the Minimum Requirements for FHWA Web Pages and be compatible with the current FHWA web platform of Adobe ColdFusion (version 10 compatible) and Microsoft SQL (server 2012 or higher compatible). Deliverables will be evaluated for Section 508 compliance, including graceful degradation when JavaScript is disabled and color contrast tests.

Deliverables shall meet W3C coding standards (http://www.w3.org/), FHWA coding standards, and conform to USDOT Secure Web Application standards to prevent cross-site scripting (XSS) and SQL Injection.

F.8 CLAUSES INCORPORTED BY REFERENCE

52.242-15 Stop-Work Order (Aug 1989)

52.242-17 Government Delay of Work (Apr 1984)

52.247-34 F.O.B. Destination (Nov 1991)

(End of Section F) http://www.w3.org/

SECTION G - Contract Administration Data

G.1 CONTRACT ADMINISTRATION DATA

The Contractor shall provide sufficient management to ensure that this contract is performed efficiently, accurately, on time, and in compliance with the requirements of this document.

Specifically, the Contractor shall designate a single program manager to oversee this contract and supervise staff assigned to this contract.

G.2 CONTRACTING OFFICER’S AUTHORITY

The Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of this contract, and, notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract terms and conditions, including price.

Contracting Officer’s Address:

United States Department of Transportation Federal Highway Administration 1200 New Jersey Ave, SE Mail Stop: E62-204 Washington, DC 20590

G.3 PAYMENT (IDIQ)

For each FFP Task Order, the Government shall pay the contractor for the prices delineated in each Task Order. Proportional payments may be made based on an established Milestone Payment Schedule for work performed and accepted. Payment shall be made upon review and written acceptance of the FFP deliverable(s) by the Government.

For each TM/LH Task Order, the contractor may request payment on a monthly basis for work performed during the preceding reporting period. The contractor shall provide sufficient detail, including fully burdened labor rates and hours worked, to support the invoice. See FAR 52.232-7 Payments Under Time-and-Material and Labor-Hour Contracts.

The contractor shall not accrue costs in excess of the amount funded under a TM/LH Task Order. Any work performed in excess of the amount funded is at the contractor’s own risk.

G.4 NOTIFICATION OF EXPENDITURE OF FUNDS (TM/LH Only)

The contractor shall notify the CS and COR in writing, within 5 calendar days, when costs incurred exceed 75% of the obligated funds.

G.5 TRAVEL AND PER DIEM

Travel (other than local) may be expected to occur throughout the duration of the contract and must have the advance written approval of the COR.

The contractor shall invoice in accordance with FAR 31.205-46, Travel Costs, and Federal Travel Regulations, and must submit documentation of all travel costs.

Travel requirements under this contract shall be met using the most economical form of transportation available. All travel shall be scheduled sufficiently in advance to take advantage of offered discount rates, unless authorized by the CO.

The following web site provides information on current Per Diem rates:

http://www.gsa.gov/portal/category/100120

G.6 SUBCONTRACTS – ADVANCE NOTIFICATION AND CONSENT

Under this contract, the requirement of FAR 44.2, Consent to Subcontracts, has been fulfilled for the following subcontracts:

(Filled in at Award)

Any future change or revision to the Statement of Work or other applicable aspects of this contract shall include the subcontract(s) only to the extent that performance of the subcontract(s) is directly affected by the change or revision.

G.7 INVOICES

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Payment request means a bill, voucher, invoice, or request for contract financing payment or invoice payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices,” this clause, and the applicable Payment clause included in this contract.

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

http://www.gsa.gov/portal/category/100120

(4) Invoice payment has the meaning given in FAR 32.001.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the Contractor shall submit payment requests in electronic form. Purchases paid with a Governmentwide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) The Department of Transportation utilizes the Delphi eInvoicing web-portal for processing invoices. For vendors submitting invoices, and certain grantees submitting payment requests, they will be required to submit invoices via Delphi eInvoicing which is accessed and authenticated via www.login.gov

(d) In order to receive payment and in accordance with the Prompt Payment Act, all invoices submitted as attachments in the Delphi eInvoicing web-portal shall contain the following:

(1) Invoice number and invoice date.

(2) Period of performance covered by invoice.

(3) Contract number and title.

(4) Task/Delivery Order number and title (if applicable).

(5) Amount billed (by CLIN), current and cumulative.

(6) Total ($) of billing.

(7) Cumulative total billed for all contract work to date.

(8) Name, title, phone number, and mailing address of person to be contacted in the event of a defective invoice.

If the contract includes allowances for travel, all invoices which include charges pertaining to travel expenses will catalog a breakdown of reimbursable expenses with the appropriate receipts to substantiate the travel expenses.

(e) Payment system registration. All persons accessing the Delphi eInvoicing web-portal will be required to have their own unique user Delphi eInvoicing ID and password and be credentialed through login.gov.

(1) Electronic authentication. See www.login.gov for instructions. Click on the following link for instructions on establishing a login.gov account: https://login.gov/help/creating-an-account/how- to-create-an-account/

(2) To create a login.gov account, the user will need a valid email address and a working phone number. The user will create a password and then login.gov will reply with an email confirming the email address.

(3) Vendor POC’s who require access to the eInvoicing web-portal for invoice submission and payment tracking purposes will be required to provide their full name, email address, and current phone number to the agency POC to initiate the Delphi eInvoicing web-portal account. Vendor users and the agency POC will be notified via e- mail when the account is created. The vendor user will be https://gcc01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.login.gov%2F&data=04%7C01%7Cgunnar.prutz%40dot.gov%7C0a326690e73c4b6562d808d88d6721ef%7Cc4cd245b44f04395a1aa3848d258f78b%7C0%7C0%7C637414821370629241%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=1NCjvnr4px0nN6mqzJNQxFnaEmYORw76%2FNN9tiHV5Vw%3D&reserved=0 https://gcc01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.login.gov%2F&data=04%7C01%7Cgunnar.prutz%40dot.gov%7C0a326690e73c4b6562d808d88d6721ef%7Cc4cd245b44f04395a1aa3848d258f78b%7C0%7C0%7C637414821370639196%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=QBUR6h0uVx%2FvrvRn6an7B8t56D%2BLZU6bwNxtCaG3viM%3D&reserved=0 https://login.gov/help/creating-an-account/how-provided detailed instructions for logging into their Delphi eInvoicing account. FHWA’s agency POC is HCFA-10@dot.gov.

If the Vendor has any general questions or issues accessing the iSupplier web-portal, please have them contact the ESC iSupplier helpdesk either at:

• https://einvoice.esc.gov/

• Call Delphi Help Desk at 1-866-641-3500, option #4, then option #3

(4) Training on Delphi. To facilitate use of DELPHI, comprehensive user information is available at http://einvoice.esc.gov.

(5) Account Management. Vendors are responsible for contacting the Delphi Help Desk when their firm’s points of contacts will no longer be submitting invoices so they can be removed from the system. Instructions for contacting the Delphi Help Desk can be found at http://einvoice.esc.gov.

• To add new points of contacts, Vendors are to submit the name(s), email address(es) and phone number(s) to HCFA-10@dot.gov

Account Management

If a user ID becomes inactive/times out due no activity by the POC, the Vendor shall contact HCFA- 10@dot.gov with the full name, title, phone number, e-mail address, and user ID of the POC to be reactivated. To prevent being timed out due to no-activity, users should login once within 45 days of their last login.

Waivers

The Department of Transportation Financial Management officials may, on a case by case basis, waive the requirement to register and use the DELPHI eInvoicing System. Waiver request forms can be obtained on the DELPHI eInvoicing website (http://www.dot.gov/cfo/delphi-einvoicing- system.html) or by contacting the COR. All Vendors must explain why they are unable to use or access the Internet to register and enter payment requests.

All waiver requests shall be sent via mail to:

Director of the Office of Financial Management US Department of Transportation, B-30 Office of Financial Management, Room W93-431 1200 New Jersey Avenue SE Washington DC 20590-0001 or electronically to: DOTeInvoicing@dot.gov

The Director of the DOT Office of Financial Management will confirm or deny the request within approximately 30 days.

mailto:HCFA-10@dot.gov https://einvoice.esc.gov/ https://gcc01.safelinks.protection.outlook.com/?url=http%3A%2F%2Feinvoice.esc.gov%2F&data=04%7C01%7Cgunnar.prutz%40dot.gov%7C0a326690e73c4b6562d808d88d6721ef%7Cc4cd245b44f04395a1aa3848d258f78b%7C0%7C0%7C637414821370639196%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=SETomh1dP1mdGdyRgq04kx7I4%2BuwjkX3rVLM0u4c1DY%3D&reserved=0 https://gcc01.safelinks.protection.outlook.com/?url=http%3A%2F%2Feinvoice.esc.gov%2F&data=04%7C01%7Cgunnar.prutz%40dot.gov%7C0a326690e73c4b6562d808d88d6721ef%7Cc4cd245b44f04395a1aa3848d258f78b%7C0%7C0%7C637414821370649154%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=z0hRpzShNue%2Fsq4%2Fkg6leBVeZZSvbyIQFJteDG24jKE%3D&reserved=0 mailto:HCFA-10@dot.gov mailto:HCFA-10@dot.gov mailto:HCFA-10@dot.gov http://www.dot.gov/cfo/delphi-einvoicing-mailto:DOTeInvoicing@dot.gov

If a Vendor is granted a Waiver, Requests for Advance or Reimbursement and required supporting documents, shall be sent via regular U.S. Postal Service to the following address:

Federal Highway Administration Invoice Processing P.O. Box 268865 Oklahoma City, OK 73126-8865 Attention: Jessica Prutz

Invoices submitted via an overnight service must use the following physical address:

MMAC

FHWA/AMZ-150

6500 MacArthur Blvd. Oklahoma City, OK 73169 Attention: (Accounting Technician)

Express Delivery Point of Contact: Lead Account Technician, 405-954-8252

All invoices, regardless of submission method, must identify the Contract Specialist as the invoicing point of contact.

Final Invoices

For FFP contracts where supplies are delivered or services are performed, the final invoice is not subject to further contract settlement actions between the Government and the Contractor.

For…