Attachment J.3_Statement of Work Draft_Task Order 00001.pdf

Attachment J.3 – Statement of Work Draft

Safety Research and Development (HRDS)

Human Factors On-Site Support

Statement of Work Draft for Task Order 00001

“Technical and Administrative Support for Human Factors Activities”

1.0 Overview

This is a non-personal services task order to provide Human Factors On-Site Support for the base task. The Government will not exercise any supervision or control over the task order service providers performing the services herein. Such service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government as defined in this Statement of Work (SOW).

1.1 Background

The Federal Highway Administration’s Office of Safety, Research and Development (R&D), Human Factors (HF) Team is the lead organization responsible for human factors activities in the RD&T, Safety, and Operations program areas. To fully meet its research responsibilities and agency’s mission in a timely and effective way, the HF Team requires both technical and administrative support.

1.2 Objective

The objective of this task is to provide technical and administrative support for Human Factors activities.

1.3 Detailed Requirement

To fully meet its research responsibilities and agency’s mission in a timely and effective way, the HF Team requires both technical and administrative support.

The following tasks and duties shall be performed under this effort:

• Establish and maintain updated computer and paper files for efforts, staff studies and program related items (e.g., updated status synopses, budget information, etc.);

• Maintain participant database and manage participant payments;

• Preparation of Annual Report;

• Execute tours at TFHRC;

• Provide support in the preparation of letters or other materials for use by FHWA in responding to congressional and other inquiries;

• Prepare visual aids and support in writing reports and presentations;

• Provide support on outreach activities related to the Human Factors Program, including travel to Government designated meetings and conferences for the purpose of disseminating information;

• Provide support for activities related to the Highway Driving Simulator;

• Maintain and inspect equipment in the Human Factors Laboratories;

• Participate in planning for laboratory equipment and software upgrades and enhancements;

• Recommend and implement necessary enhancements and upgrades to laboratory equipment, software, and capabilities (e.g., Virtual Reality omni-directional treadmill or increased vehicle automation technologies);

• Participate in planning for potential research projects to include preliminary meetings with the COR and other Federal or FHWA Contractor Staff;

• Perform technical review and editing of documents such as executive Summary, interim draft reports, and final technical reports;

• Conduct technical reviews of work plans and other documents submitted;

• Meet with research contract staff to conduct technical reviews of ongoing or planned projects;

• Maintain a master schedule of deliverables

• Provide full and detailed program descriptions, including summaries of each study within the program, how the work will be coordinated with other federal programs, and potential benefits of the research;

• Providing technical and administrative support in ongoing and planned special projects.

• Analyzing and reviewing specific technical and/or program issues;

• Preparing documentation to support FHWA in planning, executing, and managing program activities;

• Assist with activities related to Pooled Fund Studies; and

• Provide other supporting program documentation and administrative support as required by the COR.

• Provide TRB (Transportation Research Board) Annual Conference (or other conference) support, as needed

• Produce outreach materials for conferences and other meetings

2.0 Period of Performance

The period of performance shall be for one Base period of one year and four 1-year option periods. The Period of Performance reads as follows:

Base Period:12 months Option Period 1: 12 months Option Period 2: 12 months Option Period 3: 12 months Option Period 4: 12 months

3.0 General

N/A

3.1 Hours of Operation

Please refer to the terms and condition of the IDIQ contract.

3.2 Place of Performance

The Contractor is authorized to perform administrative and technical support work, or other work as appropriate, under this contract at the Contractor’s facilities or other locations approved by the COR. The Government anticipates the place of performance for this Task Order will be either on-site at the TFHRC in McLean, Virginia, at the Contractor’s own locations, or other locations deemed appropriate by the COR.

3.3 Physical Security

The Contractor shall be responsible for safeguarding all government equipment, information, and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

3.4 Special Qualifications

Please refer to the terms and condition of the IDIQ contract.

3.5 Periodic Progress Meetings

The COR will set the schedule for periodic progress meetings, e.g., bi-weekly meetings, or at some other time interval, as appropriate, and at the discretion of the COR.

3.6 Identification of Contractor Employees

All contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Contractor personnel will be required to obtain and wear badges in the performance of this service.

3.7 Contractor Travel

Contractor may be required to travel during the performance of this task order to attend meetings, conferences, and training. The Contractor may be required to travel to off-site training locations and to ship training aids to these locations in support of this PWS.” All travel requires Government approval/authorization and notification to the COR. Contractor labor can be funded through this task, but other travel related expenses should be funded though separate task orders.

3.8 Materials

Materials costs incurred during the performance of this task will be software related costs and small ODCs.

3.9 Organizational Conflict of Interest

Please refer to the terms and condition of the IDIQ contract.

3.10 Phase In /Phase out Period

N/A.

4.0 Government Furnished Equipment and Services

Please refer to the terms and condition of the IDIQ contract.

4.1 Services

Please refer to the terms and condition of the IDIQ contract.

4.2 Facilities

Please refer to the terms and condition of the IDIQ contract.

4.3 Materials

Please refer to the terms and condition of the IDIQ contract.

5.0 Applicable Publications (Current Editions)

Please refer to the terms and condition of the IDIQ contract.

5.1 Applicable Clauses

52.217-8 Option to Extend Services The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within the task order period.

52.217-9 Option to Extend the Term of the Contract

(a) The Government may extend the term of this contract by written notice to the Contractor any time prior to contract expiration, provided that the Government gives the Contractor a preliminary written notice of its intent to extend any time before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

6.0 Attachment/Exhibit List

6.1 Technical Exhibit 1

Deliverables Schedule

6.2 Technical Exhibit 2

Schedule of Services

TECHNICAL EXHIBIT 1

DELIVERABLES SCHEDULE

This technical exhibit lists any reports or documentation that is required as a deliverable to include the frequency, # of copies, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes.

Unless stated elsewhere, the COR will have 15 calendar days to review draft deliverables and make comments. The Contractor shall have five calendar days to make corrections and return the corrected deliverable to the government. Upon receipt of the final deliverables, the COR will have 10 days for final review prior to acceptance or providing documented reasons for non-acceptance.

All deliverables shall be determined technically acceptable by the COR prior to acceptance by FHWA and shall be generally in an acceptable condition of completeness, written in plain English, with proper grammar, punctuation, and style.

DELIVERABLES

PRINT

READY/508 FREQUENCY

# OF

COPIES MEDIUM/FORMAT SUBMIT TO

(M) Biweekly meetings

Print No

Every two weeks, or as needed (at discretion of COR, or designee) 1 Electronic COR

D) Annual report

At end of the Base and each Option year period. 1 Electronic COR

Maintain a master schedule of deliverables

On-going. The COR (or designee), can request when needed. 1 Electronic COR

(M) Provide support for TRB (Transportation Research Board) Annual Conference (or other conference or meetings), as needed

Yearly for TRB Annual conference. On an as needed basis for other conferences or meetings. N/A N/A COR

Produce outreach materials for conference and other meetings.

As needed by COR, or designee N/A N/A COR

TECHNICAL EXHIBIT 2

SCHEDULE OF SERVICES